36C25618Q0303-000.docx

36C25618Q0303 FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 J Grease Trap Maintenance and Service Repair 70112 36C25618Q0303 03-23-2018 N 562119 Department of Veterans Affairs Southeast Louisiana Veterans HCS 1515 Poydras Street New Orleans LA 70112 Iris Ramirez

504-412-3700 XT. 74149

iris.ramirez@va.gov Department of Veterans Affairs Southeast Louisiana Veterans HCS 2400 Canal Street New Orleans, Louisiana 70119

USA

iris.ramirez@va.gov iris.ramirez@va.gov

(i) In accordance with FAR Part 13, this combined synopsis/solicitation for commercial items is prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Department of Veterans Affairs, Southeast Louisiana Veterans Health Care System New Orleans has the need to procure Surgical Tower.

(ii) The combined synopsis solicitation number is 36C25618Q0303. It’s issued as a Request for Quotation (RFQ).

(iii) This combined synopsis solicitation RFQ and the provisions and clauses incorporated are those in effect through Federal Acquisition Circular (FAC) 2005-95 (01-19-2017).

(iv) The combined synopsis solicitation is set-aside for Small Businesses only. The NAICS is 562119. Business size standard is 1000 employees.

(v) This combined synopsis solicitation is for the provision of removal of grease and food waste from the grease traps located at the Canteen Service Kitchen located on the first floor of Building F and the Food Service Kitchen located on the fourth floor of Building G of the Southeast Louisiana Veterans Healthcare Facility, 2400 Canal Street, New Orleans, LA 70119. Responses shall be on an all or none bases, no partial submission. The Government reserves the right to make no award at all.

See Attachment A: Price/Cost Schedule

(vi) A description of the service to be acquired, and/or applicable Government need(s) as follows: The contractor shall provide all resources necessary to accomplish the deliverables described in the Performance Work Statement (PWS), except as may otherwise be specified.

See Attachment: B Performance Work Statement

(vii) The overall purpose is to provide service maintenance in accordance with the Performance Work Statement on the grease traps located at the Southeast Louisiana Veterans Health Care System (SLVHCS), 2400 Canal Street, New Orleans, LA 70119.

See Attachment: C Contract Clauses and Provisions

(xiv) Quotes are due on/or before March 23, 2018 at 2:00 PM CST by e-mail only at iris.ramirez@va.gov. Offers received after the exact time specified in the solicitation are considered late and may be considered if the action would not unduly delay the acquisition or are deemed to be in the best interest of the Government.

Note: Vendor Questions: All questions regarding this RFQ shall be submitted in writing and sent via email to iris.ramirez@va.gov no later than February 21, 2018 by 2:00PM CST.

Site Visit – Grease Trap Maintenance A one-time site visit will be conducted February 27, 2018 beginning at 9:00 a.m. CST, 2400 Canal Street, New Orleans, LA 70119. The site visit will begin promptly at 9:00 a.m. followed by a tour of the project site. Please respond to iris.ramirez@va.gov no later than February 23, 2018 2:00 PM CST with the name and email address of the person attending the site visit. All questions from the site visit shall be submitted in writing to iris.ramirez@va.gov. All questions from the site visit must be submitted electronically and answers will be posted electronically to FedBizOpps.

(xv) For further information contact Iris Ramirez, 504-412-3700 extension 74149 Contracting Office Address:

Network Contracting Office 16 1515 Poydras Street, 11th Floor, New Orleans, LA 70112 Point of Contact(s): iris.ramirez@va.gov Contracting Officer: Iris Ramirez

Attachment A

PRICE/COST SCHEDULE

ITEM INFORMATION

Contract Period: Base POP Begin: 04-30-2018 POP End: 04-29-2019

Contract Period: Base POP Begin: 04-30-2018 POP End: 04-29-2019

Contract Period: Base POP Begin: 04-30-2018 POP End: 04-29-2019

Contract Period: Option 1 POP Begin: 04-30-2019 POP End: 04-29-2020

Contract Period: Option 1 POP Begin: 04-30-2019 POP End: 04-29-2020

Contract Period: Option 1 POP Begin: 04-30-2019 POP End: 04-29-2020

Contract Period: Option 2 POP Begin: 04-30-2020 POP End: 04-29-2021

Contract Period: Option 2 POP Begin: 04-30-2020 POP End: 04-29-2021

Contract Period: Option 2 POP Begin: 04-30-2020 POP End: 04-29-2021

DIRECTIVES, FEDERAL AND STATE CODES.

Contract Period: Option 3 POP Begin: 04-30-2021 POP End: 04-29-2022

Contract Period: Option 3 POP Begin: 04-30-2021 POP End: 04-29-2022

Contract Period: Option 3 POP Begin: 04-30-2021 POP End: 04-29-2022

Contract Period: Option 4 POP Begin: 04-30-2022 POP End: 04-29-2023

Contract Period: Option 4 POP Begin: 04-30-2022 POP End: 04-29-2023

Contract Period: Option 4 POP Begin: 04-30-2022 POP End: 04-29-2023

Attachment A

Attachment B

PERFORMANCE WORK STATEMENT (PWS)

Purpose:

The Southeast Louisiana Veterans Healthcare System intends to make award to an individual and/or company for the provision of removing grease and food waste from the grease traps at the Canteen Service Kitchen located on the first floor of Building F and the Food Service Kitchen located on the fourth floor of Building G of the Southeast Louisiana Veterans Healthcare Facility located at 2400 Canal Street New Orleans, Louisiana. The contractor will drain the tank of grease wastes (internal and external grease traps), clean and inspect all baffles, run a thorough system test to ensure all waste water is flowing properly, and dispose of all material pumped from the grease traps in an environmentally safe manner. The work shall include but is not limited to pumping out, power flush outs, drain snaking, and providing grease trap chemicals as required to insure proper operation of the grease traps.

Contractor MUST visit the site to review the existing and proposed work prior to submitting any proposals for the proposed work. Site visit will be conducted on February 27, 2018 at 9:00a.m.

Any proposals MUST include ALL work to provide a complete and finished product to include (if appropriate but not limited to) all electrical disconnections and reconnections, all cover plates, finish trim, certifications, training, etc. When work is completed with this project, it is expected the Government will be able to take full benefit of the finished product without additional work required

PLACE OF PERFORMANCE:

Southeast Louisiana Veterans Healthcare System Medical Center, 2400 Canal Street New Orleans, LA 70119

PERIOD OF PERFORMANCE:

The period of performance shall be the following: Base Year April 30, 2018 through April 29, 2019. Option year one shall run from April 30, 2019 through April 29, 2020; Option year two shall run from April 30, 2020 through April 29, 2021; Option year three shall run from April 30, 2021 through April 29, 2022; Option year four shall run from April 30, 2022 through April 29, 2023. Should these dates change, the Contracting Officer will issue a modification to the contract reflecting the corrected date. The Contractor is required to proceed as originally scheduled until such modification is issued. The Contracting Officer is the only official authorized to make changes to the contract.

SCHEDULE OF PERFORMANCE:

The contractor must allow time to enter the VA property and obtaining contractor badges from the VA Security Office. The contractor will be required to perform removal services of grease and food waste every week, including Federal holidays. Hours or service will be between 1:00 pm and 7:30 am (dependent on the interceptor being serviced) and will be mutually agreed upon between the contractor and the Contracting Officer Representative (COR). The COR will be responsible for defining weekly schedules. Working in the grease trap will require a VA confined space entry permit. The contractor shall coordinate obtaining this permit with the COR. The permit must be obtained before working in the grease trap. The contactor will be responsible for providing their own rescue team. The contractor shall provide safety information for all staff, including certification and qualification for: working in confined spaces as defined by OSHA and retrieval of staff from confined spaces.

SUPPLIES/EQUIPMENT:

The contractor will provide a licensed truck and equipment capable of handling the removal and transporting of waste for disposal. It is estimated that the length of line to service the first and fourth floor unit will be 300 and 550 feet, respectively.

METHOD OF PERFORMANCE:

Contractor will be required to perform removal services of grease and food waste every week for the Southeast Louisiana Veterans Healthcare Facility. The contractor will pump out and clean the grease traps and dispose of the waste in accordance with all city/county, State and Federal requirements. . All materials located within the container upon removal become the property and responsibility of the contractor to dispose of in a lawful manner. These services, although not directly supervised, will be under the administrative review of the Supervisory Pipefitter (Mechanical Shop) and the performance of these services will be verified by the designated COR. The contractor will be permitted to utilize materials and cleaning agents in order to complete the scope of the work. Any materials utilized to complete this contract shall be submitted to the VA for approval through a proper submittal. All chemicals, cleaning agents, etc. shall be submitted to the COR for review prior to use

There are three (3) grease interceptors. The first grease interceptor is on the first floor in the Canteen Services area (Building F, 1st Floor) is a ZURN Z1170 Size 800, with a flow rate of 50 GPM and a water capacity and grease capacity of 40 gallons and 100 pounds, respectively. The tank on the fourth floor in the Food Services area (Building G, 4th Floor) is a ZURN Z 1172 Size 1100, with a flow rate of 125 GPM and a water capacity and grease capacity of 150 gallons and 250 pounds, respectively. The third grease interceptor is located on the first floor of the Inpatient building. All (3) of these grease interceptors will also be pumped out completely and cleaned once per week. There are (2) grease traps located on the Rocheblave Street side of the campus that will require routine maintenance. There are two manholes located on the west side of the building in the grassy area near the D&T building loading dock. The grease trap is located at this location. These manholes shall be inspected monthly to insure no grease is accumulating in them. Should any grease be accumulating, the contractor shall remove all grease and debris in the manhole(s). The grease trap and manholes shall be completely pumped and cleaned once per month. The capacity for the grease trap is approximately 4000 gallons.

Inspect all floor drain line in the kitchen area that feed the grease interceptor. Drain snake any line as required to insure the lines fully functioning at the time of servicing (every other week at a minimum). Provide grease trap chemicals as required to insure lines fully functioning at the time of servicing. Provide SDS for all chemicals used (see Hazardous Material Section). All chemicals and cleaning agents shall be considered “green” products and shall adhere to VA Green Environmental Management Services (GEMS) directives and minimum requirements.

All inspections, maintenance and cleanings shall be accompanied by a report indicating the state of the items being addressed, estimated disposal amount, pictures after completion of work, indicate if confined space rescue had to be initiated, print and signature of staff conducting the maintenance, disposal method, indicate if spills or hazardous event occurred.

In the event of a hazardous spill or contamination event, the contractor shall bear all costs associated with the necessary clean up. The COR or their representative shall be immediately notified and the affected area quarantined. See SPILLS section.

The contractor shall supply a safety management manual including, but not limited to: outline of cleaning and disposal methods, confined space retrieval methods, emergency contact information (the contractor shall not assume that emergency services can be provided at the facility and must indicate a site of emergency care), hazardous spill plan with environmental cleanup as necessary, delivery of waste and plans to adhere to department of transportation requirements for delivery and removal.

Summary of Minimum Maintenance Requirements:

EVALUATION OF AWARD BASIS:

The contractor shall demonstrate prior experience with service grease interceptors. The contractor shall have no fewer than five (5) years of experience servicing grease traps similar or greater in scope than the units identified (20% weight). The vendor shall demonstrate this by indicating the company the service was being provided for, the contract amount, size of the units being serviced, area of service, type of facility being serviced, how long the contract was held, staff who worked on the contract and whether they will be involved with this contract.

The Contractor shall provide staff certified for the removal of waste (20%) and identify a certified, disposal site as part of the evaluation (10% weight).

The contractor shall demonstrate appropriate staff capable of meeting the requirements for contract (10% weight). Lowest price will also be considered (50% weight).

SPECIFIC REQUIREMENTS

The contractor shall be licensed/permitted by the State of Louisiana and will be provided evidence of proper waste disposal, in accordance with all current Federal, State, and local codes, laws, and requirements regarding disposal of solid waste. Contractor must supply SLVHCS, before contract start date, the name, point of contact and telephone number for the company where the waste will be disposed. If this changes during the duration of the contract period, all updates must be given to SLVHCS. A manifest that includes the dump site must be provided to COR.

ELECTRONIC SPECIFICATIONS AND DRAWINGS:

There are no drawings or specifications required.

SPECIFICATIONS FOR GUARANTEE PERIOD SERVICES:

The Food Service Kitchen will operate from 5:30 am to 8:00 pm. The Canteen Services Kitchen will operate from 5:30 am to 2:30 pm. The Café in front of the Inpatient Building will operate from 7:00 am to 8:00 pm. Planned maintenance shall be performed outside of these normal business hours.

SECURITY:

The C&A requirements do not apply. This acquisition does not require services that involve connection of one or more contractor-owned IT devices (such as a laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network. A Security Accreditation Package is not required.

TECHNICAL REQUIREMENTS:

Pump grease traps to meet all City of New Orleans and Veterans Affairs guidelines.

EQUIPMENT LIST:

Grease interceptors located in the D&T 4th Floor Kitchen; D&T 1st Floor Canteen Kitchen; grease trap located on the west side of the D&T building; Inpatient building.

TB & OSHA REQUIREMENTS:

The Contractor shall comply with the Federal/Louisiana OSHA Blood borne Pathogens Standard. The Contractor shall:

a) Have methods by which all employees are educated as to risks associated with blood borne pathogens.

b) Have policies and procedures which reduce the risk of employee exposure to blood borne pathogens.

c) Have mechanisms for employee counseling and treatment following exposure to blood borne pathogens.

Provide appropriate personal protective equipment/clothing such as gloves, gowns, masks, protective eyewear, and mouthpieces for the employee during performance of the contract.

PAYMENTS:

Payments will be made in arrears following the receipt of the invoice and the monthly summary report.

SPECIAL CONTRACT REQUIREMENTS

KEY PERSONNEL

Key personnel will be identified in the proposal and shall be considered key personnel essential for the successful completion of the work performed under the contract. The contractor agrees that such personnel shall not be removed, diverted or replaced from the work without prior written approval of the Contracting Officer. The contractor shall submit written notice of proposed personnel changes to the Contracting Officer for approval at least thirty (30) business days in advance.

The contractor shall designate in writing, to the Contracting Officer Representative (COR), the name of their Manager and an alternate who shall act for the manager, as well as provide their point-of-contact information including their telephone numbers where they may be contacted any time. The Manager or alternate shall have full authority to act for the contractor on all matters relating to operation of this blanket purchase agreement. In addition, the Manager or alternate shall be available to meet on the installation with designated government personnel to discuss problem areas.

The contractor shall not employ persons = identified to the contractor as a potential threat to the health, safety, security, and wellbeing or operational mission of the installation at SLVHCS and its patients.

The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of Veterans Affairs.

The contractor shall provide an initial listing of contractor employees’ names and position titles to the Contracting Officer Representative (COR) prior to contract start date. The contractor shall also provide an updated listing of personnel to the Contracting Officer Representative (COR) within ten (10) business days of an employee’s status or position change.

The contractor shall be prohibited from employing off-duty Contracting Officer’s Representatives (CORs) who are surveilling any contracts/subcontracts awarded to the Contractor.

All contract employees, depending on particular condition, occasion or place, or job assignment, shall require professional, suitable attire.

All contractor employees shall conduct themselves in a professional, courteous manner.

The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this performance work statement shall be the responsibility and prerogative of the contractor. However, the contractor shall comply with the requirements set forth in this performance work statement and the SLVHCS regulations concerning conduct of employees. The contractor shall employ and maintain a technically trained and experienced work force.

The contractor shall provide a Manager who can read, write, speak, and understand English fluently. The contractor shall provide an initial listing of contractor employees’ names and position titles to the Contracting Officer Representative (COR) prior to contract start date. The contractor shall also provide an updated listing of personnel to the Contracting Officer Representative (COR) within ten (10) business days when there is an employee status or position change.

ENVIRONMENTAL PROTECTION and SAFETY The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations and requirements regarding environmental protection and occupational safety and health. The contractor shall comply with any laws or regulation changes during the term of this contract. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness and materials handling (including hazardous materials).

HAZARDOUS MATERIAL (HAZMAT)

The contractor shall not store chemicals/HAZMAT on the SLVHCS facility. All chemicals/HAZMAT shall be approved, by the Contracting Officer representative (COR), prior to being transported on base for use by any contractor. The contractor shall prepare and submit to the Contracting Officer Representative (COR) ten (10) calendar days after contract award date, one (1) each Safety Data Sheets (SDS) for each chemical material and substance proposed to be used in performance of this performance work statement. The Contracting Officer Representative will forward such documentation to VA Safety Office for approval. The contractor shall not transport or use any chemical, material or substance on the SLVHCS facility before written approval is provided by the VA Safety Office via the COR. The Contractor shall maintain copies of the approved SDS(s) for all chemicals. The SDS(s) shall correspond with the manufacturers of the chemicals on hand. Manufacturer, material, and MSDS shall match.

HAZARDOUS WASTE

Contractor shall dispose of any spent/processed chemical solutions and used rags in contractor provided waste drums located in the shop/area where the work is being performed.

DISCHARGES

Any discharges into sanitary sewer shall be done in accordance with VA policies. The contractor shall maintain records of written authorization issued by the COR for discharges into the sanitary sewer.

SPILLS

Upon occurrence of any spills that could enter the storm system or cause any harmful environment effects, the contractor shall immediately call 911 to report the incident. When possible, the contractor shall use a VA telephone to receive help from VA Police 504-507-2010. The contractor shall report all environmental violations to the COR. The contractor shall submit a typed or written report about the incident within four (4) hours. The contractor shall provide five (5) copies of the written report. The format of the report shall be left up to the contractor, but the report shall, at minimum, contain the following information:

Name and contact number of the person reporting the spill;

Date and time of the spill;

Location and source of the spill;

Substance or pollutant spilled;

Amount spilled and the rate of discharge;

Any damages or injuries involved;

Extent of the area impacted;

Potential hazards;

Action taken;

Organizations contacted;

Remarks Section – which will among other things address the cause of the spill, whether 911 was called, and which agencies responded.

ENVIRONMENTAL and SAFETY TRAINING The contractor personnel shall have Resource Conservation Recovery Act (RCRA) environmental and safety training required by the state and federal government. The training shall be IAW the following regulations: Resource Conservation Recovery Act (RCRA) 40 Code of Federal Regulation (CFR) 265.16 “Personal Training”, Occupational Safety and Health Administration (OSHA) Hazardous Waste Operations and Emergency Response Standard Title 29, CFR Part 1910.120 “Hazardous Waste Operations and Emergency Reponses”, Hazardous Waste Management Instruction, Section 13. The contractor shall provide the environmental and safety training certificate for all employees to the COR prior to award for the managers on duty, within five days of contract award for service staff.

HOUSEKEEPING

The contractor shall keep their work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards as required by this performance work statement.

VISITOR PASS

The contractor shall comply with requirement and procedures of the VA Security Plan. Prior to coming to SLVHCS to perform any work, the Contractor shall contact the COR to coordinate access to the base as well as to the building (s) where the work shall be performed. A list of the names of the workers will be required to gain access, and passes shall be distributed at the Security Shack at the entrance to the facility. Workers shall have proof of identification as well as a valid license. If bringing a vehicle onto the VA facility, the contractor will need proof of registration and insurance of that vehicle. Contractor employees must have identification that readily identifies them as contractors. During the course of the contract, certain areas/sites may be restricted or closed to contractor personnel. The contractor shall comply with all requirements for entry. In addition, unscheduled gate closures may occur at any time and personnel entering or exiting the installation may experience delays.

In order to maintain accountability once gaining access onto the SLVHCS facility, Contractor shall immediately sign the logs at the Security Office, indicating time and date of arrival. Before departure, Contractor shall again sign the logs indicating the departure time, as well as the work performed and the buildings worked in.

HEALTH and SAFETY ON A GOVERNMENT INSTALLATION

In performing work under this contract on a Government installation, the contractor shall comply with federal, state and local regulations regarding occupational safety and health and the specific health and safety requirements established by this blanket purchase agreement. The contractor shall notify the COR, Stradford Goins, of any injuries that occur to contractor personnel while on the installation. In addition, the contractor shall notify the COR of any damage to government property or equipment during the execution of this agreement.

GOVERNMENT FURNISHED PROPERTY and SERVICES

Government Furnished Property (GFP) Government Furnished Property is not applicable to the in the performance of this contract.

Government Furnished Services Government Furnished Services are applicable during the performance of this contract.

Veterans Affairs Police The government will provide general Security Forces service. The Security Forces’ telephone number is 504-507-2010 for emergencies.

Emergency Medical Service The government facility does provide emergency services, however, these are only for veterans. While staff may be able to provide humanitarian aid to stabilize individuals, emergency services will not be provided to contractor personnel. The contractor shall be responsible for locating the nearest emergency room facility should the need arise. This shall be identified in the submitted safety manual.

Utilities The government will furnish utility services. These utilities include natural gas, electricity, water and sewer for the sole purpose of accomplishing this contract. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

Refuse Collection The government will provide refuse collection services limited to the extent provided in the VA Refuse Collection Contract for government provided facilities. The government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use the government dumpsters for collection of construction debris.

Workspace The government will provide adequate workspace around the equipment area.

WORK HOURS

The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on a Federal Holiday or during off duty hours as described below.

The following terms have the following meanings:

(1) Normal working hours: The Food Service Kitchen will operate from 5:30 am to 8:00 pm. The Canteen Services Kitchen will operate from 5:30 am to 2:30 pm. Inpatient canteen will operated 7:00 am to 8:00 pm. Planned maintenance shall be performed outside of these normal business hours.

(2) Federal Holidays: The 10 holidays observed by the Federal Government are:

Any other day specifically declared by the President of the United States to be a federal holiday. When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

CONTRACT ADMINISTRATION

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract.

The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority.

In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof.

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed one (1) year.

(End of Clause)

C.3 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause)

C.4 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond April 29, 2019. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond April 29, 2019, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

C.5 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009)

The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses or veteran-owned small businesses proposed as subcontractors in accordance with 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more service-disabled veteran-owned small businesses or veteran-owned small businesses for subcontract work of the same or similar value.

(End of Clause) C.6 VAAR 852.219-11 VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Veteran-owned small business or VOSB.”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans;

(ii) The management and daily business operations of which are controlled by one or more veterans;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov): and

(v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable

(2) “Veteran” is defined in 38 U.S.C. 101(2).

(b) General.

(1) Offers are solicited only from verified veteran-owned small business concerns. All service-disabled veteran-owned small businesses are also determined to be veteran-owned small businesses if they meet the criteria identified in paragraph (a)(1) of this section. Offers received from concerns that are not veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a verified veteran-owned small business concern.

(c) Agreement. A veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR §125.6.

(d) A joint venture may be considered a veteran-owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB and/or VOSB as appropriate.

(e) Any veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

(End of Clause)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.8 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of . Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

(End of Addendum to 52.212-4)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (NOV 2017)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(3) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

[] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2016) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved] [] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

[] (10) [Reserved] [] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

[] (ii) Alternate I (NOV 2011) of 52.219-3.

[X] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (ii) Alternate I (JAN 2011) of 52.219-4.

[] (13) [Reserved] [] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

[] (ii) Alternate I (NOV 2011).

[] (iii) Alternate II (NOV 2011).

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

[] (ii) Alternate I (Oct 1995) of 52.219-7.

[] (iii) Alternate II (Mar 2004) of 52.219-7.

[] (16) 52.219-8, Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219-9, Small Business Subcontracting Plan (JAN 2017) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (NOV 2016) of 52.219-9.

[] (v) Alternate IV (NOV 2016) of 52.219-9.

[] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

[] (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

[] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657f).

[X] (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C 632(a)(2)).

[] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (DEC 2015) (15 U.S.C. 637(m)).

[] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (DEC 2015) (15 U.S.C. 637(m)).

[X] (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[] (26) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126).

[X] (27) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (28) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[X] (29) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

[X] (30) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

[] (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

[] (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (33)(i) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627).

[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[] (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[] (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for…