36C25219Q0539-001.docx

OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL

BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SI

GN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGN

ATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR

LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

585-19-3-6025-0018 36C25219Q0539 05-03-2019

PASHOLK,SUSAN

414-844-4846 05-28-2019

NOON CENTRAL

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S. 84th Street Milwaukee WI 53214 X X 561790 $7.5 Million X N/A X

OSCAR G. JOHNSON VA MEDICAL CENTER

325 EAST H

STREET

IRON MOUNTAIN MI 49801-4760

36C252 Department of Veterans Affairs

GLAC

815 S 84TH STREET

MILWAUKEE WI 53214

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page

DUCT CLEANING SERVICES PER STATEMENT OF WORK

AT THE IRON MOUNTAIN VAMC

100% SB SET ASIDE

SERVICE

CONTRACT LABOR STANDARDS APPLY

DOL WD 15-4871 REV-9 1.1.2019 APPLIES AND IS ATTACHED

VA POC: RICK JONES 906-774-3300 X32220

CO: SUSAN PASHOLK 414-844-4846

585-3690162-6025-854100-2543 010050190 X X X

SUSAN PASHOLK

CONTRACTING OFFICER

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: ______________________________________ (Contractor’s Name) ______________________________________ (Address) ______________________________________ (City-State-Zip) ______________________________________ (Point of Contact/Title)

PHONE NUMBER ______________________________________

FAX NUMBER ______________________________________

E-MAIL ADDRESS ______________________________________

DUNS NUMBER ______________________________________

b. GOVERNMENT: SUSAN PASHOLK, CONTRACTING OFFICER

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

52.232-34 -- Payment by Electronic Funds Transfer--Other Than System for Award Management.

3. INVOICES: Invoices shall be submitted in arrears in accordance with:

a. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

b. Annually in arrears.

4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR PAYMENT REQUESTS.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://ob10.com/us/en/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@ob10.com <http://VA.Registration@ob10.com/>

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov <http://va.gov/>

INVOICES:

Payments shall be made in arrears upon receipt of a properly prepared invoice.

In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@ob10.com or calling 1-877-752-0900 option 2 for Enrollment.

Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.ob10.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

Offers may be submitted electronically to the following email address: susan.pasholk@va.gov. However, a signed, dated and scanned 1449 must be included along with all other information requested herein by the due date and time. Offers may also be submitted through the regular mail and must be received by the date and time specified in Block 8. CAUTION - LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation.

REQUIRED DOCUMENTATION: Contractor shall e-mail complete quote package with pricing information completed to susan.pasholk@va.gov:

1. Solicitation document with:

a. Contractor shall fill in the SF 1449 blocks 17a, 30a, 30b, and 30c.

b. Contractor shall fill in Pg. 2, 1(a).

c. Contractor shall fill in all unit and total costs under the PRICE/COST SCHEDULE or submit separately the spreadsheet with line items costs filled in.

2. Insurance, certifications, and documentation in accordance with the requirements within the performance work statement.

3. Quote documentation in accordance with 52.212-1; Instruction to Offerors

A signed, dated and scanned 1449 must be included along with all other information requested herein by the due date and time. Offers may also be submitted through the regular mail and must be received by the date and time specified in Block 8. CAUTION - LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation.

SPECIAL NOTES

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer susan.pasholk@va.gov no later than MONDAY MAY 13, 2019 AT NOON CENTRAL. Contracting will issue a consolidated response via solicitation amendment to www.fbo.gov within 2 business days to all parties.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

SECURITY & PRIVACY CONTROL:

The Certification & Accreditation (C&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No C&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

AUTHORITY

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used.

The Lowest Price Technically Acceptable source selection process will be used for this FAR 13.5 procurement. This means award will be made on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-cost factors. See 52.212-2 Evaluation – Commercial Items (Section E) for a description of the factors in addition to price that the Government will use to evaluate offers. Prospective contractors must furnish the information listed herein with their quotations to ensure they receive full consideration.

SITE VISIT

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award. SITE VISIT IS SCHEDULED FOR THURSDAY MAY 9, 2019 AT 10:00 AM CENTRAL. INTERESTED PARTIES ARE TO MEET COR RICK JONES (906-774-3300X32220) AT ENGINEERING OFFICE.

SUPPLIES OR SERVICES AND PRICES/COSTS

The contractor shall provide all necessary labor, supervision, materials, tools, and equipment to clean the central fan systems, associated duct work systems and other mechanical systems and equipment located at the VAMC Iron Mountain, 325 East H Street, Iron Mountain, MI 49801.

BASE PERIOD: JUNE 1, 2019 through MAY 31, 2020 CLIN Description QTY Unit Total Price 0001 Clean central fan systems, 1 JOB $________________

and equipment as per Statement of Work

OPTION YEAR 1: JUNE 1, 2020 through MAY 31, 2021 CLIN Description QTY Unit Total Price 1001 Clean central fan systems, 1 JOB $________________

OPTION YEAR 2: JUNE 1, 2021 through MAY 31, 2022 CLIN Description QTY Unit Total Price 2001 Clean central fan systems, 1 JOB $________________

OPTION YEAR 3: JUNE 1, 2022 through MAY 31, 2023 CLIN Description QTY Unit Total Price 3001 Clean central fan systems, 1 JOB $________________

OPTION YEAR 4: JUNE 1, 2023 through MAY 31, 2024 CLIN Description QTY Unit Total Price 4001 Clean central fan systems, 1 JOB $________________

TOTAL for BASE and ALL OPTION YEARS: $________________________________

STATEMENT OF WORK

DUCT CLEANING & GENERAL EXHAUST SERVICES

Oscar G. Johnson VA Medical Center, Iron Mountain, MI

The contractor shall provide all necessary labor, supervision, materials, tools, and equipment to clean the central fan systems, associated duct work systems and other mechanical systems and equipment located at the VAMC Iron Mountain, 325 East H Street, Iron Mountain, MI 49801. All work performed will be in accordance with the attached statement of work and associated clauses and provisions in a satisfactory manner.

See ATTACHMENT A for list of EQUIPMENT to be covered under this contract.

1.GENERAL REQUIREMENTS

A. All duct cleaning work must be accomplished under negative pressure and in compliance with local infection control procedures.

B. The Contractor shall be responsible to remove all accumulations of dirt, soot, dust, lint, grease, oily residue, food substances, debris and all other foreign matter from all specified systems and equipment.

C. The Contractor accepts responsibility for the equipment described in Attachment A in "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the Contractor from performance of the requirements of this contract. All work under the provisions of this contract must be performed in strict accordance with all applicable standards and codes and in such a manner as to preclude the possibility of injury to persons and damage to property.

D. The use of any Government property including rags, towels, ladders, tools, plastic/paper bags, trash receptacles, trash dumpsters, etc., in the accomplishment of required cleanings is prohibited.

E. Vacuum cleaning and air agitation equipment used to accomplish required cleanings must be Underwriters Laboratories labeled and approved for hospital use. Equipment must operate at noise levels appropriate for a hospital environment.

F. The Contractor shall be responsible to provide and install up to (5) 24”X24” access openings into ductwork systems if necessary for proper cleaning. Each such opening must be fitted with a hinged metal access door or a removable panel installed with metal screws and tightly gasketed to prevent air leakage from the duct. The Contractor shall be responsible to identify the location of all access panels in the written report as further outlined in Section 4.

G. The Contractor must ensure that required cleanings are accomplished in such a manner, which prevents the infiltration of dust, dirt and other foreign matter into occupied spaces. All dust, dirt, lint, soot and other substances removed during the conduct of cleaning operations including that which may have been deposited on floors, walls, desks, chairs, tables, etc., as well as any trash and debris deposited at the job site by the Contractor's employees must be placed in approved, sealed containers and be removed from the job site by the Contractor daily for legal disposal off station.

H. When performing cleanings of duct work systems in food preparation/serving and similar sensitive areas the Contractor must temporarily install appropriate relief valves and filters in spur ducts from the main trunks to prevent discharge of dirt, dust, suspended particulate matter, etc., into the areas upon restart of the air handling units.

I. The Contractor shall inspect for and remove all accumulations of grease, oil, lint and other materials resulting from leakage, seepage or drippage from ducts, plenum chambers, fans, fan housings, air handling units, etc., from floors, walls, ceilings and other surfaces where such deposits are observed.

J. When performing work in known or suspected explosion hazard areas the Contractor must use only Underwriters Laboratories approved explosion proof electrical equipment and appliances conforming to the application provisions of the National Electrical Code. All tools, cutting devices, brushes, scrapers and similar devices and equipment used in known or suspected explosion hazard areas must be constructed exclusively of non-ferrous materials.

K. 30 working days prior to the start of scheduled work, the Contractor must provide the COR with the Material Safety Data Sheet for each cleaning agent and substance proposed to be used in the performance of required cleanings.

L. The Contractor must not under any circumstances bring to or use on the station any detergent, solvent, decarbonizer or any other substance or agent that possesses flammable, combustible, toxic and/or explosive properties.

M. Contractor must not under any circumstances move, adjust or tamper with duct balancing dampers in any duct systems. Care will be taken while removing dirt and debris so that damper does not move from its set position.

2. LOCATION AND FREQUENCY OF SERVICES

A. Annually:

1. One cleaning during each contract period of the complete Kitchen Hoods and Exhaust, Canteen Hoods and Exhaust, East and West General Exhaust, Sub Basement ERV Supply and Exhaust, Sub Basement General Exhaust, Ambulance Garage Exhaust, NESS Cart Wash Exhaust, CLC Toilet Exhaust, Shower Room Exhaust, Outpatient and Urgent Care Toilet, Isolation, TB and Lobby Exhaust, SPS Exhaust, Surgery Exhaust and Air handling unit only of AHU 10 and 11. (See Attachments A, B and C)

2. 1/3rd of the buildings’ air handlers, supply, return, exhaust, air fan systems and associated duct work (on a rotating basis). The building is sectioned into three sections; Section #1, Section #2 and Section #3. One of the three section will be inspected and cleaned during each contract year. See attachment A for schedule and equipment to be inspected and cleaned. Each section’s inspection and cleaning shall include all grills, vents, diffusers, fan assemblies, blower units, air conditioning units, coils, and air filters associated with that section. Sections are identified on attachment B (blueprints) as Section #1, Section #2 and Section #3. The work for specific areas is to be coordinated with the COR. In the event that portions of a section are deemed unavailable equivalent work areas may be substituted in their place. (See Attachments A, B and C)

2. DESCRIPTIONS OF REQUIRED CLEANING SERVICES:

A. AIR HANDLING UNIT SUPPLY AND RETURN AND EXHAUST AIR FAN SYSTEMS: Industrial vacuum cleaning, high pressure air agitation cleaning, wiping, and scraping as appropriate of the complete interior surfaces of each specified duct work system including all smoke/fire dampers, volume dampers, Variable Air Volume boxes, mixing boxes, turning vanes, splinter vanes, baffles, duct mounted heat exchangers. All work must be accomplished under a negative pressure.

1. Ductwork for associated air handling units, ERV exhaust systems and air fan systems shall be included in this work.

B. KITCHEN EXHAUST SYSTEMS: Industrial vacuum cleaning, high pressure air agitation cleaning, wiping, and scraping as appropriate of the complete interior surfaces of each specified duct work system including all smoke/fire dampers, volume dampers, Variable Air Volume boxes, mixing boxes, turning vanes, splinter vanes, baffles and duct mounted heat exchangers. If saponifying powders or compounds are used to facilitate grease removal, such powders and/or compounds must be completely removed so that the interior surfaces of the exhaust ducts are exposed to the bare metal at the completion of each cleaning. Additionally, cleaning of kitchen exhaust systems must include scraping and manual cleaning with an approved chemical or detergent and water solution of the exposed metal surfaces of all canopy hoods, range hoods and dish washing machine hoods.

C. GRILLS, VENTS AND DIFFUSERS: Removal, manual cleaning with an approved detergent and water solution, complete coating with an approved anti-static solution and proper reinstallation. Brushing, wiping and compressed air cleaning as appropriate of all ceiling tiles within a three-square foot area of each ceiling mounted grill, vent and diffuser.

D. FAN ASSEMBLIES, BLOWER UNITS, AIR HANDLING UNITS AND AIR CONDITIONING UNITS: Vacuum cleaning, brushing and manual washing with an approved chemical solvent as appropriate of all specified assemblies and units including all air inlets, discharge outlets, structural frame assemblies, braces, supports, housings, fan blades, floats, shafts, louvers, baffles, dampers and pulleys.

E. COILS: Low volume, low pressure power washing with an approved odorless, disinfecting chemical and water solution cleaning as appropriate of all heat exchange, reheat coils of all specified air handling units and air conditioning units. Coil drip pans and drains shall be manually cleaned with an approved odorless chemical and water solution and be thoroughly flushed with clean water to ensure proper drainage.

F. FAN COIL UNITS: Brushing and vacuum cleaning of the coil; spraying of the coil with a properly diluted solution of Detergent and water; and manual cleaning with a properly diluted Detergent and water solution of the trough, drain, grill and interior surfaces of the housing assembly. Fan coil unit motor and switches shall be inspected by the contractor for proper operation. Inoperable and/or defective switches and motors shall be noted on the contractor's daily service reports as detected.

G. AIR FILTERS: Vacuum cleaning and manual washing with an approved detergent and water solution of all filter compartments including housings and racks. Vacuum cleaning and manual washing with an approved detergent and water solution of all washable filters.

3. INSPECTION

A. The Contractor and the Contracting Officer’s Representative (COR) shall review the current inspection and maintenance records available on the equipment. The Contractor shall be responsible to submit a planned work schedule and a Quality Control Program to the Contracting Officer’s Representative (COR) for approval with the signed agreement as outlined in Paragraph 8. Upon completion of each visit or service performed, the successful Contractor shall submit a documented report to the COR on all services performed as further detailed in Paragraph 4 and document any discrepancies, system impairments and recommendations. Note: The quality control program must include before and after pictures of duct system.

B. The Contractor shall inspect each hood, exhaust and duct exhaust system in accordance with (hereinafter IAW) NFPA Standard 96, Occupational Safety and Health Administration, American Society for Testing and Materials publications, Conformance Standards and the manufacturer’s instructions.

C. Contractor shall perform operational tests, cleaning and inspections on hoods and duct exhaust systems according to the National Fire Protection Agency Standard 96 and manufacturers’ listed procedures.

D. Contractor shall perform all work in strict accordance with the highest safety standards and applicable codes to eliminate the possibility of damage to installed machinery, equipment and building structures. All equipment that is required to be shut down for inspection and cleaning shall be coordinated with the COR prior to any work being performed. Lock Out Tag Out shall be utilized in accordance with OSHA guidelines.

4. REPORTS

1. A Daily Report shall be given to the COR after each work day is completed noting areas cleaned, hours worked and defects or discrepancies found during cleaning.

1. An electronic final (ESR) report shall be provided to the COR within two weeks upon completion of each visit. One printed copy of the final ESR shall also be provided (mailed) in either a three-ring binder or ringed folder to the COR within 2 weeks of completed visit. Report shall include a detailed description of the process used including a complete list of acceptable cleaning agents. Report shall include but not be limited to manufacturer of products used, UL classification and a copy of any Material Safety Data Sheets previously submitted as required by the specifications and OSHA. In addition, each final (ESR) report must, at a minimum, document the information listed below legibly and in complete detail. Failure to provide an electronic final ESR report could result in delay of payment. The final electronic (ESR) report must include before and after pictures of cleaned duct work. At a minimum, the ESR must include the following:

a. Name of Contractor.

b. Name of FSE who performs services.

c. Contractor service ESR number/log number.

d. Date, time (starting and ending), equipment downtime and hours on-site for service call.

e. VA purchase order number.

f. Identification of equipment to be serviced: ID number, manufacturers name, model and serial numbers, room location, and any other manufacturer's identification numbers.

g. Itemized description of serviced performed including location of access panels and document any discrepancies, system impairments and recommendations.

Before and after pictures of cleaned equipment and duct work.

h. Signatures of FSE performing the services and the VA employee who witnessed serviced described.

NOTE: ANY CHARGES CLAIMED MUST BE APPROVED BEFORE SERVICE HAS BEGUN. ANY ADDITIONAL WORK PERFORMED OR PARTS REPLACED (IF APPLICABLE) WITHOUT THE WRITTEN APPROVAL OF THE CO WILL BE PERFORMED OR FURNISHED AT THE CONTRACTOR’S EXPENSE.

5.. SERVICE DELIVERY SUMMARY

B. The Contractor shall be responsible to remove all accumulations of dirt, soot, dust, lint, grease, oily residue, food substances, debris and all other foreign matter from all specified systems and equipment.

M. Contractor must not under any circumstances move, adjust or tamper with duct balancing dampers in any duct systems. Care will be taken while removing dirt and debris so that damper does not move from its set position.

5.B

5.M

95% of dirt, soot, dust, lint, grease, oily residue, food substances, debris and all other foreign matter from all specified systems and equipment.

Zero duct balancing dampers are moved or tampered with during cleaning.

Failure to deliver the above stated performance requirements may be cause for contractor default of contract.

6. GOVERNMENT FURNISHED PROPERTY AND SERVICES

NONE

7. QUALITY CONTROL

Contractor shall develop and maintain a quality program to ensure services are performed in accordance with the Conformance Standards and other commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. These procedures shall be included in the Contractor’s Quality Control Program (QCP). At a minimum; the Contractor shall develop quality control procedures that address the areas identified in Paragraph 5 and Paragraph 6, Service Delivery Summary. Contractor shall clearly define procedures, which will be used to complete the work and confirm the above meets the requirements of these specifications. The government evaluator must have a specific quality control inspector to notify in case of customer complaints. The Contractor’s QCP will be submitted with his/her signed quote as further defined in Section 52.212-2, EVALUATION-COMMERCIAL ITEMS.

A. QUALITY ASSURANCE: The government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

B. GOVERNMENT REMEDIES: The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items, for Contractor’s failure to correct nonconforming services.

8. HOURS OF OPERATION

A. Normal hours of coverage are Monday through Friday from 7:00 am to 4:30 pm, excluding holidays. However, all service/repairs will be performed 60% during late shift estimated to be between 1:00 pm and 10:00 pm and 40% during day shift defined as 7:00am to 4:30pm. Weekend work shall be done on day shift 7:00am-4:30pm unless otherwise requested or approved by COR or his/her authorized designee. All work must be completed within ten calendar days of starting work.

B. Federal Holidays observed by the VAMC are:

C. Services will be performed annually. All work must be scheduled in advance with the COR on a mutually agreed upon date and time.

9. SECURITY REQUIREMENTS

The Contractor’s employees shall wear visible identification and company uniforms approved by the COR, at all times while on the premises of the VAMC. Contractor shall check in with VA Police with at least one form of approved personal identification; Driver’s license or other State or federal official identification to receive badges, which must be worn at all times while on VA property, before any work begins. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section or from the COR. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

Effective January 1, 2019, all VA medical facilities are smoke free and tobacco free campuses. Employees and contractors are not allowed to smoke anywhere on the campus.

10. SPECIAL QUALIFICATIONS

Where applicable, Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certifications.

A. All work under the provisions of this contract must be performed by experienced and properly trained personnel directly employed by the Contractor. The Contractor must assign a job superintendent who will supervise and be directly responsible for the accomplishment of the work and will physically remain at the job site at all times while required cleanings are being performed.

B. When performing work under the provisions of this contract the Contractor’s employees must strictly observe the requirements of all applicable Department of Veterans Affairs, U.S. Department of Labor Occupational Safety and Health Administration, U.S. and Michigan Environmental Protection Agencies and VA Medical Center rules, regulations and policies particularly those rules and regulations pertaining to fire safety, infection control, lock and tag out procedures and confined space entry.

C. Contractor employees are required to have completed OSHA10 Hour Construction Training. OSHA 10 Cards shall be provided to the COR before work begins.

11. COMPETENCY OF PERSONNEL

As required by 52.212-2, Evaluation Commercial Item, Contractor is required to submit sufficient evidence of adequate equipment, facilities, and personnel required for this contract. The Contractor shall furnish the following information with the signed agreement:

A. Historical data regarding the number of years of experience that the Contractor has in performing the type of service specified.

B. Experience of personnel regularly employed on a full or part-time basis. Include training certificates and/or work experience. (i.e. Certifications received for specialized training, etc.)

C. The Contractor is required to furnish for evaluation purposes, names addresses and telephone numbers of three facilities for whom similar services have been furnished. Contractor’s list shall include other Government Agencies and/or hospitals/medical facilities of the type defined herein.

D. Contractor shall have an established business with an office and appropriate staff to accomplish the work specified. If sub-Contractor(s) are used, the Contracting Officer prior to commencement of work must approve them. The Contractor shall submit any proposed changes in sub-Contractors to the Contracting Officer for approval/disapproval.

12. PROTECTION OF GOVERNMENT PROPERTY

Extreme caution shall be exercised to prevent damage to the building and its contents. Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the Contractor will be repaired and or replaced to the satisfaction of the VA at the Contractor’s expense.

During work execution, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes shall be removed immediately. Contractor shall be responsible to meet all OSHA/Safety requirements in the performance of the work. This shall include but not be limited to taking all the necessary precautions to protect the patients, visitors and/or staff at each location. Contractor shall be held responsible for any injuries and/or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

13. CONFORMANCE STANDARDS

The contractor shall ensure that the equipment functions in conformance with the latest published edition of the applicable EPA, NFPA-96, UL, OSHA, VA, JCAHO, state, local, federal and all applicable regulations for the work identified herein.

14. MATERIAL SAFETY DATA SHEETS

Prior to commencement of services the Contractor shall provide the material Safety Data Sheets to the COR in accordance with VA and OSHA regulations.

15. FACILITY CHECK IN/OUT REQUIREMENTS

The Contractor shall be required to report to the Engineering Office Bldg. 1 to log in for services performed under this contract. This check in is mandatory. Upon completion of each service visit, the Contractor shall complete a written report as noted in Paragraph 1.1.5. The FSE shall also be required to log out with the above or as specified by the COR. ALL reports shall be submitted to the COR for an “acceptance signature”. If the COR is unavailable, a signed, authorized copy of the Report will be sent to the Contractor after the work can be reviewed (if requested or noted on the Report).

VA Contact Person(s): Rick Jones Telephone Number & Extension(s): 906-774-3300 EXT. # 32220

Contractor – Provide telephone number(s) to call for your Service: ________________________________ Provide name(s) of authorized contact person(s): _____________________________________________

16. JOINT COMMISSION ON ACCREDITATION OF HEALTHCARE ORGANIZATIONS (JCAHO) REQUIREMENTS A. Contractor will attend a pre-work orientation meeting prior to the commencement of work on site. The VA will schedule this meeting and it will include discussion of the following topics: (VA will provide information to the Contractor regarding these topics and will document the meeting)

· Fire and Safety

· Infection control

· Disaster procedures

· Security

B. The Contractor will be responsible to ensure that Contractor employees coming to the work site will receive the information required above.

C. The Contractor will be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work.

17. DEFINITIONS/ACRONYMS

A. Acceptance Signature – VA employee who is authorized to sign-off on the ESR which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status.

B. Authorization Signature – COR’s signature; indicates COR accepts work status as stated in ESR.

C. CO – Contracting Officer

D. COR – Contracting Officer’s Representative

E. EPA – Environmental Protection Agency

F. ESR – Employee/Vendor Service Report. A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

G. FSE – Field Service Employee. A person who is authorized by the Contractor to perform services on the VAMC premises.

H. JCAHO – The Joint Commission

I. NFPA – National Fire Protection Agency

J. OSHA – Occupational Safety and Health Administration

K. QASP – Quality Assurance Surveillance Plan

L. QCP – Quality Control Program

M. UL - Underwriters Laboratories

N. VAMC – Department of Veterans Affairs Medical Center

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018) is incorporated by reference.

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS:

C.3 The following clauses are incorporated by reference:

SMALL BUSINESS SUBCONTRACTORS

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days prior to the contract expiration.

(End of Clause)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days prior to the contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days prior to contract expiration. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed FIVE (5) years.

(End of Clause)

C.6 52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective --

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of Clause)

C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.8 52.236-9 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984) The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

(End of Clause)

C.9 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause) C.11 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018) (DEVIATION)

(a) This solicitation includes VAAR 852.219-14.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor’s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor’s offices where the Contractor’s business records or other proprietary data are retained and to review such business records regarding the Contractor’s compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor’s business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor’s compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause)

C.12 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause-

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the Contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A Contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI)

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of clause)

C.13 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of WISCONSIN. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause) (End of Addendum to 52.212-4)

C.14 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS

(JAN 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10,…