S06 - 36C25220Q0574 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 of

08-17-2020

607-204-6023-1639

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101

Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25220Q0574 07-17-2020

X

N/A

Solicitation 36C25220Q0571 Amendment #0003

The purpose of this amendment is to provide list of questions received from interested vendors and their corresponding answers.

See CONTINUATION page for specific details.

Scott Cole Contracting Officer

SOLICITATION 36C25220Q0574

AMENDMENT 0003

August 17h, 2020

Project: VISN 12 Brokerage Services Contract

Amendment 0002 hereby incorporates the following clarifications/change(s) into the solicitation package.

A. The following is a list of questions received from interested vendors regarding this solicitation and the corresponding answers. Answers are highlighted in bold red.

Question #1: Solicitation states that each IDIQ contract awarded will not exceed maximum value of $1,500,000. What is VA’s projected portfolio to be supported? Our suggestion would be establishing a total IDIQ value for VA and not per awardee. Limiting each awardee in this manner may unintentionally limit VA's flexibility. As an example, if one awardee is more successful than the others and reaches the $1.5M threshold early in the IDIQ's PoP and the other awardees don't participate in a meaningful way, VA will have no options to have their needs met. Similarly, if awardees in the competitive pool loose SDVOSB eligibility, or simply do not respond to task orders, VA will be limited by an awardee’s contract ceiling threshold.

A: The VA has performed risk analysis associated with this particular contract method and structure and is aware of potential shortcomings and risks.

Question #2: What is the initial training required? What are the impacts/timing as related to COVID as this requirement states in-person?

A: The intention of the initial training is to familiarize vendors with VA leasing and acquisition processes. At the time of the writing of these requirements COVID-19’s full impact and effect on in-person meetings and gatherings was not fully known. Given the current and ongoing impact of the COVID-19 pandemic a virtual training will be the preferred method for the initial training. The initial training requirements have been amended to not require in-person training, this will be adapted to a virtual training instead.

Question #3: Typically, contractor provided Quality Control Plans are provided in response to and support of the Government’s Quality Assurance Surveillance Plan (QASP). Please confirm this is the requirement and would be submitted post award.

A: Yes, this requirement will be required to adhere and support the Government’s Quality Assurance Surveillance Plan and will be submitted post-award.

Question #4: There are no issues with the inclusion of providing VA with delegation request documentation in the list of services/tasks, but contractors do not have access to upload to GREX and submit delegation requests and it is recommended this be removed from the table.

A: This task will only be applicable if the Government specifically requests contractors to perform it, as referenced in the table on page 40 of the solicitation document. The VA does not anticipate requiring this function at this time, but it may possibly become necessary during the performance period, at which time the VA will work with awardees to ensure they have the necessary GREX access needed.

Question #5: Will all IDIQ awardees be required to respond to all subsequent Task Order RFPs with a proposal?

A: Pursuant to FAR 16.505(b), the VA is required to provide each awardee a fair opportunity to be considered for each Task Order. While active participation is encouraged, awardees will not be required to provide proposals for every Task Order RFP. Active, consistent participation is expected and encouraged for all awardees. However, no awardees will be absolutely mandated to provide a proposal for Task Orders if they determine they cannot realistically perform the requirement at a fair and reasonable price.

Question #6: How will VA conduct price evaluation across the varying size ranges for commissions? Are hypothetical projects being used for each size to compare across offerors and determine price reasonableness or some other method?

A: Proposals will be evaluated based on the best value to the Government, price and technical aspects will be considered in accordance with FAR 13.

Question #7: Why did the Great Lakes Region issue a separate solicitation outside of the anticipated national RFP?

A: The VISN 12 Great lakes Region has determined a locally procured contract specifically for brokerage services within the VISN 12 area was in the best interest of the Government.

Question #8: Will there be a CLIN opportunity to pay directly for post award project management services?

A: All costs for services will be included in the commission.

Question #9: Will the VA pay for travel and training or is it the expectation that the contractor will pay all expenses out of commission dollars?

A: Separate, specific payments for travel and training will not be paid out. Commission rates are expected to cover all required expenses incurred in the performance of this contract, including travel and training.

Question #10: What is the process by which the VA will assign individual Task Orders to the contractors?

A: Individual task orders will be solicited and evaluated using Fair Opportunity Procedures. See Section III: Scope, Heading I “Fair Opportunity Procedures” on page 8 of the Solicitation document. Contractors will have opportunity to submit pricing and technical proposals in accordance with fair opportunity procedures set forth in FAR 16.505.

Question #11: Page 9 of the RFQ states that VA may elect to pay for all or a portion of enumerated scope on a fee basis. In what instances has the VA elected to do so in the past?

A: This will be the first Broker Services contract for the VISN 12 region. As such, there are no past examples of this practice.

Question #12: Is all information expected to be submitted on a single-volume CD? Are any digital/electronic copies needed? Alternatively, can the response be sent digitally on an e-mail communication instead?

A: All required proposal information except for past performance questionnaires are required on a single-volume CD, with a single PDF file for technical information and a single PDF file for the price information, each indexed and bookmarked. Three (3) copies of a physical CD containing this information shall be delivered to the VA at the designated address by 4:30 PM CST on the day of solicitation deadline, per Section V: Proposal Submission Requirements. Digital only responses will not be accepted.

Question #13: How does the VA currently handle lease administration?

A: Currently all lease administration efforts in the VISN 12 area are completed by VA acquisition employees.

Question #14 : Section ID talks about multiple award contracts. How many vendors is the VA contemplating for this region?

A; The VA is intending to award ideally to at least three SDVOSB businesses, however there is no particular limit to the number of vendors.

Question #15: Is the prime expected to upload all data into G-REX?

A: This task will only be applicable if the Government specifically requests contractors to perform it, as referenced in the table on page 40 of the solicitation document. The VA does not anticipate requiring this function at this time, but it may possibly become necessary during the performance period, at which time the VA will work with awardees to ensure they have the necessary GREX access needed.

Question #16: Can you provide a list of all the sites in the current portfolio for this region along with annual rents?

A: We do not have this information compiled at this time. We can give a general expectation that many new lease actions for real property will have an overall value of between $500,000 - $1,000,000.00. We do anticipate having some new lease requirements during this period for values between $300,000 - $500,000 as well.

B. Proposal due date has NOT changed since original solicitation posting.

1.) PROPOSAL DUE DATE/TIME shall remain Wednesday, August 19th, 2020 at 4:30 p.m. local time (Milwaukee, WI).