36C25618R0173-001.docx

36C25618R0173

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25618R0173 X 05-08-2018

NONE

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office (NCO) 16 400 Veterans Avenue Biloxi

MS

39531 Gulf Coast Veterans Health Care System Network Contracting Office (NCO) 16 ATTN: Beth Cook Bldg. T-102 Room A100 400 Veterans Avenue Biloxi

MS

39531 Beth Cook Beth.Cook@va.gov 228-523-4371

ANY REFERENCE TO BID OR BIDDER HEREIN MEANS OFFER OR OFFEROR.

THIS PROCUREMENT IS A 100% SET-ASIDE FOR SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (SDVOSB's) UNDER PUBLIC LAW (PL) 109-461. OFFERORS MUST BE VERIFIED AS A SDVOSB IN THEVETBIZ VENDOR INFORMATION PAGES (VIP) AT http://www.vetbiz.gov. OFFERS RECEIVED FROM CONTRACTORS WHO ARE NOT SDVOSB VERIFIED IN THE VETBIZ VIP WILL NOT BE CONSIDERED FOR AWARD. NOTICE OF TOTAL SMALL BUSINESS SET-ASDIE, PAGES 5-9 OF THE SCHEDULE OF OFFER ITEMS APPLIES TO ALL

ITEMS IN THIS SOLICITATION.

FEDERAL ACQUISITION REGULATIONS REQUIRE THAT FEDERAL CONTRACTORS REGISTER IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) DATABASE AT https://www.sam.gov AND ENTER ALL MANDATORY INFORMATION INTO THE SYSTEM. AWARD CANNOT BE MADE UNTIL THE CONTRACTOR HAS REGISTERED. OFFERORS ARE ENCOURAGED TO ENSURE THAT THEY ARE REGISTERED IN SAM PRIOR TO SUBMITTING THEIR

PROPOSAL.

This procurement is for Indefinite-Delivery Indefinite Quantity (IDIQ) type contracts for non-recurring maintenance, repair and construction services (including new construction) for multiple locations in VISN 16. See Schedule of Offer Items for details. The contract period will be for one five-year base period from date of award with no options. The guaranteed minimum for the contract is $500.00. Maximum total ceiling per contract is $25,000,000.00. The maximum amount is not guaranteed. Individual task orders will be issued for a minimum of $2,000 and may not exceed a maximum of $500,000 per task order. PRIMARY NAICS CODE: 236220 SIZE STANDARD: $36.5M

The R. S. Means Facilities Construction Costs Book will be the unit price book (UPB) used for the entire IDIQ contract performance period (five years). Offerors will propose separate coefficients for each location chosen.

PROPOSED PRICING (COEFFICIENTS) IS TO BE SHOWN IN THE SCHEDULE OF OFFER ITEMS ON PAGES 5-9 OF THE SOLICITATION.

All work is to be done in strict compliance with the terms and conditions of this solicitation and the individual task orders.

Geographical areas where work is to be performed: Biloxi, MS, Pensacola, FL, Eglin AFB, FL, Panama City Beach, FL, Pineville, LA, Leesville, LA, Jennings, LA, Lafayette, LA, Lake Charles, LA, Natchitoches, LA, Shreveport, LA, New Orleans, LA, Hammond, LA, and Reserve, LA

MULTIPLE AWARDS WILL BE MADE FOR EACH OF THE FOUR LOCATIONS SHOWN ON THE SCHEDULE OF OFFER ITEMS. OFFERORS WHO FAIL TO SUBMIT ALL THE COEFFICIENTS AND OVERHEAD AND PROFIT RATES FOR EACH LOCATION CHOSEN BY THE OFFEROR WILL NOT BE CONSIDERED

FOR AWARD.

SEE TO'S

X X 52.211-10 X 12:00pm 06-08-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE SCHEDULE OF OFFER ITEMS

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi

MS

39531 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin

TX

78714 8972 X

WILLIAM A. GEARY

NCO1615L3-0926

Table of Contents

A.1 SCHEDULE OF OFFER ITEMS

Page 1 of

This Schedule of Offer Items is for multiple Indefinite Delivery-Indefinite Quantity (IDIQ) contracts for non-recurring maintenance, repair and construction services, including new construction, for multiple locations within the South Central VA Health Care Network (VISN 16). The Government anticipates to award two or more contracts for each of the following four locations:

LOCATION 1 - ALEXANDRIA VA HEALTH CARE SYSTEM, which includes:

LOCATION 2 - OVERTON BROOKS VA MEDICAL CENTER

510 E. Stoner Avenue Shreveport, LA 71101

LOCATION 3 - SOUTHEAST LOUISIANA VETERANS HEALTH CARE SYSTEM, which includes:

St. John VA Outpatient Clinic 247 Veterans Blvd.

Reserve, LA 70084

LOCATION 4 - VA GULF COAST VETERANS HEALTH CARE SYSTEM, which includes:

Contract periods will be for one five-year base period from date of award with no option periods. Task Orders shall be based on individual projects and may be issued at any time during the contract period. The R. S. Means Facilities Construction Costs Book current at time of contract award will be the unit price book (UPB) used for the entire period of the contract.

Minimum Task Order Amount $2,000.00

Maximum Task Order Amount $500,000.00

Contract Guaranteed Minimum $500.00

Maximum Total Contract Dollar Amount $25,000,000.00

LOCATION 1 – ALEXANDRIA VA HEALTH CARE SYSTEM

Base Period: Five years from date of award.

CLIN DESCRIPTION COEFFICIENTS

0001 Contract Coefficient for normal working hours, 8:00 A.M. through 4:30 P.M., Monday through Friday.

(excludes Federal Holidays)

0002 Contract Coefficient for other than normal working hours when required by the Government.

(includes Federal Holidays) 0003 Overhead and Profit Rate (Indirect Costs) for non-prepriced items.*

*The Overhead and Profit Rate shall be in the form of a decimal fraction less than one (1.00). It will constitute a composite rate, which includes the contractor's cost other than direct costs, and including all overhead and profit for non-prepriced items, which may be encountered during performance of this contract. This rate includes all items associated with performing the non-prepriced tasks other than direct costs.

LOCATION 2 – OVERTON BROOKS VA MEDICAL CENTER (SHREVEPORT)

Base Period: Five years from date of award.

CLIN DESCRIPTION COEFFICIENTS

0004 Contract Coefficient for normal working hours, 8:00 A.M. through 4:30 P.M., Monday through Friday.

(excludes Federal Holidays)

0005 Contract Coefficient for other than normal working hours when required by the Government.

(includes Federal Holidays)

0006 Overhead and Profit Rate (Indirect

*The Overhead and Profit Rate shall be in the form of a decimal fraction less than one (1.00). It will constitute a composite rate, which includes the contractor's cost other than direct costs, and including all overhead and profit for non-prepriced items, which may be encountered during performance of this contract. This rate includes all items associated with performing the non-prepriced tasks other than direct costs.

LOCATION 3 – SOUTHEAST LOUISIANA VETERANS HEALTH CARE SYSTEM (NEW ORLEANS)

Base Period: Five years from date of award.

CLIN DESCRIPTION COEFFICIENTS

0007 Contract Coefficient for normal working hours, 8:00 A.M. through 4:30 P.M., Monday through Friday.

(excludes Federal Holidays)

0008 Contract Coefficient for other than normal working hours when required by the Government.

(includes Federal Holidays)

0009 Overhead and Profit Rate (Indirect

*The Overhead and Profit Rate shall be in the form of a decimal fraction less than one (1.00). It will constitute a composite rate, which includes the contractor's cost other than direct costs, and including all overhead and profit for non-prepriced items, which may be encountered during performance of this contract. This rate includes all items associated with performing the non-prepriced tasks other than direct costs.

LOCATION 4 – VA GULF COAST VETERANS HEALTH CARE SYSTEM (BILOXI)

Base Period: Five years from date of award.

CLIN DESCRIPTION COEFFICIENTS

0010 Contract Coefficient for normal working hours, 8:00 A.M. through 4:30 P.M., Monday through Friday.

(excludes Federal Holidays)

0011 Contract Coefficient for other than normal working hours when required by the Government.

(includes Federal Holidays)

0012 Overhead and Profit Rate (Indirect Costs) for non-prepriced items.*

*The Overhead and Profit Rate shall be in the form of a decimal fraction less than one (1.00). It will constitute a composite rate, which includes the contractor's cost other than direct costs, and including all overhead and profit for non-prepriced items, which may be encountered during performance of this contract. This rate includes all items associated with performing the non-prepriced tasks other than direct costs.

A.2 STATEMENT OF WORK

This Statement of Work is for multiple Indefinite Delivery-Indefinite Quantity (IDIQ) type contracts for non-recurring maintenance, repair and construction services (including new construction) for multiple locations within the South Central VA Health Care Network (VISN 16). The Government anticipates to award two or more contracts for each of the following four locations:

LOCATION 1-ALEXANDRIA VA HEALTH CARE SYSTEM, which includes:

LOCATION 2-OVERTON BROOKS VA MEDICAL CENTER

510 E. Stoner Avenue Shreveport, LA 71101

LOCATION 3-SOUTHEAST LOUISIANA VETERANS HEALTH CARE SYSTEM, which includes:

St. John VA Outpatient Clinic 247 Veterans Blvd.

Reserve, LA 70084

LOCATION 4-VA GULF COAST VETERANS HEALTH CARE SYSTEM, which includes:

1. GENERAL TERMS:

1.1. The Department of Veterans Affairs has a requirement for general contractors to perform non-recurring maintenance, repair and construction services (including new construction) at the above four locations in VISN 16. The Government anticipates that the acquisition will result in the award of two or more Firm-Fixed-Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ) construction contracts at each of the above four locations which will include a five-year base period and no option periods. The guaranteed minimum for each contract awarded is $500.00 for the total five-year contract period. Contract maximum will be $25,000,000.00 per contract over the life of each contract. The contract maximum is not a guaranteed amount. Minimum task order amount will be $2,000.00 (excluding the Minimum Order Guarantee of $500.00) and maximum task order amount will be $500,000.00. At time of award of the base contracts, a task order for $500.00 will be issued to each awardee and paid upon contractor’s submission of approved Master Quality, Safety and Infection Control Plans to the Contracting Officer. This is not a solicitation for a requirements contract. Task Orders shall be based on individual projects and may be issued at any time during the contract period. The R. S. Means Facilities Construction Costs Book current at time of contract award will be the unit price book (UPB) used for the entire term of the contract.

1.2. The contractor shall furnish all materials, equipment and personnel necessary to accomplish each Task Order (TO). TO’s will vary in size and dollar amounts. TO work is to be performed in general construction categories including; but not limited to: New construction, maintenance, repair, alteration, demolition, abatement, asbestos, alarms, communication, fencing, mechanical, electrical, painting, paving and earthwork, carpentry, concrete, roofing, security, site work, excavation, interior renovation, carpeting, window and door installation, electrical, steam fitting, plumbing, exterior and interior painting, plaster/stucco, exterior foam insulating systems (EFIS), masonry or metal stud and sheetrock work, installation of acoustical ceilings and light fixtures, HVAC installation and flooring installation. Projects may involve some or all of the above elements of work. The primary NAICS code for this procurement will be 236220 but work is not limited to this NAICS code. This contract shall not include medical facilities engineering support services such as utility plant operation, custodial, grounds maintenance, and similar work. No task order will include Architect/Engineering services; however, shop drawings and as-built drawings shall be provided by the contractor in AutoCad and Revit formats. The Government reserves the right to withdraw a proposed task order at any time prior to award of the task order at no cost to the Government.

1.3. The contractor work shall conform to the requirements of the Joint Commission of Accreditation of Health Care Organizations (JCAHO) Environmental Care Standards and all VA Regulations and Standards as reference/noted in the Contract.

1.4 In accordance with VA policy, contractors’ storage, generation, transmission or exchanging of VA sensitive information requires appropriate security controls to be in place. The VA Information Security Program Policy – VA Directive and Handbook 6500 and additional 6500 series directives and handbooks – provide the framework for security within the VA. The Security Requirements (e.g. background checks), including whether appropriate language from VA Handbook 6500.6, Appendix C, will be reviewed for each project specific task order.

2. UNIT PRICE BOOK (UPB)/SOFTWARE:

2.1. The RS Means Facilities Construction Costs Book/Software contains pricing information for the work to be accomplished and for the units of measure specified. The Unit Price Book/Software that is applicable to this contract shall be the following publication:

RS Means Facilities Construction Costs Book Subscriptions are available from:

2.2. The RS Means Facilities Construction Costs Book in effect at time of contract award will be the unit price book (UPB) used for the entire 5-year period of this contract. In addition, it is the responsibility of the contractor to obtain the computer hardware to support the RS Means Software program for the contract period.

2.3. The contractor shall furnish pricing (proposals) for each individual task order on a LINE ITEM BASIS (per RS Means Facilities Construction Costs Book Estimating System line items). Each line item price, as derived from the software, shall consist of BARE COSTS only, and shall NOT include INDIRECT costs such as overhead (OH), general and administrative (G&A) cost, and profit. The contractor’s OH, G&A and profit shall be included in the coefficient factors.

3. CONTRACTOR KEY PERSONNEL AND STAFF:

3.1. Contact Information. Prior to the issuance of the first task order, the contractor shall provide the Contracting Officer with a Primary and Alternate contact telephone number at which the contractor or his representative may be contacted at any time during the regular working hours and an emergency number at which the contractor may be contacted in situations requiring immediate attention. The above-mentioned representative must have full power and authority to act on behalf of the contractor and must be located so as to be able to provide a maximum one-hour response time (time to arrive on-site) for emergency situations.

3.2. Supervision. The Government will not exercise any supervision or control over the contractor's employees performing services under this contract. Such employees shall be accountable not to the Government, but solely to the contractor, who, in turn, is responsible to the Government. At all times during the performance of each task order under this contract, and until the work under that task order is completed and accepted, the contractor shall directly oversee the work under each task order, or assign, and have on the work site, a competent representative who is satisfactory to the Contracting Officer and has authority to act for the contractor. This may include a working supervisor.

3.3. Conduct/Behavior. The contractor's employees are obligated to adhere to the rules and regulations of the Medical Center applicable to employees' conduct/behavior. The Contracting Officer may require, in writing, the contractor to remove from the job site any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

3.4. Project Manager. The contractor shall be required to maintain a project manager and have the capability of providing a staff to respond to the requirements set forth in this contract. The individual designated as the project manager shall have full authority to act for the contractor. Key personnel including, but not limited to, the Project Manager, Project Superintendent and Quality Control personnel shall meet or exceed the qualifications of the personnel submitted in the contractor’s proposal. The Government reserves the right to disapprove personnel based on the qualifications of the personnel stated in the proposal. The contractor shall be able to provide experienced and knowledgeable personnel in civil, structural, architectural, mechanical, and electrical disciplines.

3.5. Contractor Personnel. The contractor shall be responsible for selecting personnel who are well qualified to perform the required work, for supervising techniques used in their work, and for keeping them informed of all improvements, changes, and methods of operation.

3.5.1. The contractor shall take appropriate personnel action, as required, in the event employee(s) become involved with law enforcement authorities as a result of misconduct. The Government will not exercise any supervision or control over contractor employees performing work under the contract. Such employees shall be accountable solely to the contractor, not the Government. The contractor in turn, shall be accountable to the Government for contractor employees.

3.5.2. In accordance with FAR Clause 52.222-54, Employment Eligibility Verification, it shall be the responsibility of the contractor to ensure all contractor and subcontractor employees have been E-Verified prior to submitting the employees for an identification badge.

4. CONFORMANCE TO CODES AND REGULATIONS:

National and International codes and regulations for building construction and safety will be used where applicable. Current construction practices shall be incorporated in the project to obtain quality and to provide a functional, complete, and usable facility. The applicable list of National Codes and Regulations (Latest Edition) includes; but is not limited to, the following:

· BOCA Code

· International Building Code

· National Electric Code

· National Fire Protection Code

· National Safety Code

· OSHA Regulations

· ASHRA-E Codes, Standards

· International Plumbing Code

5. CONTRACT ADMINISTRATION:

5.1. The office having administrative jurisdiction over the contract and subsequently issued task orders shall be Network Contracting Office (NCO) 16.

5.2. The Contracting Officer (CO) has the overall responsibility for the administration of the contract. Only a warranted NCO 16 CO acting within their delegated limits has the authority to issue task orders and modifications or otherwise change the terms and conditions of the contract and subsequently issued task orders. However, the CO may delegate certain other responsibilities to the Contracting Officer’s Representative (COR).

5.3. A COR will be appointed in writing for all task orders. All duties delegated by the CO to the COR will be specified in the COR delegation. A copy of the COR delegation will be furnished to the contractor for each task order. The contractor shall acknowledge receipt of the COR delegation and the duties delegated to the COR by signing and returning a copy of the COR delegation to the CO.

5.4. The contract will be assigned an individual contract number. Enumeration of task orders (TO) will consist of a sequential numbering system comprised of the contract number and the corresponding task order number.

5.5. Each task order shall be individually funded.

6. WORK HOURS:

6.1. Normal Working Hours – 8:00 AM through 4:30 PM local time Monday through Friday with all Federal Holidays recognized as non-working days. However, the nature of the work for some projects will require some construction tasks to take place evenings, nights, weekends and/or holidays. Contractors shall coordinate work outside of normal working hours with the VA CO/COR. Contractor requests for work outside of normal working hours are to be submitted to the CO/COR a minimum of three (3) work days in advance.

6.2 Holidays: The following federal holidays are observed:

Christmas Day

Any other holiday proclaimed by the President of the United States as a Federal Holiday.

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.

7. TASK ORDER (TO) PROCEDURES:

The following provision defines the process by which fair opportunity for task order award will be afforded, how the TO will be processed and priced, and how the TO will be awarded.

7.1. FAIR OPPORTUNITY FOR CONSIDERATION – In accordance with FAR 16.505(b), each awardee will be given a "fair opportunity" to be considered for each task order in excess of $2,000 unless one of the following conditions from FAR 16.505(b)(2) applies:

The agency need for the services is so urgent that providing a fair opportunity would result in unacceptable delays;

Only one awardee is capable of providing the services required at the level of quality required because the services ordered are unique or highly specialized;

The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all multi-awardees were given a fair opportunity to be considered for the original order; or

It is necessary to place an order to satisfy a minimum guarantee.

7.2. TASK ORDER SOLICITATION:

7.2.1. Contractors shall receive from the CO a Request for Proposal (RFP) for each individual task order. The RFP shall include a Statement of Work, drawings (if any) and all applicable specifications. Only the sections of the VA Master Construction Specifications that are provided to the contractor with an individual task order shall apply to that task order. An organized site visit will be scheduled by the VA for all contract holders. After completion of the site visit, contractors shall submit task order proposals by the date and time determined by the contracting officer. Price will be the only evaluation factor used for task orders under this contract.

7.2.2. Contractors shall submit a complete proposal to include a construction schedule within the time specified for each task order. The time specified will be dependent on project magnitude and complexity but will generally be within +/- 10 working days. These time frames start after the site visit is accomplished and the Contractor has received all information required to complete the proposal.

7.2.3. The Contracting Officer reserves the right to request that the Contractor provide a quicker response time for projects that are of an unusual and compelling urgency, on a case-by-case basis, or to extend response time for unusual circumstances requiring extensive engineering or materials search support.

7.2.4. The Department of Veterans Affairs shall have the unilateral right to terminate, at any time, negotiations on a proposed task order. Circumstances that may prohibit the Government from issuing an individual task order include, but are not limited to, a lack of funding or changes in program requirements. The Government has the right to unilaterally withdraw a proposed Task Order at any time prior to award of the task order at no cost to the Government.

7.3. TASK ORDER PRICING

The prices of individual task orders will be determined as follows:

7.3.1. The unit prices for Material are added, resulting in a total unit price for Material. The unit prices for Labor are added, resulting in a total price for Labor. The unit prices for Equipment are added, resulting in a total price for Equipment.

NOTE: In most items, equipment costs are included in the labor costs.

7.3.2. The unit price totals for each category involved in the task order are then totaled and multiplied by the coefficient to determine the task order price.

7.3.3. The task order pricing is to be submitted in the format and using the form (if any) specified by the CO.

7.3.4. Demolition: Selective removal type demolitions are listed in the UPB for all tasks that can be demolished, and do not include hauling costs. Site demolitions are assembly type of removals, and are to be used when appropriate. Line item demolition includes all attached appurtenances, for example, demolishing a door includes the hardware, and removing pipe includes all in-line fittings and valves. Unless explicitly required in the scope of work for the task order requirement, demolition includes handling. Handling line items in the UPB are for the handling of debris that is present prior to the task order. Handling is also allowed when use of a chute or elevator is required. Line item demolition prices include disposal costs, whether salvageable or non-salvageable material.

7.3.5. The offeror’s coefficient shall contain all costs other than pre-priced unit prices and shall include; but is not limited to:

All components of price shall be included in the offeror’s coefficient, and shall be fully supported, as no allowance for an omitted cost will be made later.

7.4. TASK ORDER AWARD:

7.4.1. Task Order requirements will be evaluated on the basis set forth in each individual requirement. Task Orders will be issued on Standard Form (SF) 1442 or other VA specified form. Orders will be placed primarily via electronic means. The appropriate issuing, administration, and payment offices will be cited on each Task Order.

7.4.2. Plans and Specifications. The Contractor will be provided an electronic copy of the Statement of Work, specifications and drawings. All further reproduction shall be at the Contractor's expense.

7.4.3. In accordance with FAR 52.228-15, Performance and Payment Bonds-Construction, the contractor shall furnish performance and payment bonds with a penal sum of 100% of the task order amount for all task orders with an award amount exceeding $150,000.00. For task orders with an award amount between $35,000.00 and $150,000.00, the contractor shall furnish a payment bond with a penal sum of 100% of the task order amount in accordance with FAR 52.228-13, Alternative Payment Protections. No performance or payment bonds will be required for task orders with an award amount under $35,000.00. If FAR 52.228-13 and/or FAR 52.228-15 are updated to revise the dollar amounts shown above, the revised amounts shall be used in determining the appropriate bond(s) to be submitted.

7.4.4. Notice to Proceed (NTP) will be issued for each task order after receipt of acceptable performance and payment bonds where required. Contractor shall begin performance within 10 calendar days after receiving the NTP and complete all work within the time specified in the task order. All punch list items must be completed during the established period of performance.

7.4.5. The Contractor shall promptly notify the CO using Standard Form (SF) 1413 upon entering into any subcontract arrangement. Subcontracting a task order shall not relieve the Prime Contractor of any responsibility under the award. The Government may unilaterally reject the use of certain subcontractors if they have been debarred from Federal procurements or if their past performance is not satisfactory.

7.4.6. SUBMITTALS: In accordance with individual Task Order specifications.

8. NON-PREPRICED ITEMS:

Items of work not covered by the UPB, but within the scope of this contract, may be negotiated by the Contracting Officer, or his/her designated representative, and added at any time during the contract. Added items of work shall be incorporated into and made a part of the task order, and shall be performed at the negotiated unit price. Non-pre-priced work shall be supported with verifiable documentation such as competitive quotes (minimum of two), catalogue prices, etc. Non-pre-priced items shall be proposed in Direct costs only (material, equipment, and labor) multiplied by the quantity. Overhead and profit will be added by use of the coefficient. If the dollar value of the non-prepriced items exceeds 10 percent of the dollar value of the task order, the Chief, Engineering Service, must prepare a justification to explain why the project should be done under the IDIQ. The Head of the Contracting Activity must approve the justification. If the dollar value of the non-prepriced items exceeds 25 percent of the dollar value of the task order, then the task order is outside the scope of the contract and is not appropriate for an IDIQ.

9. LIQUIDATED DAMAGES:

Per FAR 36.206, an evaluation of the need for liquidated damages in a construction contract must be made. This contract will be non-recurring maintenance, repair, and construction services (including new construction) for the Alexandria VA Health Care System, Gulf Coast Veterans Health Care System, Shreveport VA Medical Center, and the Southeast Louisiana Health Care System. The Construction IDIQ contract is not affected with the applicability of the Liquidated Damages clause; however, liquidated damages may affect the task orders written.

The Liquidated Damages clauses will be incorporated into the Construction IDIQ contract and the applicability and inclusion of liquidated damages will be determined for each task order requirement.

10. SCHEDULING OF WORK:

10.1. Before commencement of work under an individual task order, the contractor shall confer with the COR, as well as the building occupant, and agree on a sequence of procedures; means of access to premises and building, space for storage of materials and equipment, delivery of materials and use of approaches, use of corridors, stairways, elevators, and similar means of communications, location of partitions, eating spaces, and restrooms for contractor employees, and the like.

10.2. The work shall, so far as practicable, be done in definite sections or divisions, and confined to limited areas which shall be completed before work in other sections or divisions is begun. Most work will be performed in occupied areas.

10.3. At the beginning of each working day, the contractor shall notify the COR of the location(s) of work to be accomplished that day.

10.4. All temporary outages of any utility services required for the performance of work shall be scheduled with the COR no less than ten (10) work days in advance of such outages.

11. JOB SITE:

11.1. This work is being performed in a hospital environment; therefore, the Contractor's performance of this contract shall not interfere with Patient Care or Hospital Operation. If necessary for reasons of patient care/hospital operation, the VA (COR) may direct the Contractor to stop work or limit the types of work that can be performed. This may occur with little or no advance notice.

11.2. The contractor shall have access to that portion of the area within which work is to be performed. The movement of contractor personnel, equipment, materials, and tools shall be confined to this area so as not to interfere with ongoing hospital operations.

11.3. Parking at all locations is limited and priority is given to VA patients, visitors and staff. If available, a laydown area on station will be provided to the general contractor. These spaces may or may not accommodate all of the prime and sub-contractors parking needs for the task order. At times the contractor may need to make off-site arrangements for construction employee parking or arrange alternative worker transportation.

11.4. There is very limited space for staging and storage of construction materials. The VA will make every effort to find and assign some form of laydown area on station for the contractor. If no suitable space is available to meet the needs of the task order, at times the contractor may need to make off-site arrangements for storage of construction materials. NOTE: Available storage space may not be available in close proximity to each project site.

11.5. Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel. All deliveries shall be coordinated with the COR. The COR will determine appropriate time of delivery having minimum interference to Government operations and personnel. VA personnel shall not assist with shipments or deliveries that are made to the job site. Acceptance by the Government of delivered materials shall be based on installation and inspection by Government personnel.

11.6. The contractor shall be responsible for providing all work site protective barriers and site control devices. This includes; but is not limited to: Protective fences, protective tapes and protective signage. The contractor shall be responsible for providing all necessary traffic control (i.e., street blockages, traffic cones, and flagman) at no additional cost to the Government. Proposed traffic control methods shall be submitted to the COR for final approval. No street or access way shall be completely closed to traffic without prior approval from the COR.

11.7. The contractor shall take all precautions to ensure that no damage to private or public property will result from their operations. If such damages occur, the contractor shall make all necessary repairs and/or replacements at no cost to the Government.

12. PROGRESS MEETINGS:

12.1. A weekly meeting (or more frequent if necessary) may be held between the contractor, the COR and/or CO to discuss work progress, problems and potential modifications. The CO shall be notified in advance of each meeting, and provided a progress report. The Contractor shall be responsible for taking notes and publishing the meeting minutes for each progress meeting.

12.2. Initial conference. Before issuance of the first task order under the contract, a pre-construction conference may be conducted to acquaint the contractor with Government policies and procedures that are to be observed during the prosecution of the work. It is strongly suggested that the contractor's Project Manager, Quality Control Manager, Superintendent, and other appropriate employees attend this meeting.

12.3. Individual task order conference. At the discretion of the CO/COR, a pre-construction conference may be conducted prior to the commencement of work on individual task orders.

13. TASK ORDER STATUS REPORTS:

The contractor shall prepare and furnish a monthly progress report on all open task orders. Information contained in the status report shall identify the contract number, task order number, task order description, task order award date, start date, dollar amount, required completion date, actual completion date (if completed), actual percent of work completed versus percent that was scheduled to be completed at that time.

14. TASK ORDER MODIFICATIONS:

Task order modifications shall be processed in accordance with the following: Upon written request, the Contractor shall submit a proposal for review by the Government. The proposal shall be submitted to the Contracting Officer within the time limit indicated in the request or any extension thereto subsequently granted. Proposal shall be submitted in sufficient detail to allow the Government to determine price reasonableness.

15. CONTRACTOR QUALITY CONTROL PLAN:

15.1. The Contractor shall submit a master Quality Control (QC) Plan to be applicable to all individual task orders to the Contracting Officer no later than the closing date/time for receipt of proposals shown on the SF1442 for the guaranteed minimum. The Government reserves the right to require the Contractor to make changes in the plan and operations, including removal of personnel as necessary, to obtain the quality specified. After acceptance of the QC Plan, the Contractor shall notify the Contracting Officer in writing of any proposed change. Proposed changes are subject to review and acceptance by the Contracting Officer/COR. Failure to implement or maintain an adequate QC Plan shall be cause for a default termination of the contract.

15.2. Control: Contractor quality control is the means by which the contractor assures himself that his construction complies with the requirements of the contract plans and specifications. The controls shall be adequate to cover all construction operations, including both on-site and off-site fabrication, and will be keyed to the proposed construction sequence. Quality control includes, as a minimum, the following functions:

a. All submittals are submitted in a timely fashion.

b. The submittals are approved.

c. The supplies that are delivered are the same as shown on the submittal.

d. The supplies are in the proper condition when delivered.

e. The supplies are stored properly.

f. The construction equipment is correct and meets contract requirements.

g. Testing provisions are reviewed and testing equipment and personnel are available and correct.

h. All tests are performed at the proper times and in the proper places.

i. All test reports meet contract requirements.

j. The workers are cognizant of the required level of workmanship.

k. Inspect each area of work to ensure the preparation for the work is correct.

l. Inspect each feature of the work to ascertain that no deficient work is covered up by succeeding work.

m. Inspections shall continue throughout the contract.

n. Document all inspections.

o. The documentation covers both conforming and defective work.

p. All deficiencies are corrected.

q. Develop procedures to ensure that deficiencies do not recur.

r. Develop a “punch list” for the completion inspection.

s. Government officials are notified at the proper times of inspections and/ or tests that are required.

15.3 The Contractor Quality Control (CQC) Plan for each task order shall be made available to the CO upon request and shall include, as a minimum, the following:

15.3.1. A description of the quality control organization, including an organization chart showing lines of authority and acknowledgement that the QC staff shall report to the project manager or someone higher in the Contractor's organization;

15.3.2. The name, qualifications, duties, responsibilities, and authorities of each person assigned a QC function;

15.3.3. A copy of the letter to the Quality Control Manager, signed by an authorized official of the firm, which describes the responsibilities and delegates the authorities of the Quality Control Manager, shall be furnished;

15.3.4. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, off site fabricators, suppliers, and purchasing agents. These procedures shall be in support of other directed submittal procedures.

15.3.5. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation. These include daily logs monitoring construction progress and explaining delay, deficiencies, and actions taken to correct these.

15.3.6. Procedures for tracking construction deficiencies from identification through acceptable corrective action.