36C25219Q0930-002.docx

36C25219Q0930

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

556-19-3-5001-0014 36C25219Q0930 3-2019

GREENFIELD,NAQIKAH

224-610-3283 09- -2019

11:00AM

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 3001 Green Bay Road Building 1, Room 326 North Chicago, IL 60064-3048 X X 561720 $18 Million N/A X 36C252 Department of Veterans Affairs Captain James A. Lovell Federal Health Care Center (FHCC) 3001 Green Bay Road North Chicago, IL 60064-3048 36C252 Same as block 9

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page

PROVIDE HYGIENE CONTAINERS & FRAGRANCE UNITS (DEODORIZERS)

PROGRAM AT THE CAPTAIN JAMES A. LOVELL FEDERAL HEALTH CARE

CENTER (FHCC) IN ACCORDANCE WITH THE STATEMENT OF WORK (SOW)

AND DELIVERY SCHEDULE.

SERVICE CONTRACT LABOR STANDARDS APPLY; DEPARTMENT OF LABOR

WAGE DETERMINATION DOL WD 15-

4935,REVISION

11,DATED 07/16/19

100% SMALL BUSINESS SET-ASIDE

See CONTINUATION Page 556-3690169-5001-756400-2542 070056100 X X X Jeffrey Statz Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

b. GOVERNMENT: Jeffrey Statz, Contracting Officer Naqikah Greenfield, Contracting Specialist

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018)

3. INVOICES: Invoices shall be submitted in arrears upon inspection and acceptance of services in accordance with:

a. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. UPON INSPECTION AND ACCEPTANCE OF SERVICES - MONTHLY IN ARREARS

c. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.ob10.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

d. The invoice sent to Tungsten Network shall reference the vendor name and address, customer name, task order number, appropriate obligation/funding order number, description of services provided, unit price, the extended price, and the total invoice cost. Invoices shall also include any payment discount terms.

e. For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov. Payments shall be made in arrears upon inspection and acceptance of services and upon receipt of a properly prepared invoice.

4. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the solicitation numbered and dated as follows:

AMENDMENT DATE

Offers shall be submitted via e-mail to Naqikah.Greenfield@va.gov. A signed and dated 1449 must be included along with all other information requested herein by the due date and time. Offers must be received by the date and time specified in Block 8. CAUTION – Late submissions, Modifications and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation.

ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Test Program for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used.

TYPE OF CONTRACT:

VA anticipates award of a negotiated Firm Fixed Price contract based on the contents of this solicitation. This contract is subject to availability of VA funds. The successful contractor shall be responsible for requirements in accordance with the terms, conditions, provision and specifications of this contract for the period specified in the schedule.

SPECIAL NOTE:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any questions must be submitted in written form via e-mail to Naqikah.Greenfield@va.gov to the Contract Specialist no later than THURSDAY, SEPTEMBER 5, 2019 AT 1:00 PM CDT. Contracting will issue a consolidated response via solicitation amendment to www.fbo.gov within 2 business day to all parties.

BASIS OF AWARD:

The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is the best overall value to the Government, price and other factors considered. OFFERORS SHALL SUBMIT ADDITIONAL INFORMATION AS REQUIRED IN ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS AND GENERAL INSTRUCTIONS TO OFFERORS IN ORDER TO BE GIVEN FULL CONSIDERATION FOR AWARD.

CONTRACT ADMINISTRATION:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this order. The Contractor shall communicate with the Contracting Officer on all matters pertaining to task order administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this order. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the order price to cover any increase in cost incurred thereof.

SECURITY & PRIVACY CONTROL:

The Certification & Accreditation (C&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required.

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

B.2 STATEMENT OF WORK

Hygiene Containers & Fragrance Units (Deodorizers) Program

1. DESCRIPTION OF SERVICES. The Contractor shall furnish all permits, services, materials, installation labor, supervision, management, management support, transportation, supplies and equipment required to provide both reusable hygiene containers and fragrance units (deodorizers) programs for the Captain James A. Lovell Federal Health Care Center (FHCC), 3001 Green Bay Road, North Chicago, IL 60064 and Naval Station Great Lakes, Great Lakes, Illinois 60088. The program must be performed in accordance with the Statement of Work (SOW) and all Federal, State, and Local laws and regulations. The program is intended to accomplish waste minimization requirements for the medical center as well as improve the safety of staff, patients, and visitors.

1.1 The Reusable Hygiene Container Program shall include: removal and disposal of existing container system; placement of containers; in-service training to key staff on use and handling of containers and proper segregation of waste from other medical waste; provide timely collection of full containers and replacement with clean/sanitized containers; transportation and disposal of containers in accordance with Federal, State and Local laws and regulations. Contractor shall ensure that containers are free of waste. There is an estimated 184 container locations throughout the Federal Health Care Center Campus’. Contractor shall remove existing containers and install reusable containers at the locations listed in Attachment 1. The proposed hygiene containers shall be reusable as opposed to the disposable containers that are currently used at the medical center, but the fragrance units are disposable. No hygiene unit will be attached to walls or toilet stall partitions.

1.2 The Fragrance Units (deodorizers) Program shall include installation and changing of units on the first and third Mondays of each month. Contractor shall provide 294 fragrance units (deodorizers) in locations listed in Attachment 1. Fragrance Units (deodorizers) shall last approximately 30 days and are capable of covering a maximum area of approximately 600 square feet, preferably with low and high traffic settings. The fragrance units (deodorizers) shall be disposable.

1.3 The Contractor is responsible for:

A. A full-service program, which includes total turn-key service where the Contractor is responsible for ordering, delivering, handling, changing-out/servicing, transporting and disposing of all hygiene container waste on a regular scheduled basis, to include replacement of reusable containers at key supply points within the FHCC Campus’ North Chicago/Great Lakes Naval Station. Additionally, the Contractor shall install and maintain a service program for the fragrance units (deodorizers) which includes only installation and changing of fragrance units (deodorizers) listed in Attachment 1.

B. The Contractor is responsible for delivering clean reusable containers to a designated receiving location and exchanging them for used reusable containers that have been collected from point of use by Contractor staff. Contractor will incur transportation, fuel surcharges, manifesting and disposal costs. Pricing shall be based on a “container” basis, meaning one container in one location, unlimited change-out, for one fixed price per container, billed on a monthly cycle.

C. Contractor shall supply all containers to provide a reusable container management program. The program must meet all Federal, State, Local, NIOSH, OSHA and DOT standards for collection, storage, transport and disposal of waste. All mobile carts and bulk transport carts must have wheels and be clean and in good repair at all times. Minimum requirements for the reusable containers are as follows:

1. Reusable

2. Puncture proof

3. Must arrive at the medical center fully assembled

4. Leak proof in all orientations, therefore, cannot be wall mounted

5. One hand/one step disposal mechanism, ZERO handling of waste material by FHCC staff

6. Overfill protection design feature built into container (i.e. container must close-off automatically once fill point has been reached)

7. Large access opening with safety tray restricting hand access for public access areas and open top unrestricted access for secure areas

8. Must meet U.S. Department of Transportation regulations

9. Must be labeled in accordance with Federal, State, Local regulations

D. Contractor shall provide ordering, change-out/servicing, pick-up and delivery, handling, and transportation of reusable containers and disposal of all hygiene waste as needed for FHCC Campus’ North Chicago/Great Lakes, to include buildings on campus’ external to the main facility, a minimum of every two weeks. The frequency of change-out/servicing of containers at point of use may vary dependent upon use and shall be determined by the Contractor during the early stages of use following initial installation. If additional change-outs need to be done over and above the twice a month requirement, labor and transportation costs will be at no cost to the FHCC. However, waste stored in external transporters must be transported off-site by the Contractor for disposal within the time limitations specified for the State of Illinois. Contractor shall ensure that all waste collected for disposal from FHCC Campus’ North Chicago/Great Lakes is secured at all times to ensure accountability and prevent unauthorized access.

E. Contractor shall provide a detailed manifest for container waste transported from FHCC North Chicago/Great Lakes. All waste collected from FHCC North Chicago/Great Lakes for shipment will be identified on a manifest. A copy of the manifest must be provided electronically, along with the invoice for payment. The waste must be disposed of in accordance with Federal, State, and Local laws and regulations in an EPA-approved facility. The Contractor shall provide the completed and signed original manifest documenting final disposal of the waste to the COR within 30 days of the waste reaching its final destination.

F. Contractor shall provide in-service training to FHCC North Chicago/Great Lakes staff on the use, handling and care of the reusable containers at no additional cost to the Government. Training shall be documented and shall be provided during normal working hours to initial installation to ensure that training is available to all employees.

G. Contractor shall remove from service any container that has been damaged.

H. Contractor shall provide a documented back-up plan in the event circumstances disrupt the ability to provide pick-up service. Service shall be provided within 72 hours of a failure to meet scheduled pick-up time.

I. Contractor shall track the type, size, date and location of containers being serviced. Documentation of the number of containers changed-out/serviced and their sizes shall be provided upon request to FHCC North Chicago/Great Lakes to support tracking waste generation quantities.

J. The Contractor shall have in place and maintain a valid contingency plan to meet the requirements of the Contract to avoid an interruption of service due to failure of equipment or personnel issues. The Contractor shall incur all costs associated with fulfilling this contingency plan at no additional cost to the Government. The Contractor shall be liable for all expenses incurred by the Government due to the Contractor’s inability to perform in accordance with these requirements. The Contractor shall appoint a project manager who will have responsibility for performance of waste removal services. The project manager or designee shall be competent to supervise all aspects of waste removal services and shall be available on-site within 72 hours after notification when problems arise with Contactor’s work or in the event that emergencies arise at this facility, which pertains to the Contractor’s responsibilities or duties. The project manager shall, in the absence of the Contractor, act for the Contractor as the Contractor’s representative.

K. Contractor furnished equipment, materials and information: Contractor shall, at no additional cost to the Government, provide and maintain licenses, permits, vehicles, fuel surcharges, operators, equipment, and materials to properly handle, package, label, transport, and dispose of waste generated at FHCC North Chicago/Great Lakes.

L. Contractor is responsible for maintaining liability insurance for the duration of the contract. A copy of the documentation shall be forwarded to the Contracting Officer within 14 days after contract award.

M. All Contractor personnel assigned to the performance of this contract are to wear a uniform that is clearly distinguishable from all FHCC uniforms and a name badge to clearly identify company name and employee name, including a photograph of the employee.

N. In addition, the Contractor shall provide evidence of qualification to perform the requested services through documentation provided when the initial quotation is submitted to the Government for consideration. All site visits, inspections and testing shall be coordinated with the COR. Contractor shall be prepared to submit evidence of OSHA training, hepatitis shots, tuberculosis testing, blood borne pathogen training, and Department of Transportation training prior to conducting work in the facility. Contractor will be required to comply with station smoking policy.

O. The Contractor shall adhere to all Federal, State, and Local laws and regulations for proper management, transportation, and disposal of waste.

P. The Contractor shall take no direction from any Government employee or any other person other than the Contracting Officer that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price, or schedule.

Q. Contractor vehicles used to transport waste must be equipped with emergency spill kits for infectious waste. Vehicle drivers must be trained in emergency spill response procedures for infectious waste.

R. The Contractor shall make available a copy of the manifest or other equivalent Department of Transportation (DOT) shipping papers to the COR upon shipment of waste containers which includes the following information:

1. Regulated Medical Waste Transporter number

2. Regulated Medical Waste Handling Permit number

3. U.S. DOT number

4. Transporter’s company name, mailing address, telephone number and emergency contact phone number

5. Quantity of waste being shipped

6. Illinois exemption numbers as appropriate

7. Name and location of the waste processing facility, method of destruction, and the name and location of the final destination facility for the waste

2. COMPLIANCE WITH GENERAL SAFETY REGULATIONS

All Contractors performing services for the Government are required and shall comply with all Occupational Safety and Health Administration (OSHA), State, County and Municipal Safety and Occupational Health Standards and any other applicable rules and regulations. Also, all Contractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.

The Contractor shall purchase and issue all chemicals in their original containers. Materials that require precautionary warnings shall have affixed to all containers such labels or markings as are prescribed by law, regulatory agencies or this contract. Any violation of OSHA may be subject to default action.

Contractor shall furnish to the COR two (2) copies of Material Safety Data Sheets, for all products proposed for use, a minimum of seven days prior to beginning service, for approval. Contractor must update copies of the MSDS on an annual basis. In addition, each time a new chemical or cleaning product is proposed to be introduced into the facility, a copy of that product’s MSDS must be provided to the COR for approval, prior to the product being used at the facility.

3. COMPLIANCE WITH SECURITY REQUIREMENTS

A VA Police background may be required for all Contractor employee(s) providing services to the Government. This shall allow the Contractor to access areas within the Medical Center such as offices, clinics, patient rooms, and other restricted areas. No employee shall be permitted to perform work or access non-public areas without a background check and written clearance by VA Police.

Information needed for background checks:

Name of any employee who will be performing work under this agreement Social Security Number Date of Birth Race State(s) lived-in

4. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS

The Contractor’s employees shall wear visible Contractor identification badge at all times while on the VA premises. Those badges will be obtained from the COR. All employees of the Contractor providing services to the Government must wear a company uniform identified with the company name and/or logo. Uniforms must be neat and clean at all times while working the VA premises and will be approved by the COR.

It is the responsibility of the Contractor to park in the appropriate designated parking areas. Contact the COR for all information. Any interior or exterior doors that must be unlocked to gain access shall be kept locked during the performance of work. Should any other devices need to be unlocked, those devices must be locked immediately upon entry or exit. At no time shall the Contractor allow any person into a locked area or loan keys/access cards to another person. Contractor may be held in default for failure to comply with this requirement and subject the Contractor and employees to contract and other legal remedies.

Due to the nature of working at a Government facility, the Contractor’s staff shall be required to sign in and out each day at the COR’s office, Building 138 or with his designated housekeeping supervisor.

The Contractor agrees that none of its officers or employees shall use or reveal any research, statistical, medical, or security information obtained in the performance of the work without the written consent of the Government.

5. SPECIAL ACCESS TO NAVAL STATION GREAT LAKES

Entry onto the Great Lakes Naval Station is limited to authorized Contractors only. There are two routes of entry:

1. Contractor may submit names of the employees who will be servicing the Naval Station on a particular day to the COR. This must be done a minimum of 7-10 days prior to entry day. The COR will submit names to the Naval Station Contractor so that security checks may be performed by a civilian contractor. The 10-day window is not guaranteed—in most cases it has taken in excess of 14 days. The Contractor, once approved, must report to the visitor’s center at Naval Station Gate 1 to obtain a one-day pass. This process takes approximately 30-45 minutes. This process will continue for the entire length of the Contract.

2. Contractor may request information from the Contracting Officer regarding a civilian Contractor who performs background investigations for a cost. This background investigation is accepted by the Naval Station and once the Contractor has received positive results from the investigation, are given a Naval Station ID valid for three-year periods. Vehicles will then be given appropriate entry stickers for the windshield. With the appropriate stickered vehicle and the valid issued government ID card issued, the employees have unlimited access from 7am to 5pm each working day. Obtaining a background investigation IS NOT a requirement for submitting a bid, nor does it have any bearing on the consideration for granting a contract. It is merely a convenience for the Contractor and option 1 above will be the norm should the Contractor decide not to have background investigations performed by the civilian contractor accepted by the Naval Station, Great Lakes, IL. The Contracting Officer has more information on this process and you may feel free to contact him through the Contracting Officer at any time during the bid process.

6. SCHEDULING WORK AND REPORTING COMPLETED WORK

The Contractor shall be required to perform all services listed in the Statement of Work (SOW). The Contractor shall adhere to the approved service schedule.

7. QUALIFICATIONS OF CONTRACT PERSONNEL

The Contractor shall be fully staffed on the first day of work under the contract. All personnel shall receive close and continuing first-line supervision by the Contractor. Individuals who are performing the work must be experienced, fully trained and a regular employee of the Contractor.

Servicers shall be regular employees of the Contractor, day laborers are not acceptable.

Servicers employed by the Contractor shall be fully trained and skilled in safe and proper waste management practices and techniques. The Contractor shall provide sufficient documentation to demonstrate adequate training has been provided. Contractor shall submit statement outlining their training program and method of verifying employee competency with this signed quote.

Contractor’s employees shall be literate in English. This includes but is not limited to ability to read and understand regulations, detailed written instructions, training manuals and materials and manufacturer’s technical manuals.

Contractor must have an established business, with an office and full-time staff. The staff includes “fully qualified” employees who have been professionally trained to perform the work.

Fully qualified is based upon training and on experience in the field. For training, the employee has successfully completed a formalized training program, in providing power washing services on the type of buildings and under similar conditions.

The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of employees performing services, as applicable, at the VA. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel performing services under this agreement. The CO and/or COR specifically reserve the right to reject any of the Contractor’s personnel and refuse them permission to work on the VA on the premises if warranted and if it is in the best interest of the Government.

8. QUALITY CONTROL PROGRAM (QCP)

The Contractor shall have a Quality Control Program to ensure the requirements of this Contract are provided as specified. The program shall include, but will not be limited to, the following:

1. An inspection system covering the services listed in the Statement of Work. It must specify areas of work to be inspected on a scheduled basis.

2. A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

3. A record of all inspections conducted by the Contractor and any corrective action taken. The documented Quality Control Program and records of inspections shall be made available to the Government upon request.

9. UNAUTHORIZED USE OF GOVERNMENT EQUIPMENT

The Contractor shall not allow his/her employees, including Subcontractors’ employees, to open desk drawers, cabinets, or to use office equipment, including the use of non-pay telephones for any purpose other than a local emergency call.

10. PLACE OF PERFORMANCE

Captain James A. Lovell Federal Health Care Center (FHCC) 3001 Green Bay Road North Chicago, Illinois, 60064 (See Attachment 1 for buildings numbers)

Naval Station Great Lakes Great Lakes, Illinois 60088 (See Attachment 1 for buildings numbers)

11. PERIOD OF PERFORMANCE

The Period of Performance for this Contract service shall be for one base year and four option years.

12. HOURS OF OPERATION

Normal hours of work shall be Monday through Friday, excluding National holidays, 7:00am to 3:30pm Central Time, excluding National holidays. All services shall be performed during normal hours unless arrangements are made in advance with the COR. Normal hours for Bldg. 1523, Naval Station are 7am to Noon. All pick-ups and deliveries to this building must be performed before Noon.

Work performed outside the normal hours of coverage at the request of COR will be billed at the price listed in the Price Schedule.

Federal Holidays observed by the Lovell, FHCC are:

13. HIPAA COMPLIANCE

The Contractor is subject to the provisions of the Health Insurance Portability and Accountability Act (HIPAA). It is the Contractor’s responsibility to review HIPAA requirements which are available at the following address: www.ahima.org .

Contractor must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI).

As required by HIPAA, the Department of Health and Human Services (HHS) has promulgated rules governing the security and use and disclosure of protected health information by covered entities, including the Department of Veterans Affairs (VA). In accordance with HIPAA, the Contractor may be required to enter into a Business Associate Agreement (BAA) with VA.

ATTACHMENT 1

Location of items to be serviced

Captain James A. Lovell Federal Health Care Center (FHCC) 3001 Green Bay Road North Chicago, Illinois, 60064

Bldg. 133 Room# #of T Cells # of hygiene containers

Bldg. 133

1st floor

Bldg. 131

Bldg. 66

Bldg. 3

Bldg. 7

Bldg. 6

Bldg. 6

Bldg. 11

Bldg. 9

Bldg. 36

Bldg. 138

Men’s restroom 1 0 Bldg. 134

Bldg. 134

Bldg. 4

Will modify contract and add after renovation of entire building.

Bldg. 34

Men’s restroom 1 0

Bldg. 35

Naval Station Great Lakes Great Lakes, Illinois 60088

Bldg. 1523

Bldg. 1007

Bldg. 1017

B.3 PRICE/COST SCHEDULE

BASE YEAR: DATE OF AWARD THROUGH AUGUST 31, 2020

3,528

CO

4,416

CO

BASE YEAR TOTAL: $_________________

OPTION YEAR 1: SEPTEMBER 1, 2020 THROUGH AUGUST 31, 2021

3,528

CO

4,416

CO

OPTION YEAR 1 TOTAL: $_________________

OPTION YEAR 2: SEPTEMBER 1, 2021 THROUGH AUGUST 31, 2022

3,528

CO

4,416

CO

OPTION YEAR 2 TOTAL: $______________

OPTION YEAR 3: SEPTEMBER 1, 2022 THROUGH AUGUST 31, 2023

3,528

CO

4,416

CO

OPTION YEAR 3 TOTAL: $______________

OPTION YEAR 4: SEPTEMBER 1, 2023 THROUGH AUGUST 31, 2024

3,528

CO

4,416

CO

OPTION YEAR 4 TOTAL: $______________

BASE AND ALL OPTION YEARS TOTAL: $_______________

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law.