36C25621Q0239-0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

01-14-2021

36C256

Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 N. Keystone Crossing Fayetteville AR 72703

36C256

Same as block 6

To all Offerors/Bidders

36C25621Q0239

12-17-2020

X

X X

Friday 01-22-2021 at 10:00 AM CT

X 1

THE SOLICITATION IDENTIFIED IN BLOCK 9 ABOVE IS HEREBY AMENDED TO INCLUDE QUESTIONS SUBMITTED, WITH ANSWERS, AS

INDICATED ON PAGES 2-6 OF THIS AMENDMENT.

AS INDICATED IN BLOCK 11 ABOVE, THE "OFFER DUE DATE" AS INDICATED IN BLOCK 8 OF THE STANDARD FORM 1449 IS HEREBY CHANGED

TO 10:00 AM, CENTRAL TIME, ON JANUARY 22, 2021.

James Hunt Contracting Officer

NCO1615L2-4938

36C25621Q0239-0001

No. Question Answer 1 The RFQ Price Schedule has one

CLIN Item. As this service contract has an unknown quantity of individual service visits and task orders to be issued against it, is the contractor to quote an hourly rate only? That way, when a specific task order is requested for a specific VA location, the contractor provides hours multiplied by the quoted rate to get a price for the specific task order.

There is only one line item because you are to quote this as one price for an entire job (all rooms identified in Appendix A to the Statement of Work).

You are currently only pricing work associated with the Little Rock and North Little Rock facilities identified in the Statement of Work. If additional facilities are added, line items specific to those facilities will be added at prices specific to those facilities.

2 Reference: Statement of Work, section 2.2.

Question: Does the TAB contractor have to be NEBB certified or is AABC certification acceptable?

Both NEBB and AABC are acceptable.

3 The SOW does not specifically list individual AHUs, Outdoor Air Units (OAU), or individual VAV box terminal units to be tested, adjusted, and/or balanced. Is the expectation of this contract that AHUs, OAUs and/or VAV terminal units are to be included in the proposal price?

AHU and OAU are not going to be tested in this contract. Most of the rooms have a signal supply VAV that will be tested. About 20% of the rooms have either exhaust or return VAV that will be tested. A hand full of rooms do not have a VAV at all, just the supply or return duct that is a constant to the room.

4 If the SOW “is to include” AHUs, OAUs, and/or VAV boxes, please provide quantities of each of those pieces of equipment so that the Contractors can provide an accurate price.

NO AHU and NO OAU. We provided a room count. As for a VAV count, it shouldn’t matter. The contractor is expected to measure the air flow that comes out of each supply, return or exhaust vent in the room. 1 VAV could have 1 vent or 15 supply vents.

Or the room could have two or three vents with no VAV.

5 If the SOW “is to include” AHUs, OAUs, and/or VAV boxes, does the VA expect the “water-side” to be tested and balanced on the individual pieces of equipment, or just the “air-side” to be tested, or both air-side and water-sides?

We are just testing the AIR out of the vents, room size and if the room is positive or negative.

6 We have seen Contractors skirt the NEBB-certified process and provide laborers that just gather field measurements and then turn their measurements over to a third-party TAB company for remote interpretation and sign-off to cut costs. Please clarify that the VA requires the “on-site service technicians” physically performing the TAB services to be NEBB-certified.

The Contractor must have a NEBB or AABC person on site. They will also need to show the calibration of the instruments that they use are still in the calibration date and not expired.

7 Price Schedule - Is CLIN Item 0001 to be quoted for one (1) TAB service per the rooms listed (the annuals plus the quarterlies on rooms only)?

CLIN 0001 is to be quoted as one complete job meeting all requirements of the Statement of Work and Appendix A.

8 Is this contract a single year contract that will be re-bid annually, or is it a multi-year with a Base Price plus optional years?

Per the provision at E.2, “The Government contemplates award of an indefinite-delivery, indefinite-quantity contract resulting from this solicitation.”

What this means is multiple task orders may be issued for all work associated with a line item or multiple line items at any time during the ordering period identified in Clause C.1. Typically, an order will be for a 12-month period of performance.

9 Will there be Architectural and/or Mechanical drawing available?

We can provide a floor plan to the contractor that is selected.

10 What will be the protocol for testing/adjusting rooms with COVID-19 or Tuberculosis Patients?

Before the contractor arrives, we will need to work out a schedule of how many rooms they can do a day. At that time, we will work with the staff to try and schedule the rooms that are in the COVID area to be done. If we have a Patient in a room, we will have to bypass that room for the time being and will try and come back and pick up that room before the contactor is no longer on station. If the room does not come open in the window that the contractor is on station, we will pick it up on one of the other quarterly inspections. All PPE will need to be provided by the contractor.

11 Contract references a Schedule, but this is not included within. What is the schedule/duration of the contract?

Task orders will be issued for 12-month periods of performance. The price entered for line item 0001 should be for a 12-month period of performance.

12 Section B.1 Price Schedule refers to the unit of JB. Does JB signify JOB?

Will an hourly rate be accepted for the TAB services for the CAVHS campus detailed? Contracting a total dollar amount for the TAB Audit and TAB Rebalance of the campus without possibly knowing what number of the described rooms will require rebalance as listed in the statement of work section 2.3 is next to impossible.

Yes, JB is the unit of issue designator for “JOB”. Line item 0001 must be priced as an entire job for all work associated with the Statement of Work.

This is how it has been done in the past.

13 Is this a single duct VAV system or a dual duct VAV system?

The systems that are part of this contract are single duct VAV

14 Are there supply and return air valves serving the ORs?

We do have VAV boxes on the supply and return in the OR as well as most of the rooms on 4,5,6,7. The rooms on G,1,2 beside the OR that is on 2 have VAV only on the supply. The exhaust or returns in this area are fixed position.

15 The list of the rooms had approx. 50 room numbers that are COVID-19 rooms that we cannot get into. Are we supposed to bid with these rooms included in the pricing to be done at a later date or will they be removed from list?

Bid all rooms. See question 10 for clarification.

16 There was a lot of confusion at the site walk between what the government seems to want and what the SOW states.

Base your quote on the requirements on the Statement of Work unless notified otherwise.

17 Section 2.3 states:

Rooms will be measured to determine total volume of each. Rooms will be verified to meet the required room pressures & air changes. For any rooms that do not meet the required pressure or air changes, airflows will be adjusted/balanced (if possible) to ensure areas are in the correct specifications. Any area that cannot be corrected by simple adjustments or balance will be discussed with maintenance personnel to determine what corrective action is needed.

Please clarify the intended scope of work. The facility manager at the site walk stated that he only wants to know what was wrong and not to actually conduct corrective actions.

Base your quote on the requirements on the Statement of Work unless notified otherwise.

18 It calls for room air change. What is the design for each of the rooms in Attachment 1 Appendix A pages 1 – 7?

We are asking for a snapshot of what the room is doing at the time of the TAB. Whatever the air changes in the room are at the time of the test is what we are looking for. The rooms function changes from time to time to meet the needs of the service. As the function changes so does the ACH rate. For that reason, we are just asking for the ACH at the time of the test.

19 What is the definition of small changes to meet room requirements?

If a balancing damper is shut for some reason, the contractor should manually open the balancing damper.

20 Will someone be with us to modify BAS system if needed?

We are not looking to make mods to the BAS with this contract. This is simply to get a snapshot of the room.

After the contractor has turned in the report to the VA, the report will be given to engineering and it will be up to the engineering service to make the corrections.

21 Can we get our technicians badged when we start the project? Or will a separate trip have to be made to site to get badging information from the individual?

We can get them normal contractor badges. They would need to check in with the COR (Josh Martin) the first day of testing and return them on the last day of testing. If they are wanting to get PIV badges, that will take multiple trips and, in my opinion is unnecessary for this contract.