RFI Questions Project 580-21-705GH_GE Katy Tomball EHRM.docx

RFI Questions Project 580-21-705GH/GE Katy/Tomball EHRM

Questions

1. For both locations: regarding the replacement of the cable management, is it all cable management in the rack? Or just one specific panel management?

a. Cable management is for the rack and all work performed by contractor inside IT room and clinic.

2. Please specify what size and how many patch panels are to be replaced at the Katy location?

a. All patch cables shall be Category 6A for copper, OM4 for multi-mode fiber or OS2 level for single mode fiber. Contractor shall provide enough patch panels shall support at least 528 data port.

b. For Tomball location patch panels need to be replaced as well, with 288 Data ports.

3. Paragraph 1 (General Intent), scope of work states this project is being procured as a design build. This appears consistent with the documents that were not provided with the solicitation. Namely, nowhere in the documents does it state the number or location of new data outlets, the location or routing for new CAT 6A cabling, quantifiable information concerning electrical panel upgrades (such as a panel schedule showing existing circuits or the estimated quantity of new circuits that are being requested), the type, quantity, or other relevant information concerning the Uninterruptable Power Supply (UPS), or the existing Building Management System utilized at each facility, among other things that do not appear to have been included.

a. Intent is not a design-build, contractor shall provide as-built drawings after work is completed.

4. At the project walk there was some brief discussion that the scope of this project will be limited to HVAC infrastructure including temperature and humidity upgrades, rack and space sensors, and BMS interfaces to manage and monitor temperature and humidity.

a. Project will include all required item in the SOW

i. Tomball

1. New Bonding

2. UPS

3. Patch Panels

4. Temperature and Humidity Sensor

5. Rack Sensor

6. Remote Monitoring of Temperature, Humidity and UPS. This shall be IP addressable and be share with VAMC BMS.

7. Replacement of all CAT 5E cabling inside IT room including all Patch panel, router switch and other cabling, new cabling to be CAT 6A.

ii. Katy

1. New bonding

2. UPS

3. Patch Panels

4. Temperature and Humidity Sensor

5. Rack Sensor

6. Remote Monitoring of Temperature, Humidity and UPS. This shall be IP addressable and be share with VAMC BMS.

7. Replacement of all CAT 5E cabling inside IT room including all Patch panel, router switch and other cabling, new cabling to be CAT 6A.

5. Inside the IT room at the Tomball CBOC campus, there were two panels with Delta controllers in them. Is Delta the incumbent BAS system in this building?

a. Delta is current BAS, with Team Solutions Inc as servicer. Monitoring system shall be IP addressable and need to be shared with local BAS and BAS in VAMC. The intend is for both FMS(Control) and local OIT (Monitor) temperature at rack level.

6. Please provide the performance data (including any submittal documentation) for the HVAC unit cooling the IT Room at the Tomball CBOC campus?

a. Trane Model ARUF48D14AB Serial 1304012377

b. Air Supply 1600CF, 208/1/60 Voltage, 54450 BTU

7. The Solicitation Proposal Bid Submission Requirements list that the proposal must be manually signed “wet ink”, however it also states that the proposal is to be submitted electronically. Please confirm that we are to submit electronic copies of the proposal:

Answer: Electronically will be good.

8. Please provide a hazardous materials survey for the Tomball and Katy CBOC location.

a. Hazardous material survey is not currently available.

9. Do both locations have current BMS?

a. Existing BMS is only with monitoring purposes only, contractor will be required to add remote control and alarm to the current building BMS. For the IT room Sensor shall be IP addressable and need to be share with local and VAMC FMS for Remote control. OIT shall be share for monitoring purposes only.

10. Are both locations compliant with the VA Office of Electronic Healthcare Modernization Site Infrastructure and End User Device Requirements?

a. No, the purpose of this requirement is to meet the EHRM requirements.

11. How many ft of CAT6E cable is estimated at the Tomball location?

a. CAT 6E cabling for Tomball location will be limited to all patch panel jumper cables inside the IT room. Contractor got the opportunity to have a site visit in which they can estimate amount of cabling required.