SOURCES SOUGHT NOTICE.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* General Electric X-Ray Multi-Modality Equipment Maintenance Service

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C255-24-AP-1268

RESPONSE DATE/TIME/ZONE 03-12-2023 11:00AM CENTRAL TIME, CHICAGO, USA

ARCHIVE 10 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE TBD

PRODUCT SERVICE CODE* J065

NAICS CODE* 811210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

POINT OF CONTACT* Teresa Cabanting

PLACE OF PERFORMANCE

ADDRESS Kansas City VAMC Kansas City, MO

POSTAL CODE 64128

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS teresa.cabanting@va.gov mailto:teresa.cabanting@va.gov

DESCRIPTION

THIS IS A SOURCES SOUGHT

DISCLAIMER

This Sources Sought Notice is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this

Sources Sought that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this Sources Sought in Accordance

With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. The purpose of this sources sought is to gain knowledge of potential qualified sources and their size classification relative to NAICS

811210. Responses to this Sources Sought will be used by the Government to make appropriate acquisition decisions and after review of the responses to this Sources

Sought, a solicitation announcement may be published. Responses to this Sources

Sought are not considered adequate responses for a solicitation announcement.

The information identified below is intended to be descriptive, not restrictive, and to indicate the quality of the supplies that will be satisfactory. It is the responsibility of the interested source to demonstrate to the Government that the interested parties can provide the supplies that fulfill the required specifications and/or the authority from the manufacturer to distribute the supplies.

If you are interested and are capable of providing the sought-out supplies, please provide the requested information indicated below in #1 thru 6. A Sources Sought response shall include company name, address, point of contact, EUI, and size of business pursuant to the following questions:

1. Indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran

Owned Small Business (VOSB), Hubzone, Woman Owned Small Business

(WOSB), Large Business, etc.)?

2. Is your company considered small under the NAICS code identified under this

Sources Sought?

3. Are you the manufacturer, an authorized distributor, or an equivalent solution to the items being referenced above?

4. If you’re a small business and you are an original equipment manufacturer authorized service technician for the items identified above send a copy of the letter; additionally, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

5. Does your company have a Federal Supply Schedule (FSS) contract with GSA, VA NAC, NASA SEWP, or any other Federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.

Please provide general pricing of your products/solution for market research purposes. Catalog list prices, FSS prices, or any other publicized price lists are acceptable.

6. Provide your SAM.gov Unique Entity ID (UEI) number.

Submit your capabilities that show clear, compelling, and convincing evidence that you can provide the requirement described in the attached State of Requirements.

Responses to this notice shall be submitted via E-mail and are due on or before March

12, 2024 by 11:00 a.m. Central and sent to Teresa Cabanting at teresa.cabanting@va.gov. Send all questions to Teresa Cabanting at teresa.cabanting@va.gov. Telephone responses or questions shall not be accepted. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this

Sources Sought. Responses to this Sources Sought notice are not a request to be added to a prospective offerors list or to receive a copy of the solicitation.

The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following:

STATEMENT OF WORK

Required Services

The Contractor shall provide full maintenance both remotely and on site, to include preventative, all replacement parts (including glassware), labor, travel expenses, tools, test equipment and other incidentals necessary to maintain or restore the listed equipment to operating specifications which meet or exceed the original equipment manufacturers (OEM) specifications. The Contractor will utilize new or like new parts that have been refurbished to

OEM specifications. In-house Kansas City Veteran Affairs Medical Center (KCVAMC), Biomedical Engineering office will provide first look response to all trouble calls listed on the attached request and will notify the Contractor when their services are needed. Upon placement of service request, the Contractor must respond by telephone for diagnostic response within two

(2) hours after notification and must respond on the premises of the KCVAMC within an average of four (4) hours when required for on-site service call as requested by the Contracting Officer Representative (COR) or a designee (unless otherwise decided by Biomedical Engineering’s Point of Contact).

All services for this contract must meet OEMs’ performance and technical specifications, Federal Regulations, FDA device certification and other specifications that may apply such as National Electric Code (NEC), Life Safety Code (LSC), The Joint Commission on (TJC), and VA Regulations. Contractor shall provide the appropriate service documentation at no additional expense. The Contractor will be required to complete applicable privacy training at the KCVAMC. COR will assure completion of the training, for the Contractor employees, is completed prior to work beginning and coming on board.

Preventive maintenance inspections shall be performed in accordance with OEM’s literature.

Preventive maintenance inspections shall be performed in a manner which clearly demonstrates that the specified device meets or exceeds all OEM’s technical performance specifications for preventive maintenance.

Contractor will install operating system software updates provided by the Original Equipment Manufacturer (OEM) for Covered System.

• Software updates mean revisions to OEM proprietary operating system software that enhance existing system functions and operation without hardware changes but will not install operating system software upgrades to new software platforms or software options offered separately for sale by the OEM. All completed work will meet OEM specifications.

The Contractor will provide both scheduled and unscheduled services to repair and/or maintain equipment in a fully functional condition with a ninety-eight percent (98%) uptime guarantee (calculated on quarterly basis).

The Contractor will provide troubleshooting assistance by telephonic or remote diagnostics support twenty-four hours a day, seven days a week. The Contractor will provide the Government with a toll-free, non-automated number for troubleshooting assistance. If the problem cannot be resolved telephonically or by remote diagnostics, the Contractor’s technical support center will dispatched for on-site support, to be conducted during normal business hours. This includes extended hours of coverage Mon – Fri, 0800 A.M. – 9:00 P.M. weekdays excluding holidays.

The Contractor will ONLY respond to service calls placed from COR or designee.

All Contractor personnel must report to the COR to sign in before any work is performed on the premises of the KCVAMC, and to sign out after completion of assignment. The Contractor must furnish a detailed Field Service Report and invoice, showing work completed, listing all repairs and/or repair parts used to maintain operating efficiency of the equipment. This report must be delivered to Biomedical Engineering as the Contractor signs out and leaves the facility or via E-mail to the COR. If service is completed after 4:30 pm, sign out and send an E-mail to the COR.

Payment will be withheld pending receipt of the Field Service Report.

The service report from the contractor must contain, at a minimum, the following information:

• Date and time of the Contractor’s arrival on station.

• Type, model, and serial number(s) of all equipment on which maintenance was performed.

• Name of Field Technician who performed the repair.

• Total time spent performing maintenance, excluding travel time.

• Detailed narrative description of the malfunction or PM action required.

• Complete list of parts replaced.

• Comments as to the cause of the malfunction when applicable.

• Date and time the repair or software upgrade was completed.

Field Service Report will be used to verify work. Payments will not be made without service reports to document work.

The Contractor will not perform any service that will result in additional charges without prior approval from the Contracting Officer. Vendor will install operating system software updates provided by the OEM for Covered System. Software updates mean revisions to OEM proprietary operating system software that enhance existing system functions and operation without hardware changes but will not install operating system software upgrades to new software platforms or software options offered separately for sale by the OEM.

Personnel Qualifications

The Contractor will provide OEM Authorized Service Technician trained personnel for on-site support, labor, travel, tools, diagnostic equipment, hardware, firmware, test phantoms, materials, supplies, parts and test equipment necessary to perform all operations in connection with scheduled and unscheduled on-site services, in order to maintain the listed equipment and/or its components if any, in a fully functional state, in accordance with the OEM specifications.

There is a potential for exposure to blood borne or other infectious material with equipment throughout the hospital. All maintenance persons must use the “Universal Precautions” (e.g., decontamination of medical equipment, wearing protective gloves, aprons, and goggles) during cleaning and maintenance/repair procedures required by this contract.

Payment will be made monthly, in arrears, upon receipt of a properly prepared invoice, referencing the period for which payment is due, contract number and purchase order number assigned. Copies of these invoices shall be sent to the COR upon completion.

Imaging Equipment List

The Vendor Equipment List, below, will fluctuate over time as equipment items reach their useful life and are replaced and as new equipment comes off warranty. At the exercise of each option period, a revised equipment list will be modified into the contract to include any new items for the year. Throughout the period of performance, as equipment is replaced or added, the contract will be bilaterally modified to account for these changes on the Equipment List.

The devices to be covered are:

Equipment Identifiers System ID Trans. Type Equipment

System ID: 530962US8

Phy Loc Acct: 295152

Global Order #: 5033790 Cost Center:

530962US8

ADD

REN

GE UL

LOGIQ E10 R2

(ULE10A)

System ID: 530968US8

Phy Loc Acct: 295152 Global Order #: 5033790

Cost Center:

530968US8

ADD

REN

GE UL

LOGIQ E10 R2

(ULE10A)

System ID: 530969US8

Phy Loc Acct: 295152

Global Order #: 5033790

Cost Center:

530969US8

ADD

REN

GE UL

LOGIQ E10 R2

(ULE10A)

System ID: 530970US8 Phy Loc Acct: 295152

Global Order #: 5033790

Cost Center:

530970US8

ADD

REN

GE UL

LOGIQ E10 R2

(ULE10A)

System ID: 530972US8

Phy Loc Acct: 295152 Global Order #: 5033790

Cost Center:

530972US8

ADD

REN

GE UL

LOGIQ E10 R2

(ULE10A)

System ID: 816861AMR

Phy Loc Acct: 295152 Global Order #: 4749585

Cost Center:

816861AMR

ADD

REN

GE MR

1.5T SIGNA ARTIST

(MSF132)

System ID: 816861AMRC

Phy Loc Acct: 295152

Global Order #: 4749585 Cost Center:

816861AMRC

ADD

REN

GE MR

MR MAGNET MAINTENANCE

AND CRYOGEN

(MSC28Z)

System ID:

816861AMRCH

Phy Loc Acct: 295152

Global Order #: 4749585

Serial: W220955-001

Cost Center:

816861AMRCH

ADD

REN

DIMPLEX MV PR

DIMPLEX WO2-2-5000

CHILLER 20T

(SDI020)

System ID: 816861MR1

Phy Loc Acct: 295152

Global Order #: 4290210

Cost Center:

816861MR1

ADD

REN

GE MR

1.5T OPTIMA MR450w 32

Channel

(MSF072)

System ID: 816861MR1C

Phy Loc Acct: 295152

Global Order #: 4290210

Cost Center:

816861MR1C

ADD

REN

GE MR

MR MAGNET MAINTENANCE

AND CRYOGEN

(MSC28Z)

System ID: 816861MR1CH Phy Loc Acct: 295152

Global Order #: 4290210

Serial: W063481

Cost Center:

816861MR1CH

ADD

REN

DIMPLEX MV PR

DIMPLEX WO2-2-5000

CHILLER 20T

(SDI020)

System ID: 510731SU2 Phy Loc Acct: 295152

Global Order #: 5072500

Cost Center:

510731SU2

ADD

REN

GE UL

LOGIQ S8 R4.5

(ULOG8T)

System ID: 816VAINJ1A

Phy Loc Acct: 295152 Serial: 202535

Cost Center:

816VAINJ1A

ADD

REN

MEDRAD MV PR

MEDRAD STELLANT D

(SME047)

System ID: 816VAINJ2

Phy Loc Acct: 295152

Global Order #: 2738255

Serial: 31322 Cost Center:

816VAINJ2

ADD

REN

MEDRAD MV PR

MEDRAD STELLANT D

(SME047)

System ID: E2-3925

Phy Loc Acct: 269260

Global Order #: 4141416

Serial: E2-3925

Cost Center:

E2-3925

ADD

REN

GE XR

OEC SERIES 9900 ELITE

(XMS582)

System ID: E2-3926

Phy Loc Acct: 269260

Global Order #: 4141416

Serial: E2-3926

Cost Center:

E2-3926

ADD

REN

GE XR

OEC SERIES 9900 ELITE

(XMS582)

System ID: E2-3927 Phy Loc Acct: 269260

Global Order #: 4141416

Serial: E2-3927

Cost Center:

E2-3927

ADD

REN

GE XR

OEC SERIES 9900 ELITE

(XMS582)

System ID: E2-7641-MH

Phy Loc Acct: 269260 Global Order #: 4093642

Serial: E2-7641-MH

Cost Center:

E2-7641-MH

ADD

REN

GE XR

OEC SERIES 9900 Motorized

MTS/CARDIAC

(XMS594)

System ID: E2XXXX06021

Phy Loc Acct: 269260

Global Order #: 4455678 Serial: E2XXXX06021

Cost Center:

E2XXXX06021

ADD

REN

GE XR

OEC SERIES 9900 ELITE

(XMS582)

System ID: FBXXXE00513

Phy Loc Acct: 269260

Global Order #: 4717313

Serial: FBXXXE00513 Cost Center:

FBXXXE00513

ADD

REN

GE XR

OEC ELITE 31cm CFD

VASMTS/CARDIAC

(XMS667)

System ID: VE95003266

Phy Loc Acct: 295152

Global Order #: 4702580

Cost Center:

VE95003266

ADD

REN

GE UL

VIVID E95 R2

(UVI95C)

EOPL:3/31/2022

System ID:

VE95003266TEE

Phy Loc Acct: 295152 Global Order #: 4702580

Cost Center:

VE95003266TEE

ADD

REN

GE UL

GE 3D/4D TEE PROBE

(USGET4)

System ID: VE95003269

Phy Loc Acct: 295152

Global Order #: 4702580

Cost Center:

VE95003269

ADD

REN

GE UL

VIVID E95 R2

(UVI95C)

EOPL:3/31/2022

System ID:

VE95003269TEE

Phy Loc Acct: 295152

Global Order #: 4702580 Cost Center:

VE95003269TEE

ADD

REN

GE UL

GE 3D/4D TEE PROBE

(USGET4)

System ID: VE95061236

Phy Loc Acct: 295152 Global Order #: 4702580

Cost Center:

VE95061236

ADD

REN

GE UL

VIVID E95 R2

(UVI95C)

EOPL:3/31/2022

System ID:

VE95061236TEE

Phy Loc Acct: 295152

Global Order #: 4702580

Cost Center:

VE95061236TEE

ADD

REN

GE UL

GE 3D/4D TEE PROBE

(USGET4)

System ID: 510202US9

Phy Loc Acct: 295152

Global Order #: 5191501 Cost Center:

510202US9

ADD

REN

GE UL

LOGIQ E10 R3

(ULE10F)

System ID: AU85601

Phy Loc Acct: 295152

Global Order #: 5313343

Cost Center:

AU85601

ADD

WC

GE UL

VIVID E95 R6

(UVI95L)

System ID: AU85540

Phy Loc Acct: 295152

Global Order #: 5313343

Cost Center:

AU85540

ADD

WC

GE UL

VIVID E95 R6

(UVI95L)

System ID: AU85630 Phy Loc Acct: 295152

Global Order #: 5313343

Cost Center:

AU85630

ADD

WC

GE UL

VIVID E95 R6

(UVI95L)

END OF STATEMENT OF WORK