36C25620Q0366-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 03-24-2020 629-20-2-690-0077 None Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 To all Offerors/Bidders

36C25620Q0366

X X X 11:59 PM EST Monday, April 6, 2020

*** Please see continuaton page for all questions and answers***

*** Note this solicitation is for Inspection and testing only of the fire alarm and suppresson systems.***

****Solicitation is extended, all quotes are due NLT 11:59pm EST Monday April 6, 2020.****

Tina Harris Contracting Officer

CONTINUATION PAGE

1. Is this a tax exempt project .

i. Yes, the Government is always tax exempt.

2. Can the government provider previous inspection report?

i. One of the major issues with the previous contract was the quality of the inspection reports because of this, we will not be providing the reports to the new contractor.

3. what brand fire alarm is currently be used at the facility.

i. It is a Johnson Controls system.

4. . Will the Government provide comprehensive written badging requirements for the project if badging is required? If so, please outline the specifics of the badging process.

Yes, at a minimum, the project manager will require a PIV badge. The VA requires that all personnel be subject to an appropriate background screening (Special Agreement Check (SAC)) prior to permitting access to VA information and restricted locations. IAW VA Directive/Handbook 0710, the Security and Investigations Center (SIC) is required to adjudicate all Tier levels (low risk, moderate risk and high risk) background investigations for contractors. If the contractor does not complete a background investigation and obtain a PIV badge, they will be escorted throughout the facility by a SLVHCS staff member. More details about the PIV badge approval process can be provided post-award.

5. Please note: this SOW is significantly greater than the most recent SOW. Can you confirm that you want us to include not only test/inspect services, but all repairs plus replacement parts & labor for all systems listed in the SOW: fire alarm devices including FACP components & wire; fire suppression devices including pipe, fittings, hangars & supports; fire pumps, fire pump controllers, fire pump controller transfer switches, air compressors and jockey pumps; FM200 systems; Kitchen Hoods; elevator recall contractors or staff but NOT elevator equipment parts & labor; dampers; magnetic fire door hardware; and finally roll down fire doors and windows; in other words is the VA is requesting an all-inclusive Platinum plan whereby the contractor must pay for all repairs without reimbursement?

The requirements in this PWS are for testing and inspection only. Repairs are not included in the scope of this contract.

6. 2) Please confirm that you want us to include complete 3-year and 5-year alarm & suppression testing; plus 6-year damper testing. If so, please specify which year these are to be performed.

Yes, the 5-year and 6-year testing requirements for each building are displayed in the table on page 50-51. The 3-year fire sprinkler low point drain and dry system piping pitch verification is due in September 2020.

7. 3) Page 10 ---

3.11.1.1.1. "wiring" - Please clarify a) how we should test and inspect wiring specifically (separate from fire alarm device assemblies); and b) if wiring repair and replacement is required under the contract. Wiring shall be inspected with the fire alarm device assemblies. Please reference NFPA 25 2020 or the current standard for testing and inspection procedures. Repair and replacement are not covered under this contract.

8. 3.11.1.2.1.1."Pipe and fittings" - Please clarify a) how pipe and fittings (separate from fire alarm device assemblies) is to be tested and inspected; and b) if pipe and fitting repair and replacement is required under the contract.

a. Please reference NFPA 25 2020 or the current standard for testing and inspection procedures. Repair and replacement are not covered under this contract.

9. 4) Page 11 ---

3.11.1.2.1.13. "Air Compressors" - Please clarify if repair and replacement of air compressors, not just testing and inspection, is required under the contract.

a. Please reference NFPA 25 2020 or the current standard for testing and inspection procedures. Repair and replacement are not covered under this contract.

10. 3.11.1.2.1.17. "Sprinkler Cabinets" - Please clarify a) how sprinkler cabinets should be tested and inspected; and b) if sprinkler cabinet repair and replacement is included under the contract. Please reference NFPA 25 2020 or the current standard for testing and inspection procedures. Repair and replacement are not covered under this contract.

5) Page 12 ---

11. 3.11.1.2.1.27. "Pipe Hangars and Supports" - Please clarify a) how pipe hangars and supports (separate from fire alarm device assemblies) are to be tested and inspected; and b) if pipe hangar and support repair and replacement is required under the contract. Please reference NFPA 25 2020 or the current standard for testing and inspection procedures. Repair and replacement are not covered under this contract.

12. 3.11.1.2.1.38. "Fire Pump" - Please clarify a) how fire pumps (separate from mere test runs when testing) are to be tested and inspected; and b) if fire pump repair and replacement is required under the contract. Please reference NFPA 25 2020 or the current standard for testing and inspection procedures. Repair and replacement are not covered under this contract.

13. 3.11.1.2.1.41. "Jockey Pump" - Please clarify if Jockey pump repair and replacement is required under this contract. Please reference NFPA 25 2020 or the current standard for testing and inspection procedures. Repair and replacement are not covered under this contract.

14. 3.11.1.2.1.44. "Fire Pump Controller and Transfer Switch" - Please clarify a) how fire pump controllers and transfer switches (separate from mere test runs when testing) are to be tested and inspected; and b) if fire pump controllers and transfer switches repair and replacement is required under the contract. Please reference NFPA 25 2020 or the current standard for testing and inspection procedures. Repair and replacement are not covered under this contract.

Page 14 ---

15. 3.11.2.4. "The contractor shall be responsible for providing all parts, labor, material and coordination with existing VA elevator contractors for all testing related to the fire alarm elevator recall covered under this contract at no cost to the Government." - We understand the existing VA contractor must be used for testing. How much does the VA currently pay for this as it is related to testing? This cost is included in the pricing for the annual test. The VA does not pay for this directly. Please clarify: a) if we are to include a fee in our contract cost to have an elevator vendor or in-house facilities personnel assist us in performing elevator recall testing; Please include any costs associated with elevator testing in the CLIN for the annual test and b) clarify that you want elevator repair parts and labor to be included as well, since this is typically not part of any fire alarm contract, due primarily to the high cost of elevator parts and labor. As a best value to the VA we strongly recommend you exclude elevator repair parts and labor to avoid multiple markups on this most expensive item. Repair and replacement are not covered under this contract.

Page 15 ---

16. 3.12.1.7. "Updates on . . . drawings . . . . " - Please clarify if you mean a) "red line changes" to existing drawings supplied on a specific date by the SLVHCS Facilities Engineering staff; or b) CAD updates to existing drawings supplied on a specific date by the SLVHCS Facilities Engineering staff; and c) in either case, if we are to consider existing drawings supplied on the initial POP date by the SLVHCS Facilities Engineering staff to represent a firm, immovable baseline reference point, before which we are not responsible to make all changes that may have occurred in the facility since it was first occupied, and beyond which we are only responsible to make changes with which we are involved, not by any other entity. This can be removed from the scope.

Page 16 ---

17. 4.23. Confirming we are to conduct biennial sensitivity testing on smokes. The contractor is to conduct biennial sensitivity testing on all smoke detectors.

18. 4.26. Confirming we are to conduct annual fire and smoke door testing. Note: several doors and windows have never or currently do not work due to incomplete original installation, infrastructure, or both. Please confirm we are not responsible for any such door or window. In addition, please confirm if we are responsible for repair and replacements under this contract. The contractor is responsible for conducting annual fire and smoke door testing, including doors that currently are not operational. Repair and replacement are not covered under this contract.

Page 17 ---

19. 4.44. Test elevator recall. Reference our question from Page 14 - 3.11.2.4 above. Please reference Page 14 – 3.11.2.4 above.

20. 4.45. Please confirm if we are responsible for elevator repair and replacement parts and labor under this contract. Repair and replacement are not covered under this contract.

Page 18 ---

21. 5.15. Please confirm 5-year hydro testing in dry systems is included under this contract; 5-year tests are typically separate from standard annual testing; it would make sense for it to be specified, but it was not specified in any way, nor was it mentioned under previous paragraphs, but is only mentioned here under "Documentation." The contractor is responsible for conducting 5-year hydro testing.

Page 19 ---

22. 5.21. Please confirm 5-year sprinkler internal is included under this contract; 5-year tests are typically separately specified and priced from standard annual testing; it would make sense for it to be specified, but it was not specified in any way, nor was it mentioned under previous paragraphs, but is only mentioned under previous paragraphs, but is mentioned here under "Documentation." The contractor is responsible for conducting 5-year internal sprinkler testing.

23. 5.25. Please confirm 3-year testing is included under this contract; 3-year tests are typically separately specified and priced from standard annual testing; it would make sense for it to be specified, but it was not specified in any way, nor was it mentioned under previous paragraphs, but is only mentioned under previous paragraphs, but is mentioned here under "Documentation." The contractor is responsible for conducting 3-year testing.

24. 5.26. Please confirm 5-year standpipe is included under this contract; 5-year tests are typically separately specified and priced from standard annual testing; it would make sense for it to be specified, but it was not specified in any way, nor was it mentioned under previous paragraphs, but is only mentioned under previous paragraphs, but is mentioned here under "Documentation." The contractor is responsible for conducting 5-year standpipe testing.

25. 5.27. Hazardous Waste Storage. Please clarify what fusible links you are referring to. If they refer to a roll down or overhead door, would they be included under please reference Page 16 - 4.26 questioned above. Please reference NFPA 72 2019 or the current standard for testing and inspection procedures. The contractor shall reinstall any fusible link that is removed as a result of testing.

26. 5.30. Please clarify if damper replacement parts are included under this contract. In addition, please clarify the quantity of dampers for Pan Am. Finally, please confirm if HEPA containment tents are required. Repair and replacement are not covered under this contract. There are approximately 60 smoke and fire dampers in the Pan Am building. HEPA containment tents must be utilized when completing dirty work.

27. Page 20 ---

i. 7.1. After signing in as indicated on Page 19 - 5.34 we request access privileges utilizing keys and/or PIV card programming clearance when on site for pre-scheduled testing and/or maintenance, in order to avoid delays in reaching work areas. This is a standard operating procedure at every other VA we work in across the country, and would dramatically improve efficiency, response/repair time, improve outcomes for patients and staff, and reduce costs for the VA. Post-award, the contractors and associated subcontractors may go through the PIV card approval process which involves at a minimum: background checks and fingerprinting. PIV card approval is not guaranteed under this contract. Specific access to buildings and areas will be evaluated on a case by case basis. Any contractor that does not have a PIV card will be escorted by SLVHCS staff throughout the facility. Keys of any kind will not be issued to contractors

End of Document