36C25219R0069-001.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25219R0069 X 04-04-2019 537-19-3-6931-0001 537-18-301A 36C252 Department of Veterans Affairs GLAC - Southern Tier Construction Team 3001 Green Bay Road Building 1 Room 329 North Chicago IL 60064-3048 Department of Veterans Affairs GLAC - Southern Tier Construction Team 3001 Green Bay Road Building 1 Room 329 North Chicago IL 60064-3048 John Roskowski 224-610-3670 PROJECT 537-18-301A, Legionella Sampling Stations at the Jesse Brown VA Medical Center, Chicago, IL

The purpose of this project is to provide Legionella Sampling and Biocide Injection Stations on the hot and cold potable water systems for Buildings 1, 11 and 40.

See attached Statement of Work (SOW), Specifications and Drawings for further information.

This acquisition shall be 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns per the authority of 38 U.S.C. 8127 (Public Law 109-461). In accordance with VAAR 819.7003(b), at the time of submission of proposals and prior to award of any contracts, the offeror must represent to the CO that it is a

(1) SDVOSB or VOSB eligible under VAAR 819.70; (2) small business concern under the NAICS code assigned to this acquisition; and (3) SDVOSB/VOSB listed as verified in VIP database at: www.vip.vetbiz.gov.

Project magnitude of range is $500,000 to $1,000,000 dollars. NAICS Code 238220 Plumbing, Heating & Air Conditioning Contractors.

SBA Size Standard $15.0 million applies.

A pre-proposal conference/site visit is scheduled and identified IAW FAR 52.236-27.

All contractors who intend to submit a proposal are strongly encouraged to attend.

Pre-Bid Site Visit: April 16, 2019 at 9:00 a.m. CST at the Jesse Brown VA Medical Center, 820 S. Damen Avenue, Taylor Building, 3rd Floor Engineering Department Conference Room 3295, Chicago, IL 60612 RFI's Due: April 22, 2019 at 5:00 p.m. CST via email to peter.roskowski@va.gov. NO TELEPHONE CALLS WILL BE ACCEPTED.

Bids Due: NLT 3:00 p.m. on May 8, 2019

NOTE: Ensure all correspondence is mailed or hand-carried to the address listed in block 8 of the SF 1442; there will not be a public bid opening. This is a competitive acquisition that shall utilize a lowest price technically acceptable Process IAW FAR 15.101-2.

X X 52.211-10 X One (1) 3:00 p.m. CDT 05-08-2019 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE PROPOSAL SCHEDULE

537-36X0162-6931-854200-3220 23NR8MC01

36C252 Department of Veterans Affairs GLAC - Southern Tier Construction Team 3001 Green Bay Road Building 1 Room 329 North Chicago IL 60064 Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 Megan Manis Contracting Officer

Table of Contents

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

Page 1 of

Page 1 of

BASE PROPOSAL:

SCOPE OF WORK:

Base scope includes but is not limited to provide Legionella Sampling and Biocide Injection Stations on the hot and cold potable water systems for Buildings 1, 11 and 40 as well as other included contract documents such as the SOW. All work is to be completed within One Hundred Sixty-Two (162) calendar days once NTP is issued.

LUMP SUM Proposal: $____________________ Offerors must provide a lump sum price for proposal item. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards.

Cost Range: $500,000 - $1,000,000

The Illinois Administrative Code, 130.2075 allows construction contractors to be exempt from Retailers Occupation Tax and Use Tax within the State of Illinois when the materials are for Incorporation into real estate owned by Governmental bodies. For purposes of this authority, a Construction Contractor is defined as a General Contractor or a Subcontractor 86 Ill. Adm. Code 130.1940(a)(1). Materials, are defined as all of the tangible personal property, including fixtures, which enter into a structure or otherwise become incorporated into real estate 86 Ill. Adm. Code 130.1940(a)(5), but do not include tools, fuel, lumber for forms and other end use or consumption items which are not incorporated into the real property 86 Ill. Adm. Code 130.2075(d)(3).

FAR Clause 52.229-3 Federal State and Local Taxes is amended to include the following language:

‘Prospective offerors are notified that under 86 Ill. Adm. Code 130.2075, purchase within the State of Illinois to be incorporated into the real property of Jesse Brown VA Mediical Center, Chicago, Illinois may be exempt from Illinois Retailers’ Occupation Tax and Use Tax. VA will furnish a Certificate to the successful awardee of this solicitation with all required information to be used within the State of Illinois. Prime contractors may furnish the certificate to its subcontractors for use on this project. The contractor and each subcontractor shall comply with the terms of this solicitation, including FAR 52.229-3 Federal, State, and Local Taxes and all provisions of Title 86, Chapter 1, Part 1.30 of the Illinois Administrative Code.

All offers are presumed to include any tax benefit the contractor expects to receive by issuance of the certificate.

CONSTRUCTION STATEMENT OF WORK FOR:

Place of Performance:

Chicago IL 60612

Part 1: Project Scope of Work Overview:

Contractor shall provide all tools, materials, components, labor and supervision to provide Legionella Sampling and Biocide Injection Stations on the hot and cold potable water systems for Buildings: 1, 11, and 40.

Part 2: Period of Performance (POP):

Complete all work including submittals, reviews and quality control within the calendar days from Notice to Proceed (NTP) as shown below

Accommodate the Period of Performance by including accelerated equipment delivery costs as well as adjusting crew sizes.

Part 3: Detailed Project Scope of Work:

The contractor shall provide secondary disinfection system with integrated Oxidation-Reduction Potential (ORP) feed and control system for automatic injection of oxidizing agents to inhibit the growth of legionella in the hot and cold potable water system.

The system shall include automatic and continuous monitoring of the following water quality parameters: chlorine residuals, pH, dissolved solids, pressure, and temperature. The monitoring system shall be capable of securely logging, storing and transferring the monitored parameters data in a web-based data management system. See Exhibit A for data management system requirements, included here for reference only.

The system locations are as follows:

At each location, the contractor shall provide with the following:

1. Premanufactured skid-mounted ORP feed and control system and biocide storage tank with secondary containment to avoid spills.

a. The ORP feed and control system shall include an injector serviceable for maintenance without disrupting operation of the water line. Service clearances require skid be mounted away from the connection points and other obstructions for safe access.

b. The biocide shall be NSF-approved and shall be fed to the chemical pump correctly to ensure reliable system operation and performance. The tank system shall be installed so that the biocide level is above the chemical pump to ensure gravity feed. Tank system shall include auto-degas. Contractor tank and pump system installation shall prevent pump priming issues and release of volatile organic compounds and other chemicals.

2. Equipment requirements / specifications:

a. Power to each skid: 120V, 5-amp connection to the nearest emergency / generator panel. Three #10 conductors within ¾” threaded rigid conduit. The emergency panels are in an adjacent mechanical room. No location exceeds 250 pipe feet.

b. Water sample supply to each tap. Coordinate a shutdown with VA no less than 21 days in advance of the planned activity. Remove the insulation for the tap, and reinsulate when complete. Tap shall accommodate 125 psi. Provide an insulated ¼” CU sampling line. No location exceeds 170 pipe feet. The equipment vendor shall assist the contractor and VA in selecting a location for the taps (exact position is manufacturer-specific). Mark the pipe for review by the VA COR.

c. Biocide injection from the skid to each water system: Provide a tap and valve at the water supply which is 10 pipe diameters upstream from the water sample supply point. VA does not allow hot taps. Coordinate a shutdown with the VA. Remove the insulation for the tap, and reinsulate when complete. The tap shall accommodate 125 psi. Provide an insulated ¼” CU line to the skid. No location exceeds 200 pipe feet. The Equipment Vendor shall assist the contractor and VA in selecting a location for the taps as the exact position is manufacturer specific. Mark the pipe for review by the VA COR prior to tap installation.

d. Dual drains from the skid: Provide dual ½” CU drains from the skid to the nearest floor drain. Provide a protective cover over the drains in all walking areas or isles. Do not combine the drains as back-feeding may occur. No location exceeds 300 pipe feet.

e. One Cat 6e, ¾” threaded rigid conduit to the telephone closet. Terminate on both ends, and then test and certify. No location exceeds 500 pipe feet.

3. Fully functional continuous water monitoring system to meet the requirements of VHA Directive 1061 and the following minimum requirements:

a. Monitoring components shall support system operation temperature and pressure ranges.

b. Measure chlorine residuals at configurable frequencies and activate alarms based on chlorine levels. The chlorine monitor shall comply with Environmental Protection Agency (EPA) regulation for determination of residual chlorine in drinking water, support sample temperatures greater than 130°F.

c. Measure pH level and dissolved solid concentration levels

d. Measure water pressure. Stainless steel programmable pressure sensors with accuracy range of at least +/- 0.5%.

e. Measure water temperature. Temperature sensor shall be stainless steel with built-in transmitter and class A accuracy.

f. Provide data logging device to automatically collect and store data with date/time stamps at selected intervals in non-volatile memory. The data logging device shall be capable of cellular, ethernet wide area network or Wi-Fi connection data transfers to VA owned server, support programmable logic controllers, and capable of providing secure data access and analysis using any VA owned internet connected device.

4. Manufacturer or authorized and trained representative technical support including but not limited to: provide input for system components location and water sample tap, provide technical guidance to the installer during installation activities, conduct system startup, verify that all applicable parameters are recording correctly and being transferred to the web-based data management system.

5. Equipment installation in accordance with applicable performance standards and the manufacturer’s instructions. Where conflicts or questions occur, contact the COR immediately.

6. Pre-wired and pre-plumbed system on a rugged single skid to ensure high quality and a simple installation. Installation shall require only one tap from the main water line to provide a continuous sample stream of water to the monitoring system. The system shall be fully powered by a single 110V power supply. Equipment shall be placed on a stable flat surface.

Exclude the following from the base bid:

1. Biocide: Contractor shall determine the biocide injection chemical and concentration to be provided by VA before startup.

2. The legionella sampling and biocide injection system monthly services fee for calibration and supply of calibration solution, refreshment of test reagents for the analyzer, equipment components maintenance and repairs, and cellular data connection service. This exclusion is not to be confused with the construction 1-year warranty.

Construction Progress Meetings:

1. The contractor’s field supervisor shall provide on-site weekly construction progress meetings with the COR for the entire period of performance.

a. Subcontractors are not required to attend.

b. Include minutes of the meeting, and issue not later than 1 day after the meeting in both PDF and Word format.

c. Construction progress meetings minutes shall contain: List of attendees, any issues or concerns, indicate days remaining per the contract, detail any safety incidents, RFI log, shop drawing log, and attach a detailed two-week look-ahead schedule which includes needed utility shutdowns.

2. Coordinate with the COR for a walk-through inspection at each location at 50% and 75% complete. The contractor shall have each subcontractor foreman attend.

Daily Reports:

The contractor shall provide a daily report in compliance with VAAR 852.236-79 DAILY REPORT OF WORKERS AND MATERIAL. The daily report shall include issues or concerns, indicate days remaining per the contract, detail any safety incidents, detail daily construction safety inspections including items checked and corrective actions taken, and include relevant construction progress photo(s). Email each daily report and accompanying photographs to the COR no later than 9AM the next working day. For days in which there is no work activity, simply submit a report stating no work was performed that day.

Part 4: Submittals and Milestone Deliverables:

1. Kick-Off Meeting and Documentation

a. The contractor’s project manager and field supervisor shall attend a Preconstruction Safety Meeting, to discuss the project details.

b. Submit a Schedule of Values, along with a cost-loaded CPM project schedule, which meets the requirements of VAAR 852.236-84 SCHEDULE OF WORK PROGRESS. The schedule shall not contain less than one item per subcontractor. In addition, include any expected system shutdowns and off-hours work.

c. Submit a list of all contractors and subcontractors, including company names, office address, and main point of contact name with telephone number, and email address.

d. Submit a project-specific safety plan which includes project-specific risks, procedures, processes, analysis, and details including but not limited to:

i. Construction Safety Plan addressing lock-out tag-out (isolation of potential or stored energy/hazards), fall protection, confined space entry, hot work, and other employer-managed programs and processes required of the Occupational Safety and Health Act of 1970, as amended, and the policies of this facility.

ii. Accident Prevention Plan

iii. Activity Hazard Analysis

e. Submit supporting plans, processes, materials, and methods to address Infection Prevention and Control associated with planned construction activities. Assist the COR in completing the VA Infection Control Risk Assessment and Project Risk Assessment (ICRA) documentation, and gaining approval of same with each approving official.

f. Submit a scanned copy of all workers OSHA Construction Safety Training cards/certificates.

2. System and Product Submittals:

a. Submit the following:

i. Biocide equipment system, including all associated materials, installation shop drawings, product data sheets, sample of material and installation warranty, certificates and other support information.

ii. Water tap equipment system, including all associated materials, installation shop drawings, product data sheets, sample of material and installation warranty, certificates, and other support information.

b. The contractor shall provide all system submittals by email to the COR as a package. Do not submit each part and piece individually. The contractor shall pre-review each submittal for quality, ensuring that each is compliant, and all chosen alternatives or options shown on each manufacturer’s product data templates are selected.

c. Allow 21 calendar days for VA review.

3. Mobilization (on site) and Performance of the Work:

a. The contractor shall not mobilize on site until all kick-off meeting and documentation requirements, system and product submittals are reviewed and accepted by VA.

b. Approval to mobilize shall be in writing by the COR.

c. At each work location, post and maintain current emergency contact information, VA Infection Control Risk Assessment, and other information required by the COR, on the wall at all entry points.

4. Acceptance and Closeout:

a. Acceptance criteria for the work:

i. Schedule each system demonstration with the COR 21 days in advance.

ii. Newly-installed piping and distribution system components shall be flushed, disinfected, and certified as such, in accordance with applicable industry standards and Code. The work shall not be placed in service unless and until documentation of same has been submitted and approved by the COR.

iii. Demonstrate the operation of the system.

iv. Provide factory startup and certification of all equipment and systems.

b. Factory Training:

i. Schedule with the COR the factory training not less than 21 days in advance of the event.

ii. Provide factory personnel for training in the use and preventative maintenance of all equipment.

iii. Provide three sessions of three hours each, and submit a transcript or lesson plan (along with all supplemental documents), and attendee sign-in roster after each session.

c. Closeout Records:

i. Provide three printed sets and three compact discs with electronic files of the following:

1. As-built record drawings of the installed condition shall be CAD drawn.

2. All approved submittals.

3. Operations and maintenance manuals.

4. Spare parts listing, including manufacturer’s name, contact information, part numbers, and pricing, annotating which items are not typically readily-available (long-lead time).

Part 5: Applicable Performance Standards

1. All work shall comply with

a. All VA Policies including and not limited to: VA Construction Safety and VA Infection Control Policies.

b. Codes, Standards and Executive Orders (Topic 1) found http://www.cfm.va.gov/til/cPro.asp

2. All persons including subcontractors shall have completed the 30 Hour OSHA Construction Safety Training program.

3. The Prime Contractor shall have a Competent Supervisory Person on site at all times when any worker(s) or sub-contractors are present.

4. All persons working on any electrical systems rated 50 volts or more shall have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities shall follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

5. The Contractor shall provide mitigating activities as outlined in the CONSTRUCTION SAFETY PRECAUTIONS and CONSTRUCTION INFECTION CONTROL RISK ASSESSMENT / DUST CONTROL PRECAUTIONS including but not less than the following:

a. Fire extinguishers, pedestal mounted in the area of work

b. Walk off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

c. Block off all HVAC return ductwork and lovers so not to introduce dust into the HVAC system.

d. No trash, used packaging, or construction spoils shall be stored on site. Remove each day using covered gondolas.

e. Broom sweep the work area at the end of each day. Provide HEPA vacuum and damp mop daily where broom-sweeping creates airborne dust.

6. All work will be provided with one-year parts and labor warranty from date of acceptance by VA.

Part 6: Jesse Brown VAMC Additional Requirements

1. Project number and the contract number in the subject line of all emails.

2. Comply with all Jesse Brown VAMC site-specific requirements and SOPs, including, and not limited to: Rules of Behavior, and Smoking Policy.

3. Normal construction work hours are 7:00 AM to 3:30PM Monday through Friday.

a. Normal work hours can be modified only by written approval of the COR.

b. No work by the Contractor on Federal Holidays, and no work on the weekend when the Federal Holiday is on the respective Monday or Friday.

c. Work in stairs, or interior / exterior public areas shall be allowed between 6:00 PM through midnight, concluding by 6:00 AM on the following day.

d. Any work including, and not limited to: Noise, vibration, dust, odors, core drilling, hammer-drilling, saw-cutting, equipment moving in public corridors, soil compaction, or similar noise-producing activities shall be performed between 6:00 PM through midnight, concluding by 6 AM on the following day.

e. The Contractor shall check in (in person) with the Administrative Officer of the Day (AOD) which is located in Patient Admitting for any work between 6:00 PM through midnight to 6:00 AM or any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the work, check out with the AOD.

4. All building systems will be maintained in full operation at all times:

a. Request system shutdowns in writing not less than 21 calendar days in advance.

b. Shutdown work shall be during low patient demand times, and performed between Saturday 6 PM through midnight, concluding by 6 PM on the following Sunday.

5. Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the: Ceiling tiles are removed, or sprinkler system is disabled.

6. Fire-seal all penetrations through any wall or floor with UL Listed fire-rated materials or assemblies manufactured for the purpose.

7. Deliveries, Parking, Elevators:

a. Deliveries only at the Polk Street dock, and coordinated with the COR. At time of delivery: provide vehicle information to the VA Police and remove the vehicle as soon as delivery is complete. Move materials in public corridors during low patient time and performed between 6 pm through midnight concluding by 6 AM on the following day.

b. No on-site parking or parking in the VA garage. Utilize street parking or other parking structures such as the Cook County Juvenile Parking Garage at their daily rate. The existing JBVAMC parking garage is at capacity and reserved for patients and staff.

c. Contractor shall use Freight Elevators. Do not move materials and employees in passenger elevators unless written approval by COR.

8. No on-site office or on-site storage / office container shall be allowed. Provide ‘just-in-time delivery and pickup’. Coordinate with COR for staging within the area of work.

9. Contractor shall remove trash daily, no on-site dumpster. Provide recycling and diversion reports from the salvage / deposal service in compliance with VA GEMS Policy.

10. No music radios. Two-way communications radios are allowed where broadcast frequency is approved by COR.

11. All work in the JB VAMC crawl spaces shall be planned and carried out as OSHA Permit Required Confined Space.

12. Immediately stop work and notify the COR if asbestos is noticed or suspected in the area of work.

13. No photography of VA premises is allowed without written permission of the COR.

14. VA reserves the right to close down or shut down the project site, and ask Contractor’s employees to leave the premises in the event of an emergency, or operational requirement. The Contractor may return to the site only with the written approval of the COR.

15. Compatible System procurements shall be as follows:

a. Building Automation: Components, programming and start up: native BACnet communications protocol for Building Automation and Control (BAC) connected to the existing Johnson Controls head end equipment

EXHIBIT A: 537-18-301A Legionella Sampling and Biocide Injection Equipment Service Requirements (FOR REFERENCE ONLY)

The Legionella Sampling and Biocide Injection Systems require monthly services and consumables for water sampling analytics. VA shall contract directly with the Vendor for the following:

1. Monthly Service for the Systems Minimum criteria as follows:

· Calibration and maintenance to ensure accurate and reliable performance as recommended by manufacturer.

· System probe replacement, system analyzing component consumable.

· Training sessions

2. Web-based Data Management System Minimum criteria as follows:

· Capable of monitoring all sensor data from the potable water quality monitoring system in real-time for all data recorded in the system.

· Tables and graphs that can be plotted based on user selected time intervals and system parameters that can be exported to a suitable format for offline use.

· Login-protected environment with registered HTTPS security provisions. The user accounts shall have different access levels for data collectors, operators, site managers, water management team members, and administrators. User accounts and password for each individual user who accesses the system to be controlled by administrators with the appropriate level of authorization.

· Minimum of five years of data storage including electronic documents uploads. Database shall be securely backed up hourly.

· Minimum Laboratory Integration requirements: water quality test results available online upon completion of the test.

· Option to generate daily summary report in real time of all monitors parameters and executive summary reports graphically displaying legionella test results and trends.

· Highly secure and accessed via the internet using any VA owned internet connected device. The web shall be hosted at a data center meeting VA security requirement.

· Manual data entry options to enter test results. Data shall be time-stamped with the time it was entered as well as the time the user records it. Edits or changes to the data logged so the original entries can be recovered.

PROPOSAL SCHEDULE

Solicitation 36C25219R0069 Legionella Sampling Stations

PROJECT NO. 537-18-301A

Jesse Brown VA Medical Center, Chicago, IL

· Alert levels for each individual parameter and testing frequency that can be adjusted at any time by users with the appropriate authorization. Option to log alarms and corrective actions taken.

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SUBMISSION FORMAT AND NUMBER OF SUBMITTALS:

A. BASIS FOR AWARD:

The Contracting Officer will award a Firm Fixed Price (FFP) contract to the responsive and responsible offeror whose proposal the Source Selection Authority determines to conform to the solicitation, is the lowest priced which is deemed fair and reasonable and is technically acceptable. This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2. The Government intends to select ONE contractor for award of a Firm Fixed Price (FFP) contract. Offerors must submit information in sufficient detail to permit proper evaluation.

To receive consideration for award, a rating of no less than “Acceptable” must be achieved for each of the Factors/Sub‐factors. Price is considered separately. The rating descriptions are as follows:

Technical Acceptable/Unacceptable Ratings

Offerors will be reminded to include their best technical and price terms in their initial offer and not to assume that they will have an opportunity to participate in discussions or be asked to submit a revised offer. Proposals are intended to be evaluated and an award made without discussions with offerors, unless discussions are determined to be necessary; therefore, the Government reserves the right to conduct discussions in accordance with FAR 52.215‐1.

B. SUBMISSION FORMAT AND NUMBER OF SUBMITTALS:

To effectively and equitably evaluate all proposals, the Contracting Officer must receive information containing sufficient detail to allow review and evaluation by the Government. Proposal clarity, organization, and cross‐referencing are mandatory. Failures to submit and organize proposals as requested may adversely affect an offeror's evaluation. Offeror’s should provide sufficient detail and clearly define all items required in this section.

Offerors are cautioned that “parroting” of the Technical requirements contained in the contract specifications/plan sheets a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Proprietary information shall be clearly marked.

The Contracting Officer may remove any offeror from further consideration during any phase of the procurement if the offeror fails to meet the submittal requirements of the SOLICITATION, or to reduce the competitive range for purposes of efficiency pursuant to FAR 15.306(c)(2).

The Offeror shall submit all proposal materials in binders with a table of contents and tabbed section dividers. Each section submitted must be parallel with the submission requirements identified below. The documents required by Section 3 shall be submitted in originals only and shall be placed in a clearly marked envelope. All information requested for Sections 1 through 3 must be submitted for the proposal to be considered for award. Offerors should limit submissions to the data essential for evaluation so that a minimum of time and funds are spent in preparing the information.

Printing should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12‐point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8‐point and may be landscape.

Originals ONLY, (Sealed Envelope

– Amendments shall be included inside the envelope)

A. SF 1442

B. Proposal Schedule (will serve as the Offeror’s PRICE PROPOSAL)

C. Representations & Certificates

D. Bid Guarantee

CAPABILITY/ACCEPTANCE (Tab 3) Original and 3 copies

SUBFACTOR A: PLUMBING AND ELECTRICAL EXPERIENCE

SUBFACTOR B: PROPOSED LEGIONELLA SAMPLING EQUIPMENT

SUBFACTOR C: WEB-BASED DATABASE MANAGEMENT SYSTEM

SUBFACTOR D: MONTHLY SERVICE

C. GENERAL PROPOSAL INFORMATION.

Offerors should limit submissions to the data essential for evaluation so that a minimum of time and funds are spent in preparing the information. However, to be effectively and equitably evaluated, Offerors must include information that is sufficiently detailed to describe the offeror's qualifications and experience, equipment features of the proposal, and management capabilities to successfully complete the project. Requirements stated in the solicitation are minimums. Proposals that meet or exceed these requirements are encouraged, and all proposals shall conform to these requirements only and shall directly correlate to only the information asked for.

The Government will not be liable for any cost incurred by the offeror submitting an offer in response to the solicitation.

The criteria specified in the solicitation are binding contract criteria and in cases of any conflict, subsequent to award, between solicitation criteria and contractor's submittals, the solicitation criteria shall govern unless there is a written agreement between the Contracting Officer and the contractor on the waiving of a specific requirement.

Clarification of the Provisions of the Request for Proposal. Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation shall be requested in writing to the Great Lakes Acquisition Center, Southern Tier Construction, Attention: John Roskowski at peter.roskowski@va.gov.

(OFFERORS SHALL INCLUDE THE SOLICITATION NUMBER AND/OR PROJECT

TITLE IN THE SUBJECT LINE OF THEIR EMAIL). The cut off for questions; The GLAC Southern Tier Construction highly encourages the submittal of any and all questions to the GLAC Southern Tier Construction within ten (10) calendar days prior to the closing date of the solicitation to avoid untimely delays to award a contract.

D. PROPOSAL REQUIREMENTS. The following evaluation factors will be set forth in the solicitation. The SSEB will evaluate FACTOR 2 and its Subfactors:

FACTOR 1 - PRICE: Price and/or Cost Analysis will be used to determine the lowest priced, technically acceptable offeror. The offeror is required to submit pricing broken down by division and material and labor under each division. Price will also be checked for unbalancing of line items. Price will be evaluated to determine the lowest priced technically acceptable vendor. The total evaluated price will be determined by using the offeror’s total price. A price analysis will be used to evaluate all CLINs to support the selection of the lowest priced, technically acceptable offeror. Price reasonableness will be established using any necessary price / cost analysis techniques in FAR 15.404-1, including but not limited to price competition information and the Independent Government Estimate (IGE), along with any other pricing tools deemed necessary.

· The offeror must submit the properly filled out Price Schedule included in the solicitation, identifying the sampling and monitoring station manufacturer including the following options:

· Option A: System Service, Annual Cost

· Option B: Web-based data management System Annual Cost

· Award will be made to the lowest price technically acceptable offer. An award cannot be made if the successful offer’s proposal price exceeds available funding or cost limitations, if applicable.

· The offeror must submit a bid guarantee in IAW FAR 52.228-1.

FACTOR 2 – TECHANICAL CAPABILITY/ACCEPTANCE: The prime contractor selected to perform this work will be an independent third-party provider of water management services.

SUBFACTOR A - PLUMBING AND ELECTRICAL EXPERIENCE: This factor will be used to assess an offeror’s experience in performing plumbing and electrical work in a health care environment as stated in the Statement of Work. Offeror shall provide evidence of the successful completion of at least three but no more than five projects of equal or greater size and complexity including plumbing and electrical work in comparable size and scope. Minimum acceptable work includes plumbing installation value of $500,000.00 or greater per project AND at least five years of electrical work experience performing commercial construction in a healthcare environment. Offeror will also identify whether they were the prime contractor and self-performed at least 50% of the plumbing installation per project or sub-contracted it. The offeror will also provide the number of years it has been in the plumbing and electrical industries; resume of a site manager who shall be a certified National Science Foundation (NSF) Hazard Analysis Critical Control Point (HACCP) for Building Water Systems Manager; proof of experience with VHA Directive 1061; and any other qualification statements, marketing material, or items demonstrating understanding of best practices.

SUBFACTOR B - PROPOSED LEGIONELLA SAMPLING EQUIPMENT: This factor will be used to assess an offeror’s proposed equipment, determining whether it meets the minimum requirements as listed in the Statement of Work. Equipment proposed shall provide for the control of Legionella growth. The offeror is required to propose equipment that includes continuous monitoring and a secondary disinfection system, and that shall be the standard products of a manufacturer regularly engaged in the manufacture and servicing of the water treatment equipment to provide control of Legionella growth for at least 3 years with permanent service organizations, authorized and trained by manufacturers of the equipment supplied, located within 100 miles of the project. The offeror shall also provide technical data of the proposed system including but not limited to: electrical requirement, dimensions, system biocide (chemical and concentration), sensor ratings, and any other relevant data supporting the system adequacy.

SUBFACTOR C - WEB-BASED DATABASE MANAGEMENT SYSTEM: This factor will be used to assess an offeror’s web-based database management system. Minimum requirements are stated in the Statement of Work. The system is required to be capable of continuous monitoring, provide reports, log-in protection and security, at least five years of data storage, manual data entry options and alert levels. The offeror shall also provide technical data of the proposed system including but not limited to: monitoring system capabilities, and any other relevant data supporting the system adequacy.

SUBFACTOR D - MONTHLY SERVICE: This factor will be used to assess an offeror’s monthly service proposal. Minimum requirements are listed in the Statement of Work and shall include: calibration and maintenance performed as recommended by the manufacturer; permanent service organizations, authorized and trained by manufacturers of the equipment supplied and located within 100 miles of the project; and, provide training sessions as required.

FACTOR 3 – PAST PERFORMANCE: The offeror shall have a SATISFACTORY or better rating on all CPARS and past performance evaluations on record within the past three years. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information Systems (FAPIIS), and any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

*NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

Past performance will be initially evaluated to determine whether the offeror’s present/past performance is recent, and relevant or not relevant to the effort to be acquired. Second, the past performance evaluation should determine how well the offeror performed on the prior contracts.

(SIGNED PROPOSAL; PROPOSED PRICE, REPRESENTATIONS & CERTIFICATIONS; BID BOND; AND ANY AMENDMENTS)

All Documents required by Proposal Section Number 1 shall be submitted in original form to the original bid bond shall be submitted in original form and enclosed in an envelope that is clearly marked as “Section 1 Documents.”

Required documents: SF 1442 (of the Solicitation): Blocks #14 THROUGH #20c shall be completed by an authorized person from the company (not evaluated, only reviewed for compliance).

Solicitation document (Proposal Schedule): The Proposal Schedule contained in this Solicitation shall serve as a synopsis of the Offeror's Price Proposal (i.e. - Evaluation Factor 1).

Solicitation document (Representations and Certifications): The offeror must complete and submit the Representations and Certifications contained in this Solicitation or be located on-line in the Systems for Award Management (SAM) (not evaluated, only reviewed for compliance).

Bid Guarantee: The offeror must submit a Bid Bond for this solicitation. The Bid Bond shall be in the amount of 20% percent of the Offeror's proposed price or $1,000,000.00, whichever is less. (Not rated, only reviewed for compliance)

Amendments: Any Amendments issued against this Solicitation, shall be acknowledged on a copy of the issued Amendment, on the SF 1442 itself (page 2), or via email as described in Block 11 of the SF30. (Not evaluated, only reviewed for compliance)

PROPOSAL SCHEDULE

Solicitation 36C25219R0069 Legionella Sampling Stations

PROJECT NO. 537-18-301A

Jesse Brown VA Medical Center, Chicago, IL

- END OF INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS –

CONTRACTOR INFORMATION

Project 537-18-301A Legionella Sampling Stations

TAX ID Number:

DUNS Number:

Past Performance Point of Contact (within your company), include name and email address:

Safety or Environmental Violations and Experience Modification Rate All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record.