36C25219R0002_3.docx

36C25219R0002

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25219R0002 X 01-11-2019 578-19-1-6941-0001 578-13-001 36C252 Department of Veterans Affairs GLAC - Southern Tier Construction Team 3001 Green Bay Road Building 1 Room 329 North Chicago IL 60064-3048 Great Lakes Acquisition Center (GLAC) GLAC - Southern Tier Construction Team 3001 Green Bay Road Building 1 Room 329 North Chicago IL 60064-3048 Mack Taylor, Contract Specialist mack.taylor2@va.gov PROJECT 578-13-001, Increase Electrical Distribution for Building 200 at the Edward Hines Jr. VA Hospital in Hines, IL

The purpose of this project is to provide additional electrical capacity to Building 200 via new distribution gear.

This includes 4160-volt transformers, downstream switchboards, automatic transfer switches, and panel boards. The new equipment will power the new chillerplant for the building.

See attached Specification Books and Drawings for further information.

This acquisition shall be 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns per the authority of 38 U.S.C. 8127 (Public Law 109-461). In accordance with VAAR 819.7003(b), at the time of submission of proposals and prior to award of any contracts, the offeror must represent to the CO that it is a

(1) SDVOSB or VOSB eligible under VAAR 819.70; (2) small business concern under the NAICS code assigned to this acquisition; and (3) SDVOSB/VOSB listed as verified in VIP database at: www.vip.vetbiz.gov.

Project magnitude of range is $2,000,000 to $5,000,000 dollars. NAICS Code 238210 Electrical Contractors and Other Wiring Installation Contractors, SBA size standard $15.0 million applies.

A pre-proposal conference/site visit is scheduled IAW FAR 52.236-27.

All contractors who intend to submit a proposal are strongly encouraged to attend.

NOTE: Ensure all correspondence is mailed or hand-carried to the address listed in block 8 of the SF 1442; there will not be a public bid opening. This is a competitive acquisition that shall utilize a lowest price technically acceptable Process IAW FAR 15.101-2.

This solicitation is subject to Wage Determination IL190009 – 01/04/2019 IL9

X X 52.211-10 X Three (3) 1:00 p.m. CST 02-11-2019 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE PROPOSAL SCHEDULE

36C252 Department of Veterans Affairs GLAC - Southern Tier Construction Team 3001 Green Bay Road Building 1 Room 329 North Chicago IL 60064 Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 Contracting Officer

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

Page 1 of

Page 1 of

BASE PROPOSAL:

SCOPE OF WORK:

Base scope includes all work as shown on the drawing set with project title: Upgrade Electrical Building 200, all work per the Project Manual and Specifications, and other included contract documents such as the SOW. This includes but not limited to the installation of 4160 volt transformers, switchgear, power cabling and conduit, excavation and concrete, and all other site preparations. All work is to be completed within Four Hundred Forty (440) calendar days once NTP is issued.

LUMP SUM Proposal: $____________________ DEDUCTIVE PROPOSAL ALTERNATE NUMBER 1: ALL THE WORK DESCRIBED IN PROPOSAL ITEM 1 MINUS THE FOLLOWING:

Provide Lump Sum cost after removing from scope all the future transformer conduit and pull box from the point starting inside Building 200 through the stone space up to the stub ups in room B031B. This conduit is shown on drawing EP-101 as the conduit and pull box that will be run to existing MSB-A and MSB-B. All work is to be completed within Four Hundred Forty (440) calendar days once NTP is issued.

LUMP SUM Proposal minus deduct: $____________________ DEDUCTIVE PROPOSAL ALTERNATE NUMBER 2: ALL THE WORK DESCRIBED IN ALTERNATE NUMBER 1 MINUS THE FOLLOWING:

Provide Lump Sum cost for base scope after removing alternate 1 and removing from scope sidewalk from northwest corner of Building 13 to the exit doors at Building 228/200 link as shown on drawing CG-101. All work is to be completed within Four Hundred Forty (440) calendar days once NTP is issued.

LUMP SUM of Proposal minus alternate 1 and alternate 2: $__________________

Offerors must provide a lump sum price for proposal items, award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards.

Cost Range: $2,000,000 - $5,000,000

The Illinois Administrative Code, 130.2075 allows construction contractors to be exempt from Retailers Occupation Tax and Use Tax within the State of Illinois when the materials are for Incorporation into real estate owned by Governmental bodies. For purposes of this authority, a Construction Contractor is defined as a General Contractor or a Subcontractor 86 Ill. Adm. Code 130.1940(a)(1). Materials, are defined as all of the tangible personal property, including fixtures, which enter into a structure or otherwise become incorporated into real estate 86 Ill. Adm. Code 130.1940(a)(5), but do not include tools, fuel, lumber for forms and other end use or consumption items which are not incorporated into the real property 86 Ill. Adm. Code 130.2075(d)(3).

FAR Clause 52.229-3 Federal State and Local Taxes is amended to include the following language:

‘Prospective offerors are notified that under 86 Ill. Adm. Code 130.2075, purchase within the State of Illinois to be incorporated into the real property of Edward Hines Jr. Medical Center, Hines, Illinois may be exempt from Illinois Retailers’ Occupation Tax and Use Tax. VA will furnish a Certificate to the successful awardee of this solicitation with all required information to be used within the State of Illinois. Prime contractors may furnish the certificate to its subcontractors for use on this project. The contractor and each subcontractor shall comply with the terms of this solicitation, including FAR 52.229-3 Federal, State, and Local Taxes and all provisions of Title 86, Chapter 1, Part 1.30 of the Illinois Administrative Code.

All offers are presumed to include any tax benefit the contractor expects to receive by issuance of the certificate.

Statement of Work

Increase Electrical Distribution for Building 200 Project# 578-13-001

March 26, 2018

References:

1) VA’s Technical Information Library (TIL)

2) Master Construction Specifications (PG-18-1)

3) Standard Details (PG-18-4)

4) Environmental Planning Guidance (PG-18-17)

5) 2011 Asbestos Survey for the Edward Hines Jr. Veterans Affairs Hospital (available on request)

6) 2013 Historic Preservation Plan for the Edward Hines Jr. Veterans Affairs Hospital (available on request)

7) 2017 Statement of Conditions Survey for the Edward Hines Jr. Veterans Affairs Hospital (available on request)

A) Mission.

Engineering Service’s mission is the total oversight and management of the environment of care, as it pertains to the physical infrastructure and base plant operations, at the Edward Hines VA Hospital. Engineering support is for customers that include, but are not limited to, patients, visitors, clinic staff and administrative employees

B) Goals.

The goal of this project is to provide additional electrical capacity to Building 200 via new distribution gear. This includes 4160-volt transformers, downstream switchboards, automatic transfer switches, and panel boards. The new equipment will power the new chiller plant for the building.

C) Current Conditions.

Edward Hines Jr. Veterans Affairs Hospital provides primary, extended, and specialty care services. Built in the early 1920’s, most the utility systems have been through several rounds of upgrades. The hospital will continue to serve patients through the construction and all logistics must be considerate of these operations.

D) Justification.

The electrical distribution of the building is near the end of its useful life and must increase to provide the required power for the upcoming construction of the new chiller plant.

The upgrade of the building electrical system will directly or indirectly address part or all the following Facility Condition Assessment citations:

E) Objectives.

The objectives of this project are to:

F) Acronyms and Definitions.

The following is a listing of acronyms and/or definitions to terms used in this document.

G) Requirements.

Where a conflict exists between this document, Statement of Work (SOW) requirements and the requirements of other associated contract documents, the SOW requirements shall prevail.

This SOW presumes the contractor will not need access to the Hines LAN or any VA Sensitive Information to execute the contract.

The awarded Contractor will adhere to all codes, standards, guidelines and design requirements found in the VA’s Technical Information Library (TIL) and including, but not limited to, the following:

1) Pre-bid site visit:

a. A pre-construction site walk through is encouraged and should be coordinated by the CO. The intent of this walkthrough is to give the contractor access to the project site so that an accurate evaluation of the project requirements and site assessment can be made.

b. Contractor shall coordinate with the COR to schedule the site visit seven (7) calendar days prior to the requested date.

2) RFI Submittals:

a. The contractor shall submit any RFI’s resulting from the site visit within five (5) working days after the inspection to the CO.

b. Unless otherwise stated the contractor shall allow the COR and CO ten (10) working days to respond to an RFI.

3) Infection Control Barrier (ICB). Due to the possibility of immune compromised patients, it is important that all work be performed to minimize possibility of spreading infections. This is accomplished partly by following these procedures:

a. Temporary construction partitions shall be smoke-tight and built of noncombustible materials that will not contribute to the development or spread of fire.

b. Barriers shall not obstruct access to emergency services and for fire, police, and other emergency forces.

c. The contractor shall provide and install a rigid infection control panel system manufactured by Edge Guard out of Bement, Illinois or an approved equal. http://www.edge-guard.com/home.html

d. Fire-rated plastic sheeting, may be used to supplement the rigid infection control panel system.

e. Wood studs, plywood, OSB, particle board, pressboard, or other flammable materials are not allowed at Hines.

f. Manometers shall be installed on the ICB adjacent to every entrance of the work zone to monitor negative pressure within the work zone.

g. All doors to rooms inside the work zone but directly impacted by the work shall have their doors shut and the perimeters taped to prevent the migration of dust and debris into these rooms.

h. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures. Cover the supply and return diffusers within the work zone to prevent the spread of dust and fumes to other areas outside the work zone.

i. Rigid infection control panel system and manometers are to be submitted and approved by the COR prior to installation.

j. The following is a manner acceptable to Hines Infection Control to maintain negative pressure inside an infection control barrier with no reasonable access to discharge air to the exterior.

i. Install a floor-to-ceiling infectious control barrier (ICB) meeting the fire-rating required.

ii. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures. Cover the supply and return diffusers within the work zone to prevent the spread of dust and fumes to other areas outside the work zone.

iii. Place the air scrubber inside the ICB with a HEPA filter. The air scrubber will draw air from inside the ICB.

iv. Place a flapper valve connection on the ICB near to the ceiling.

v. Route the filtered air from the scrubber via a collapsible duct to the flapper valve thus maintaining negative pressure inside the ICB.

vi. If the power should accidently get cutoff, the flapper valve will swing close thereby maintaining the integrity of the ICB.

4) The contractor shall post and maintain the final signed ICRA and ILSM (when issued) at the entrance to the ICB for the duration of the project. The contractor will update the postings when new documents are issued.

5) Equipment Lead time:

a. Equipment lead times line shall be incorporated in to the project schedule and used in conjunction with the baseline for the project start date.

6) EHVAH Permits:

a. Unless otherwise stated the contractor shall submit for all required VA permits (i.e. above ceiling or dig) fourteen (14) calendar days prior to the event based on the approved project schedule with the COR.

7) Project Pay Applications:

a. All submitted project pay applications require certified payroll and waste report documents to be current with each pay submission.

b. Certified payroll documents shall be submitted to the COR weekly.

c. Approval of all invoices will require documents to be current.

8) Work outside of normal business hours or weekends:

a. All work performed after hours or on weekends requires coordination with the COR and shall be requested fourteen (14) calendar days prior in writing or e-mail to the COR for approval.

b. No work shall take place without written or e-mail confirmation from the project COR.

9) Utility Shutdowns:

a. Contractor shall provide twenty-one (21) calendar days’ advance notice for any planned utility shutdowns to all allow the station to notify staff/visitors and prepare contingency plans if necessary.

b. Planned utility shutdowns should be indicated on the project schedule.

10) Submittals and Shop Drawings:

a. Unless otherwise stated the contractor shall provide shop drawings and equipment submittals for review and approval by the COR seven (7) calendar days prior to the start of construction.

b. No work shall be started prior to review and approval by the COR.

11) Certifications:

a. When applicable, the contractor shall provide certification for all personnel performing any welding and shall certify all welds prior to the start-up of any of the units.

b. These certifications shall be supplied to the COR and retained as a permanent record of the project folder.

c. Personnel certifications shall be provided to the COR prior to the start of construction.

d. All weld certifications shall be provided to the COR at the end of every work week when applicable.

12) OSHA Certification:

a. The contractor shall have an OSHA certified site superintendent on site whenever any work is being performed.

b. A copy of the OSHA certification shall be supplied to the COR prior to the start of any work and retained as part of the project folder.

H) Scope of Work.

The Scope of Work for this project includes all labor, management, and materials for complete construction and delivery of final products as described in this scope of work, the project drawings, and specifications. These items are also referred to as the Construction Documents.

The Contractor shall inspect the area under contract prior to commencing work and identify any pre-existing damage and provide an Existing Site Conditions report with related photos to the Contracting Officer for review and approval.

Any deviation from this scope of work requires the express authorization of the Contracting Officer. The Contracting Officer Representative (COR) does not hold the authority to authorize changes to this scope of work.

1) Construction Documents. The General Contractor shall be responsible for providing all elements described in the construction documents.

a. Drawings

b. Specifications/Project manual

I) Constraints.

The contractor will consider the following:

1) Work hours for EHVAH staff are from 7:00 am until 3:30 pm, Monday through Friday.

2) Photographs may be taken of the work performed at the jobsite. However, photographs containing patients and/or staff are a violation of the Patient Privacy and hospital policy. Both violations are subject to penalties and dismissal. Permission from the EHVAH Public Affairs Officer (PAO) is required and should be coordinated with the project COR.

3) Exploratory demolition is permitted but must be coordinated with the COR.

4) All contractors visiting the jobsite will need to receive a temporary PIV badge. The procedure to follow is:

a. Contractors must FIRST get their fingerprints scanned by Human Resources located in Building 17.

b. It takes between 3-5 days at least for fingerprints clear.

c. Once fingerprints have cleared the person requesting a badge can be sponsored.

d. The contractor must then complete a “Request for a PIV card” form. See Attachment 10 and then turn in to the Engineering Services.

e. The contractor can then be sponsored upon verification the fingerprints have been cleared.

f. Once contractor has been sponsored the COR, they can call PIV (708) 202-5170 to make arrangements for issuance of a PIV for badge.

J) Tasks and Responsibilities.

A pre-construction (kick-off) meeting between the Contracting Officer or Contracting Specialist, the Contracting Officers Representative (COR), and key GC team members will be conducted to review project objectives, scope, deliverables, communication, site access, schedule, and responsibilities. During this meeting the Notice to Proceed (NTP) should be signed. After this meeting the awarded GC firm shall provide their services according to the following periods.

1) Preconstruction Period: The Contractor shall provide the following:

a. Logistics Plan: A comprehensive narrative describing the chronological planned development of the project. The Logistics Plan includes an organizational chart, hourly rates, staging plan, description of means and methods, and hours of work.

b. Construction Security Plan: Defines both physical and administrative security.

c. Construction Phasing Plan: It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

d. Submittal Registry: The Submittal Registry shall include a listing of all documentation required for pre-approved submissions including shop drawings, technical data, product performance information, calculations, and samples.

e. Accident Prevention Plan: The APP (aka Construction Safety & Health Plan) shall interface with the Contractor's overall safety and health program.

f. Activity Hazard Analyses: AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and Activity Safety Analyses.

g. Construction Schedule: WBS schedule including start/end dates, duration and sequencing, preferably in MS Project or Primavera format (include floats).

h. Schedule of Values: A detailed Breakdown for Payment. These payments should mirror a work breakdown structure and provide enough line item detail to accurately identify the costs in an element of the work.

i. Existing Conditions Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of the buildings or areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer.

j. Infection Control Plan (ICP): Narrative description of the dust control and debris disposal process including disposal destination and methodology.

k. Quality Control Plan (QCP): Describes the methods by which the Contractor will ensure all work is being accomplished in accordance with specifications and this SOW.

l. Environmental Protection Plan: The Contractor shall meet with the COR to discuss the proposed Environmental Protection Plan and to develop mutual understanding relative to details of environmental protection.

m. Document Submissions. All documents included as Attachments to this SOW that are required to be filled out and signed or jointly signed by the Contractor.

n. Demolition Debris Management Plan.

o. Certificates, Licenses, and Training Documents.

p. Obtain PIV badges.

q. RFI’s: Other than those resulting directly from demolition or construction.

2) Construction Period: The Contractor shall provide the following during construction services:

a. Perform work per the approved project schedule

b. Display the signed PCRA, ICRA, ILSM and Emergency Contact Information in a location coordinated with the COR.

c. Attending biweekly construction meetings which are facilitated by the COR.

d. Submit RFI’s during construction as necessary.

e. Issue biweekly field reports of construction progress to the COR.

f. Attend field inspections and punch list inspections as requested by the COR.

3) Construction Close-out Period:

a. The Contractor shall provide the following:

1. Inspection and Approval by the COR and/or the CO.

2. Final Approval and Beneficial Occupancy when applicable.

3. Warranties documents and O&M Manuals.

4. As-built drawings and record submittals.

5. Staff training when applicable.

6. Contractor Release of Claims.

7. All Waste Reports submitted per Safety and Health during Construction Activities.

8. Existing Conditions Re-survey.

b. The COR shall review the contractor close-out submissions for thoroughness and conformance with the contract document requirements. The COR shall also review field-marked as-built drawings for conformance with final installations.

c. The COR shall utilize these as-built drawings and specifications from the contractor and generate as recorded drawings and specifications.

K) Deliverables.

The contractor shall provide all submittals required by the Project Manual.

L) Time Frames.

1) This contract shall be completed within Four Hundred Forty (440) calendar days once NTP is issued.

a. Phasing – The construction work is expected to be executed in one single mobilization by the GC in which site work is performed in one uninterrupted phase unless agreed upon by the COR in an approved project schedule.

b. Pre-construction (kick-off) Meeting is when the Notice to Proceed (NTP) is signed.

c. Pre-Construction Period duration starts at NTP and lasts for approximately 45 calendar days. Within this period the contractor shall provide all material submittals and the following:

1. Logistics Plan.

2. Construction Security Plan.

3. Construction Phasing Plan.

4. Submittal Registry.

5. Accident Prevention Plan.

6. Activity Hazard Analyses.

7. Construction Schedule.

8. Schedule of Values.

9. Existing Conditions Survey.

10. Infection Control Plan.

11. Quality Control Plan.

12. Environmental Protection Plan.

13. Document Submissions.

14. Demolition Debris Management Plan.

15. Certificates, Licenses, and Training Documents.

16. Obtain PIV badges.

d. Construction Period - To be determined based upon the approved schedule for construction. The estimated construction period is 365 calendar days or less with all product submittals to be delivered prior to the start of construction to the COR for review and approval. The contractor is expected to complete all site work within this time. The construction period is considered over once final inspection and approval is given by the COR. No demolition or construction shall be started without the review and approval from the COR for those items listed in the Pre-Construction Period unless authorized in writing by the COR or the CO.

e. Construction Closeout Period duration is estimated at 30 calendar days. Within this period the contractor shall provide:

1. Final Approval and Beneficial Occupancy when applicable.

2. Warranties documents and O&M Manuals.

3. As-built drawings and record submittals.

4. Staff training when applicable.

5. Contractor Release of Claims.

6. Waste Reports.

7. Existing Conditions Re-survey.

8. Final invoice.

M) Performance Monitoring.

The Government will periodically evaluate the Contractor’s performance by appointing a representative(s) to monitor such performance and ensure services are received. The Government representative will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's performance.

N) Other Pertinent Information or Special Considerations.

1) All Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements as applicable. All licenses, permits and welding certifications shall be kept current throughout the period of performance of the contract. The Contractor shall provide the Government copies of such certificates.

2) Per VA Information Security Program policy – VA Directive and Handbook 6500 and 6500.6, Appendix A, contractor storage, generation, transmission or exchanging of VA sensitive information during this construction project is not acceptable.

3) All work shall be scheduled to meet requirements of EHVAH. All work shall be coordinated through the Contracting Officer. Local coordination shall be routed through the Contracting Officer’s Representative.

4) The contractor shall provide to the Contracting Officer record of work certifications for all trades relative to this contract 5 calendar days prior to beginning work. Certifications shall include welders, pipe installers, machine operators, etc.

5) Contractor is responsible for repairing any damages to existing utilities incurred during construction or demolition.

6) Utilities within the area and identified on existing drawings are not to be interpreted as the exact location, or as the only existing site conditions. Contractor shall verify all existing conditions and proceed with caution around any anticipated obstructions.

7) Where any work disturbs the grass areas, sod, walls, ceilings, floors, windows, entrances or building structures, etc. or where new and old work join, the Contractor shall restore, repair or refinish affected areas or surfaces to their original condition, or as existed before the commencement of this project. Upon completion of the contract, the Contractor shall deliver all work complete and undamaged. Any damage that may be caused by the Contractor or his work crews or subcontractors to any existing structure, grounds and utilities shall be repaired or replaced to their original condition.

8) Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict shall be brought to the attention of the Contracting Officer. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure system-wide consistency. All work conducted under this scope of work shall comply with the Department of Veterans Affairs Master Specifications and all applicable state and federal regulations and codes.

O) Infection Risk Control.

Refer to the attached ICRA form.

P) Government Furnished Equipment (GFE)/Government Furnished Information (GFI).

None.

Q) Point of Contact at the EHVAH.

Joseph Tumpis Engineer, Project Planning Section Engineering Service Edward Hines Jr. VA Hospital 5000 S. Fifth Avenue Building 2, Room 121 Hines, IL 60141 Phone: 708-202-8387 ext. 20855

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INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

A. SUBMISSION FORMAT AND NUMBER OF SUBMITTALS:

A. BASIS FOR AWARD:

The Contracting Officer will award a Firm Fixed Price (FFP) contract to the responsive and responsible offeror whose proposal the Source Selection Authority determines to conform to the solicitation, is the lowest priced which is deemed fair and reasonable and is technically acceptable. This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2. The Government intends to select ONE contractor for award of a Firm Fixed Price (FFP) contract. Offerors must submit information in sufficient detail to permit proper evaluation.

To receive consideration for award, a rating of no less than “Acceptable” must be achieved for each of the Factors/Sub‐factors. Price is considered separately. The rating descriptions are as follows:

Technical Acceptable/Unacceptable Ratings

Offerors will be reminded to include their best technical and price terms in their initial offer and not to assume that they will have an opportunity to participate in discussions or be asked to submit a revised offer. Proposals are intended to be evaluated and an award made without discussions with offerors, unless discussions are determined to be necessary; therefore, the Government reserves the right to conduct discussions in accordance with FAR 52.215‐1.

B. SUBMISSION FORMAT AND NUMBER OF SUBMITTALS:

To effectively and equitably evaluate all proposals, the Contracting Officer must receive information containing sufficient detail to allow review and evaluation by the Government. Proposal clarity, organization, and cross‐referencing are mandatory. Failures to submit and organize proposals as requested may adversely affect an offeror's evaluation. Offeror’s should provide sufficient detail and clearly define all items required in this section.

Offerors are cautioned that copying the Technical requirements contained in the contract specifications/plan sheets and providing a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Proprietary information shall be clearly marked.

The Contracting Officer may remove any offeror from further consideration during any phase of the procurement if the offeror fails to meet the submittal requirements of the SOLICITATION, or to reduce the competitive range for purposes of efficiency pursuant to FAR 15.306(c)(2).

The Offeror shall submit all proposal materials in binders with a table of contents and tabbed section dividers. Each section submitted must be parallel with the submission requirements identified below. The documents required by Section 3 shall be submitted in originals only and shall be placed in a clearly marked envelope. All information requested for Sections 1 through 3 must be submitted for the proposal to be considered for award. Offerors should limit submissions to the data essential for evaluation so that a minimum of time and funds are spent in preparing the information.

Printing should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12‐point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8‐point and may be landscape.

Originals ONLY, (Sealed Envelope

– Amendments shall be included inside the envelope)

A. SF 1442

B. Proposal Schedule (will serve as the Offeror’s PRICE PROPOSAL)

C. Representations & Certificates

D. Bid Guarantee

Amendment

CAPABILITY/ACCEPTANCE (Tab 3) Original and 3 copies

SUBFACTOR A: ELECTRICAL EXPERIENCE

SUBFACTOR B: EXCAVATION EXPERIENCE

SUBFACTOR C: PROJECT MANAGEMENT

C. GENERAL PROPOSAL INFORMATION.

Offerors should limit submissions to the data essential for evaluation so that a minimum of time and funds are spent in preparing the information. However, to be effectively and equitably evaluated, Offerors must include information that is sufficiently detailed to describe the offeror's qualifications and experience, equipment features of the proposal, and management capabilities to successfully complete the project. Requirements stated in the solicitation are minimums. Proposals that meet or exceed these requirements are encouraged, and all proposals shall conform to these requirements only and shall directly correlate to only the information asked for.

The Government will not be liable for any cost incurred by the offeror submitting an offer in response to the solicitation.

The criteria specified in the solicitation are binding contract criteria and in cases of any conflict, subsequent to award, between solicitation criteria and contractor's submittals, the solicitation criteria shall govern unless there is a written agreement between the Contracting Officer and the contractor on the waiving of a specific requirement.

Clarification of the Provisions of the Request for Proposal. Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation shall be requested in writing to the Great Lakes Acquisition Center, Southern Tier Construction, Attention: Mack Taylor at Mack.Taylor2@va.gov.

(OFFERORS SHALL INCLUDE THE SOLICITATION NUMBER AND/OR PROJECT

TITLE IN THE SUBJECT LINE OF THEIR EMAIL). The cut off for questions; The GLAC Southern Tier Construction highly encourages the submittal of any and all questions to the GLAC Southern Tier Construction within ten (10) calendar days prior to the closing date of the solicitation to avoid untimely delays to award a contract.

D. PROPOSAL REQUIREMENTS. The following evaluation factors will be set forth in the solicitation. The SSEB will evaluate FACTOR 2 and it’s subfactors:

FACTOR 1 - PRICE: Price and/or Cost Analysis will be used to determine the lowest priced, technically acceptable offeror. The offeror is required to submit pricing broken down by division and material and labor under each division. Price will also be checked for unbalancing of line items. Price will be evaluated to determine the lowest priced technically acceptable vendor. The total evaluated price will be determined by using the offeror’s total price, to include all Base Items and Deductive Items. A price analysis will be used to evaluate all CLINs to support the selection of the lowest priced, technically acceptable offeror. Price reasonableness will be established using any necessary price / cost analysis techniques in FAR 15.404-1, including but not limited to price competition information and the Independent Government Estimate (IGE), along with any other pricing tools deemed necessary.

· The offeror must submit the properly filled out lump sum Price Schedule included in the solicitation, containing proposed line items and total pricing, as well as the proposed contract duration and all deductive items.

· Award will be made to the lowest price technically acceptable offer. An award cannot be made if the successful offer’s proposal price exceeds available funding or cost limitations, if applicable.

· The offeror must submit a bid guarantee in IAW FAR 52.228-1.

FACTOR 2 – TECHANICAL CAPABILITY/ACCEPTANCE

SUBFACTOR A - ELECTRICAL EXPERIENCE: This factor will be used to assess an offeror’s experience in performing electrical work in a health care environment. Offeror shall have a minimum of three years’ experience performing commercial construction in a health care environment and must provide an example project of comparable size and scope. Offeror shall have a minimum of 1 project during the last three years that involved 4160 volts or greater electrical equipment installation and underground medium voltage electrical duct-bank construction. Offeror shall have a minimum of 1 project during the last three years that was greater than $1 million in scope. It is possible that a single project could qualify for both the voltage and the dollar requirement.

SUBFACTOR B - EXCAVATION EXPERIENCE: This factor will be used to asses an offeror’s experience in performing excavation work amongst critical utilities. Offeror shall have minimum of three years’ experience performing commercial excavation and must provide an example project of comparable size and scope. Offeror must be capable of hydrovac excavation and provide 1 example of a successful project within the past year.

SUBFACTOR C - PROJECT MANAGEMENT: The offeror must provide a Project manager and Superintendent with:

Demonstrated 7 years’ or more of experience on commercial construction projects similar in nature of work.

Or

A graduate of a 4-year accredited college program in one of the following disciplines: Engineering, Architecture, Construction Management, Engineering Technology, or Project Management Professional (Project Management Professional (PMP) is a credential offered by the Project Management Institute (PMI)), AND a minimum of 3 years’ experience as a project manager, superintendent and/or construction manager on commercial construction projects similar in nature of work.

The Government may contact references provided as part of the Experience Evaluation Factors for information regarding past performance on the project and for assessing and verifying the scope of the work performed. Offerors should provide accurate, current, and complete contact information for references provided in the project descriptions.

FACTOR 3 – PAST PERFORMANCE: The offeror shall have a SATISFACTORY or better rating on all CPARS and past performance evaluations on record within the past three years. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information Systems (FAPIIS), and any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

*NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

Past performance will be initially evaluated to determine whether the offeror’s present/past performance is recent, and relevant or not relevant to the effort to be acquired. Second, the past performance evaluation should determine how well the offeror performed on the prior contracts.

(SIGNED PROPOSAL; PROPOSED PRICE, REPRESENTATIONS & CERTIFICATIONS; BID BOND; AND ANY AMENDMENTS)

All Documents required by Proposal Section Number 1 shall be submitted in original form to the original bid bond shall be submitted in original form and enclosed in an envelope that is clearly marked as “Section 1 Documents.”

Required documents: SF 1442 (of the Solicitation): Blocks #14 THROUGH #20c shall be completed by an authorized person from the company (not evaluated, only reviewed for compliance).

Solicitation document (Proposal Schedule): The Proposal Schedule contained in this Solicitation shall serve as a synopsis of the Offeror's Price Proposal (i.e. - Evaluation Factor 1).

Solicitation document (Representations and Certifications): The offeror must complete and submit the Representations and Certifications contained in this Solicitation or be located on-line in the Systems for Award Management (SAM) (not evaluated, only reviewed for compliance).

Bid Guarantee: The offeror must submit a Bid Bond for this solicitation. The Bid Bond shall be in the amount of 20% percent of the Offeror's proposed price or $3,000,000.00, whichever is less. (Not rated, only reviewed for compliance)

Amendments: Any Amendments issued against this Solicitation, shall be acknowledged on a copy of the issued Amendment, on the SF 1442 itself (page 2), or via email as described in Block 11 of the SF30. (Not evaluated, only reviewed for compliance)

36C25219R0002

- END OF INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS –

Page 1 of

CONTRACTOR INFORMATION

Project 578-13-001 Upgrade Electrical-C Transformers

TAX ID Number:

DUNS Number:

Past Performance Point of Contact (within your company), include name and email address:

Page 1 of Page 1 of

Safety or Environmental Violations and Experience Modification Rate All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

Self insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

Pre-Award Contractor Safety and Environmental Record Evaluation Form Company Name: ______________________________________________ Address: _____________________________________________________ Telephone: ______________________ Fax: ________________________ Email: _______________________________________________________ Contact: ______________________________________________________

1. Utilizing your OSHA 300 Forms, please complete the following information:

Number of man hours (jobsite and office).

Number of cases involving days away from work, restricted activity, or both (Column H and I of OSHA 300).

Days away, restricted, or transferred rate (# of days away, restricted, or transferred cases x 200,000/# of man hours) (DART Rate).

Number of serious, willful, or repeat violations from OSHA within the last 3 years. Please attach explanation for any violations.

Please attach copies of the following documents: OSHA 300 and 300a Forms. These forms can be accessed through the OSHA publications search page: http://www.osha.gov/pls/publications/publication.html.