36C25620Q0366-001.docx

36C25620Q0366

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

629-20-2-690-0077 36C25620Q0366 03-10-2020 Tina Harris 228-523-5066 03-31-2020

11:59 EST

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 X X 561621 $22 Million N/A X Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714 8972 See CONTINUATION Page N o n- Personal Services for Fire Alarm and Supression Inspection and Testing for the Southeast Louisana Veterans Health Care Sy s tems as per the Performance Work Statement within this solicitation.

Questions are due NLT 11:59 EST March 19, 2020 via email to tina.harris3@va.gov Responses are due NLT 11:59Pm EST March 31, 2020 via email to tina.harris3@va.gov ***Please pay close attention to 52.212-1 & 52.212-2 Instructions to Offeror and Evaluation Criteria.

This solicitation utilizes FAR 13.106 Comparatve Ananlysis Evaluation.

See CONTINUATION Page X X X Tina Harris Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Tina Harris tina.harris3@va.gov Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714 8972

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PERFORMANCE WORK STATEMENT

1. General Information

1.1. The purpose of this Performance Work Statement will be for the Contractor to provide Fire Alarm and Fire Suppression detection, and testing services for the Southeast Louisiana Veterans Health Care System (SLVHCS) medical campus in New Orleans, LA. There will be a total of 15 buildings plus a concourse requiring coverage and protection The Administration Building, Central Energy Plant, Patient Parking Garage, Inpatient Building, Staff Parking Garage, Transitional Living & Rehabilitation, Diagnostic & Testing, Outpatient Building, and Research Building have already been turned over to the Government with the Fisher Houses estimated to be turned over to the Government in July 2020.

1.2. Project Title: Fire Suppression and Fire Alarm/Detection Testing and Inspection

1.3. Project Background

The Department of Veterans Affairs, Southeast Louisiana Veterans Health Care System, 2400 Canal Street, New Orleans, Louisiana, 70119, requires testing and inspection services for the Fire Alarms and Fire Suppression Systems.

1.4. Scope of Work

1.4.1. The Contractor shall provide all parts, travel, labor and materials necessary to provide annual, semi-annual, and quarterly testing, and inspections on the fire alarm and fire suppression systems located at 2400 Canal St., New Orleans, LA. The fire detection and suppression system is comprised of: Sprinklers (Fire Suppression); Smoke Detectors (Fire Detection); Fire/Smoke Dampers; Pull Stations; Tamper Switches; Water Flow Switches; Duct Detectors; Heat Detectors, Fire Door Release/Vertical and Horizontal Rolling Doors, Fire Pump, Main Fire Alarm Panel; Remote Fire Alarm Panels; Annunciator Panels; Speakers; Strobes; Horn Strobes; Wiring, and Kitchen Hood Suppression Systems (Ansul), Emergency Notification Transmission Equipment, FM 200 and Other Related Equipment.

1.4.2. The Contractor will be responsible for providing all required paperwork for the annual, semi-annual, and quarterly inspections. All work shall be in strict adherence to NFPA and TJC regulations.

1.4.3. The total service space includes 15 buildings (roughly 65 floors of coverage in total).

1.4.3.1. Total number of fire alarm devices to be serviced under this task order are estimated at 6749 +/- 20%.

1.4.3.2. Total number of sprinkler system devices (sprinkler heads, fire pumps, jockey pumps, tamper switches, etc.) to be serviced are estimated at 4,000 +/- 20%

1.4.4. All work shall be performed by personnel specifically qualified and trained to work on the fire alarm and fire suppression systems (wet and dry) and equipment described herein

1.4.5. If during the inspection, it is found that any parts of equipment require replacement the Contractor shall advise the COR of the materials needed.

1.5. Performance Objectives

1.5.1. Contracted fire alarm contractors shall perform all inspections and testing of the facility fire alarm necessary to keep the New Orleans VA fire alarm system in compliance with the most current edition of NFPA National Fire Alarm Code, Life Safety Code and other Federal Regulations pertaining to Fire Safety in Medical and Federal facilities.

1.6. Deliverables Schedule

1.6. Period of Performance

1.6.1. The period of performance for this PWS/SOW shall run as follows:

1.6.1.1. July 13, 2020 through July 12, 2021 (Base)

1.6.1.2. July 13, 2021 through July 12, 2022 (Option 1)

1.6.1.3. July 13, 2022 through July 12, 2023 (Option 2)

1.6.1.4. July 13, 2023 through July 12, 2024 (Option 3)

1.6.1.5. July 13, 2024 through July 12, 2025 (Option 4)

1.6.2. The Contracting Officer is the only official authorized to make changes to the contract.

1.7. Key Personnel

1.7.1. Fire Alarm Systems

1.7.1.1. The Contractor shall submit a list of the points of contact pertaining to inspection and testing. Submission shall include the person’s name, phone number, email and address for correspondence. For all work completed, the Contractor shall submit proof of NICET level III fire alarm certification for the technician completing the testing.

1.7.2. Fire Suppression Systems

1.7.2.1.1. The Contractor shall submit a list of the points of contact pertaining to inspection and testing. Submission shall include the person’s name, phone number, email and address for correspondence. For all work completed, the Contractor shall submit proof of fire suppression certifications for the technician completing the testing.

1.7.2.2. Reporting Procedures

1.7.2.2.1. All contractors must check into the vendor kiosks. Contractors will need to report to the COR each working day prior to beginning any work within the facility. The COR and/or Engineering Representative will escort the contractors throughout the facility. The contractor will need to provide a debrief at the end of work day to the COR and/or designee.

1.8. Place of Performance

1.8.1. The work shall be performed at the Southeast Louisiana Veterans Health Care System located at 2400 Canal Street, New Orleans LA.

1.8.2. Building A – Concourse includes Staff Gym – (5 Floors)

1.8.3. Building B/C – Inpatient (6 Floors)

1.8.4. Building D/E/F/G – Diagnostic & Testing Building (6 Floors)

1.8.5. Building H/J – Outpatient Tower (9 Floors)

1.8.6. Building K – Staff Parking Garage (8 Floor)

1.8.7. Building L – Patient/Visitor Parking Garage (8 floors)

1.8.8. Building M – Transition Living & Rehabilitation includes Gym and 4 Shotgun Houses (5 Floors)

1.8.9. Building N – Central Energy Plant (6 floors; there is a level 3.5 and 4.5 in this building)

1.8.10. Building P – Research (5 Floors)

1.8.11. Building Q – Administration (7 floors, one of the floors is considered “ground level”)

1.8.12. Building – Fisher House (2 Floors). Estimated to be turned over to the Government in July 2020.

1.6. Contracting Officer Representative (COR) Authority

1.6.1. In no event is the COR empowered to change any of the terms and conditions of the contract. All changes, to any section of this contract, shall be made only by the Contracting Officer pursuant to a properly executed modification. The types of actions within the purview of the COR’s authority are to ensure that the Contractor performs the technical requirements of the contract, and to notify the Contracting Officer of any deficiencies observed.

2. Post Award Meeting

2.1. The Contractor shall not commence performance on this contract until the Government has conducted a contract kickoff meeting/post-award conference (in person or written format) or the COR has advised the Contractor that a kickoff meeting is waived and the Contracting Officer has issued a notice to proceed.

3. General Requirements

3.1. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

3.2. The Government shall complete their review of draft deliverables within 5 business days from date of receipt. The Contractor shall have 5 business days to deliver the final deliverable from date of receipt of the Government’s comments.

3.3. All system inspection and testing will be in strict adherence with the manufacturer’s recommendations and shall adhere to all National Fire Protection Association (NFPA) and Joint Commission current standards and compliance as it pertains to fire safety and life safety systems.

3.4. All inspection and testing on the fire alarm system supplementary parts must be scheduled with the Contracting Officer’s Representative (COR) and any applicable VA designees.

3.5. Work shall include operation of sprinkler system alarm and supervisory devices as well as all reused existing equipment connected to the fire alarm system. It shall include all interfaced equipment including, but not limited to: elevators, HVAC shutdown, extinguishing systems, and monitoring company (signal verification).

3.6. Certifications.

3.6.1. Fire Alarm System.

3.6.1.1. For all work completed on the fire alarm system, the Contractor shall submit the technician’s NICET level III fire alarm certification for the technician completing the testing.

3.6.2. Fire Suppression System

3.6.2.1. For all work completed, the Contractor shall submit proof of fire suppression certifications for the technician completing the testing.

3.6.3. Complete inspection, and testing services for the fire alarm and fire suppression system shall be provided by a factory trained authorized representative of the manufacturer of the major equipment.

3.7. Contractor shall provide all necessary test equipment, parts and labor to perform required inspection and testing.

3.8. The contractor shall provide all test equipment and materials necessary to complete the inspections and testing in a timely manner. All components and materials to be used shall be compatible with the existing equipment on which it is to be used; shall comply with applicable Government, commercial, or industrial standards such as National Board of Underwriters or Underwriters’ Laboratories, Inc., National Board of Fire Underwriters, National Fire Protection Association, National Electrical Manufacturer’s Association, American Society of Mechanical Engineers, etc.; and used in accordance to the original design and manufacturer intent. When disputes arise concerning materials and equipment used to complete the inspections the Contractor shall, at no cost to the Government, shall reperform the testing so that compliance with the Government’s requirements are satisfied.

3.9. All workmanship shall meet the standards specified and shall be accomplished in conformance with approved and accepted standards of the industry; equipment manufacturers; all applicable activity; local, state, and federal standards; and all applicable building and safety codes, including the National Fire Protection Association, National Electric Code, Standard Plumbing Code, etc.

3.9.1. During and at completion of work, debris shall not be allowed to spread unnecessarily in adjacent areas and shall not accumulate in the work area itself. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress.

3.10. All inspection and testing records required by NFPA 13, 25, NEC 70, 72, 80, 80A, 86, 88A, 90A, 90B, 92, 96, 99, 101, 105, 110, 204, 221, 252, 257, 262, 288 and recommended by the equipment manufacturer shall be provided by the Contractor to the Government.

3.11. General Services provided shall be done in the following ways:

3.11.1. System Testing and Reporting

3.11.1.1. Fire Alarm Systems: Device Information

3.11.1.1.1. Testing and inspections shall include all components of the fire alarm system (panels, annunciators, initiating devices, notification devices, batteries, all interfaces, etc.), smoke detectors (Fire Detection); fire/smoke dampers; pull stations; tamper switches; water flow switches; duct detectors; heat detectors, fire door Release, fire pump, main fire alarm panel; remote fire alarm panels; annunciator panels; speakers; strobes; horn strobes; FMS 200, kitchen hood suppression, and wiring and other related equipment.

3.11.1.2. Fire Suppression Systems: Device Information

3.11.1.2.1. Testing and inspections shall include all components of the fire suppression system including but not limited to the follow device types:

3.11.1.2.1.1. Pipe and fittings.

3.11.1.2.1.2. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance.

3.11.1.2.1.3. Valves

3.11.1.2.1.4. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance

3.11.1.2.1.5. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 13.1.1.2 Summary of Valves, Valve Components, and Trim Inspection, Testing, and Maintenance

3.11.1.2.1.6. Drips

3.11.1.2.1.7. Fire Department Siamese Connection

3.11.1.2.1.8. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance

3.11.1.2.1.9. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 5.5.1 Summary of Component Replacement Action Requirements found in the 2020 NFPA 25 edition.

3.11.1.2.1.10. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 13.1.1.2 Summary of Valves, Valve Components and Trim Inspection, Testing, and Maintenance

3.11.1.2.1.11. Sprinklers-each type, temperature and model

3.11.1.2.1.12. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance

3.11.1.2.1.13. Air Compressors

3.11.1.2.1.14. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 5.5.1 Summary of Component Replacement Action Requirements found in the 2020 NFPA 25 edition.

3.11.1.2.1.15. Inspectors Test Alarm Modules

3.11.1.2.1.16. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance

3.11.1.2.1.17. Sprinkler Cabinets

3.11.1.2.1.18. Sprinkler Plugs

3.11.1.2.1.19. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance

3.11.1.2.1.20. Pressure Gauges

3.11.1.2.1.21. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance

3.11.1.2.1.22. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 5.5.1 Summary of Component Replacement Action Requirements found in the 2020 NFPA 25 edition.

3.11.1.2.1.23. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 13.1.1.2 Summary of Valves, Valve Components and Trim Inspection, Testing, and Maintenance

3.11.1.2.1.24. Pressure Switches

3.11.1.2.1.25. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance

3.11.1.2.1.26. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 5.5.1 Summary of Component Replacement Action Requirements found in the 2020 NFPA 25 edition.

3.11.1.2.1.27. Pipe Hangers and Supports

3.11.1.2.1.28. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance

3.11.1.2.1.29. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 5.5.1 Summary of Component Replacement Action Requirements found in the 2020 NFPA 25 edition.

3.11.1.2.1.30. Water Flow Switches

3.11.1.2.1.31. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 5.1.1.2 Summary of Sprinkler System Inspection, Testing and Maintenance

3.11.1.2.1.32. Valve Tamper Switches

3.11.1.2.1.33. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 5.5.1 Summary of Component Replacement Action Requirements found in the 2020 NFPA 25 edition.

3.11.1.2.1.34. Water Motor Alarm

3.11.1.2.1.35. Double Detector Check Valve Assembly

3.11.1.2.1.36. Water Measuring Device

3.11.1.2.1.37. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 5.5.1 Summary of Component Replacement Action Requirements found in the 2020 NFPA 25 edition.

3.11.1.2.1.38. Fire Pump

3.11.1.2.1.39. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 8.1.1.2 Summary of Fire Pump Inspection, Testing and Maintenance

3.11.1.2.1.40. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 8.1.2. Alternative Fire Pump Inspection, Testing and Maintenance Procedures

3.11.1.2.1.41. Jockey Pump

3.11.1.2.1.42. Test Header

3.11.1.2.1.43. Valve Cabinet

3.11.1.2.1.44. Fire Pump Controller and Transfer Switch

3.11.1.2.1.45. Procedures for Testing and Inspection IAW 2020 NFPA 25 or current standard, Table 8.6.1 Summary of Component Replacement Testing Requirements

3.11.1.3. For any deficiencies to equipment noted during testing and inspections, the Contractor shall record specific details on why the equipment is deficient.

3.11.2. Testing Schedule

3.11.2.1. Quarterly Testing

3.11.2.1.1. To occur during the months of March, June, September, and December. All work shall be completed by the end of the third month of each quarter.

3.11.2.1.2. Notification shall be given to /scheduled with VA no later than fourteen (14) calendar days in advance.

3.11.2.1.3. Reports shall be submitted electronically and physical copy within ten (10) calendar days after testing has been conducted.

3.11.2.1.4. Testing must be completed within ten (10) calendar days.

3.11.2.1.5. Should a part or portion of the system be found to be inadequate, impairs the system or creates a life safety hazard, this item shall be reported to VA Engineering staff, Safety or VA Police (in this order) prior to leaving the VA facility at the end of each working day.

3.11.2.2. Semiannual Testing

2.1.1.1.1. To occur during the months of March and September. All Inspections shall be completed plus or minus 20 days for Semi-Annual Inspections from previous inspection completion dates

2.1.1.1.2. Notification shall be given/scheduled with VA no later than fourteen (14) calendar days in advance

2.1.1.1.3. Testing must be completed within ten (10) calendar days.

2.1.1.1.4. Reports shall be submitted electronically and physical copy within seven (7) calendar days after testing has been conducted.

2.1.1.1.5. Should a part or portion of the system be found to be inadequate, impairs the system or creates a life safety hazard, this item shall be reported to VA Safety staff, VA Engineering staff, and VA Police (in this order) prior to leaving the VA facility at the end of each working day.

3.11.2.3. Annual Testing

3.11.2.3.1. To occur during the month of March.

3.11.2.3.2. Notification shall be given to/scheduled with VA no later than twenty-one (21) calendar days in advance.

3.11.2.3.3. Testing must be completed within twenty-five (25) calendar days.

3.11.2.3.4. The Annual Testing shall count as both one of the quarterly scheduled testing as well as the Annual Testing. Annual Testing shall also count as both the second semiannual Test as well as the Annual Test.

3.11.2.3.5. Reporting for the Annual Test shall be provided to the VA no later than fourteen (14) calendar days after completion of the testing.

3.11.2.3.5.1. Annual Testing shall be provided during the month of March. Subsequent testing shall follow at any time during the month of March within a +/- twenty (30) calendar days from calendar date of the previous testing (i.e. 2017 testing occurs March 2 through the March 10. The testing for the following year must begin no later than March 30). All testing shall adhere to the standards pre-established for NFPA 13, 25, NEC 70, 72, 80, 80A, 86, 88A, 90A, 90B, 92, 96, 99, 101, 105, 110, 204, 221, 252, 257, 262, and 288 or as stated herein.

3.11.2.4. The contractor shall be responsible for providing all parts, labor, material and coordination with existing VA elevator contractors for all testing related to the fire alarm elevator recall covered under this contract at no cost to the Government.

3.11.2.5. All scheduled testing, unless stated otherwise, must be scheduled with VA Engineering staff and/or VA Safety staff no later than 48 hours prior to commencing with work. Emergency testing must be approved by VA Engineering staff prior to beginning work.

3.12. Reports

3.12.1.The following information, at a minimum, must be included for all written test reports:

3.12.1.1. System information (make, model, all device types)

3.12.1.2. Device Address in fire alarm system

3.12.1.3. Descriptive summary of device based on location and function

3.12.1.4. Pass/Fail for each feature and type of component tested. If a device fails, note device type, address and location within the facility

3.12.1.5. Documentation of testing and inspection activities for Standard EC.02.03.05, EPs 1–20, 25 (including fire alarm and fire protection systems), LS.03.01.20, LS.03.01.30, LS.03.01.34, LS.03.01.35, LS.03.01.40, LS.03.01.50, and LS.03.01.70 includes the following:

3.12.1.5.1. Name of the activity

3.12.1.5.2. Date of the activity

3.12.1.5.3. Inventory of devices, equipment, or other items

3.12.1.5.4. Required frequency of the activity

3.12.1.5.5. Name and contact information, including affiliation, of the person who performed the activity

3.12.1.5.6. NFPA standard(s) referenced for the activity

3.12.1.5.7. Results of the activity

3.12.1.6. Any comments on system (or device) condition as pertains to service life and dependability. Comments shall include but are not limited to suggested corrective actions for all deficiencies, potential interim life safety measures, etc.

3.12.1.7. Updates on the facility fire alarm and fire suppression drawings (electronic and paper copy to be supplied to the VA).

3.12.1.8. Fire Pump reports must include fire pump curve report.

3.12.1.9. Devices

3.12.2. Upon completion, the Government shall be furnished with a hard copy and an electronic NFPA report listing tested device, device address information, signal reports/results to monitoring company, and the results of all testing.

3.12.3. All reports shall be signed and certified by the technician, inspector and/or tester for all associated systems.

3.13. The contractor shall conduct all research and provide all resources required ensuring a smooth transition from the incumbent inspection and testing contractor, in accordance with the contract requirements should this occur.

4. Specific Mandatory Tasks and Associated Deliverables

4.1. Description of Tasks and Associated Deliverables:

4.1.1. All Inspections shall be completed plus or minus 20 days for Semi-Annual Inspections and plus or minus 30 days for Annual Inspections from previous inspection completion dates. Quarterly: all work shall be completed by the end of the third month of each quarter.

4.1.2. The Quarterly inspections shall be completed no later than December, March, June, and September respectively. See section 5 for Documentation for test and reporting requirements.

4.2. Test and inspect fire protection equipment to include the following:

4.3. Document all items.

4.4. Verify that all alarm devices are properly received at the alarm panels.

4.5. Verify that all trouble signals are properly received at the alarm panels.

4.6. Check that all fire alarm panels are not obstructed and show no signs of damage.

4.7. Check fire alarm panel batteries for proper operation and capacity. Perform visual inspection for corrosion or leakage. Check and ensure tightness of connections. Clean and coat battery terminals and connections.

4.8. Test off-premises emergency services notification transmission equipment and document.

4.9. Test Fire Alarm supervisory circuits including the fire pump supervisory signals; pump run, power off, and phase reversal. The test will include separately introducing a break in the line and a ground fault condition in each supervisory circuit. Documentation of all tests and results shall be submitted no later than two weeks after inspections.

4.10. Test Low Air Pressure Alarms on ALL Dry Pipe Sprinkler Systems and document findings.

4.11. Semi-Annually: All work shall be completed on the first and third quarterly inspections. See Section 6 for Documentation for Test and Inspection requirements.

4.12. Test all valve tamper switches and water flow devices.

4.13. Test all water storage tank high- and low- water alarms.

4.14. Inspect maintain all Kitchen and Hazardous Waste and Chemical Storage Automatic Fire Extinguishing Systems per NFPA Standards and Codes.

4.15. Test Fire Alarm System batteries as follows:

4.16. Charger test – with the batteries fully charged and connected to the charger, place an ampere meter in series with the battery under charge. The charging current shall be in accordance with the manufacturers recommendations for the battery being used, in the absence of specific information, 1/30 – 1/25 of the battery rating shall be used.

4.17. Discharge test – with the battery charger disconnected, load test the batteries with a calibrated Voltage/AH meter and following the manufacture’s recommendations. The voltage level and AH rating shall not fall below the levels specified by battery manufacturer.

4.18. Load Voltage Test – with the battery charger disconnected, measure the terminal voltage with Battery Load Test Meter while supplying the maximum load required by application. Under load, the float voltage for the entire battery shall be 1.42 volts per cell, nominal. Cells shall be measured individually.

4.19. Test Elevator Recall Function for ALL elevators. Facility has a total of 45 elevator units including dumbwaiters.

4.20. Annually: All work shall be completed on the third quarter inspection.

4.21. Annual inspections shall be accomplished by inspecting one quarter of the devices. See Section 5 for Documentation for test and inspection reporting requirements

4.22. Test all duct detectors, electro-mechanical releasing devices, electronic magnetic locks, heat detectors, manual pull stations, and smoke detectors.

4.23. Conduct biennial (two year) sensitivity testing of all building smoke alarms.

4.24. Test occupant alarm notification devices, including all audible devices, speakers, strobe lights, and speaker/strobe combinations.

4.25. Test ALL Automatic Smoke Detection shut-down devices for Air Handling Unit (AHU) equipment.

4.26. Inspect and test fire and smoke door assemblies and document all test results.

4.27. Each Test shall be performed as follows:

4.27.1. Conduct a visual inspection from both side of the door assemblies to identify any damaged of missing parts that can create a hazard during testing or affect operation or resetting.

4.28. The following items shall be verified:

4.28.1. No open holes or breaks exist in surfaces of either the door or frame.

4.29. Glazing, vision light frames, and glazing beads are intact and securely fastened in place, if so equipped.

4.30. The door, frame, hinges, hardware, and non-combustible threshold are secured aligned, and in working order with no visible signs of damage.

4.31. No parts are missing or broken.

4.32. Door Clearances do not exceed allowed clearances.

4.33. The self-closing devices are operational; and the active door closes when operated from the full open position.

4.34. If a coordinator is installed, the inactive leaf closes before the active leaf.

4.35. Latching hardware operates and secures the door when in the closed position

4.36. Auxiliary hardware items that interfere or prohibit operation are not installed on the door or frame.

4.37. No field modifications to the door assembly have been performed that void the label

4.38. Gaskets and edge seals, are inspected to verify their presence and integrity

4.39. Conduct an operational test to verify that the assembly will close under fire conditions and reset the assembly. Send alarm signal to ensure doors close properly with proper clearances and latching.

4.40. Test all emergency exit doors and Electronic Mag Locks to ensure Locks release on Fire Alarm and Emergency Egress condition. Any issues with emergency exit doors will be reported immediately to the COR.

4.41. Test FM 200 Gas Systems for proper operation.

4.42. Conduct Main Drain test at all system Risers. Record the static water supply water pressure as indicated on the lower pressure gauge. Open the Main Drain and allow water flow to stabilize. Record the residual water supply pressure while water is flowing from the main drain as indicated on the lower pressure gauge. Close the main drain (slowly).

4.43. Test fire pump under flow per NFPA 25, Chapter 8. Provide results in tabular and graphical forms and compare collected fire pump test information to manufacture’s specifications. Recommend corrective actions for any deviations greater than 5%.

4.44. Test Elevator Recall functions on ALL elevators on the SLVHCS Campus.

4.45. Fire Hydrants – Maintain and test all fire hydrants. Lubricate operating nut, lubricate packing, lubricate thrust collar, and operate the fire hydrant with water discharging for not less than one minute to verify adequate pressure and capacity.

4.46. Sprinklers - Inspect all sprinklers. Visually inspect sprinkler, sprinkler piping, pipe, hangers and seismic braces to make sure they are in good condition. Verify supply of spare sprinklers.

4.47. Dry Pipe Systems - Inspect and test dry pipe systems. Trip test the dry pipe valve. Record the time from opening the inspector’s test valve until the dry pipe valve trips. Internally inspect dry pipe valve. Test air pressure maintenance device.

4.48. Pre-action Systems - Inspect and test pre-action systems. Test fire detection system for proper operation. Trip test the pre-action system. Internally inspect pre-action valve. Test automatic air pressure maintenance device (if provided) at time of trip test.

5. Documentation

5.1. ALL inspections, if applicable, shall be documented and be available in hard and electronic copies. All inspection and testing reports should be available to the CO and the COR within two weeks from the final date of the quarterly tests and inspections.

5.2. ALL Installation, Inspection, and Deficiency Tags shall be installed on systems.

5.3. All reports shall include device lists, testing results, detailed descriptions of how the devices failed, ALL testing procedures, and locations of all devices and equipment and date testing was completed.

5.4. Quarterly: ALL Inspections shall be completed by the 3rd month of each Quarter. e.g. 1st Quarter ends on December 31; 2nd quarter ends on March 31; 3rd Quarter ends on June 30; and 4th Quarter ends on September 30.

5.5. Semi-Annual Inspections shall to be completed in the 2nd and 4th Quarters.

5.6. Annual Inspections shall be completed in the 2nd Quarter.

5.7. Inspection Tags, Installation Tags, Calculation Plates, Inspection Reports, Fire Pump Tabular and Graphical dynamic test reports, The Joint Commission Report Format (when required), ALL Alarms and Trouble Alarms when conducting testing shall be recorded and documented.

5.8. Infection Control Risk Assessment (ICRA) permits shall be obtained from the SLVHCS Safety Office and provisions adhered to before working in ALL areas of the SLVHCS Campus, if necessary, to complete the inspections.

5.9. FA AHU Shutdown Inspection shall be verified that ALL associated AHUs shut down when Duct Detectors are tripped.

5.10. FS Hydrant Testing inspect all hydrants, flow testing, weep hole drainage, water flow and pressure results shall be reported.

5.11. FA Annunciator Testing shall be performed on ALL buildings and floors.

5.12. FA Overhead Door Drop Test – test operation Semi-Annual

5.13. FS Dry System Full trip; FS Dry System internal inspection, piping pitch, drains, piping hanging, and mounting hardware are ALL intact.

5.14. FS Dry Systems (3 each) Partial Trip, Full Trip, and Low Air Pressure test.

5.15. FS 5 Year Hydro test to be performed on three each Dry Sprinkler Systems.

5.16. FS Wet Pipe Inspection; Tamper and Flow Switches, Main Drain

5.17. Fire Alarm Speaker Testing – All speakers on every floor and building shall be tested.

5.18. FA Strobe Testing: ALL strobes shall be tested, scanned for inventory and reports. All open circuits shall be documented.

5.19. ALL Field Charger Power Supplies and boosters for the Strobes Circuits shall be inspected, cleaned, and batteries tested.

5.20. FA Battery Testing shall be done – Manufacturer recommended testing documentation, Semi-Annual Amp Hour (AH) and Voltage Readings of batteries.

5.21. Fire Sprinkler Internal Inspections (5 year) shall be performed on all Fire Sprinkler Systems at buildings the SLVHCS.

5.22. Fire Sprinkler Hydro Testing; All FS Systems shall be Hydro-Tested, and documentation provided.

5.23. Fire Sprinkler Flow Testing, Fire Pump with Tabular and Graphical data results

5.24. Fire Sprinkler Valve Inspections, Post Indicator Valves (PIV), Water Motor Gongs, Alarm Bells, FDC Inspection, FDC Caps and Back Flow Preventers, Dry System Low Air Testing and Compressor testing, Gauge Evaluation, Stand Pipe Hose Valves (stair wells), flow and tamper switches

5.25. Fire Sprinkler Low Point Drain and Dry System Piping Pitch verification (3 year)

5.26. Fire Sprinkler Stand Pipe Flow Testing (5 year) testing shall meet or exceed required results.

5.27. FA Hazardous Waste Storage Building Inspections (Semi-Annual) fusible links and tanks shall be tested and Fusible Links replaced with current Year of Manufacture on each inspection.

5.28. FM 200 Fire Suppression System Inspections (Semi- Annual) All sensors, devices, and batteries shall be tested at each inspection.

5.29. Kitchen Hood Fire Suppression Systems Inspections (Semi-Annual) All sensors, devices, and batteries shall be tested at each inspection.

5.30. All Smoke and Fire Dampers shall be inspected following VAMC Schedule Frequencies. After award, SLVHCS will provide HVAC and Life Safety drawings to the contractor to ensure that SLVHCS fire damper naming conventions are followed.

5.31. ALL the Latest NFPA Code Standards and Joint Commission Standards shall be adhered to.

5.32. EP Class Inspection Report separation per Elements of Performance (EP)

5.33. Scheduling Inspections shall be due +/- 20 for (Semi-Annual) and +/- 30 for (Annual) days from last inspection dates.

5.34. Contractor will sign in and out each time their personnel com to the SLVHCS to execute work under this contract. Upon arrival on station all personnel will report to 1E112 and sign out again upon leaving for the day. All inspections should be scheduled with the COR at least two weeks in advance.

5.35. Annual Fire Sprinkler Inspection – all spaces, buildings, FA Systems and Components shall be inspected and documented.

6. Travel

6.1. The contractor is responsible for providing transportation/travel for all materials, supplies, personnel and all items needed for the duration of this contract unless stated otherwise elsewhere.

7. Government Responsibilities

7.1. The Government shall provide access to the facilities as necessary for inspection and testing to commence. The VA Engineering, Safety or Police Services will also provide notification of any systems outages, testing or downtime to affected VA staff.

7.2. With approval from the COR, VA Safety personnel shall contact the monitoring company to schedule the request the system be placed into test mode when necessary. Return from test mode should occur automatically at the conclusion of the scheduled test period. Return from test mode can be extended or terminated early by VA Safety personnel.

7.3. Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the contractor to remove any contractor employee from U.S. VA/VHA facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any Contract awarded. The Contracting Officer will provide the contractor with a written explanation to support any request to remove an employee.

8. Contractor Personnel Requirements

8.1. All qualified, experience, and license personnel for the service will be provided by the contractor. All Fire Alarm Technicians shall be certified by the National Institute for Certification in Engineering Technologies (NICET). Proof of personnel experience shall be provided by the Contractor to the VA.

8.2. Contractor employees shall present a professional appearance at all times and their conduct shall not reflect discredit upon the United States and or the VA/VHA.

8.3. Conflict of Interest. The contractor shall not employ any person who is an employee of the United States Government if that employment would appear to cause a conflict of interest.

8.4. Smoking: Employees are strictly prohibited from smoking anywhere on the medical campus.

9. Protection of Person and Property

9.1. The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work.

9.2. The contractor shall continuously maintain adequate protection of all work from damage and shall protect the Medical Center property from injury of loss arising in connection with this contract. The contractor shall make correct and make whole any such damage, injury or loss, except as may be by agents or employees of the Medical Center.

9.3. In an emergency affecting the safety or life of individuals, or of the work, or of adjoining property, the contractor, without special instruction or authorization from the Medical Center, is hereby permitted to act, at the contractor's discretion, to prevent such threatened loss or injury. Also, should the contractor, in order to prevent threatened loss or injury, be instructed or authorized to act by the Medical Center, he shall so act, without appeal. Any additional compensation or extension of time claimed by the contractor on account of any emergency work shall be determined by mutual agreement.

10. Security Requirement

10.1. All contractor personnel must check-in with their designated VA point of contact or other identified staff prior to beginning any work.

11. Confidentiality and Nondisclosure

11.1. It is agreed that:

11.1.1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.

11.1.2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.

11.1.3. Press releases, marketing material, or any other printed or electronic documentation related to this contract, shall not be publicized without the written approval of the CO.

12. Quality Control

12.1. The contractor shall meet the following service work quality standards:

12.2. All work satisfies the recommendations and requirements of NFPA 72 and all applicable standards.

12.3. Operational and other inspections and tests incidental to or arising from the replacement of certain parts and components are satisfactorily performed, as recommended or required by NFPA 72 and all applicable standards.

12.4. Continuous progress and completion of the work resulting in safe, efficient, and reliable system condition that permits the restoration of system service.

12.5. Safe job site during progress of work. Clean job site upon completion of work.

12.6. Unserviceable parts and components removed from Government property unless directed otherwise by the COR.

12.7. The contractor shall provide and maintain an inspection system acceptable to the COR covering all services under this contract. Complete records of all inspection work performed by the contractor shall be maintained and made available to the COR (through formal report submissions and at Government request) during contract performance and for as long afterward as the contract requires.

12.8. In reference to specific device testing, the following is applicable:

12.9. Any Government employee that observes unacceptable services, either incomplete or not performed, for any of the above performance objectives should immediately contact the COR and the COR will complete appropriate documentation to record the complaint. The COR will consider the customer complaint valid upon receipt from the customer. The COR should inform the customer of the approximate time the unacceptable performance will be corrected and advise the customer to contact the COR if not corrected. The COR will consider customer complaints as resolved unless notified otherwise by the customer. The COR shall notify the Account Point of Contact to the Contractor (APCC) via a written customer complaint, followed by a verbal compliant depending on the urgency of the item. Corrective Action times to correct the unacceptable performance after notification and confirmed receipt of notification shall be the following:

12.9.1. For all immediate Life Safety Issues: two (2) hours

12.9.2. For all other issues that do not directly or negatively impact the system as a whole, present an emergent Life Safety Concern, or adversely impact the Environment of Care: Five (5) business days

12.9.3. If the items cannot be corrected within the timeframes noted, the contractor shall submit the following to the CO and COR:

12.9.3.1. Notification (immediate: verbal, follow up: written) to the Government of its inability to rectify the issue in the time frames allotted

12.9.3.2. Recommendations for Interim Life Safety Measures, as necessary, until the problems can be corrected.

12.9.3.3. Estimated completion time

12.9.4. Note, the classification of the defect shall be made at the discretion of the COR per the recommendations of the Authority Having Jurisdiction (VA Safety Department).

12.9.5. If the APCC disagrees with the finding after investigation of the site and challenges its validity or if believes that the defect is by no fault of the Contractor, the APCC will notify the COR. The COR will conduct an investigation to determine validity. If the COR determines the complaint as invalid, he will document the written complaint of the findings and notify the customer. The COR will retain the annotated copy of the written complaint for his/her files. If after investigation the COR determines the complaint as valid, the COR will inform the APCC, and the APCC will be given the following time to correct the defect under these circumstances:

12.9.5.1. Immediate Life Safety Issues: additional three hours

12.9.5.2. Non-emergent, Low Environment of Care Impact Defect:…