S02 36C25225Q0369.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None

695-25-2-6093-0008

36C25225Q0369 04-22-2025

Pasholk, Susan 414-844-4846 05-13-2025

10:00 CDT

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

X 100

X

811310

$12.5 Million

N/A

36C252

OSCAR G. JOHNSON VA MEDICAL CENTER

Department of Veterans Affairs

325 EAST H STREET

IRON MOUNTAIN MI 49801

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

Department of Veterans Affairs

Financial Services Center

PO Box 149971

Austin TX 78714-9971

877-353-9791 512-460-5540

See CONTINUATION Page

MAINTENANCE OF UNINTERRUPTIBLE POWER SUPPLY SYSTEM AT

IRON MOUNTAIN VA MEDICAL CENTER PER STATEMENT OF WORK

THIS REQUIREMENT IS 100% SET-ASIDE FOR SDVOSB

VA POC: RICK JONES 906-774-3300 X32220

CO: SUSAN PASHOLK 414-844-4846

BASE YEAR AUG 1, 2025 - JUL 31, 2026

OPTION YEAR 1 AUG 1, 2026 - JUL 31, 2027

OPTION YEAR 2 AUG 1, 2027 - JUL 31, 2028

OPTION YEAR 3 AUG 1, 2028 - JUL 31, 2029

OPTION YEAR 4 AUG 1, 2029 - JUL 31, 2030

See CONTINUATION Page

585-3650162-6025-854100-2543 010050190

X 1

SUSAN PASHOLK

CONTRACTING OFFICER

36C25225Q0369

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN

PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED

FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ______________________________________

CITY-STATE-ZIP ______________________________________

POINT OF CONTACT/TITLE ______________________________________

PHONE NUMBER ______________________________________

E-MAIL ADDRESS ______________________________________

SAM UEI NO. ______________________________________

CAGE CODE ______________________________________

b. GOVERNMENT: SUSAN PASHOLK, CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5

Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the

Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

4. SOLICITATION TIMELINE SUMMARY:

A. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR THURSDAY MAY 1, 2025 AT 10:00 AM LOCAL.

ATTENDEES TO MEET COR RICK JONES (906-774-3300 X32220) AT FACILITY

MANAGEMENT OFFICE.

B. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer SUSAN.PASHOLK@VA.GOV no later than MONDAY MAY 5, 2025

AT 10:00 AM LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties

C. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

D. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting

Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR

AWARD MANAGEMENT (OCT 2018)

b. Invoices shall be submitted in arrears in accordance with: 852.232-72 ELECTRONIC

SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

c. Payments shall be made in arrears upon receipt of a properly prepared invoice

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs Financial

Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to

VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-

Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For mailto:SUSAN.PASHOLK@VA.GOV https://sam.gov/ mailto:VA.Registration@Tungsten-Network.com https://portal.tungsten-network.com/Login.aspx questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

g. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs

Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-

Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal

(CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS:

In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this

Contract and may be a violation of Federal law resulting in charges answerable in the United States

District Court.

a. Contractor is responsible to follow all on site facility policies.

b. All VA property is considered Federal property and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all

Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the

United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA Facility.

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the

United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP).

AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ https://www.cep.fsc.va.gov/ mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov

8. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy

Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

9. FACILITY CHECK IN/OUT REQUIREMENTS

Vendor shall check in with the COR or designated representative, prior to beginning any work. Due to the nature of working at a Government facility, the Contractor's staff shall be required to sign in and out each day. This sign in is MANDATORY.

COR: Rick Jones

Location: Facility Management Office

Telephone Number & Extension: 906-774-3300

ALTERNATE COR: Andre Hanna

Location: Facility Management Office

Telephone Number & Extension: 906-774-3300 x32204

CONTRACTOR

Contractor -- Provide telephone number(s) to call for your Service Department: _______________

Provide name(s) of authorized contact person(s): _____________________________

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

LINE

ITEM#

DESCRIPTION OF

SERVICES QTY UNIT UNIT PRICE AMOUNT

2.00 JB $____________ $____________

Preventative Maintenance Service of Uninterruptible Power Supply

System and related Components as outlined in the Statement of

Work to take place in October and April of each contract year.

Contract Period: Base POP Begin: 08-01-2025

POP End: 07-31-2026

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment -

Electric Wire and Power Distribution Equipment

2.00 JB $____________ $____________

System and related Components as outlined in the Statement of

Work to take place in October and April of each contract year.

Contract Period: Option 1

POP Begin: 08-01-2026 POP End: 07-31-2027

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and

Equipment (except Automotive and Electronic) Repair and Maintenance

1.00 JB $______________

Battery Replacement to take place in April 2027 per Statement of

Work Contract Period: Option 1

POP Begin: 08-01-2026 POP End: 07-31-2027

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and

Equipment (except Automotive and Electronic) Repair and Maintenance

2.00 JB $______________ $______________

System and related Components as outlined in the Statement of

Work to take place in October and April of each contract year.

Contract Period: Option 2

POP Begin: 08-01-2027

POP End: 07-31-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and

Equipment (except Automotive and Electronic) Repair and Maintenance

System and related Components as outlined in the Statement of

Work to take place in October and April of each contract year.

Contract Period: Option 3 POP Begin: 08-01-2028

POP End: 07-31-2029

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

1.00 JB

Battery Replacement to take place in December 2028 per Statement of Work

Contract Period: Option 3 POP Begin: 08-01-2028

POP End: 07-31-2029

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment -

1.00 JB

Battery Replacement to take place in April 2029 per Statement of

Work Contract Period: Option 3 POP Begin: 08-01-2028

POP End: 07-31-2029

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

System and related Components as outlined in the Statement of

Work to take place in October and April of each contract year.

Contract Period: Option 4

POP Begin: 08-01-2029 POP End: 07-31-2030

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and

Equipment (except Automotive and Electronic) Repair and Maintenance

1.00 JB $_______________

Battery Replacement to take place in April 2030 per Statement of

Work Contract Period: Option 4

POP Begin: 08-01-2029 POP End: 07-31-2030

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and

Equipment (except Automotive and Electronic) Repair and Maintenance

GRAND TOTAL $_________________

STATEMENT OF WORK

MAINTENANCE OF UNINTERRUPTIBLE POWER SUPPLY (UPS) OSCAR G

JOHNSON VAMC IRON MOUNTAIN MI

1. DESCRIPTION OF SERVICES:

The contractor shall maintain and repair one (1) government owned Paralleling UPS system with two

UPSs and bypass cabinet, three (3) government owned uninterruptible power systems, Two (2)

Government owned emergency power switchgear battery systems (chargers and batteries) and (3)

Government owned emergency generator batteries and accompanying chargers, all located at the

OGJVAMC Iron Mountain, MI, in accordance with this statement of work. Semi-annual maintenance is to be completed in the months of October and April of each contract year.

2. CONFORMANCE STANDARDS

Contract service shall ensure that the equipment functions in conformance with the latest published edition of National Fire Protection Agency (NFPA)-99, NFPA 110, UL, Occupational Safety and Health

Administration (OSHA), VA, and Center for Devices and Radiological Health (CDRH) standards. The equipment covered by this contract shall be maintained in accordance with the manufacturer's standards/specifications. Preventive Maintenance (PM) inspection, testing and repairs shall be performed in accordance with the manufacturer's specifications and schedule for PMs. Emergency repairs shall be paid separate from this contract according to Section 6.

3. EQUIPMENT IDENTIFICATION:

A) DECRIPTION OF EQUIPMENT: Paralleling SUP system with two (2) UPSs with bypass cabinet.

1) (UPS # 1) MANUFACTURER – VERTIV

MODEL # - 47SN100JRC01SGN

KVA: 100

SERIAL NUMBER# - M24F000257

BATTERIES Model # ENERSY 12HX540-FR

BATTERIES: (QTY) - 24

EQUIPMENT ID#

LOCATION: SUB-BASEMENT, BUILDING # 1

2) (UPS # 2) MANUFACTURER – VERTIV

MODEL# - 47SN100JRC01SGN

KVA: 100

SERIAL NUMBER # - M24F000259

BATTERIES Model # ENERSY 12HX540-FR

BATTERIES: (QTY) - 24

EQUIPMENT ID#

3) PARALLELLING CABINET – VERTIV

MODEL # - 47PLJACC1C10EC

KVA: 100

SERIALNUMBER# - M24F000224

EQUIPMENT ID#

B) NAME/DESCRIPTION OF EQUIPMENT: Uninterruptible Power Supply (UPS)

(UPS) MANUFACTURER – Liebert EXM

MODEL # 47MBJ33CC0R1344

KVA: 100

SERIAL NUMBER # M17C1A 0004

BATTERIES –CSB HRL 13540W FR (QTY-24)

EQUIPMENT I.D. NUMBER – EE # 23824

LOCATION - ELECTRICAL VAULT, SUB-BASEMENT, BUILDING #1

C) NAME/DESCRIPTION OF EQUIPMENT: Uninterruptible Power Supply

(UPS) MANUFACTURER – EATON

KVA 15

MODEL # 9355-15

SERIAL NUMBER - #BK112JBA05

BATTERIES – POWER WARE - PWHR1234W2FR (QTY - 32)

EQUIPMENT I.D.# 22774

LOCATION – 2307 BUILDING # 1

D) NAME/DESCRIPTION OF EQUIPMENT: Uninterruptible Power Supply

(UPS) MANUFACTURER – LIEBERT APM

MODEL NRA40CCSAHA0S47

KVA - 45

SERIAL NUMBER – #D11BAA0010

BATTERIES – DATA-SAFE DRY CELL MODEL #12HX150;(QTY48)

EQUIPMENT I.D. NUMBER – EE #16466

LOCATION – BOILER PLANT, BUILDING #2

E) NAME/DESCRIPTION OF EQUIPMENT: Parallel Switchgear

SAFE POWER SYSTEMS BATTERY CHARGER AND BATTERIES

MANUFACTURER – SAFET POWER SYSTEMS

CHARGER MODEL # AT10.1

CHARGER SERIAL # 313880/757650 IG

EQUIPMENT ID # 15809

LOCATION – BUILDING #2

BATTERIES: SAFT Ni-Cad - MODEL # SPH-115 (QTY – 96)

F) NAME/DESCRIPTION OF EQUIPMENT: HOPPECK – Battery Charger and Batteries

CHARGER MANUFACTURER – HOPPECK

CHARGER MODEL # AP1002401241205

CHARGER SERIAL # P04123-00/767530-IHX

EQUIPMENT ID # 16351

GENERATOR – 1 / BATTERIES: FNC 1859E (QTY – 20)

G) NAME/DESCRIPTION OF EQUIPMENT: HOPPECK – Battery Charger and Batteries

CHARGER MODEL # AP1002401241205

CHARGER SERIAL # P0123-00/767530-2IH

EQUIPMENT ID # 16375

GENERATOR – 2 / BATTERIES: FNC 1859E (QTY – 20)

H) NAME/DESCRIPTION OF EQUIPMENT: HOPPECK – Battery Charger and Batteries

CHARGER MODEL # AP10024012F1205

CHARGER SERIAL # P04377-00/780210JA

EQUIPMENT ID # 16372

GENERATOR – # 3 / BATTERIES: FNC 1859E (QTY – 20)

I) NAME/DESCRIPTION OF EQUIPMENT: Emergency Distribution Switchgear Hindle Power Systems

Battery Charger and Batteries

CHARGER MANUFACTURER – HINDLE POWER SYSTEMS

CHARGER MODEL # AT10130040E208SXSA

CHARGER SERIAL # 48481-TNB/760390 IF

EQUIPMENT ID # 16393

LOCATION – BUILDING #11

BATTERIES: VARTA Ni-Cad, MODEL # VGM 250 (QTY – 92)

4. OPERATIONAL UPTIME REQUIREMENTS:

The equipment listed above in Section 3. Equipment Identification shall be operable and available 7 days a week, 24 hours a day. Emergency repairs and phone support required to maintain proper operation shall be performed in accordance with Section 6. Emergency Repairs will be paid separate from this contract as outlined in Section 6. Failure to meet this requirement can subject the contractor to DEFAULT action.

5. HOURS OF OPERATION

A. Normal hours of coverage are Monday through Friday, 7:00 am to 4:30 pm Central Time excluding federal holidays. All service/repairs shall be performed during normal hours unless otherwise scheduled with the COR.

B. If contractor is required to perform emergency work outside of normal hours of coverage at the request of COR, a separate quote will be obtained and work will be paid separately from this contract on a separate purchase order or by contract modification at the discretion of the Contracting Officer.

C. Federal Holidays observed by the VAMC are:

New Years Day Martin Luther King Day President’s Day Memorial Day

Juneteenth Day Independence Day Labor Day Columbus Day

Veterans Day Thanksgiving Day Christmas Day

6. EMERGENCY REPAIR - UNSCHEDULED MAINTENANCE UPTIME SERVICE:

A. The CO or COR has the authority to approve/request a service call from the Contractor. Service calls for emergency repairs other than those related to the preventative maintenance and inspection services shall be paid separately from this contract. Emergency repairs will require a written estimate upon discovery of issue and resolution required including cost of parts, labor, travel, and any delivery charges. CO or COR approval of written estimate is required prior to parts being ordered and work performed. Failure to obtain CO or COR approval prior to performance of work or ordering of parts will not obligate the government.

B. Response time: Contractor must respond with a phone call to the COR or his/her designee within one (l) hour after receipt of telephoned notification to discuss the issue and to provide technical support to fix and/or stabilize the issue. If the problem cannot be corrected by phone, the contractor will commence work on-site at the VA Facility within six (6) hours after receipt of this second notification and will proceed progressively to completion without undue delay. Emergency repairs will be at the request of the COR and will require a written estimate upon discovery of the issue and resolution required including cost of parts, labor, and any delivery charges. CO or COR approval is required prior to parts being ordered and work performed.

7. SCHEDULED MAINTENANCE:

A. Contractor shall maintain the equipment in accordance with Section 2. Conformance Standards, and the manufacturer’s specifications. As part of the preventative maintenance service, the Contractor shall provide the parts, labor and technical expertise required to inspect, test, calibrate, clean, adjust, or replace parts to maintain the equipment in accordance with manufacturers specifications. All required parts to complete preventative maintenance service shall be included under this contract, excluding batteries, unless otherwise directed under this statement of work.

B. The contractor shall perform PM Service twice a year, in the months of October and April of each contract year, to ensure that equipment listed in the schedule performs in accordance with Section 2, Conformance Standards, and the manufacturer’s specifications. The contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained provided to the COR at the completion of the PM. The contractor shall provide written reports of the Preventive Maintenance Inspections (PMI). This description shall include an itemized list of the procedures performed, including electrical safety. PM services shall include, but need not be limited to, the following:

B.1. UPS SERVICES:

a. Check for proper air flow, excessive heat, noise and vibration.

b. Verify correct status indications on the equipment.

c. Check instrumentation panel for proper operation and review the equipment alarm logs.

d. Record the equipment meter readings.

e. Test battery conditions and reliability.

f. Clean air filters, replace if defective.

g. Check cooling fans, replace defective fans.

h. Inspect and replace, where indicated, electrical wiring and cables for wear and fraying.

i. Check capacitors for blown fuses, swelling and leakage, check circuit breaker operation.

j. Check power waveforms.

k. Calibrate the circuits as required and torque power connections as required.

l. Providing documentation of services performed.

B.2. BATTERY SERVICES:

a. Inspect terminals and connections for corrosion.

b. Inspect batteries for cracks, leaks and swelling.

c. Clean batteries and racks.

d. Records all cell voltages.

e. Check ripple voltage and ripple current.

f. Check ambient temperature.

g. Torque all connections.

h. Verify that the float voltage is properly set.

i. Load test each battery with a resistive load.

j. Provide documentation (Electronic) of test results and services performed.

B.3. BATTERY REPLACEMENTS:

The Contractor shall replace the following batteries according to the schedule below. Contractor shall order the required batteries in time to have them on hand to replace them within the month and year stated below. Contractor shall coordinate replacement sixty (60) days in advance with the COR to allow proper preparations to be made. Contractor shall provide exact replacement batteries or electrical equivalent, all parts, labor, materials and expertise to install new batteries and dispose of removed batteries. Contractor shall verify all new batteries are performing as designed and provide a report of the new batteries to the COR as part of the installation.

EQUIPMENT BATTERY

MANUFACTURER

BATTERY

MODEL #

BATTERY

QTY

BATTERY

INSTALL

DATE

BATTERY

REPLACEMENT DATE

LIEBERT EXM CSB ENERGY &

TECH

CSB-HRL 13540W

FR

24 April 2022 April 2027

LIEBERT APM

DATA SAFE 12HX150 48 Dec 2023 Dec 2028

EATON

#9355-15

CSB Energy &

Tech

HRL1234WF2FR 32 April 2024 April 2029

VERTIV

47SN100JRC01SGN

ENERSY 12HX540-FR

April 2025 April 2030

VERTIV

47SN100JRC01SGN

ENERSY 12HX540-FR

April 2025 April 2030

B.4. PARTS:

The contractor shall use new parts. All parts shall be of current manufacturer and have complete versatility with the presently installed equipment. All parts shall perform identically to the original equipment specifications and shall not be installed without specific approval by the Contracting Officer or COR.

B.5 CERTIFICATIONS:

A) The VAMC shall not provide tools, (test) equipment, service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available all operational and technical documentation which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name and/or the manuals themselves shall be provided to the Contracting Officer upon request. The documentation will include detailed descriptions of the inspection and test procedures performed along with the results and recommendations to maintain proper function of the systems. Such documentation shall meet the guidelines as set forth in the Conformance Standards Section.

B.6. REPORTS/DOCUMENTATION:

The reports shall be sent electronically to the COR within 2 weeks (except as listed in e. below) of completion of the visit/work. Reports shall include:

a. Name of contractor and Field Service Engineer (FSE) who performed services.

b. Contractor service Engineering Service Report (ESR) number/log number.

c. Date, time (starting and ending), equipment downtime and hours on-site for service call.

d. VA purchase order number(s) covering the call if outside normal working hours.

e. Description of problem reported by COR/user (if applicable). Documentation shall be provided to COR within 1 week of testing and prior to invoicing.

f. Identification of equipment to be serviced, and Invoice ID number, manufacturer’s name, device name, model number, serial number, and any other manufacturer’s identification numbers.

g. Itemized description of service performed (including costs associated with after normal working hour services) including: labor and travel, parts (with part numbers) and materials and circuit location of problem/corrective action.

h. Total Cost to be billed (if applicable—i.e., part(s) not covered or service rendered after normal hours of coverage).

i. Signature of FSE performing service described and VA Employee who witnessed service described.

j. MSDS: The contractor shall provide current Material Safety Data sheets (MSDS) for all hazardous materials brought into the building. This information will be provided to the COR.

k. Safety Hazards: The Contractor shall immediately notify the COR of any recognized safety hazard that might severely affect building occupants.

l. Deficiencies: Devices that cannot be calibrated, tested, or serviced in accordance with the manufacturer’s recommendations shall be reported as a deficiency and reported to the COR before contractor leaves the premises.

m. Emergency Service Calls: Defined as any service call that relates to the repair of the system outside of the regular required services. Coverage for emergency service calls is not included in this contract.

n. Damage to Equipment: Any damage to VA property caused by the contractor shall be repaired by the Contractor at no additional cost to the VAMC.

B.7. TRAINING:

When onsite in April of each contract year, Contractor shall provide VA Electrical staff with 2 hours of annual UPS operational training on the UPS units listed in 3. Equipment Identification.

This training is how to operate the UPS, transfer from and to maintenance bypass, how to disconnect the batteries and similar operational items. Training does not include the generator or switchgear battery systems.

8. ADDITIONAL CHARGES: There will be no additional charge for time spent at the site (during, or after the normal hours of coverage) awaiting the arrival of additional FSE and/or delivery of parts.

9. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE:

The Contractor shall immediately, upon discovery, notify the COR while onsite of the existence or the development of any defects in, or repairs required, to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. Written notice shall be provided to the CO and COR within 24 hours of discovery. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs.

10. CONDITION OF EQUIPMENT:

The Contractor accepts responsibility for the equipment described in Description of Services in Section 3.

Equipment Identification. “as is" condition. Failure to inspect the equipment prior to contract award will not relieve the Contractor from performance of the requirements of this contract.

11. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT:

Work must be performed by contractor personnel who are qualified to complete work as outlined in this statement of work. Contractor personnel must have training and experience that demonstrates proficiency in understanding the function, hazards, theory, and maintenance of the equipment listed in this statement of work.

12. TEST EQUIPMENT:

Prior to commencement of work on this contract, the Contractor shall provide the VAMC with a copy of the current calibration certification of all test equipment, which is to be used by the Contractor on

VAMCs equipment. This certification shall also be provided on a periodic basis when requested by the

VAMC. Test equipment calibration shall be traceable to a national standard.

NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE CO BEFORE SERVICE COMMENCES

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (NOV 2023) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL

ITEMS:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm

The following clauses are incorporated by reference:

52.204-13 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-18 COMMERCIAL AND GOVERNEMENT ENTITY AUG 2020

CODE MAINTENANCE

52.223-5 POLLUTION PREVENTION AND RIGHT-TO- MAY 2024

KNOW INFORMATION

52.223-10 WASTE REDUCTION PROGRAM MAY 2024

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, APR 1984

EQUIPMENT, AND VEGETATION

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor 5 calendar days prior to the contract’s performance period end. The “specified” rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor 15 calendar days prior to the contract’s performance period end; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days prior to contract’s performance period end. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed FIVE (5) years.

(End of Clause)

C.5 VAAR 852.201-70 CONTRACTING OFFICER’S REPRESENTATIVE (DEC

2022) The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of clause)

C.6 VAAR 852.203-70 COMMERICAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the

Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of clause)

C.7 VAAR 852.219-73 VA NOTICE TO TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

(a) Definition.For the Department of Veterans Affairs, “Service-disabled Veteran-owned small business concern or SDVOSB”:

(1)Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.101, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American

Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR

128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/;

and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration

(SBA) regulations regarding small business size, government contracting, and the Veteran Small

Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term “Service-disabled Veteran” means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term “small business concern” has the meaning given that term under section 3 of the Small

Business Act (15 U.S.C. 632).

(4) The term “small business concern owned and controlled by Veterans with service-connected disabilities” has the meaning given the term “small business concern owned and controlled by service-disabled veterans” under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term "SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General.In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an

SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

https://www.va.gov/oal/library/vaar/vaar802.asp#802101 https://veterans.certify.sba.gov/ https://www.va.gov/oal/library/vaar/vaar819.asp#81970

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multiple-award contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or “similarly situated” (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required (LOS) certification requirements in this solicitation

(see 852.219-75 or 852.219-76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products. (i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted.Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier VIP-listed SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

https://www.va.gov/oal/library/vaar/vaar819.asp#81970 https://www.va.gov/oal/library/vaar/vaar819.asp#81970 https://www.va.gov/oal/library/vaar/vaar852.asp#85221975 https://www.va.gov/oal/library/vaar/vaar852.asp#85221976

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[Contracting Officer check as appropriate.]

____ By the end of the base term of the contract or order, and then by the end of each subsequent option period; or

____ By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart

819.70, and this clause, takes precedence over any inconsistencies between the requirements of the

SBA Veteran Small Business Certification Program, and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 USC 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years

(see VAAR 809.406-2 Causes for Debarment).

(End of clause)

C.8 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING

– CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION

(JAN 2023) DEVIATION

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

[Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not at time of submission of offer/quotes and at time of award, an eligible SDVOSB/VOSB in the SBA certification database on the

SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov

-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated at time of submission of offer/quotes and at time of award, an eligible SDVOSB/VOSB in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov

-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not an eligible

SDVOSB/VOSB in the SBA certification database on the SBA Veteran Small Business Certification

Program portal at https://veterans.certify.sba.gov listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated SBA Veteran Small Business Certification Program portal listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [ ] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not

SBA Veteran Small Business Certification Program portal listed SDVOSBs as set forth in 852.219-73 or

VOSBs as set forth in 852.219-74. Any work that a similarly situated subcontractor further subcontracts https://www.va.gov/oal/library/vaar/vaar802.asp#802101 https://www.va.gov/oal/library/vaar/vaar819.asp#81970 https://www.va.gov/oal/library/vaar/vaar819.asp#81970 https://www.va.gov/oal/library/vaar/vaar809.asp#8094062 https://www.acquisition.gov/far/2.101 https://www.acquisition.gov/far/19.102 https://veterans.certify.sba.gov/ https://www.va.gov/oal/library/vaar/vaar852.asp#85221973 https://www.va.gov/oal/library/vaar/vaar852.asp#85221974 https://veterans.certify.sba.gov/ https://veterans.certify.sba.gov/ https://www.va.gov/oal/library/vaar/vaar852.asp#85221973 https://www.va.gov/oal/library/vaar/vaar852.asp#85221974 https://www.va.gov/oal/library/vaar/vaar852.asp#85221973 https://www.va.gov/oal/library/vaar/vaar852.asp#85221974 will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an

Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and…