36C25219B0033-0001000.docx

36C25219B0033 A0001

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 3/8/2019 578-19-011 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 3001 Green Bay Rd, Bldg 1, Room 329 North Chicago IL 60064-3048 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 3001 Green Bay Rd, Bldg 1, Room 329 North Chicago IL 60064-3048 To all Offerors/Bidders

36C25219B0033 2/14/2019

X X X

The purpose of this solicitation amendment is to revise the bid opening

TIME

and to add additional requirements to the S tatement of Work.

This solicitation amendment hereby revises the bid opening time from 1:00pm on Monday, March 18, 2019 to 3:00pm on Monday, M arch 18, 2019. The date remains unchanged.

Furthermore, this solicitation incorporates the following into the S tatement of Work, Section H

- Scope of Work:

(1) 5(s): Add warmer valve to main shutof f in Building 37; and (2) 5(t): Replace steam station (high to medium and medium to low) in Building 20 that includes isolation valves and PRVs, strainers and other necessary components.

*Please see attachment for an updated version of the complete

SOW.

Alea Barnes

CONTINUATION

Statement of Work Replace Steam Line Between Buildings 37 and 20 Project 578-19-011

March 8, 2019

A) Mission.

Engineering Service’s mission is the total oversight and management of the environment of care, as it pertains to the physical infrastructure and base plant operations, at the Edward Hines VA Hospital. Engineering support is for customers that include, but are not limited to, patients, visitors, clinic staff and administrative employees.

B) Goals.

The goal of this project is replacing the existing steam and condensate lines between Building 20 and Building 37 with new piping, and install a Telecommunications Duct.

C) Current Conditions.

The existing underground steam distribution piping has outlived its life expectancy and is leaking. The project area includes the steam pit in Building 20, the stream pit in Building 37, The Vault in the parking lot, and the underground steam distribution piping location between the two buildings. The area between the two buildings is a paved roadway, parking lot with landscaping next to each building.

D) Justification.

The existing underground steam distribution piping has outlived its life expectancy and is leaking. These pipes left in their current condition, could fail leaving building 20 without heat during the winter leading to wasted resources and higher utility costs. This project will correct a portion of FCA deficiency #100732 Steam Distribution which was graded as a “D”

E) Objectives.

The objectives of this project are to:

F) Acronyms and Definitions.

The following is a listing of acronyms and/or definitions to terms that may be used in this document.

G) Requirements.

Where a conflict exists between the Statement of Work (SOW) requirements and the requirements of other associated contract documents, the SOW requirements shall prevail.

This SOW presumes the contractor will not need access to the Hines LAN or any VA Sensitive Information to execute the contract.

The awarded Contractor will adhere to all codes, standards, guidelines and design requirements found in the VA’s Technical Information Library (TIL) including but not limited to the following:

1) Pre-bid site visit:

a. A pre-construction site walk through is encouraged and should be coordinated by the CO. The intent of this walkthrough is to give the contractor access to the project site so that an accurate evaluation of the project requirements and site assessment can be made.

b. Contractor shall coordinate with the COR to schedule the site visit seven (7) calendar days prior to the requested date.

2) RFI Submittals:

a. The contractor shall submit any RFI’s resulting from the site visit within five (5) working days after the inspection to the CO.

b. Unless otherwise stated the contractor shall allow the COR and CO ten (10) working days to respond to an RFI.

3) Infection Control Barrier (ICB):

a. Temporary construction partitions shall be smoke-tight and built of noncombustible materials that will not contribute to the development or spread of fire.

b. Barriers shall not obstruct access to emergency services and for fire, police, and other emergency forces.

c. The contractor shall provide and install a rigid infection control panel system manufactured by Edge Guard out of Bement, Illinois or an approved equal. http://www.edge-guard.com/home.html. Salient details of the infection control barrier are:

i. The ICB must be fire-rated.

ii. The barrier must be water resistant; capable of being cleaned and sanitized.

iii. Installation of the barrier shall not:

1. Generate dust outside the barrier.

2. Generate excess noise outside the barrier.

3. Generates excess fumes outside the barrier.

iv. Demobilization of the barrier shall not:

1. Generate dust outside the barrier.

2. Generate excess noise outside the barrier.

3. Generates excess fumes outside the barrier.

4. Require floor, wall or ceiling repairs upon removal.

v. The barrier should be environmentally responsible.

1. The materials should be reusable.

2. The materials should not contribute to unnecessary waste to our landfills.

d. Fire-rated plastic sheeting, may be used to supplement the rigid infection control panel system. COR approval is required.

i. Contractor shall submit an RFI requesting approval during the bid period.

e. Wood studs, plywood, OSB, particle board, pressboard, or other flammable materials are not allowed at Hines.

f. Manometers shall be installed on the ICB adjacent to every entrance of the work zone to monitor negative pressure within the work zone.

g. All doors to rooms inside the work zone but directly impacted by the work shall have their doors shut and the perimeters taped to prevent the migration of dust and debris into these rooms.

h. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures. Cover the supply and return diffusers within the work zone to prevent the spread of dust and fumes to other areas outside the work zone.

i. Rigid infection control panel system and manometers are to be submitted and approved by the COR prior to installation.

j. The following is a manner acceptable to Hines Infection Control to maintain negative pressure inside an infection control barrier with no reasonable access to discharge air to the exterior.

i. Install a floor-to-ceiling infectious control barrier (ICB) meeting the fire-rating required.

ii. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures. Cover the supply and return diffusers within the work zone to prevent the spread of dust and fumes to other areas outside the work zone.

iii. Place the air scrubber inside the ICB with a HEPA filter. The air scrubber will draw air from inside the ICB.

iv. Place a flapper valve connection on the ICB near to the ceiling.

v. Route the filtered air from the scrubber via a collapsible duct to the flapper valve thus maintaining negative pressure inside the ICB.

vi. If the power should accidently get cutoff, the flapper valve will swing close thereby maintaining the integrity of the ICB.

4) The contractor shall post and maintain the final signed ICRA and ILSM (when issued) at the entrance to the ICB for the duration of the project. The contractor will update the postings when new documents are issued.

5) Equipment Lead time:

a. Equipment lead times line shall be incorporated in to the project schedule and used in conjunction with the baseline for the project start date.

6) EHVAH Permits:

a. Unless otherwise stated the contractor shall submit for all required VA permits (i.e. above ceiling or dig) fourteen (14) calendar days prior to the event based on the approved project schedule with the COR.

7) Project Pay Applications:

a. All submitted project pay applications require certified payroll and waste report documents to be current with each pay submission.

b. Certified payroll documents shall be submitted to the COR weekly.

c. Approval of all invoices will require documents to be current.

8) Work outside of normal business hours or weekends:

a. All work performed after hours or on weekends requires coordination with the COR and shall be requested fourteen (14) calendar days prior in writing or e-mail to the COR for approval.

b. No work shall take place without written or e-mail confirmation from the project COR.

9) Utility Shutdowns:

a. Contractor shall provide twenty-one (21) calendar days’ advance notice for any planned utility shutdowns to all allow the station to notify staff/visitors and prepare contingency plans if necessary.

b. Planned utility shutdowns should be indicated on the project schedule.

10) Submittals and Shop Drawings:

a. Unless otherwise stated the contractor shall provide shop drawings and equipment submittals for review and approval by the COR seven (7) calendar days prior to the start of construction.

b. No work shall be started prior to review and approval by the COR.

11) Certifications:

a. When applicable, the contractor shall provide certification for all personnel performing any welding and shall certify all welds prior to the start-up of any of the units.

b. These certifications shall be supplied to the COR and retained as a permanent record of the project folder.

c. Personnel certifications shall be provided to the COR prior to the start of construction.

d. All weld certifications shall be provided to the COR at the end of every work week when applicable.

12) OSHA Certification:

a. The contractor shall have an OSHA certified site superintendent on site whenever any work is being performed.

b. A copy of the OSHA certification shall be supplied to the COR prior to the start of any work and retained as part of the project folder.

13) Post-Award meeting: (COR to include in SOW for all SCIP projects)

a. The meeting shall be coordinated through the COR and CS/CO.

b. The meeting shall take place after the Notice to Proceed has been issued but prior to the start of demolition/construction.

c. The contractor shall schedule and attend a “Page-Turn” meeting in which the Designer of Record will be in attendance. The goal of this meeting is to clarify any confusion the contractor may have regarding the contract documents in advance of commencing construction activities, delivery of project submittals, submission of the project schedule, the coordination of project phasing, etc.

H) Scope of Work.

The scope of this project is to remove and replace approximately 465 ft of existing 6” steam supply piping, 3” condensate return piping and associated fittings. The project includes, but is not limited to, the following major items of work. All measurements/dimension are approximate. The contractor must insure the replacement piping design is engineered in accordance with ASME section B31 and VA standards, and verifying all measurements, dimensions anchor point, and insulating systems are installed per ASME section B31 standards and manufactures recommendation.

1) Phases – The project work will be performed in four (4) phases. During all phases the exits/entrances from both buildings to 1st Avenue shall NOT be interrupted. Also upon completion of each phase, the top surface shall be sufficiently patched temporarily to enable vehicular traffic until final surface work is done in Phase 4.

a. Phase 1 – Work inside Bldg. 20 and Bldg. 37. Also work outside walls of Bldgs.20&37

b. Phase 2 – South half of Building 20 parking lot & North half of Bldg. 37 parking lot.

c. Phase 3 - North half of Building 20 parking lot & South half of Bldg. 37 parking lot

d. Phase 4 – Testing pipes and final surface work. .

2) Construction Notes:

a. Maintain staff and visitor safe access to the buildings during demolition and construction per specifications.

b. Locate and mark underground utilities within the work area.

c. Erect and maintain temporary work site fencing and traffic control signs and barricades throughout the work period.

d. Provide erosion control to prevent silt and debris from leaving the work area or entering the drainage system. Provide a silt fence around the work area. Provide an erosion barrier consisting of filter fabric over drain inlets and a straw bale or coir log barrier around the inlets.

e. Remove street sign as necessary from the work area; reinstall during area restoration actions are completed.

f. All piping welds must be accomplished by certified welders. The contractor shall provide a certified welding inspector, and submit inspection reports to the Government before work can be accepted and payment made. Nonconforming work shall be corrected by the contractor at no additional cost to the Government.

g. Backfill trench using pipe bedding material and suitable backfill. The contractor shall place topsoil on the trench in areas that are not roadways or parking lots, and other disturbed areas, perform final grading, and seed area.

h. Dispose of all demolition material and construction debris in accordance with Federal, State and local environmental requirements. The contractor shall provide waste tickets for all the removed waste.

3) Demolition:

4) Sitework:

a. Install temporary fence of approximately 200 LF.

b. Excavate approximately 1250 CY of fill to expose existing pipe.

c. Backfill trenches

d. Put top soil, final grade and plant grass seed. The area is approximately 1600 Sq.ft.

e. Install approximately 200 SF of sidewalk

f. Install approximately 2000 CY of aggregate base for Asphalt paving and sidewalk.

g. Install approximately 3,900 SF of Asphalt road

h. Install approximately 50 LF of curb & gutter

i. Any areas where storm or sanitary basins have been disturbed, shall be reset and inspected prior to backfilling. Prepare subgrade, place aggregate base, and replace roadway. Asphalt shall be IDOT approved mix. New road shall consist of minimum 1.5” HMA surface course, Mix “C” N50; 3.5” HMA binder course, IL 19.0 N50; and 12” crushed aggregate base course CA-6 (Type B).

j. Provide penetrations in concrete foundation walls of buildings as required to allow removal of existing piping and the installation of new piping. Install new wall sleeve and leak plate through wall, and secure with concrete in-fill.

k. Prepare subgrade, place aggregate base, and replace sidewalk, curb and gutter. Concrete shall be 4000 psi mix with air entrainment and 6”x6” xW2.9xW2.9 reinforcing.

l. Re-Install the fence between Bldg. 20 parking lot and Bldg. 37 parking lot after the construction is complete.

m. Re-stripe parking lot.

5) Plumbing:

a. Disconnect piping for demolition.

b. The contractor shall have COR approved shop drawing for all pipe work before proceeding to construction work.

c. The shut off valve for both steam and condensate pipes shall be cast steel with warmers.

d. Install 6” underground Schedule 80 black steel seamless steam pipe of approximate length 465 LF. Also install 15 LF of same pipe inside Bldg. 20 and Bldg. 37.

e. Install 3” underground Schedule 80 black steel seamless condensate pipe of approximate length 465 LF. Also install 15 LF of same pipe inside Bldg. 20 and Bldg. 37.

f. The contractor shall re-install two expansion loops in steam line.

g. Install new steam supply valve with by-pass system in building 37 mechanical room (Warm-up Valve).

h. Install new condensate return valve, shut off valve in building 37 mechanical room.

i. Install new steam supply valve, shut off valve, pressure reducing valve, two gages in Building 20 mechanical room.

j. Install new condensate return valve in Bldg. 20 mechanical room.

k. Provide and install new piping from the system in the steam pit inside Building 37 through the wall as required.

l. Install a tee fitting with cap and a high-pressure bucket traps. Install elbows and fittings, as necessary, to connect the existing system to the new piping in both buildings.

m. Weld pipes and joints wherever it is necessary.

n. All removable fittings (valves and traps) inside the buildings will use a removable blanket type insulating system.

o. Piping installation shall be accomplished in accordance with ASME B31 standards. After completion of all piping connections and before piping is covered, the steam system shall be Hydrostatic leak tested. The contractor shall coordinate with COR for inspections, approval, and certification.

p. The contractor shall paint underground pipes prior to insulation work. The paint shall be Acrylic DTM Lo luster P25 or approved equal. Surface temp to 200 degrees. The paint color shall be white grey.

q. After approval of underground piping, the Contractor shall install DriTherm Pour-in-Place insulation or approved equal insulation.

r. Provide Cathodic protection to all underground pipes installed in this project.

s. Add warmer valve to main shutoff in Building 37.

t. Replace steam station (high to medium and medium to low) in Building 20 that includes isolation valves and PRVs, strainers and other necessary components

6) Data cable work:

a. Contractor shall provide and install approximately 420ft of underground concrete encased 1.5” conduit and 2 maintenance boxes along the steam lines (installed as required in the previous sections), for routing FO/telephone lines. Each maintaining box shall be 1/3 of the distance from both buildings(Bldg. 20 and Bldg.37). All pull boxes shall have a fiber optics logo cover with a 15,000 LB load rating. Fish tape shall be included and left in the conduit.

b. Fiber optics conduit shall terminate inside both buildings into a 12’X12” junction box in each of them.

I) Constraints.

1) Work hours for EHVAH staff are from 7:30 am until 4:00 pm, Monday through Friday.

2) Photographs may be taken of the work performed at the jobsite. However, photographs containing patients and/or staff are a violation of the Patient Privacy and hospital policy. Both violations are subject to penalties and dismissal. Permission from the EHVAH Public Affairs Officer (PAO) is required and should be coordinated with the project COR.

3) Exploratory demolition is permitted but must be coordinated with the COR.

4) All contractors visiting the jobsite will need to receive a temporary PIV badge. The procedure to follow is:

a. Contractors must FIRST get their fingerprints done by Human Resources located in Building 17.

b. It takes between 3-5 days at least for fingerprints clear.

c. Once fingerprints have cleared the person requesting a badge can be sponsored.

d. The contractor must then complete a “Request for a PIV card” form. See Attachment 10 and then turn in to the Engineering Services.

e. The contractor can then be sponsored upon verification the fingerprints have been cleared.

f. Once contractor has been sponsored the COR, they can call PIV (708) 202-5170 to make arrangements for issuance of a PIV for badge.

J) Tasks and Responsibilities.

A pre-construction (kick-off) meeting between the Contracting Officer (CO) or Contracting Specialist (CS), the Contracting Officers Representative (COR), and key GC team members will be conducted to review project objectives, scope, deliverables, communication, site access, schedule, and responsibilities. During this meeting the Notice to Proceed (NTP) should be signed. After this meeting the awarded GC firm shall provide their services according to the approved project schedule.

1) Preconstruction Period: The Contractor shall provide the following:

a. Logistics Plan: A comprehensive narrative describing the chronological planned development of the project. The Logistics Plan includes an organizational chart, hourly rates, staging plan, description of means and methods, and hours of work.

b. Construction Security Plan: Defines both physical and administrative security.

c. Construction Phasing Plan: It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

d. Submittal Registry: The Submittal Registry shall include a listing of all documentation required for pre-approved submissions including shop drawings, technical data, product performance information, calculations, and samples.

e. Accident Prevention Plan: The APP (aka Construction Safety & Health Plan) shall interface with the Contractor's overall safety and health program.

f. Activity Hazard Analyses: AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and Activity Safety Analyses.

g. Construction Schedule: WBS schedule including start/end dates, duration and sequencing, preferably in MS Project or Primavera format (include floats).

h. Schedule of Values: A detailed Breakdown for Payment, including design stages, work performed and work invoiced per Progress Payment submission.

i. Existing Conditions Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of the buildings or areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer.

j. Infection Control Plan (ICP): Narrative description of the dust control and debris disposal process including disposal destination and methodology.

k. Quality Control Plan (QCP): Describes the methods by which the Contractor will ensure all work is being accomplished in accordance with specifications and this SOW.

l. Environmental Protection Plan: The Contractor shall meet with the COR to discuss the proposed Environmental Protection Plan and to develop mutual understanding relative to details of environmental protection.

m. Document Submissions. All documents included as Attachments to this SOW that are required to be filled out and signed or jointly signed by the Contractor.

n. Demolition Debris Management Plan.

o. Certificates, Licenses, and Training Documents.

p. Obtain PIV badges.

q. RFI’s: Other than those resulting directly from demolition or construction.

2) Construction Period: The Contractor shall provide the following during construction services:

a. Display the signed PCRA, ICRA, ILSM and Emergency Contact Information in a location coordinated with the COR.

b. Attending biweekly construction meetings which are facilitated by the COR.

c. Submit RFI’s during construction as necessary.

d. Issue biweekly field reports of construction progress to the COR.

e. Attend field inspections and punch list inspections as requested by the COR.

3) Construction Close-out Period:

a. The Contractor shall provide the following:

1. Inspection and Approval by the COR and/or the CO.

2. Final Approval and Beneficial Occupancy when applicable.

3. Warranties documents and O&M Manuals.

4. As-built drawings and record submittals.

5. Staff training when applicable.

6. Contractor Release of Claims.

7. All Waste Reports submitted per Safety and Health during Construction Activities.

8. Existing Conditions Re-survey.

b. The COR shall review the contractor close-out submissions for thoroughness and conformance with the contract document requirements. The COR shall also review field-marked as-built drawings for conformance with final installations.

c. The COR shall utilize these as-built drawings and specifications from the contractor and generate as recorded drawings and specifications.

K) Deliverables.

1) The contractor shall provide all submittals required by the Specifications Book.

L) Time Frames.

1) This project shall be completed within One Hundred Fifty (150) calendar days once NTP is issued.

a. Phasing – This project shall be executed in four (4) phases based upon the work locations. Work in each location shall be executed uninterrupted until complete. No work shall commence for follow-on phase until the work is completed in the prior phase.

1. Phase 1 – 45 days.

2. Phase 2 - 15 days.

3. Phase 3 - 15days.

4. Phase 4 - 15 days.

b. Pre-construction (kick-off) Meeting is when the Notice to Proceed (NTP) is signed.

c. Pre-Construction Period duration is NTP + 30 calendar days. Within this period the contractor shall provide all materials included under Tasks and Responsibilities and the following:

1. Logistics Plan.

2. Construction Security Plan.

3. Construction Phasing Plan.

4. Submittal Registry.

5. Accident Prevention Plan.

6. Activity Hazard Analyses.

7. Construction Schedule.

8. Schedule of Values.

9. Existing Conditions Survey.

10. Infection Control Plan.

11. Quality Control Plan.

12. Environmental Protection Plan.

13. Document Submissions.

14. Demolition Debris Management Plan.

15. Certificates, Licenses, and Training Documents.

16. Obtain PIV badges.

d. Construction Period - To be determined based upon the approved schedule for construction. The estimated construction period is 90 calendar days with all product submittals to be delivered prior to the start of construction to the COR for review and approval. No demolition or construction shall be started without the review and approval from the COR for those items listed in the Pre-Construction Period unless authorized in writing by the COR or the CO.

e. Construction Closeout Period duration is NTP + 120 calendar days. The contractor shall submit within 30 calendar days from EHVAH acceptance of the completed punch list items and commissioning reports (if applicable). Within this period the contractor shall provide all materials included under Tasks and Responsibilities and the following:

1. Inspection and Approval by the COR and/or the CO.

2. Final Approval and Beneficial Occupancy when applicable.

3. Warranties documents and O&M Manuals.

4. As-built drawings and record submittals.

5. Staff training when applicable.

6. Contractor Release of Claims.

7. Waste Reports.

8. Existing Conditions Re-survey.

M) Performance Monitoring.

The Government will periodically evaluate the Contractor’s performance by appointing a representative(s) to monitor such performance and ensure services are received. The Government representative will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's performance.

N) Other Pertinent Information or Special Considerations.

1) All Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements as applicable. All licenses, permits and welding certifications shall be kept current throughout the period of performance of the contract. The Contractor shall provide the Government copies of such certificates.

2) Per VA Information Security Program policy – VA Directive and Handbook 6500 and 6500.6, Appendix A, contractor storage, generation, transmission or exchanging of VA sensitive information during this construction project is not acceptable.

3) All work shall be scheduled to meet requirements of EHVAH. All work shall be coordinated through the Contracting Officer. Local coordination shall be routed through the Contracting Officer’s Representative.

4) The contractor shall provide to the Contracting Officer record of work certifications for all trades relative to this contract 5 calendar days prior to beginning work. Certifications shall include welders, pipe installers, machine operators, etc.

5) Contractor is responsible for repairing any damages to existing utilities incurred during construction or demolition.

6) Utilities within the area and identified on existing drawings are not to be interpreted as the exact location, or as the only existing site conditions. Contractor shall verify all existing conditions and proceed with caution around any anticipated obstructions.

7) Where any work disturbs the grass areas, sod, walls, ceilings, floors, windows, entrances or building structures, etc. or where new and old work join, the Contractor shall restore, repair or refinish affected areas or surfaces to their original condition, or as existed before the commencement of this project. Upon completion of the contract, the Contractor shall deliver all work complete and undamaged. Any damage that may be caused by the Contractor or his work crews or subcontractors to any existing structure, grounds and utilities shall be repaired or replaced to their original condition.

8) Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict shall be brought to the attention of the Contracting Officer. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure system-wide consistency. All work conducted under this scope of work shall comply with the Department of Veterans Affairs Master Specifications and all applicable state and federal regulations and codes.

O) Risk Control.

1) Refer to the attached ICRA form.

P) Government Furnished Equipment (GFE)/Government Furnished Information (GFI).

1) GFE.

a. Light fixture switches will be provided by Hines Electric Shop.

2) GFI.

a. No additional information is intended to be supplied other than information that is requested by the Contractor.

Q) Point of Contact at the EHVAH.

Jake Kanuru Engineer, Project Planning Section Engineering Service Edward Hines Jr. VA Hospital 5000 S. Fifth Avenue Building 2, Room 121 Hines, IL 60141 Jake.kanuru@va.gov Phone: 708-202-8387 ext. 21149

FAX: 708-202-2167

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