ATTACHMENT_1_-_PRICE_SCHEDULE_-_SOW.pdf

36C25619Q0266

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY

UNI

T UNIT PRICE AMOUNT

1.00 YR __________________ ______________

The contractor shall provide all labor, tools, equipment, material, personnel management, and transportation for Annually inspection and testing for the Fire Alarm System and Sprinkler System Service, for Central Arkansas Veterans Healthcare System (CAVHS), per the Statement of Work (SOW).

Contract Period: Base POP Begin: 02-01-2019 POP End: 01-31-2020

2.00 JB __________________ ______________

management, and transportation for Semi-Annually inspection and testing for the Fire Alarm System and Sprinkler System Service, for Central Arkansas Veterans Healthcare System (CAVHS), per the Statement of Work (SOW).

Contract Period: Base

4.00 QTR __________________ ______________

management, and transportation for Quarterly inspection and testing for the Fire Alarm System and Sprinkler System Service, for Central Arkansas Veterans Healthcare System (CAVHS), per the Statement of Work (SOW).

Contract Period: Base

80.00 EA __________________ ______________

management, and transportation to inspect and test 80 Smoke Dampers, for Central Arkansas Veterans Healthcare System (CAVHS), per the Statement of Work (SOW).

Contract Period: Base

300.00 EA __________________ ______________

management, and transportation to inspect and test 300 Fire Dampers, for Central Arkansas Veterans Healthcare System (CAVHS), per the Statement of Work

(SOW).

Contract Period: Base

Total: Base Year:

Contract Period: Base POP Begin: 02-01-2019 management, and transportation for Annually inspection and testing for the Fire Alarm System and Sprinkler System Service, for Central Arkansas Veterans Healthcare System (CAVHS), per the Statement of Work (SOW).

Contract Period: Option 1 POP Begin: 02-01-2020 POP End: 01-31-2021 management, and transportation for Semi-Annually inspection and testing for the Fire Alarm System and Sprinkler System Service, for Central Arkansas Veterans Healthcare System (CAVHS), per the Statement of Work (SOW).

Contract Period: Option 1 management, and transportation for Quarterly inspection and testing for the Fire Alarm System and Sprinkler System Service, for Central Arkansas Veterans Healthcare System (CAVHS), per the Statement of Work (SOW).

Contract Period: Option 1

Total: Option Year 1 Contract Period: Option 1 management, and transportation for Annually inspection and testing for the Fire Alarm System and Sprinkler System Service, for Central Arkansas Veterans Healthcare System (CAVHS), per the Statement of Work (SOW).

Contract Period: Option 2 POP Begin: 02-01-2021 POP End: 01-31-2022 management, and transportation for Semi-Annually inspection and testing for the Fire Alarm System and Sprinkler System Service, for Central Arkansas Veterans Healthcare System (CAVHS), per the Statement of Work (SOW).

Contract Period: Option 2 management, and transportation for Quarterly inspection and testing for the Fire Alarm System and Sprinkler System Service, for Central Arkansas Veterans Healthcare System (CAVHS), per the Statement of Work (SOW).

Contract Period: Option 2

Total: Option Year 2 Contract Period: Option 2 management, and transportation for Annually inspection and testing for the Fire Alarm System and Sprinkler System Service, for Central Arkansas Veterans Healthcare System (CAVHS), per the Statement of Work (SOW).

Contract Period: Option 3 POP Begin: 02-01-2022 POP End: 01-31-2023

2.00 JB __________________ __________

management, and transportation for Semi-Annually inspection and testing for the Fire Alarm System and Sprinkler System Service, for Central Arkansas Veterans Healthcare System (CAVHS), per the Statement of Work (SOW).

Contract Period: Option 3 management, and transportation for Quarterly inspection and testing for the Fire Alarm System and Sprinkler System Service, for Central Arkansas Veterans Healthcare System (CAVHS), per the Statement of Work (SOW).

Contract Period: Option 3

Total: Option Year 3 Contract Period: Option 3 management, and transportation for Annually inspection and testing for the Fire Alarm System and Sprinkler System Service, for Central Arkansas Veterans Healthcare System (CAVHS), per the Statement of Work (SOW).

Contract Period: Option 4 POP Begin: 02-01-2023 POP End: 01-31-2024

The contractor shall provide all labor, tools, equipment, material, personnel management, and transportation for Semi-Annually inspection and testing for the Fire Alarm System and Sprinkler System Service, for Central Arkansas Veterans Healthcare System (CAVHS), per the Statement of Work (SOW).

Contract Period: Option 4

4.00 QTR __________________ _____________

management, and transportation for Quarterly inspection and testing for the Fire Alarm System and Sprinkler System Service, for Central Arkansas Veterans Healthcare System (CAVHS), per the Statement of Work (SOW).

Contract Period: Option 4

Total: Option Year 4 Contract Period: Option 4

GRAND TOTAL

(Base on All Options Total, if exercised)

B.3 STATEMENT OF WORK (SOW)

STATEMENT OF WORK

FOR THE TESTING AND INSPECTION OF THE FIRE ALARM AND FIRE

SPRINKLER SYSTEMS

1. General Requirements. Contractor shall furnish all personnel, certification, labor, tools, equipment, materials, vehicles, supervision, and other items necessary to perform quarterly, semi-annual, annual, and biennial inspections, tests, calibrations, and preventative maintenance at the Central Arkansas Veterans Healthcare System (CAVHS) in Little Rock (LR) and North Little Rock (NLR), according to the specifications listed below. All work shall be done and documented in accordance with the current National Fire Protection Agency (NFPA) Code requirements. All work shall be conducted by personnel licensed or otherwise qualified according to NFPA and local fire codes.

2. Quarterly: all work shall be completed by the end of December, March, June, and September. The quarterly, semi-annually, and annually inspections shall be completed no later than December, March, June, and September, respectively. See Section 6, Documentation for test and inspection reporting requirements.

2.1 Test and inspect fire protection system equipment to include the following. Document all items.

2.1.1 Verify that all alarm devices are properly received at the alarm panel.

2.1.2 Verify that all trouble signals are properly received at the alarm panel.

2.1.3 Check that all fire alarm panels are not obstructed and show no visible sign of damage.

2.1.4 Check fire alarm panel batteries for proper operation. Perform visual inspection for corrosion or leakage. Check and ensure tightness of connections. If necessary, clean and coat battery terminals or connections.

2.2 Test off-premises emergency services notification transmission equipment and document.

2.3 Inspect all fire department connections, valves and post indicator valves. Verify connections are visible and accessible, not damaged, caps or plugs are in place, identification sign is in place and automatic drain is working properly. Document all findings.

3. Semiannually: all work shall be completed no later than the end of December and June.

See Section 6, Documentation for test and inspection reporting requirements.

3.1 Test all valve tamper switches and water flow devices.

4. Annually (1st): All work shall be completed no later than the end of December. See Section 6, Documentation for test and inspection reporting requirements.

4.1 Testing of all sprinkler system and fire alarm devices (e.g. smoke detectors, heat detectors, flame detectors, duct detectors, manual pull stations, speakers, strobes/lights, fire/smoke doors, fire/smoke dampers, supervisory devices, and any other fire alarm devices connected to the

Edwards System located throughout the LR Campus of the medical center. This includes all floors, Ground through 9th floor penthouse, and document findings.

4.2 Test occupant alarm notification devices, including all audible devices, speakers, and visible devices.

4.3 Test all automatic smoke-detection shutdown devices for air-handling equipment.

4.4 Inspect and test fire and smoke door assemblies and document all test results. Each test shall be performed as follows.

4.4.1 Conduct an operational test to verify that the assembly will close under fire conditions and then reset the assembly. Send alarm signal and ensure doors close properly with proper clearances and latching.

4.4.2 Notify the Contracting Officer Representative (COR) of any deficiencies by the end of the day of the test.

4.3 Test all emergency exit doors. Press panic hardware and ensure door releases in 30 seconds. Press override button and ensure door releases.

4.4 Test FM 200 suppression systems for proper operation.

4.5 Test fire alarm panels, and system batteries as follows:

4.5.2 Charger test - With the batteries fully charged and connected to the charger, place an ampere meter in series with the battery under charge. The charging current shall be in accordance with the manufacturer’s recommendations for the type of battery used. In the absence of specific information, to of the battery rating shall be used.

4.5.3 Discharge test--With the battery charger disconnected, load test the batteries following the manufacturer’s recommendations. The voltage level shall not fall below the levels specified.

4.5.4 Load voltage test--With the battery charger disconnected, measure the terminal voltage while supplying the maximum load required by its application. Under load, the float voltage for the entire battery shall be 1.42 volts per cell, nominal. Cells shall be measured individually.

Semi-Annually (2nd): All work shall be completed no later than the end of June. See Section 6, Documentation for test and inspection reporting requirements.

4.6 Conduct main drain test at all system risers. Record the static water supply pressure as indicated on the lower pressure gauge. Open the main drain and allow water flow to stabilize.

Record the residual water supply pressure while water is flowing from the main drain as indicated on the lower pressure gauge. Close the main drain (slowly).

4.7 Test fire pumps under flow according to NFPA 25, Chapter 8. Provide results in tabular and graphical forms and compare collected fire pump test information to manufacturer’s specifications. Recommend corrective actions for any deviations greater than 5%.

4.8 Maintain and test all fire hydrants. Lubricate operating nut, lubricate packing, lubricate thrust collar, and operate the fire hydrant with water discharging for not less than one minute to verify adequate pressure and capacity.

5. (every six years): Conduct testing of the required fire and smoke dampers.

5.1. All required dampers for JLM and NLR (building 170) will be tested by June 2019.

6. Documentation

6.1 Documentation shall list the following:

6.1.1 All devices and systems tested along with their locations.

6.1.2 Results of testing. For most devices this shall be pass or fail, but for main drain tests, fire pump flow test and some others, the report shall include the results described above under those tests.

6.1.3 A detailed summary of deficiencies and recommendations at the end of the report including specific locations of any problems.

6.1.4 The inspection date on each page of each report

6.2 Documentation shall be issued no later than two weeks after each inspection and sent directly to the COR. Reports may be sent electronically to meet this requirement.

6.3 Prior to the first visit, contractor shall submit a schedule, list of devices and sample documentation sheets for COR approval.

6.4 Central Arkansas Veterans Healthcare System (CAVHS) reserves the right to withhold payment if reports are not received within two weeks of each inspection and/or upon review they do not meet the requirements of this statement of work.

7. CAVHS FIRE PROTECTION SYSTEM DEVICE LIST

The Fire Protection System Device List is attached at the end of this document.

8. Signing In and Out

Prior to each visit to the facility, Contractor’s service representative shall notify the COR of the visit. For each visit to the facility, the Contractor service representative shall report to the office below, both upon arrival and prior to departure, to sign "in" and "out" on the service log. Service log entries may be used in substantiating invoice validity. Unless special arrangements are made work is to be completed Monday-Friday (excluding federal holidays) between 7:30 a.m. and 4:30 p.m. Elevator recall testing may be required very early in the morning or after hours.

Office Location Phone

Safety, Room 7B-101 Building JLM 7th Floor Safety Office

501-257-4349

501-257-6638

9. Contract Administration and Performance Monitoring

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Contractor must demonstrate their technicians are Certified as Arkansas Licensed Fire Alarm Technician. The COR and Program Manager (PM) will assist by monitoring contractor performance and reporting the findings to the CO.

The COR shall be designated on the authority of the Contract Officer (CO) at the time of contract award to monitor all technical aspects of the contract. In no event is the COR empowered to change any of the terms and conditions of the contract. Changes in any section of this contract shall be made only by the Contracting Officer pursuant to a properly executed modification. The types of actions within the purview of the COR’s authority are to ensure that the Contractor performs the technical requirements of the contract, and to notify both the Contractor and the CO of any deficiencies observed. A memorandum of designation shall be issued to the COR and a copy shall be sent to the Contractor at the time of contract award setting forth in full the responsibilities and limitations of the COR.

10. Changes to Contract or Statement of Work (SOW): Changes to this SOW or the impending contract shall only be authorized and approved through written correspondence from the CO. A copy of each change shall be kept in a project folder along with all other documents or items pertaining to the project. Costs incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor.

Inherently Governmental Functions

Contractor shall not perform any Inherently Governmental functions in accordance with FAR Part 7.5.

11. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

QUALITY CONTROL: Quality Control is the responsibility of the contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government. The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction;

corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis;

procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation.

12. Quality Assurance Surveillance Plan (QASP)

The purpose of this plan is to provide both the government and Contractor with a means to ensure services described herein are to be performed in accordance with the statement of work or SOW. This QASP is a part of this SOW and of the contract.

Tasks Performance Standard (PS)

Acceptable Quality Level or AQL

(Maximum allowable deviation from PS)

Method of

Surveillance

Percentage of Contract

Price Line Item

Incentives

Quarterly Test

1. Quantity:

100% of all applicable components specified under section II of the SOW must be completely tested.

0%

Direct Observation, Random Inspection and Inspection of reports

100%

Exercise of Option Period and Past Performance.

2. Promptness:

all work to be done by the end of December, March, June, and September.

0%

Direct Observation and Inspection of Sign-in/Sign-out log

100%

Exercise of Option Period and Past Performance.

3. Report Quality: reports to be completed in accordance with section VI of the SOW where applicable

0% Inspection of reports 100%

Exercise of Option Period and Past Performance.

4. Report Promptness:

reports to be submitted within 2 weeks after the services provided

One report not submitted within 2-week timeframe but no later than the third week after work was done

Inspection of reports 100%

Exercise of Option Period and Past Performance.

Semi-annual Test

1. Quantity:

100% of all applicable components specified under section III of the SOW must be

0%

Direct Observation and Inspection of reports

100%

Exercise of Option Period and Past Performance.

Tasks Performance Standard (PS)

Acceptable Quality Level or AQL

(Maximum allowable deviation from PS)

Method of

Surveillance

Percentage of Contract

Price Line Item

Incentives completely tested.

2. Promptness:

all work to be done by the end of December, and June.

0%

Direct Observation and Inspection

100%

Exercise of Option Period and Past Performance.

3. Report Quality: reports to be completed in accordance with section VI of the SOW where applicable

0% Inspection of reports 100%

Exercise of Option Period and Past Performance.

4. Report Promptness:

reports to be submitted within 2 weeks after the services provided

One report not submitted within 2-week timeframe but no later than the third week after work was done

Inspection of reports 5%

Exercise of Option Period and Past Performance.

Annual Test

1. Quantity:

100% of all applicable components specified under section IV of the SOW must be completely tested.

0%

Direct Observation and Inspection of reports

100%

Exercise of Option Period and Past Performance.

2. Promptness:

all work to be done by the end of December.

0%

Direct Observation and Inspection of reports

100%

Exercise of Option Period

Standard (PS)

Acceptable Quality Level or AQL

(Maximum allowable deviation from PS)

Method of

Surveillance

Percentage of Contract

Price Line Item

Incentives

3. Report Quality: reports to be completed in accordance with section VI of the SOW where applicable

0% Inspection of reports 20%

Exercise of Option Period and Past Performance.

4. Report Promptness:

reports to be submitted within 2 weeks after the services provided

One report not submitted within 2-week timeframe but no later than the third week after work was done

Inspection of reports 5%

Exercise of Option Period and Past Performance.

Annual Testing of

Fire Hydrants

1. Quantity:

100% of all applicable components specified under section III of the SOW must be completely tested.

0%

Direct Observation and Inspection of reports

70%

Option Period and Past Performance.

2. Promptness:

all work to be done by June

Work not done by June but no later than July 15th

Direct Observation and Inspection of reports

5%

Exercise of Option Period and Past Performance.

3. Report Quality: reports to be completed in accordance with section VI of the SOW where applicable

0% Inspection of reports 20%

Exercise of Option Period

Standard (PS)

Acceptable Quality Level or AQL

(Maximum allowable deviation from PS)

Method of

Surveillance

Percentage of Contract

Price Line Item

Incentives

4. Report Promptness:

reports to be submitted within 2 weeks after the services provided

Report submitted no later than the third week after the test was completed

Inspection of reports 5%

Exercise of Option Period and Past Performance.

Testing of Fire and Smoke

Dampers

1. Quantity:

100% of all applicable components specified under section III of the SOW must be completely tested.

0%

Direct Observation and Inspection of reports

70%

Option Period and Past Performance.

2. Promptness:

all work to be done by December November 2019

0%

Direct Observation and Inspection of reports

5%

Exercise of Option Period and Past Performance.

3. Report Quality: reports to be completed in accordance with section VI of the SOW where applicable

0% Inspection of reports 20%

Exercise of Option Period and Past Performance.

4. Report Promptness:

reports to be submitted within 2 weeks after the services provided

Report submitted no later than the third week after the test was completed

Inspection of reports 5%

Exercise of Option Period

13. Performance Measures:

a. ACCEPTABLE PERFORMANCE

The Government shall document positive performance. Any report may become a part of the supporting documentation for any contractual action.

b. UNACCEPTABLE PERFORMANCE

When unacceptable performance occurs, the COR shall inform the Contractor and the CO. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file. When the COR determines formal written communication is required, the COR shall prepare a Contract Deficiency Report (CDR), and present it to the Contractor's Point of Contact (POC).

The Contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the Contractor is required to prepare a corrective action plan to document how the Contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the Contractor must present this corrective action plan to the COR. The Government shall review the Contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO.

14. Inspection of Systems and Devices: Central Arkansas Veterans Healthcare Systems (CAVHS), Fire Protection System Devices. Contractors shall perform all inspection in accordance with the SOW.

Central Arkansas Veterans Healthcare System (CAVHS) Fire Protection System Devices

Systems/Devices Inspection Location Quantity

Fire Department connections Quarterly 59

Control Panels (CPU) Quarterly 3

Post Indicator Valve (PIV) Quarterly 1

Emergency Services notification (Dialer)

Quarterly 1

Annunciator at Red Atrium Entrance into building

Semi-Annually 1

Sprinkler Waterflow Switch Semi-Annually 70

Sprinkler Tamper Switch Semi-Annually 80

FM 200 Suppression Systems in NLR Semi-Annually 5

Main drain tests on all risers Annually

Flow testing (hydrants) Annually 8

Antifreeze Loop System (for fire hoses) in conjunction with Sprinkler Riser

Annually 2

Multiplex Transponders Annually 7

Wet System testing and inspecting per

NFPA 25

Annually 1

Fire Pump (including Jockey Pump) inspecting and flow test

Annually 2

Roll-down fire door Annually 3

Horizontal rolling fire door Annually 1

Backflow preventer testing and inspecting

Annually 3

Smoke Detectors, analog Annually 250

Battery-Operated Smoke Detectors

(replace batteries)

Annually

7B-150, 7B-152, 7B-153, 7B-155, 7B-156, 5D-130, 5D-119, 2A-105, 2A-103, 2A-106, 1F-147, 1F-148

Duct Smoke Detectors Annually 110

Simplex 4100 Fire Alarm panel inspection/test

Annually

Heat Detectors Annually 59

Flame detectors Annually 3

Pull stations (single or double action) Annually 150

Door holders Annually 214

Magnetic locked stairway doors with Wander guard system

Annually stairways on 4B, 4C, 4D, 5E, 6D, 1F; hall next to exam room 1D-113;

hallway between waiting room and ER exit (by 1D- 125); near exit door to ambulance emergency entrance door (1D-127G);

1D-141 hallway to Orange Atrium; GCRC stairwell)

Audio /Visual devices Annually 55

Speaker devices Annually 160

Visual only signal devices Annually 120

Air handler shutdown devices Annually 35

Damper control relays Annually 75

Sprinkler system main drain test on all risers

Annually 9

All sprinkler valves are to be inspected Annually

Required fire dampers Every six years 300

Required smoke dampers Every six years 300

PARTS

(a) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

End of Statement of Work