36C25519Q0123-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS

ENTERED INTO

PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 02-20-2019 none 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 To all Offerors/Bidders

36C25519Q0123 02-20-2019

X

X one( 1) This amendment is for the response to questions asked for this solicitation.

Questions and Answers are attached.

No other changes are made.

Michael Murphy Contracting Officer

1. Does Kansas City VA Medical Center require the selected vendor to input strategic elements such as objectives, measures and initiatives into the system? If so, can you please provide an estimate of the number of each of the elements in the strategic plan so that we can scope the project for pricing and a project plan?

Response- Yes, our standard elements are identified below which is cascaded through our organization. Each element has a measure, goal, baseline, % complete, Assigned responsibility, status (on-time, behind, late), Planned completion date, associated pillar, and links to the data systems the metric is stored. At the organizational level, we have 6 goals, 17 objectives, 41 strategies, and approximately 100 actions. At the next cascade, the service line level, we have 30 separate service line strategic plans that role up to the organizational strategic plan. Every service line plan has the same 6 goals, which then have subsequent objectives, strategies, and actions associated with them. In total, there are approximately 1200-1300 rows of excel data to input.

· Goal(s)

· Objective(s)

· Strategy(s)

· Action(s)

1. Does Kansas City VA Medical Center require the selected vendor to input historical data? If so, how many years?

Response- No

1. Does the web application need to be FedRAMP compliant?

Response- No

4. Does the web application need to be available on GovCloud?

Response- No

5. Are there requirements for network analysis capabilities to identify key influencers in the organization to improve the strategic planning process?

Response- No

6. Are there requirements for performance analysis capabilities via a deployed survey to gather employee feedback and insights?

Response- No

7. Are there requirements for a newsfeed feature that collates all insights and updates on the strategic plan in a single list for easier and more transparent information consumption?

Response- There is a requirement to provide real-time progress reporting that provides a simple to view dashboard or visual representation of progress for executive level review. This can be completed in various ways, but the goal is to provide quick and easy to consume information on the strategic plan.

8. Are there requirements for a presentation feature to quickly generate presentations for meetings and help drive meeting discussions around key priorities?

Response- The requirements are to provide real-time progress reporting that provides a simple to view dashboard or visual representation of progress for executive level review and ability to create custom report queries based on all established fields, and exports those reports to a dynamic format (i.e., Excel, word, PDF, and various other formats). So, yes, it is a requirement that the service provides the ability to quickly generate presentations.

9. Are there requirements for data visuals to display time insights by individual and teams to help facilitate conversations around effort versus outcomes?

Response- No

10. Are there requirements for capabilities for an individual to plan and prioritize a daily list of tasks and meetings?

Response- Yes, the service should be able to take the plan from organizational based to granular execution. Ability to provide cascading goals to provide a visual and trackable alignment from executive strategies to midlevel goals, lower level objectives, and front-line action items

11. Are there requirements for the ability to connect tactical work to high-level initiatives or the strategic plan?

Response- Yes, per the requirements - Ability to provide cascading goals to provide a visual and trackable alignment from executive strategies to midlevel goals, lower level objectives, and front-line action items

12. Are there requirements for the ability to visualize a prioritized list of initiatives?

Response- Yes, the strategic plan should be prioritized categorically, provide an intuitive interface to build planning structures and provide cascading goals to provide a visual and trackable alignment from executive strategies to midlevel goals, lower level objectives, and front-line action items.

13. Are there requirements for the ability to tag other teammates in comments to notify specific individuals of any changes or to share additional context.

Response- No, but additional features that come with the service will be reviewed and considered if presented.

14. Can the submission of the response be electronic, given the short turn around time between when question responses are released (2/20) and the submission deadline (2/22)? If not, are there any specific instructions for submission?

Response- Yes

15. Do we have the option to give a pricing breakdown in addition to filling out the Schedule of Pricing, or does all pricing information have to go in the set Schedule of Pricing template provided?

Response- Yes

16. For the completed FAR 52.212-3 Offeror Representations and Certifications- Commercial Items, do we have to just confirm that we have completed the SAM annual representations and certification electronically and that our information is up-to-date, or is there a form that needs to be signed and/or filled out to verify this?

Response- Yes, please confirm. Reports will be verified prior to award

17. Can you please clarify what information you are looking for in the ‘4. Response’ section beginning on page 33, (e)(4) which mentions ‘testing and repair of fire system’?

Disregard 4. (e) (4.) (4) “ Detailed response to the statement of work that at a minimum will include the contractors full understanding of the requirement, required certifications, years’ experience performing same type maintenance, testing and repair of fire system.”

18. Can you please clarify where we can find the signed Quality Assurance Surveillance Plan that we are required to sign per the instructions in ‘4. Response’ section beginning on page 33, (e)(6)?

A Quality Assurance Surveillance Plan will be established prior at award.

19. Is this a new requirement or is there an incumbent vendor? If available, can you please send along the incumbent contract number?

This is a new requirement

20. Whether companies from Outside USA can apply for this?

(like,from India or Canada)

Response-

This Acquisition is 100% set aside for Small Business.

Foreign owned companies can submit a quote as long as they are registered in the System for Award Management.

https://uscontractorregistration.com/?gclid=EAIaIQobChMIg5vTyurK4AIV1luGCh1-ggoBEAAYASAAEgJBCvD_BwE

21. Whether we need to come over there for meetings?

After initial set-up and training requirements are met virtual meetings or emails would be acceptable.

22. Can we perform the tasks (related to RFP) outside USA?

(like, from India or Canada)

After initial set-up and training requirements are met tasks that can be performed remotely would be acceptable.

23. Can we submit the proposals via email?

Yes