36C25619Q1229-002.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C256-19-AP-2440

1. Contracting Activity:

Department of Veterans Affairs Network Contracting Office 16 715 Pear Orchard Road Ridgeland, MS 39157

VISN 16

Central Arkansas Veterans Heathcare System (CAVHS) 4300th Fort Roots Drive Little Rock, AR 72205

Transaction No. 598-19-3-300-0163

2. Nature and/or Description of the Action Being Processed:

This proposed action is for a firm-fixed price purchase order issued to Other Than Full and Open Competition (Brand Name) on the open market for overbed tables and bedside stands for use throughout CAVHS.

FAR13.5 Simplified Procedures for Certain Commercial Items: This procurement is in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Overbed tables and bedside stands Estimate value:

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(1), as implemented by FAR 6.302-1.

(X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

FAR13.5 Simplified Procedures for Certain Commercial Items: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2).

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

CAVHS has Stryker brand overbed tables and bedside stands throughout both of its facilities.

Currently, CAVHS has 322 overbed tables and bedside stands. In an effort to standardize overbed tables and bedside stands throughout the facilities Stryker brand is required. By having the same overbed tables and bedside stands will allow ease of use and efficiency for staff. It would not be cost effective to replace all the facilities overbed tables and bedside stands at this time as it would result in a duplication of cost for over $130,000.00. The Tru-fit overbed tables have the polypropylene edging to help contain spills, the low profile U-shape base that helps it slide easily under recliners, beds, stretchers that have drive wheels, and infinite height adjustments.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: This effort will be synopsized in FedBizOps utilizing a combined synopsis/solicitation.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The Contracting Office anticipates that the pricing will be fair and reasonable based upon a comparison of competitive offers that meet the name brand requirements.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Searches of VIP, Google, DSBS, historical data, mandatory contracts, and GSA was conducted, several SDVOSBs were identified. Based on previous purchases of furniture it was found that there are multiple SDVOSBs that can provide the required name brand.

There are overbed tables and bedside stands on the VHA Healthcare Furniture Indefinite Delivery Indefinite Quantity (IDIQ), however, it was determined that Stryker Brand overbed tables and bedside stands are not offered. A waiver was requested and granted to pursue this requirement on the open-market.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: NA

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: NA

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Market research will be conducted to determine if other manufacturers can provide compatible furniture for future procurements.