36C25619Q0834-001.docx

SOW

High Density Clean/Sterile Storage Alexandria VA Health Care System

1. PURPOSE

The overall purpose is to deliver and install a Complete Storage system at Alexandria Sterile Processing/Logistics departments at Alexandria VA .

2. SCOPE

The Contractor shall design, provide items, deliver items, install and test all items and equipment for the setup of a new rack and storage system for the Sterile Processing Service (SPS) and Logistics department at the VAMC in Alexandria, LA .

All equipment and installation must meet Original Equipment Manufacturers (OEM) and VA specifications. The Contractor shall furnish all supplies, equipment and services required for delivery, installation and any testing needed of the supplies and equipment.

The Contractor is responsible for any missing parts and components not included in order to carry out the installation.

3. DELIVERABLES: SHALL BE BRAND NAME DSI OR EQUAL PRODUCT:

3.1- SPS Storage Racks and Systems BRAND NAME DSI OR EQUAL EXAMPLE: KIT-D1-MM-KITA/ST/VOLKREN-OS - (Approx Qty: 7)

Specifications/Salient Characteristics:

1” adjustment for rack movement on frame Extruded, ANODIZED ALUMINUM FRAMES (48 TOAL HOLES) 2 total frames w/ adder 4 horizontal stabilization brackets – aluminum 2 swivel casters & 2 locking casters DOUBLE-wheeled casters 8 VOLKREN shelf Over-Sized Shelves 2 heavy duty runners – w/ ball stainless steel bearing slides Load capacity is 45 lbs. per shelf.

Dust Cover Rack made from anodized aluminum Aluminum Dust Cover per rack unit

3.2- SPS Storage Racks and Systems BRAND NAME DSI OR EQUAL EXAMPLE: KIT-D1-MM-KITA/ADD/VOLKREN-OS (Approx Qty: 21) Specifications/Salient Characteristics:

1” adjustment for rack movement on frame Extruded, ANODIZED ALUMINUM FRAMES (48 TOAL HOLES) 2 total frames w/ adder 4 horizontal stabilization brackets – aluminum 2 swivel casters & 2 locking casters DOUBLE casters 8 VOLKREN shelf Over-Sized Shelves 2 heavy duty runners – w/ ball stainless steel bearing slides Load capacity is 45 lbs. per shelf.

Dust Cover Rack made from anodized aluminum Aluminum Dust Cover per rack unit 3.3- Storage Racks and Systems Shall be BRAND NAME DSI OR EQUAL DSI: KIT-D1-MM-KITB/ST/WIDE (Approx Qty: 4) Specifications/Salient Characteristics:

1” adjustment for rack movement on frame Extruded, ANODIZED ALUMINUM FRAMES (48 Holes total) 2 horizontal stabilization brackets – aluminum 2 locking casters 5 36” Solid ANODIZED Aluminum shelves D2-DCWA1 Dust cover made from anodized aluminum

3.4 Quad Unit Frame shall be BRAND NAME DSI OR EQUAL

EXAMPLE: KIT-D1-MM-KIT4A/8BSK-C (Approx Qty: 30) Specifications/Salient Characteristics:

Locking Runners – Left/Right Stainless Steel Ball Bearing Slides on Runners Stainless Steel Ball Bearing Basket Stops (2 per basket) Quad mobile unit Extruded, ANODIZED ALUMINUM FRAMES 8 horizontal stabilization brackets 1” adjustment for rack movement on frame Approximate Height: 77.25” Approximate Width: 36.5” Approximate Depth: 25.4” Locking casters ALL CLEAR baskets 4” Bin 8” Bin 11” Clear Bin Clear solid bins 2”, 4” Clear long & Short Dividers Divider Locks Sub-diving “T” Clips

3.5 Triple Unit Frame shall be BRAND NAME DSI OR EQUAL

EXAMPLE: KIT-D1-MM-KIT3A/8BSK-C (Approx Qty: 3) Specifications/Salient Characteristics:

Locking Runners – Left/Right Stainless Steel Ball Bearing Slides on Runners Stainless Steel Ball Bearing Basket Stops (2 per basket) Quad mobile unit Extruded, ANODIZED ALUMINUM FRAMES 6 horizontal stabilization brackets 1” adjustment for rack movement on frame Approximate Height: 77.25” Approximate Width: 36.5” Approximate Depth: 25.4” Locking casters ALL CLEAR baskets 4” Bin 8” Bin 11” Clear Bin Clear solid bins 2”, 4” Clear long & Short Dividers Divider Locks Sub-diving “T” Clips

3.6 Double Unit Frame shall be BRAND NAME DSI OR EQUAL

EXAMPLE: KIT-D1-MM-KIT2A/8BSK-C (Approx Qty: 7) Specifications/Salient Characteristics:

Locking Runners – Left/Right Stainless Steel Ball Bearing Slides on Runners Stainless Steel Ball Bearing Basket Stops (2 per basket) Quad mobile unit Extruded, ANODIZED ALUMINUM FRAMES 4 horizontal stabilization brackets 1” adjustment for rack movement on frame Approximate Height: 77.25” Approximate Width: 36.5” Approximate Depth: 25.4” Locking casters ALL CLEAR baskets 4” Bin 8” Bin 11” Clear Bin Clear solid bins 2”, 4” Clear long & Short Dividers Divider Locks Sub-diving “T” Clips

3.7- Units with solid shelves shall be BRAND NAME DSI OR EUQAL EXAMPLE: KIT-D1-MM-KITA/ADD/WIDE (Approx Qty: 16) Specifications/Salient Characteristics:

1” adjustment for rack movement on frame Extruded, ANODIZED ALUMINUM FRAMES (48 Holes total) 2 horizontal stabilization brackets – aluminum 2 locking casters 5 36” Solid ANODIZED Aluminum shelves D2-DCWA1 Dust cover made from anodized aluminum 3.8- Single Unit Frame shall be BRAND NAME DSI OR EQUAL EXAMPLE: KIT-D1-MM-KITA/ST/8BSK-C (Approx Qty: 3) Specifications/Salient Characteristics:

Locking Runners – Left/Right Stainless Steel Ball Bearing Slides on Runners Stainless Steel Ball Bearing Basket Stops (2 per basket) Quad mobile unit Extruded, ANODIZED ALUMINUM FRAMES 2 horizontal stabilization brackets 1” adjustment for rack movement on frame Approximate Height: 77.25” Approximate Width: 36.5” Approximate Depth: 25.4” Locking casters ALL CLEAR baskets 4” Bin 8” Bin 11” Clear Bin Clear solid bins 2”, 4” Clear long & Short Dividers Divider Locks Sub-diving “T” Clips

3.9- INSTALLATION AND ASSEMBLY (ONSITE): Specifications:

Complete “turn-key” Installation Onsite assembly

SEE INSTALLATION SECTION BELOW

4 DELIVERY/INSTALATION:

4.1 DELIVERY

4.1.1 Contractor shall deliver all equipment to Alexandria VAMC Sterile Processing Services (SPS)

4.1.2 Contractor shall cover all shipping and handling charges.

4.1.3 Contractor shall replace any equipment or items damaged in shipping or during installation At no additional cost to the government.

4.2 INSTALLATION

4.2.1 All equipment shall be floor mounted by contractor upon delivery unless otherwise noted above.

4.2.2 Install all equipment to manufacturer’s specifications maintaining Federal, and Local safety standards

4.2.3 All work shall be completed between 8:00 a.m. and 4:30 p.m. Monday – Friday. All federal holidays, excluded. All federal holidays, excluded. Federal holidays are available at the Federal Holiday OPM Site.

4.2.4 If there is an operational conflict with installation, night or weekend installation may be required. Government will provide a 72 hours' notice of change of installation hours.

4.2.5 The contractor shall coordinate all deliveries, staging areas, installations, and parking arrangements with the Point of Contact.

4.2.6 The Contractor shall remove all related shipping debris and cleanup any construction associated with delivery and installation of the specified items. Contractor shall remove all packaging from the VAMC premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect.

4.3 SITE CONDITIONS

4.3.1 There shall be no smoking, eating, or drinking inside the hospital at any time.

4.3.2 Contractor shall have photo ID on person at all times in the hospital

5. INSPECTION AND ACCEPTANCE:

5.1 Final space plan, drawing/s and quantity shall be approved prior to finalizing item order

5.2 The Contractor shall conduct a joint inspection with the Point of Contact upon delivery of equipment.

5.3 Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s).

5.4 The Point of Contact shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer.

5.6 Contracting POC contact info will be located on Emails with Award Documents:

6. DELIVERY/STORAGE REQUIREMENTS

6.1 Deliver materials to job in manufacturer's original packaging with brand name marked thereon.

6.2 Packaged to prevent damage or deterioration during shipment, handling, storage and installation. Maintain protective covering in place and in good repair until removal is necessary.

6.3 A pre-delivery meeting will be scheduled by Point of Contact for verification of delivery and installation dates.

6.4 Deliver and install specified items as scheduled (when the site is ready for installation work to proceed).

6.5 Store products in dry condition inside enclosed facilities until delivery.

7. OPERATOR TRAINING:

7.1 Contractor shall provide On-site training on usage and maintenance of equipment for users.

7.2 Scheduling of training shall be coordinated with the COR once installation is complete.

8. PROTECTION OF PROPERTY

8.1 Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged due to actions by the Contractor.

8.2 The Contractor shall perform an inspection of the building(s) and grounds with the COR prior to commencing work. To insure that the Contractor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.

8.3 The Contractor shall be responsible for security of the areas in which the work is being performed prior to completion.

8.4 Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.

9. SECURITY REQUIREMENTS

9.1 The C&A requirements do not apply and a Security Accreditation Package is not required.

9.2 All staff on VA property shall have a Photo ID on their person at all times.

10. WARRANTY

10.1 The contractor shall provide a 10 year manufacturer’s warranty on all items for parts and labor.

10.2 The warranty shall include all travel and shipping costs associated with any warranty repair.

11. Quote Submission

11.1 Provide visual representation and description of the items/services in your response especially if other than the example source.

11.2 Provide evidence of SDVOSB/VOSB VIP status

11.3 Provide a letter from manufacturer stating you are an authorized distributor, dealer, or re-seller of the manufacturer being quoted and that the warranty and any service will be covered by warranty.

11.4 Provide any vendorizing paperwork or forms needed.

11.5 Provide pricing for line items and Estimated Delivery timeframe ARO and Installation time frame

11.6 All submissions shall be made by email to Arlene.Blade@va.gov, if more than one email is needed emails shall be labeled in a series such that (email # in series) and (total # of emails in series). Example, the first page of a set of 3 emails would include a label: 1 of 3.

11.7 Per FAR 52.219-14 Limitations on Subcontracting (JAN 2017) The concern shall perform work for at least 50% of the cost for contract performance incurred for personnel shall be expended for employees of the concern.

11.8 Subcontract proposal shall be included with submission including name, contact info and DUNS#

11.9 Per FAR 52.228-5 Insurance-Work on A Government Installation (JAN 1997) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract. Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective— For such period as the laws of the State in which this contract is to be performed prescribe; or Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

12. VENDORIZING:

12.1 Prospective Offerors are notified that verification of VA Form 10091 and W-9 being sent directly to the paying office in Austin, TX must be submitted with the offer unless the offeror has previously submitted these forms to VA Austin and Vendor provides certification of previous work. The FMS Vendor File Update form needs to be submitted in all cases to the Contracting Officer as part of the offer or proposal. Prior information sent to the VA Payment Center in Austin does not preclude submittal of the FMS Vendor File Update form. Failure to include this information could preclude the offeror from consideration for award or considerably delay award.