36C25518R0177-001.docx

36C25518R0177

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT

NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV.

8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that t ime. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government accepta nce after the date offers are due will not be considered and will be rejected.

36C25518R0177 X 01-26-2018 657-400 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 Bottary, Michael 913-946-1142 The Department of Veteran Affairs NCO 15 intends to award a Construction Contract for project 657-400 IMPROVE ACCESS TO FRONT LOBBY which is located at the John J. Pershing VAMC Poplar Bluff, MO.

This project is being solicited as a Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

Proposals received in response to this solicitation will beevaluated in accordance with the Federal Acquisition Regulation FAR 15.101-2 Best Value Lowest Pri ce technically acceptable source selection process.

Those offerors not providing the documentation outlined in the "Instructions to Offerors" will be deemed unacceptable to the terms of the solicitation.

The NAICS code and size standard for this project are: NAICS 236220 - General Construction Contractors with a size standard of $36.5 Million. Estimate of construction magnitude for this project is between: $1,000,000 and $5,000,000.

There will be only one site visit for this project. The site visit is scheduled for February 14, 2018 at 10:00am CT.

All Questions pertaining to this project are due February 21, 2018 by 10:00am CT.

Provide Contractor Duns Number:_

Co ntractors working for the Medical Center are exempt from state sales tax, and a Project Exemption Certificate will be issued upon award of this contract.

Note:

The term Offer and Bid are interchangeable within this solicitation.

**HAND DELIVERED PROPOSALS MUST BE DELIVERED TO: DEPARTMENTOF VETERAN AFFAIRS, NETWORK CONTRACTING OFFICE (NCO) 15, A TTN: MIKE BOTTARY, 3450 S. 4th STREET, LEAVENWORTH, KANSAS 66048. CALL ONE OF THE FOLLOWING NUMBERS FOR PROPOSAL DOCUMENTS TO BE RECEIVED UPON ARRIVAL: 913-946-1142, 913-946-1124 or 913-946-1126

A single award will be made on Bid Items within budget constraints.

All contractors and joint ventures must be verified in VetBiz and registered in SAMS at the time of proposal due date, in order to be eligible for award.

NOTICE: Clause 52.222-37 Employment Reports on Disabled Veterans and Veterans is incorporated by reference in this solicitation. Public Law (P.L. 105-339), Section 1354 provides that no agency may enter into a contract with a contractor who has not filed a VETS-4212 report for the preceding fisc al year under Title 38 Section 4212(d).

X X 52.211-10 X

ZERO

2:00PM CT

03-13-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMEN

DMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR

OR PERSON AUTHORIZED

31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to i ssuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

**PRICE IS TO BE SUBMITTED ON PAGE 3 OF THIS SOLICITATION**

00255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 00255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX 877-353-9791 512-460-5429

ARNOLD J. PAYNE

Contracting Officer

A.1 BID ITEMS – 657-400: IMPROVE ACCESS TO FRONT LOBBY OFFERORS MUST PROVIDE PRICING FOR ALL BID ITEMS BELOW:

BID ITEM 1, GENERAL CONSTRUCTION: Work includes general and selective demolition, hazardous material abatement, interior alterations, general construction, grading, drainage, and associated mechanical, electrical and plumbing work.

BID ITEM 1: $_____________________________

BID ITEM 2 – DEDUCT ALTERNATE NO. 1: This item includes everything in bid item 1 except: The existing twelve (12) ceiling lights in Main Lobby will be reused and will not be replaced with new lighting.

BID ITEM 2: $_____________________________

BID ITEM 3 – DEDUCT ALTERNATE NO. 2: This item includes everything in bid item 2 except: Remove compact laminate acoustic wall panels on the north walls of the East and West Lobby additions and replace with painted gypsum wallboard.

BID ITEM 3: $_____________________________

BID ITEM 4 – DEDUCT ALTERNATE NO. 3: This item includes everything in bid item 3 except: Remove all ceiling finishes specified in the drawings of the renovation areas and replace with 2x4 Acoustic Ceiling tiles.

BID ITEM 4: $_____________________________

BID ITEM 5 – DEDUCT ALTERNATE NO. 4: This item includes everything in bid item 4 except: Remove work associated with providing utilities for a future coffee kiosk in the East Lobby addition.

BID ITEM 5: $_____________________________

BID ITEM 6 – DEDUCT ALTERNATE NO. 5: This item includes everything in bid item 5 except: Remove Nurrazzo tile specified and substitute Luxury Vinyl Tle (LVT).

BID ITEM 6: $_____________________________

BID ITEM 7 – DEDUCT ALTERNATE NO. 6: This item includes everything in bid item 6 except: Remove 2 caged rooftop mechanical access ladders and associated work; railings, grates, guardrails, etc.

BID ITEM 7: $_____________________________

BID ITEM 8 – DEDUCT ALTERNATE NO. 7: This item includes everything in bid item 7 except: The existing glass wall and aluminum railing on the second floor overlooking the Main Lobby to remain and will not be replaced with new construction.

BID ITEM 8: $_____________________________

BID ITEM 9 – DEDUCT ALTERNATE NO. 8: This item includes everything in bid item 8 except: Remove the RTU screening.

BID ITEM 9: $_____________________________

BID ITEM 10 – DEDUCT ALTERNATE NO. 9: This item includes everything in bid item 9 except: Reduce lengths of each East and West Lobby additions by ten feet (10’-0”), from approximately forty feet (40’) to thirty feet (30’) wide.

BID ITEM 10: $_____________________________

THE GOVERNMENT RESERVES THE RIGHT TO AWARD ON ANY OF THE RESPECTIVE

LINE ITEMS 1-10. Offerors must provide a price for each line item. In addition, offerors shall include a breakdown of material and labor costs, by specification division for each bid item. Overhead, profit and bond costs shall be added after a subtotal of materials and labor costs have been calculated.

Table of Contents

A.2 PROJECT SPECIFIC INFORMATION

PROJECT SPECIFIC INFORMATION

PROJECT TITLE AND NO: IMPROVE ACCESS TO MAIN LOBBY 657-400

PROJECT LOCATION: John J. Pershing VA Medical Center 1500 N. Westwood BLVD. Poplar Bluff, MO 63901 MAGNITUDE OF PROJECT: Between $1,000,000.00 and $5,000,000.00 (VAAR 836.204)

TYPE CONSTRUCTION: GENERAL CONSTRUCTION

NAICS: 236220, (Commercial and Institutional Building Construction) SMALL BUSINESS SIZE: $36.5 million PERFORMANCE PERIOD: The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use no later than the performance schedule listed below:

The Period of Performance for each project is 365 Calendar Days after Notice of Proceed The time stated for completion shall include final cleanup of the premises.

SITE VISIT: A site visit will be conducted on: February 14, 2018, 10:00AM CT. Location: Meet at the John J. Pershing VA Medical Center BLDG 8 Engineering, 1500 N. Westwood BLVD. Poplar Bluff, Missouri 63901, proceeding to actual project location at John J. Pershing VA Medical Center BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish a photocopy of the original required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. Bidders shall provide an original bid guarantee within two business days after notification by the Contracting Officer.

PERFORMANCE & PAYMENT BONDS: In accordance with FAR 28.102-1 and Contract Clause 52.228-15, Contractors are reminded that any amount awarded over $30,000 shall require Payment Protection (Bonds) (See Clause 52.228-13), and awards exceeding $150,000 shall require both Payment and Performance Bonds. All bonds are due no later than 10 days after award.

AFFIRMATIVE ACTION GOALS AND GEOGRAPHICAL AREA (reference 52.222-23):

Goals for Female Participate for each trade __6.9__% Goals for Minority Participation for each trade __11.4__% The Geographical covered area for this solicitation (project) is Poplar Bluff, Missouri.

LIQUIDATED DAMAGES: (_) YES or (_X_) NO (reference Contract Clause 52.211-12) Amount Per Day: ___NA___ WARRANTY OF CONSTRUCTION FOR GUARANTEE PERIOD SERVICES: () YES or (X) NO (reference VAAR 852.246-75).

RESTRICTION ON SUBMISSION AND USE OF EQUAL PRODUCTS: ( ) YES or (X) NO (reference VAAR 852.236-90) Description: ____NA__________________________________________ METRIC PRODUCTS: Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch/pound units, providing they fall within tolerances specified using conversion tables contained in the latest revision of Federal Standard NO. 376B, and all other requirements of this document are met. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch/pound units, a request should be made to the contracting officer to determine if the product is acceptable. The contracting officer, in concert with the Contracting Officer’s Technical Representative, will accept or reject the product.

WAGE DETERMINATION APPLICABLE TO THIS PROJECT:

General Decision Number: MO170004 11/03/2017 MO4

PROPOSAL DUE DATE: March 13, 2018 - 2:00 PM CT

PROPOSAL SUBMITTAL CONTENTS SHALL INCLUDE:

1. Signed copy of the SF1442 (front and back) with amendments

1. Volume I Technical Proposal

1. Volume II Price Proposal

1. 5.2029-5 REPRESENTATION BY COPORATIONS REGARDING AN UNPAID TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION) (MARCH 2012)

1. Calculation Worksheet for Self-Performed and Subcontracted Work

1. Contractor Certification Regarding Safety and Environmental

1. Bid Bond (Photo Copy)

1. Any other information called out by this request for proposal documents

BASIS FOR AWARD: Award will be made to the responsive offeror based on the Best Value Lowest Price Technically Acceptable proposal (FAR 15.101-2). The Government intends to evaluate proposals and make award without discussions with offerors, except clarifications as described in FAR 15.306(a). The VA reserves the right to conduct discussions if the Contracting Officer later determines necessary.

SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATE:

All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above or submit this information will result in a determination of “Non-Responsibility” for the bidder/offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility will make the bidder/offeror ineligible for award.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

SECURITY REQURIEMENTS:

For non-PIV and full PIV badges, contractors must meet HSPD-12 requirements. Station is responsible for all additional costs associated with this non-PIV/PIV badging requirements. Contractor backgrounds are required to be processed through the CO to the VHA Service Center.

The COR is required to either escort or arrange escorts for un-cleared contractor personnel while on the premises performing work under the contract during non-business hours. The escort has to be a government official i.e. VA employee.

Page 1 of Page 1 of A.3 Statement of Work

657-400: IMPROVE ACCESS TO FRONT LOBBY

Scope of Work The Statement of Work is for performance of work associated with Construction Documents for the project 657-400: IMPROVE ACCESS TO FRONT LOBBY dated 12/01/2017.

This project will consist of the construction of an addition to the existing main lobby area (approximately 2,000 sf) and a remodel of the current main lobby area. This project includes demolition and new construction that will improve access to the main facility and will ensure a safe entry into the medical center.

The contractor shall provide Poplar Bluff VA Medical Center with the proper skilled labor, equipment, materials, supplies, and supervision for performance of all work indicated or referenced within this Statement of Work and by the corresponding Construction Documents (plans, specifications, and other provided documents).

Scope items to be included in the work are shown by the Technical Requirements listed below. Refer to Construction Documents for complete Scope of Work.

Technical Requirements

· Provide administrative requirements including insurance, bonding (if required), Schedule, Infection control risk assessment permit, all required safety documentation, participate in construction progress meetings, submittals, close-out documentation, warranty, as-built drawings and all other documentation specified

· Provide secure fencing surrounding the staging area/construction trailer to prevent entry by unauthorized individuals

· Provide a temporary partition at the outset of construction to remain in-place throughout the duration of construction

· This partition is to be meet VA requirements for temporary partitions but should also be taped, sound insulated, painted and allow for access to the construction area from the adjacent hallway & Meet the Infection Control Risk Assessment (ICRA) requirements

· Protect the interior from damage to the areas adjacent to the work area

· Any damage to the area adjacent to the work area will be repaired by the contractor and their expense.

· Protect the exterior from damage

· It is assumed that most material deliveries will occur from the front of the building. Any damage to the exterior and/or site will be repaired by the Contractor at their expense

· Contractor to coordinate with surrounding ongoing hospital operations relative to the need to cease construction due to critical procedures, etc.

· Contractor must attend a Pre-Construction meeting with the Contracting Officer, Contracting Officers Representative, the A/E, the Integrated Project Team (IPT Team), and Department Heads of those hospital operations adjacent to the area of construction

· Contractor to furnish a comprehensive construction schedule in Microsoft Project or similar within two (2) weeks of award

· Investigate areas of work to be performed and report to the Contracting Officers Representative (COR) if existing conditions that do not align with the Construction Documents after accessing previously undisturbed areas

· Any deviation from the Contract Documents will only be allowed with the approval of the Contracting Officers Representative in writing

· The contractor is to perform all work associated within the project Construction Documents

· Criteria for Project Execution:

· VA Office of Construction & Facilities Management Design Manual (Dated: August 1, 2014)

· National Codes and Standards (e.g., NFPA, NEC, Natl. Plumbing Code, EPA, OSHA, etc.)

· VA Design Alerts

· VA Quality Alerts

· Technical Summaries

· Estimating Manual

· Seismic Requirements

Existing Conditions

The Contractor is expected to be familiar with the existing conditions and the work to be performed. The Contractor shall verify all areas requiring work as stated in the Technical Requirement portion of this Statement of Work prior to the commencement of work.

Submittals, Inspection, and Acceptance

All submittals for each item must be approved prior to purchase and/or installation.

· Project Safety Plan

· Demolition Debris management plan

· All Submittals/Samples required by Project Specifications including but not limited to:

· Description of each product

· Submittal Drawings and/or Manufacture’s literature/data as required by the specifications

· Samples as required by the specifications

· Test reports as required by the specifications

· Material Certificates of compliance

· Contractor certification

· Recycled Content of sustainable materials specified

· Photographs of existing conditions Field Inspection

· Installer qualifications

· Additional submittals may be required at the request of the Contracting Officer or COR.

The COR will approve/disapprove Contractors submittals. Any submittal that is disapproved shall be addressed by the Contractor in a timely manner but no less than five (5) days. If more time is needed to address disapproved submittals, the Contractor may ask, in writing for additional time from the COR.

The COR will accomplish inspection and acceptance of the work on behalf of the Contracting Officer. Any work that is to be covered shall be inspected by the COR prior to covering. All work must be accepted by the COR on behave of the Contracting Officer. Any work that is found to be unacceptable by the COR shall be removed, replaced, or redone.

Safety/Infection Control/Security The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel inside and immediately surrounding the work area, prevents damage to property, and avoids normal work or patient flow interruptions. To accomplish this end, the Contractor shall provide an OSHA certified Competent Person to be onsite at all times while work is being performed, erect appropriate safety barricades, signs, signal lights, etc. as well as comply with the requirements of all Federal, State, and Local safety laws, rules, and regulations. The Contractor must submit copies of certifications for safety training of the Competent Person stationed onsite to the COR before work begins.

All Infection Control procedures and requirements shall be followed. Equipment required may include, but not be limited to: tact mats, negative pressure air machines with HEPA filtering, vacuuming debris, etc. The Contractor shall follow the requirements of the Infection Control Risk Assessment.

Privacy & safety training shall be completed by all contractor personnel prior to the commencement of work.

The Contractor is responsible for meeting with VA Police at the John J. Pershing VAMC to acquire the proper badges for personnel prior to starting work. The Contractor is required to assure that all personnel have their issued badges on their person before entering the facility, and to safeguard the badges from possible theft or damage. Work to be performed after normal working hours, will require notification with the VA Police prior to beginning work.

Test and Performance The Contractor shall notify the Contracting Officer’s Representative one (1) week in advance of any performance, inspection, or acceptance tests that are to be conducted. The tests shall be performed in the presence of the Contracting Officer’s Representative.

Schedule of Work The Contractor shall discuss work hours with the Contraction Officer’s Representative prior to the commencement of work. Normal working hours shall be from 8:00 am to 4:30 pm. The Contractor and Contraction Officer’s Representative will agree on the hours of operations for this scope of work. The Contractor is responsible for notifying VA Police of the time, location, and work to be performed before every off-hour engagement.

Period of Performance This contract is expected to start upon Notice to Proceed and be completed within 365 Calendar Days of award.

Liability of Contractor Any damage to government property caused by the Contractor shall be repaired or replaced by the Contractor at no cost to the government.

The Contractor shall not disconnect any service or utilities without prior approval of the COR. No less than a two (2) weeks’ notice shall be given to the COR if interruption is needed. The government will not be held liable for any costs incurred due to time constraints needed for service or utility interruptions.

Labor Laws The Davis-Bacon Act applies to this project.

Site Cleanup and Restoration The Contractor shall remove waste generated every day from the worksite. Waste shall be deposited in an appropriate dumpster provided by the Contractor and located in an area approved by the COR, and removed from the grounds every week or when full. The Contractor is responsible for the procurement of waste services, and no government leased or owned dumpster shall be used to dispose of construction waste.

All recyclable materials shall be recycled at appropriate facilities. Invoices or receipts related to the recycling of construction waste shall be sent to the Contracting Officer’s Representative.

Any material in good condition that can be reused elsewhere in the facility shall be stored in an appropriate location for later use to reduce overall maintenance costs of the government. The Contracting Officer’s Representative shall denote such location, if required.

Upon completion of work, the Contractor is responsible for any punch list items accrued during the final walkthrough by the Contracting Officer’s Representative. This contract will not be fulfilled until all items are addressed in a timely manner, inspected by the Contracting Officer’s Representative, and have his approval.

Execution The Contractor will perform all work and provide the labor and equipment needed to meet this Statement of Work and the following Construction Documents. The government shall not loan or provide any labor or equipment. The government is not responsible for costs incurred due to mismanagement of labor or lack of proper equipment.

----END----

A.4 PROPOSAL SUBMITTAL INSTRUCTIONS

PROPOSAL SUBMITTAL INSTRUCTIONS

FOR LOWEST PRICE TECHNICALLY ACCEPTABLE COMPETITION

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION.

Selection of an offeror for contract award will be made on the basis of an assessment of each offeror’s response to the Request for Proposal (RFP). As a Request for Proposals (RFP) based on the Lowest Price Technically Acceptable (LPTA) Source Selection Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-2, the VA will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The FOUR (4) evaluation factors for determination of technical acceptability consist of:

NOTE: Failure to comply with the RFP requirements will raise serious questions regarding an Offeror’s technical ability to perform the services and may be grounds to eliminate the proposal from further consideration for contract award.

b. THE OFFER.

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of this project. These instructions prescribe the format for the proposal, and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS.

Pursuant to Clause 52.215-1 (included by reference), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary.

d. NUMBER OF COPIES TO SUBMIT.

Offerors shall submit a SINGLE PACKAGE to the address shown in Block 8 of the Standard Form 1442. The package shall include both the original signed paper hard copies and a separate compact disc (CD) containing copies of the originally signed paper hard copies. The package shall include:

(a) Two Parts: Part 1 – Technical and Part 2 - Price Proposal

(b) A compact disc (CD) which includes Part 1 and Part 2 Package shall be marked as follows:

ORIGINAL - RESPONSE TO RFP 36C25518R0177

657-400 – Improve Access to Main Lobby – VAMC – John J. Pershing VA Medical Center, Poplar Bluff, MO

This envelope is to contain the signed original copies of the documents listed below; and a disc.

2. DOCUMENTS TO SUBMIT.

Documents to be included in the proposal identified above shall consist of:

a. STANDARD FORM 1442. Submit the SF 1442 issued under this solicitation, with Blocks 10 (DUNS Number) and Blocks 14 through 20 properly filled-out by the Offeror. Include acknowledgment of any and all Amendments that may have been issued, either by: (1) listing them in Block 19 of the SF 1442, or (2) including copies of the Amendment document(s) (Standard Form 30) with Blocks 8 and 15 filled in and signed, or (3) including signed acknowledgement in the form of a separate letter that includes a reference to the solicitation and amendment numbers. NOTE: Failure to acknowledge any and all Amendments issued pursuant to this solicitation may be cause for rejection of your offer.

b. OFFER GUARANTEE (BID BOND). In accordance with solicitation provision 52.228-1, Bid Guarantee, failure to furnish a bid guarantee, in the proper form and amount, by the deadline established for submitting offers, may be cause for rejection of the offer.

c. DOCUMENTATION OF TECHNICAL ACCEPTABILITY. Proposals received in response to this solicitation will be evaluated in accordance with procedures outlined in Federal Acquisition Regulations (FAR) Part 15.101-2 for the Lowest Price Technically Acceptable (LPTA) Offer.

The following significant Evaluation Factors will be used as the basis for determining Technical Acceptability: Relevant Past Performance; Technical Construction Experience of the Prime Contractor; and Technical Qualifications of Proposed Staffing; Prime Contractor Safety Plan.

NOTE: There is a realistic possibility that some offerors may choose to submit the same construction project as a qualifying example for both the past performance and the technical experience evaluation factors. This is not prohibited, but the supporting documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor.

FACTOR 1: RELEVANT PAST PERFORMANCE

To be Technically Acceptable, Offerors should identify no less than THREE (3), and no more than FIVE (5), previously-awarded, and completed General Construction Contracts, which were issued by either: Federal, State, or Local Government Agencies; and/or Private Organizations. To be evaluated as Relevant Past Performance, the construction contracts submitted by offerors must involve:

(4) The date of the construction contract completion, and the final contract amount, in dollars;

Factor 1 SPECIAL NOTE 1 for Offerors That May Lack Past Performance Information: In accordance with FAR Part 15.305(a)(2), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Such offerors may submit relevant past performance information regarding: predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement; provided that such information is relevant to the construction in this solicitation.

Factor 1 SPECIAL: NOTE 2 for Offerors that have Past Performance: Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions. The government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors

FACTOR 2: TECHNICAL CONSTRUCTION EXPERIENCE OF THE PRIME CONTRACTOR

To be Technically Acceptable, offerors must provide evidence that they have the technical qualifications and experience needed to meet the technical performance requirements of this project. Offerors must submit no less than TWO (2) examples of their successful technical construction experience with projects that involved technical requirements similar to the requirements of this project. The construction project submitted must involve:

D. Work that was of a similar nature to the scope of work for this project. This is defined as work performed at a Patient Care Area of an active and occupied Hospital or Medical Facility. If an offeror chooses to submit experience that was not conducted at Patient Care Area of a Hospital or Medical Facility, they must explain how the nature and complexity of the work conducted involved technical construction requirements equivalent to that described in the Plans & Specifications of this solicitation.

(7) A brief description of the construction project scope of work, which explains how the project involved work as a prime contractor involving construction work that was technically similar to the project under to this Solicitation.

FACTOR 3. TECHNICAL QUALIFICATIONS OF PROPOSED STAFFING

To be Technically Acceptable, qualified offerors must submit a detailed resume of each key individual on the Prime contractor’s staff for this project. To promote maximine continuity on this project, key staffing positions are not to be subcontracted out. This factor will be evaluated to determine if they have the appropriate technical training and or previous construction experience to meet the technical requirements of a project of this nature. No one individual can perform more than two of the staffing positions below:

Special Note: During the period of performance of the Contract, the Contractor shall make NO substitutions of the Staffing unless the substitution is necessitated by illness, death, or termination of employment. The contractor shall notify the contracting officer, in writing within five (5) calendar days after the occurrence of any of these events. Any replacement of Staffing shall have equal or better qualifications subject to the approval by the contracting officer.

When an offeror submits its proposal in response to this Request for Proposals, and key personnel who are proposed to work on the project are required to be submitted, those personnel who are offered will be the same personnel who will actually perform on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute personnel for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute personnel. The Contracting Officer shall have the right to review the qualifications of the proposed substitute personnel and to approve or disapprove his or her qualifications. If the proposed substitute personnel's qualifications are disapproved by the Contracting Officer, the contractor shall propose another substitute who does possess equivalent qualifications.

When an offeror submits its proposal in response to this Request for Proposals, and the name and experience of a specific subcontractor is a required evaluation factor, then that subcontractor who is offered will be the same subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor shall propose another subcontractor who does possess equivalent qualifications.

FACTOR 4. PRIME CONTRACTOR SAFETY PLAN

Offerors must provide a construction safety plan: Large, Small Business, Women Owned, SDB, Hub-zone, VOSB, SDVOSB, etc…

1. The contractor's Safety Plan shall be evaluated for their compliance with local/State/Federal rules and regulations and the company's consideration of safety of its employees and the general public. The contractor's Safety Plan at the minimum shall address their safety policy, commitment to safety, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, emergency procedures guidelines, and their safety incentive plan.

2.The contractor’s Safety Plan shall address their plan for completing all contract work on and around an active hospital without impacting patient care and completing all work in accordance with all construction documents and all local/State/Federal rules and regulations.