36C25221Q0014_1.docx

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

550-21-1-232-0003 36C25221Q0014 09-14-2020 Adkins,Kevin 217-554-4544 10-09-2020

4PM

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee

WI

53214-1476 X X 561720 $19.5 Million N/A X 36C252 VA Iliana Healthcare System Department of Veterans Affairs 1900 East Main Street Danville

IL

61832 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee

WI

53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin

TX

78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page Contractor shall provide all labor, supervision, management/ support, transportation, supplies, equipment and materials, except Government-furnished space and utilities, necessary for accomplishment of a Fully-Managed Total Environmental Sanitation Maintenance Program for the Bob Michel Community Based Outpatient Clinic, in accordance with the SOW.

See Statement of Work and Price Schedule for Requirements.

All RFIs will be due by 12PM Wednesday Septmber 23,2020.

Answers will be posted by 4PM Friday September 25,2020.

See CONTINUATION Page 550-3610162-232-856400-2542-010054000 X X Kevin Adkins

VA-VHA-SAOC-2018-DB15D9CC

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

DUNS NUMBER NO. ______________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: KEVIN ADKINS CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

DANVILLE IL 61832

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

3. INVOICES:

a. Invoices shall be submitted monthly in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Payments shall be made in arrears upon receipt of a properly prepared invoice

c. In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm-fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

6. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer kevin.adkins@va.gov no later than WEDNESDAY SEPTEMBER 23, AT NOON LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://beta.sam.gov Contract Opportunities within 2 business days to all parties.

7. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

8. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR MONDAY SEPTEMBER 21, 2020 AT 11:30 AM LOCAL TIME. ALL INTERESTED PARTIES TO MEET COR TIMOTHY SEYFERT (AT THE BOB MICHEL COMMUNITY BASED OUTPATIENT CLINIC. 7717 N ORANGE PRAIRIE ROAD, PEORIA, IL 61615

PLEASE NOTE: WHILE ON CAMPUS, ALL PERSONS WILL BE REQUIRED TO WEAR MASKS INSIDE ANY VAMC BUILDING AND WHILE TRAVELING IN VEHICLES FOR PURPOSES OF THE SITE VISIT.

9. PARKING, SMOKING AND VA REGULATIONS:

a. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

b. All VA facilities are drug free.

c. All contractor personnel are required to adhere to all VA rules and regulations.

d. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

e. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

f. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible for providing face masks and influenza vaccines for all employees working at a VA facility. If Directive 1192 is applicable the Contractor, in conjunction with the Contracting Officer Representative (COR), is responsible in ensuring that all aspects of this directive are implemented.

10. SECURITY & PRIVACY CONTROL:

All contractor employees are subject to the same level of investigation as VA employees who have routine physical access VA facilities. The level of background investigation commensurate with the level of access needed to perform the statement of work is: National Agreement Check with Written Inquiries (NACI). This requirement is applicable to all subcontractor personnel requiring the same access. All costs for NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. Current cost for a NACI check is $454.00 per employee (subject to change at any time).

36C25221Q0014

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B.2 STATEMENT OF WORK

Part I: General Information

1. Introduction

The Department of Veterans Affairs Illiana Health Care System requires custodian services in a health care environment at the Bob Michel VA Outpatient Clinic in Peoria, IL for a period of one (1) base year and four (4) option years exercisable at the government’s discretion.

2. Background

The Outpatient Clinic is a medical facility providing outpatient services to Veterans. A clean facility is necessary to promote good health care conditions for veterans, visitors and staff.

C. Scope

Contractor shall provide all labor, supervision, management/support, transportation, supplies, equipment and materials except government-furnished space and utilities as identified in the specifications, necessary for the accomplishment of a "fully-managed total environmental sanitation maintenance program" to clean a 35,000 square foot single story building to identified minimally acceptable standards at the Outpatient Clinic as identified in this Statement of Work (SOW). Contractor and contractor employees shall comply with the Privacy Act. All Work to be performed to preclude damage to or disfigurement of Government owned furnishings, fixtures, equipment and architectural or building structures. All damages caused by Contractor’s personnel shall be repaired to previously existing condition.

Part II: Work Requirements

A. Technical Requirements

1. Contractor shall provide all necessary transportation, labor, equipment, materials and supplies to clean and maintain cleanliness as identified below. Contractor shall also supply toilet tissue, paper towels, deodorizers, and both small and large plastic waste receptacle liners. Contractor employees shall interrupt their work to allow passage of patients, personnel, equipment, or carts.

All chemicals being used as a disinfectant must be EPA registered and the EPA registration number shall be provided to the COR prior to the start of the contract.

2. Contractor employees may be required to perform work under potentially hazardous conditions. Contractor employees will be informed of potentially hazardous situations by Contractor, trained by Contractor in techniques required to recognize and deal with potentially hazardous situations in a manner which will minimize personal risk, and adhere to standard techniques for personal protection. All personal protective material shall be furnished by contractor.

3. Contractor shall perform the following tasks.

a. Bathrooms:

· Daily:

1) Floor shall be free of debris, swept and wet-mopped or scrubbed

2) Commodes and urinals shall be scrubbed and sanitized, inside and out; top to bottom. No rust or encrustation shall remain. Traps shall always be maintained and free from odor.

3) Cleaning utensils used for commodes/urinals shall not be used for any other cleaning purpose

4) Trash containers shall be wiped down, inside and out, and plastic liner replaced.

Trash containers shall be appropriately placed and identified.

5) Wash basins shall be cleaned and mirrors, shelving, dispensers, and chrome fixtures shall be damp-wiped and polished.

6) All other surfaces shall be spot-cleaned and horizontal surfaces dusted.

7) All vents shall be clean.

8) All dispensers shall be checked and refilled as needed and damp wiped. Soap and hand sanitizer dispenser shall be damp wiped and checked for build-up of soap at dispenser point. Paper towels and Sanitary napkin receptacles shall be emptied, cleaned, disinfected and provided a new liner daily.

· Weekly: All interior window surfaces shall be cleaned.

· Monthly: The full surface area of partitions, doors, window frames, and sills shall be damp wiped. Resilient floors shall be damp-mopped and spray-buffed twice monthly.

b. Room Cleaning:

· Daily – Terminally and/or completely disinfect possible contaminated rooms. Staff on station will notify the contractor.

· Propper personal protective equipment shall be worn.

· Two step cleaning process shall be followed.

· First step to remove dirt and debris, second step is to disinfect.

· The disinfecting step shall be done by wiping, using a sprayer, or UV lights.

· Sprayer and UV lights must be approved by COR before being used.

After cleaning hand hygiene shall be conducted.

· Daily - Office areas, exam rooms, conference rooms, warehouse and the corridor space adjacent to these areas shall receive the following daily cleaning:

1) Wastebaskets shall be emptied, cleaned inside and out, and the wastepaper and trash removed to main disposal area. Trash containers shall be appropriately placed and identified.

2) Carpeted areas in offices shall be vacuumed once weekly to remove all dirt, dust and litter. On the four remaining days of each week, the carpet shall be spot vacuumed to remove all obvious surface dirt from traffic areas and from under furniture. Spots shall be removed with appropriate cleaner. Carpeted areas at entrances and waiting rooms shall be vacuumed nightly.

3) Non-carpeted areas shall be completely swept nightly with a treated dust mop to remove all dirt, dust, and litter and mopped.

4) Wash basins shall be cleaned and mirrors damp-wiped and dried, as necessary, to keep them in a clean condition. Paper towels shall be supplied where towel boxes are provided.

5) Horizontal surfaces of desk shall be dusted with a treated dust cloth and glass desktops shall be cleaned with an untreated cloth when cleared by user. Weekly dust horizontal surfaces of files, chairs, tables, bookcases, windowsills and other furniture with a treated dust cloth.

6) In addition, Exam rooms shall also be cleaned as needed during business hours to maintain sanitary environment in a direct patient care area.

· Weekly: All interior window surfaces shall be cleaned.

· Monthly: Contractor shall Clean vertical surfaces, and under surfaces (knee walls, chair rungs, table legs). Glass in doors, partitions, pictures, and bookcases shall be damp wiped. Floors shall be damp-mopped and spray-buffed twice monthly.

· Quarterly – Carpets shall be shampooed.

c. Waiting Areas, Vending Areas, and Lobbies: All items below shall be serviced twice a day using procedures described in room cleaning.

1) Vinyl chairs shall be disinfected once a day.

2) Upholstered chairs shall be spot cleaned when needed. Upholstered chairs shall be steam cleaned yearly or when visibly soiled.

3) Hard floors shall be wet-mopped and scrubbed when needed.

4) Resilient floors shall be damp mopped and burnished monthly. The cleaning of lobbies and corridors, resulting in a temporary wet or slippery floor surface, shall be accomplished so that it will not be necessary for personnel or patients to cross the wet surface to gain access to other areas.

5) Tables, lamps, pictures shall be cleaned weekly, and as needed if conditions require.

6) Drinking fountains shall be cleaned twice a day and paper cups replenished as needed.

7) Main corridors and other heavy traffic areas having resilient flooring shall be damp-mopped and burnished monthly; and, stripped and re-finished once a year. Non-slip floor finish shall be used. Contractor shall obtain time and day approval from the Contracting Officer’s Representative (COR) for stripping and refinishing services.

d. Corridors: All items in this paragraph shall be serviced twice a day using procedures described in room cleaning. Floors shall be swept or if carpeted, vacuumed. Hard floors shall be wet-mopped or scrubbed and resilient floors damp-mopped and burnished monthly. Drinking fountains shall be cleaned and paper cups replenished. All corridors and other heavy traffic areas having resilient flooring shall be damp mopped and burnished monthly; and, stripped and refinished once a year. Non-slip floor finish shall be used. Contractor shall obtain time and day approval from the COR for stripping and refinishing services.

e. Entrances: Floors shall be swept or, if carpeted, vacuumed. Carpeted areas at entrances and shall be vacuumed nightly. Non-carpeted areas shall be completely swept nightly with a treated dust mop to remove all dirt, dust, and litter and mopped. If adverse weather conditions require, floors shall be cleaned accordingly as required. Resilient floor shall be damp-mopped and burnished monthly; and, stripped and refinished once a year. Non-slip floor finish shall be used. Contractor shall obtain time and day approval from the COR for stripping and refinishing services. Both sides of entrance glass shall be cleaned. Kick plates and push bars shall be cleaned and polished weekly and as needed should conditions require it. Ash receptacles shall be emptied twice daily.

f. The inside of all exterior windows, glass located over and in exterior and vestibule doors and all exterior plate glass around entrances, lobbies, and vestibules shall be washed weekly.

g. Waste Collection and removal-all refuse, trash and garbage, including that from vending and snack areas shall be collected and removed daily to a central collection site.

h. Trash containers shall be appropriately placed and identified.

i. Hazardous /non-hazardous waste shall be transported in an appropriate container in a safe and timely manner.

j. Overhead lights shall be cleaned monthly or when visibly soiled.

k. Telephones-Telephones shall be cleaned weekly or when visibly soiled. Telephone booths shall be cleaned weekly or when visibly soiled.

l. Wall Surfaces-Entire surface shall be cleaned monthly. Spot cleaned weekly or when visibly soiled.

m. Resilient flooring in normal traffic areas in public space and in rooms in addition to areas covered above, shall be burnished once a month; and, stripped and re-finished once a year. Non- slip floor finish shall be used. Contractor shall obtain time and day approval from the COR for stripping and refinishing services." During buffing or refinishing, in areas with rugs, the rug shall be turned back to permit buffing or finishing underneath the rug for at least one foot. Metal door thresholds shall be cleaned and polished. Marble wall surfaces and stone wainscoting shall be damp- wiped and polished.

n. Every 120 calendar days all surfaces in the building approximately 70 inches and higher from the floor shall be cleaned by dusting or vacuuming. This includes venetian blinds, light fixtures, and ceiling. All drapes in the building shall be vacuumed in place. Visible soil on the drapes will be reported to the COR.

o. Annually - All venetian blinds shall be washed. When removed for cleaning, the blinds shall be replaced within two days. All light fixtures shall be washed.

p. Entrance and elevator rugs shall be cleaned and shampooed as needed to provide a good appearance. During inclement weather, entrance lobby floors shall be damp mopped to keep clean and dry.

q. Contractor’s equipment shall be compatible with existing sources of Government furnished electrical power. All equipment shall comply with all safety standards. All equipment shall be cleaned and sanitized prior to introduction or re-entry into the facility. All electrically operated equipment must be third wire grounded and an appropriate length of UL approved cord.

r. All containers of cleaning chemicals and similar products shall be conspicuously marked (preferably with a factory label) to identify contents and hazardous information and all other labels must be removed or defaced. Flammable materials shall not be used. A copy of each Material Safety Data Sheet (MSDS) for each product shall be provided to the COR. An inventory list and MSDS for each hazardous chemical shall be easily accessible to Contractor’s staff. See Cleaning Materials Requirements in Exhibit 1.

s. The Contractor shall provide appropriate equipment and supplies for use of facility staff when Contractor’s personnel are not on duty.

t. Contractor shall ensure conservation practices are practiced precluding the waste of utilities. This shall include turning off light switches when exiting an unoccupied room, not adjusting HVAC controls, and turning off water faucets or valves after use.

u. Work of the Contractor shall be coordinated to prevent conflict with the treatment of the patient and the functioning of the facility.

v. No medical apparatus shall be moved without approval.

w. Signs shall be placed in all directions to warn others in the area of performing work when work could cause possible harm to those who are unaware of such work.

x. All Carpeted areas shall be shampooed semiannually, every six months. Schedule to be established and coordinated with COR and CBOC staff.

4. Building Security

a. The Government will provide the Contractor with keys to allow access to rooms required in the provisions of this contract except to restricted areas. Access to restricted areas will be provided to the Contractor by prior arrangements with the COR. With the exception of keys issued to the Project Manager, keys provided to other contractor personnel shall not be removed from the premises. Keys shall not be duplicated or issued to any individual nor shall keys be retained in any contractor’s personal possession (other than the Project Manager) when not physically performing duties under this contract. All keys not issued for the performance of work being accomplished at the present time shall be secured or returned. The Contractor and COR shall perform an inventory of all keys assigned to the Contractor at the end of the contract period or annually. Any keys lost by Contractor personnel shall result in the contractor paying for rekeying the facility. The Contractor shall notify the COR of any lost or suspected lost key within 24 hours.

c. Contractor’s personnel shall not lend keys or open locked rooms or areas to permit entrance per persons other than Contractor’s personnel performing assigned duties. All rooms found locked are not to be left unattended while performing duties under this contract and shall be re-locked by Contractor’s personnel upon completion of duties.

c. The Contractor’s personnel when leaving a space shall turn off all lights in unoccupied areas, unless otherwise directed by the COR. Contractor’s personnel shall close, lock, and secure all windows before leaving the area. If any difficulty is encountered in keeping areas locked, the COR shall be notified.

d. The Contractor shall comply with the security clearances or access controls.

e. Contractor shall ensure that all lost articles found in the areas under the jurisdiction of the Government by the Contractor’s personnel are turned in as specified by the COR.

f. The C&A requirements do not apply, and a Security Accreditation Package is not required.

5. Contractor Employees:

a. Contractor shall ensure that all employees are instructed on the following. The COR may provide local policies to assist with the training.

· A general orientation of basic bacteriological concepts, including the basics of how

· disease is caused and transmitted, and how it can be prevented, reduced, or

· contained through proper environmental sanitation methods

· Infection control orientation

· Proper use and handling of germicidal detergents, supplies and equipment

· Care and maintenance of Contractor and government furnished property

· Familiarization with local fire prevention and safety procedures

· Individual duties and responsibilities

· Procedures for replenishing cleaning supplies and obtaining equipment repair

· Role of Contractor’s personnel in the Facility and their impact on patient care

· Techniques or methods for measuring the quality of work performance

· Basic orientation to the Facility, function, mission and goals

· Facility emergency fire and disaster program

· Universal Precautions

· Body Mechanics/Lifting

· Accident Reporting

· Sexual Harassment

· Ethics

· TB-Precautions

· Mercury/Spills

· Antineoplastic Spills

· Radiation Training

· VHA Privacy and HIPPA training annually

b. Contractor employees shall be in good physical health. Employees shall not perform work under this contract if they have a communicable illness and shall be free of illness prior to returning to work.

c. Contractor shall provide uniforms for employees that are distinguishable from Government staff. Uniforms shall be worn as designed by the manufacturer. Contractor employees shall have an identification tag containing employee name, company name and employee photo.

The identification shall be displayed on the chest on the left side of the employee’s uniform.

d. Contractor employees shall be clean and neat in appearance. Fingernails shall be clean and free of dirt at the beginning of the workday. Hair shall be kept clean and neat.

e. Contractor employees shall only eat, drink or smoke in designated areas.

f. Contractor Materials and equipment stored at the end of each workday only in designated areas. All empty containers, boxes, etc. removed to a designated receptacle.

g. Contractor Materials stored and prepared according to manufacturer’s recommendations.

Contractor Equipment used for the purpose it was primarily designed for.

6. Performance Standards

a. Floor surfaces, including edges and baseboards, shall be free of dirt, dust, debris, and all other foreign substances.

b. Floor surfaces, including edges and baseboards, shall be free of dirt, dust, accumulated finish and other foreign substances. Floors shall be coated with approved sealer/floor finish and presenting a glossy, uniform appearance.

c. Carpets shall be free of accumulated dust, dirt, and other foreign substances and present a uniform appearance free of spots and stains.

d. Carpets shall be soil-repellant and/or static free.

e. Walls shall be free of all foreign substances and present a clean appearance.

f. Walls, ceilings, lights, and vents shall be free of dust, dirt, lint, insects, smudges, nicotine, streaks, marks, and other foreign matter and present a clean, uniform appearance.

g. Fixtures shall be free of dust, dirt, soap, urine, feces, streaks, fingerprints, scale, odor, and other foreign substances and present a clean appearance.

h. Furniture and accessories shall be free of dust, dirt, stains, lint, streaks, and other foreign substances and present a clean appearance. Fabrics are soil-repellant.

i. Contractor Provided Equipment shall operate effectively and safely.

j. Housekeeping equipment is free of dust, dirt, smudges, strings, rust, and all other foreign substances and presents a clean appearance.

k. Surfaces shall be free of dust, dirt, lint, smudges, fingerprints, streaks, and other foreign substances and present a clean appearance.

l. Appropriate waste containers shall be properly placed and identified in accordance with established guidelines.

m. Hazardous/non-hazardous waste shall be transported in the appropriate containers in a safe and timely manner and in accordance with established standards and procedures.

n. Curtains shall be removed for cleaning when visibly soiled and replacement properly hung.

o. All housekeeping aid closets and carts shall be properly stocked, and dispensers are filled.

p. All public areas shall be free of litter, spills, unsightly clutter, and present a clean, pleasing appearance.

q. Furnishings and/or equipment shall be returned to original location.

r. Materials and equipment shall be stored at the end of each workday only in designated areas. All empty containers, boxes, etc. shall be removed to a designated receptacle.

s. Materials shall be stored and prepared according to manufacturer’s recommendations. Equipment used for the purpose it was primarily designed for.

t. Signs shall be placed in all directions to warn others in the area of performing work when work could cause possible harm to those who are unaware of such work. Barriers shall be placed to protect persons, property, equipment, etc.

u. Contractor shall follow all policies, procedures, mandatory directives and safety and fire regulations.

v. All employees shall wear approved uniforms, and proper shoes, clean and free from body odor and in good repair with an identification device on left breast pocket area. Employees shall be neat and clean.

w. Contractor Equipment, tools and materials must be approved by the COR prior to their use under this contract and shall be properly marked.

x. All keys shall be controlled as specified in this contract

y. Contractor shall maintain the space assigned and use only the space assigned. Contractor to operate under conditions which preclude the waste of utilities.

z. Work of the Contractor shall be coordinated to prevent conflict with the treatment of the patient and the functioning of the facility. No medical apparatus shall be moved without approval.

aa. Proper use of belts, ropes, hoists, saddles, hardhats, goggles, masks, proper protective clothing when needed, rigging, etc.

bb. Documented training and initial orientation shall be completed prior to employee performing work.

cc. Competencies are to be maintained and current for each housekeeping staff member. They should be available if requested during a survey/site visit.

dd. Orientation of the facility shall be completed and documented for each housekeeping staff member. Knowledge of location of fire pull stations, fire extinguishers, building exits, Safety Data sheets and facility Disaster plans shall be documented as facility orientation is completed.

Part III: Supporting Information A. Security

All contractor employees are subject to the same level of investigation as VA employees who have routine physical access VA facilities. The level of background investigation commensurate with the level of access needed to perform the statement of work is: National Agreement Check with Written Inquiries (NACI). This requirement is applicable to all subcontractor personnel requiring the same access. All costs for NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. Current cost for a NACI check is $182.00 per employee (subject to change at any time).

B. Place of Performance:

Bob Michel VA Outpatient Clinic, 7717 N Orange Prairie Road, Peoria, IL 61615

C. Hours of Work:

Operating hours are Monday through Friday, 7a.m. to 4:15 p.m., and 3:00PM to Midnight Local Time, excluding Federal Holidays. Some contract duties may require work to be performed at other than normal operating hours. All floor care, such as stripping and refinishing and carpet shampooing, shall be done after 4: 15p.m. Local Time when all staff and patients have exited the building

Federal holidays are New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas, and any other day specifically declared by the President of the United States to be a national holiday.

D. General Information.

1. Floor Surfaces by percentage

a. Carpet- 63%

b. Ceramic Tile-3%

c. VCT- 34%

2. Building information

a. 36 Exam Rooms

b. Lobby women’s restroom has 3 toilets and 2 sinks

c. Men’s have 1 toilet and 1 urinal with 2 sinks,

d. Women’s Locker room has 2 toilets and 1 sink

e. Men’s locker room has 1 toilet 1 urinal and one sink.

f. 54 Venetian Blinds

g. 351 Vents

h. 318 windows

i. 6 mirrors in Physical therapy

j. 16 Wooden doors with windows

k. 6 Kiosk Machines

l. 78 sinks throughout facility

m. 2 Water Fountains

3. Products to be supplied by Contractor Information

a. Jumbo Toilet Tissue to fit Kimberly Clark Dispenser (example Kimberly Clark Stock number 67805 01)

b. Jumbo Paper Towels to fit Kimberly Clark Towel Dispenser. (example Kimberly Clark Stock number 50606 00)

d. Deodorizers (FRESHENER,ELMNTR,ODOBAN) 4, Estimated Supplies usage per month

a. Paper Towels 8 cases

b. Toilet Paper 5 cases

c. Small trash bags (1000/cs) 1 case

d. Large Trash Bags (100/cs) 2 cases

e. Deodorizers $12.50 per month approximate cost

EXHIBIT 1 – CLEANING MATERIALS REQUIREMENTS

Germicidal/Detergent:

The germicidal/detergent shall be currently Environmental Protection Agency (EPA) registered as a pseudomonicidal, fungicidal and veridical at the recommended use dilution even in hard water of 400 PPM (CaC03). The detergent shall be a quaternary ammonia compound or an iodophor or a phenolic based disinfectant containing O-phenylphenol, o-benzyl-p-chlorophenol, p-tertiary amylphenol. Use dilution must be that recommended by the Association of Official Analytical Chemists (AOAC) use dilution confirmation tests. The disinfectant used must be compatible in use with the local area water, ph. of the soil and the specific types of microorganisms, which may be prevalent in the local area.

Floor Finish Liquid:

The liquid shall be a commercial product, water emulsion with a solids content of at least 20%, removable by a compatible floor stripper. I t shall dry to a high gloss shine, be slip resistant, resist scuffing and water penetration.

Stripping Compound:

This product shall be purely synthetic, non-ionic, biodegradable, and contain no animal or vegetable soaps, abrasives, bleach, alcohol, ammonia, or other ingredients which would produce any harsh, harmful, or noxious odors or fumes, either in use or in storage. It shall be capable of completely removing all soap buildup and floor finish film. It shall not change the conductivity of conductive flooring when tested according to current requirements of National Fire Prevention Association (NFPA), pamphlet No. 56. It must contain 12% or more active ingredients, exclusive of water, in this concentrated form. When mixed in a 10% use-dilution, it shall have a pH of not less than 7 or more than 11.0. It is permissible to use a special detergent stripper specially designed for use in automatic scrubber equipment, so long as none of the adverse conditions above result.

Carpet Shampoo:

Shampoo shall incorporate an EPA registered sanitizer and a soil retardant. The pH of the wet shampoo shall be between 9 and 10.5 for use on synthetic fibers and shall be no higher than 9 for use on natural fibers. Phenolic based disinfectants shall not be used as a carpet shampoo.

Dust Mop Treatment:

The chemical treatment shall not have a “flashpoint” of less than 330 Degrees Fahrenheit, shall be free of saponifiable matter and be clear or neutral in color. The compound shall be heat spontaneously under service conditions. Total treatment residue in mop heads will not exceed 22% by weight and shall contain no carbon residue.

Cloths, Impregnated, Dusting, and Sweeping:

These cloths shall have 18% to 22% non-oil impregnation by weight, and the impregnation compound must be registered with the EPA.

Bowl Cleaner:

This product shall clean, deodorize, disinfect, not be noxious or cause irritating fumes in use, have a minimum phenol coefficient of 6 (Food and Drug Administration) on S. Typhosa. It shall be used exclusively in toilet bowls and urinals only. It shall be fully inhibited to protect pipes and metal against corrosion.

Vacuum Cleaners:

· All vacuum equipment shall have a micro static impaction type filtration system, which will filter out dust and bacteria particles.

· All exhaust systems shall be at least 15x above the horizontal.

Housekeepers’ Carts:

Housekeepers’ carts shall be appropriate for the purpose designed. They shall be kept in a clean orderly condition. Carts shall fit in storage closet. Carts shall have automatic locking doors.

Trash Collection Containers:

Shall be kept in a clean sanitary condition and meet Facility fire regulations.

Mop Buckets:

Mop buckets shall be double compartment and must be constructed of non-porous, acid and alkali resistant material.

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall provide all labor, supervision, management/support, transportation, supplies, equipment and materials except government-furnished space and utilities as identified in the specifications, necessary for the accomplishment of a "fully-managed total environmental sanitation maintenance program" to clean a 35,000 square foot building in accordance with the Statement of Work Contract Period: Base POP Begin: 12-01-2020 POP End: 11-30-2021

Contractor shall provide all labor, supervision, management/support, transportation, supplies, equipment and materials except government-furnished space and utilities as identified in the specifications, necessary for the accomplishment of a "fully-managed total environmental sanitation maintenance program" to clean a 35,000 square foot building in accordance with the Statement of Work Contract Period: Option 1 POP Begin: 12-01-2021 POP End: 11-30-2022

Contractor shall provide all labor, supervision, management/support, transportation, supplies, equipment and materials except government-furnished space and utilities as identified in the specifications, necessary for the accomplishment of a "fully-managed total environmental sanitation maintenance program" to clean a 35,000 square foot building in accordance with the Statement of Work Contract Period: Option 2 POP Begin: 12-01-2022 POP End: 11-30-2023

Contractor shall provide all labor, supervision, management/support, transportation, supplies, equipment and materials except government-furnished space and utilities as identified in the specifications, necessary for the accomplishment of a "fully-managed total environmental sanitation maintenance program" to clean a 35,000 square foot building in accordance with the Statement of Work Contract Period: Option 3 POP Begin: 12-01-2023 POP End: 11-30-2024

Contractor shall provide all labor, supervision, management/support, transportation, supplies, equipment and materials except government-furnished space and utilities as identified in the specifications, necessary for the accomplishment of a "fully-managed total environmental sanitation maintenance program" to clean a 35,000 square foot building in accordance with the Statement of Work Contract Period: Option 4 POP Begin: 12-01-2024 POP End: 11-30-2025

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount…