36C25519R0117-0003000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-14-2019 657A5-17-104 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048 To all Offerors/Bidders

36C25519R0117 08-07-2019

X X X

X Project No. 657A5-17-104, Install Ventilation Corrections for Sterile Processing at Marion VA Medical Center, Illinois.

The above cited solicitation is hereby amended as follows:

a. To replace the Proposal Submittal Instructions in its entirety with the copy provided in pages 2-9. Corrections were made on the following Factors:

1) Factor 1-Prime Contractor Construction Experience, Project minimum value from $2,000,000.00 to $1,000,000.00.

2) Factor 4-Key Personnel Experience added a note: "No one individual can perform more than two of the staffing positions above but if the individual will perform dual role, he/she will only be compensated for the role he was providing at the time of service.

b. The proposal due date has not changed.

PROPOSAL SUBMITTAL INSTRUCTIONS

FOR BEST VALUE – TRADEOFF SOUCE SELECTION PROCESS

SOLICITATION: 36C25519R0117

PROJECT: 657A5-17-104, Install Ventilation Corrections for Sterile Processing LOCATION: Marion VA Medical Center, Illinois

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION.

Selection of an offeror for contract award will be made on the basis of an assessment of each offeror’s response to the Request for Proposal (RFP). All proposals shall be subject to evaluation by a team of government personnel. The government reserves the right to award without discussions based upon the initial evaluation of the proposals. The proposals will be evaluated in accordance with the content provided in the solicitation. Using the Tradeoff process under the Best Value, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-1, it may be in the best interest of the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror. All evaluation factors other than price, when combined are approximately equal to price. Evaluations will be based on the following evaluation factors:

1. Prime Contractor Construction Experience (Non-price)

2. Technical Construction Experience of Mechanical Contractor (Non-Price)

NOTE: Failure to comply with the RFP requirements will be grounds to eliminate the proposal from further consideration for contract award.

b. THE OFFER.

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of this project. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS.

Pursuant to clause 52.215-1 (included by reference), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary.

d. NUMBER OF COPIES TO SUBMIT. Offerors shall submit a single package to the address shown in Block 8 of the Standard Form 1442. The package shall include both the original signed paper hard copies and a separate compact disc (CD) containing copies of the originally signed paper hard copies. The package shall include the following:

Package shall be marked as follows:

ORIGINAL RESPONSE TO RFP 36C25519R0117

Install Ventilation Correction for Sterile Processing, Project # 657A5-17-104 This package is to contain the signed original copies of the documents listed below:

2. DOCUMENTS TO SUBMIT

Documents to be included in the proposal identified above shall consist of:

The following NON-Price Evaluation Factors will be used as the basis for determining Technical Acceptability: Prime Contractor Construction Experience, Technical Construction Experience of Mechanical Subcontractor, Project Execution, Key Personnel, Past Performance and Prime Contractor’s Safety Plan.

NOTE: There is a realistic possibility that some offerors may choose to submit the same construction project as a qualifying example for both the past performance and the construction experience evaluation factors. This is not prohibited, but the supporting documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor.

FACTOR 1: PRIME CONTRACTOR CONSTRUCTION EXPERIENCE

To be Technically Acceptable, Offerors should submit a minimum of three (3) construction projects for the Offeror that best demonstrates your experience on relevant projects that are similar in size, scope, and complexity to the RFP. The projects must demonstrate an Offeror’s construction experience as a prime construction contractor directly responsible to the owner and managing multiple subcontractors. For the purposes of this evaluation, a relevant project is further defined as “Install Ventilation Corrections for Sterile Processing, completed within a functioning hospital or VA hospital setting.

Project(s) should have a minimum value of $1,000,000.00 and be 100% complete. Projects submitted for the Offeror shall be completed within the past five (5) years of the date of issuance of this RFP. If the contract/work is incomplete or was completed more than five years prior to the date of submitting this proposal, it will not be deemed relevant and will not be considered.

A project is defined as a construction project performed under a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project; rather Offerors shall submit the work performed under a task order as a project.

Offeror’s submission should include at a minimum:

· Provide the Project Title and Description, Project Location (Physical Address); Contract Type (Example: Design Build, Design Bid Build).

· Provide the project owner name and telephone number of the owner’s contact person.

· Provide a description of the scope of work, to include the work performed by the prime contractor.

· Provide project statistics including start and completion dates (original vs actual) and project cost (original vs actual. If original vs actual completion dates and project cost differ, please explanation as to why they differ.

If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. Offerors who fail to submit experience for all Joint Venture partners may be rated lower.

(Note: If submitting as a Prime/Sub teaming arrangement under FAR 9.601(2), the designated prime must meet the specific requirements of Factor 1 “Prime Contractor Construction Experience” in order for the teaming arrangement to be deemed acceptable. Subcontractor experience will not be considered.)

FACTOR 2: TECHNICAL CONSTRUCTION EXPERIENCE OF MECHANICAL SUBCONTRACTOR

To be technically Acceptable, offerors must provide evidence of technical experience of plumbing/HVAC work is self-performed or provide subcontractor technical qualifications and experience needed to meet the technical performance requirements of this project. To be evaluated as Technical Experience, the information submitted by offerors must involve the following:

· Work under the NAICS code 238220, Plumbing, Heating, and Air-Conditioning Contractor.

· Ability to meet the technical requirements of specification Divisions 22 and 23 requirements. Residential Experience does not qualify.

· Products or services of proposed manufacturer, suppliers and installers of Division 22 and 23 specifications as follows:

1. Subcontractor is currently and regularly engaged in fabrication, and installation of plumbing/HVAC systems for hospitals. Residential plumbing and HVAC do not qualify. Provide documentation for fabrication and installation of plumbing/HVAC for hospitals.

2. Subcontractor has technical qualifications of at least five years of successful experience. Provide documentation and a list of facilities with knowledgeable and qualified points of contact who can verify these qualifications.

3. Submit a list of two or more prior, related installations where this subcontractor’s work has performed satisfactorily together under conditions of normal use. The list shall include projects that have been in operation for a period of not less than two years preceding the date of this solicitation. Include the names and addresses of contact where installations took place and who are familiar with the contractor’s performance.

FACTOR 3: PROJECT EXECUTION

To be Technically Acceptable, offerors must:

Provide a Draft Project Schedule:

Prepare and submit a practicable construction schedule showing all necessary work elements to complete the project identified under this solicitation. The schedule must be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the performance period. The submitted schedule must be developed using project scheduling software such as MS Project, Primavera, or any other comparable form.

Each Offeror's construction schedule must address the following:

· Order of work elements to include project phasing; Submittals, Mobilization, Demolition, Construction, Equipment Deliveries and Lead Time, Installation of new Equipment, Punch List, De-Mobilization.

· Temporary Trailer Rental

· Number of days for each work element

· Identification of long lead time materials

· Identification of separate work elements

· The VA’s review and approval or RFI’s, Submittals and other pertinent documents.

· Interruption of VA Facilities utilities, delivery of Government furnished equipment, rough-in drawings, project phasing and any other specification requirements.

The proposed schedule must include the activities which are consistent with those described within the project specifications and drawings and must not exceed the Government's maximum allowable performance period, as noted in Block 11 of the SF 1442. The project will start at the issuance of the Notice to Proceed. For scheduling purposes, assume the Notice to Proceed will be issued thirty (30) calendar days after the award date. (Note that there is no guarantee the Notice to Proceed will be issued within this timeframe.)

*The schedule submitted with the offer should not be construed as the agreed upon schedule as per FAR 52.236-15, the contractor shall, within five (5) days after receiving the Notice to Proceed, submit a revised schedule which will supersede the proposed schedule. The revised schedule will be subject to VA approval and must show the project being accomplished within the time frame specified on the SF 1442.

Provide Narrative for Project Challenges:

· Describe in a written narrative, the challenges identified for this project and a plan for addressing these challenges. This plan shall include how to minimize the disruption of patient care to the greatest extend possible.

FACTOR 4. KEY PERSONNEL EXPERIENCE

To be Technically Acceptable, the Offeror shall provide a resume for each of the following key personnel members, to include the Project Manager, On-Site Superintendent, Quality Control Manager, Safety Officer (designated Competent Person as defined by OSHA) and all of the identified or known subcontractors. (It is recognized that not all subcontractors may be identified by the time of proposal submission.) For each resume, include name of company, name of individual, relevant listing of experience, qualifications for each person such as specialized training, education, experience, etc.

Note: No one individual can perform more than two of the staffing positions above but if the individual will perform dual role, he/she will only be compensated for the role he was providing at the time of service.

For the subcontractors identified, provide a resume of that company, identify any of the key personnel that will be working this project and the relevant experience of both the company and any key personnel that were identified. Please delineate the approximate % of work the prime contractor will perform on this job and the approximate % of work the subcontractors (collectively) will perform on this job.

FACTOR 5: PAST PERFORMANCE

To be Technically Acceptable, each proposal shall provide current and relevant information regarding an Offeror’s actions under previously awarded contracts referenced under Factor 1, Construction Experience. If a completed past performance evaluation is available in PPIRS, it shall be submitted with the proposal for each project referenced in Factor 1, Construction Experience. If there is not a completed past performance evaluation available in PPIRS, then the Offeror shall submit Past Performance Questionnaires (PPQ) (reference ATTACHMENT 5) for each project referenced in Factor 1, Construction Experience. The Offeror shall notify their client that they PPQ shall be submitted via email to the Government’s point of contact maria.hoover@va.gov. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, Offerors should follow-up with clients/references to help ensure timely submittal of questionnaires.

The Government reserves the right to contact references for verification or additional information.

FACTOR 6: PRIME CONTRACTOR’S SAFETY PLAN

To be technically acceptable, Offerors must provide a construction safety plan that is deemed acceptable and meets the following requirements:

a. The contractor's Safety Plan shall be evaluated for their compliance with local/State/Federal rules and regulations and the company's consideration of safety of its employees and the general public. The contractor's Safety Plan at the minimum shall address their safety policy, commitment to safety, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, emergency procedures guidelines.

b. The contractor’s Safety Plan shall address their plan for completing all contract work on and around an active hospital without impacting patient care and completing all work in accordance with all construction documents and all local/State/Federal rules and regulations.

d. PRICE PROPOSAL.

The Government will evaluate offers in accordance with the process identified in the Price Schedule. The total evaluated price will be determined by the Offeror’s price for Bid Item 1. Offerors must provide a price for each bid item. In addition, offerors shall include a breakdown of material and labor costs, by specification division for each bid item. Overhead, profit and bond costs shall be added after a subtotal of materials and labor costs has been calculated.

Note: It is intended that award will be made on Bid Item #1 but in the event the bid exceeds the funds available, a single award will be made on Bid Item #2.

The VA reserves the right to award to a higher priced offeror in accordance with the stated evaluation criteria. The VA also reserves the right to award to a lower priced, lower rated offeror if it’s in the interest of the VA.

3. BASIS OF AWARD.

VA will make the award using best value under the tradeoff process of proposals meeting or exceeding the acceptability standards for non-cost factors.

Note: Offers that are not technically acceptable cannot be selected, regardless of price.

4. SPECIAL CONTRACT REQUIREMENTS.

SUBSTITUTIONS OF KEY PERSONNEL OR SUBCONTRACTORS

When an offeror submits its proposal in response to this Request for Proposals, and key personnel or subcontractors who are proposed to work on the project are required to be submitted, those personnel for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute employee. The Contracting Officer shall have the right to review the qualifications of the proposed substitute employee’s qualifications and to approve or disapprove his or her qualifications. If the proposed substitute employee’s qualifications are disapproved by the Contracting Officer, the contractor will propose another employee who does possess equivalent qualifications.

5. SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFCATION RATE

All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record see Appendix 2. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance Inc. (NCCI) by completing/submitting the form ERM-6 and providing the rating on letterhead from NCCI. Note: self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, AND PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above or submit this information will result in a determination of “Non-Responsibility” for the bidder/offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility will make the bidder/offeror ineligible for award. This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

(END OF PROPOSAL SUBMITTAL INSTRUCTIONS)