VA797H17D0024-003.docx

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* = Required Field FedBizOpps Award Notice Rev. March 2010 J Radiology Service Contract-VISN 53214-1476 36C25218Q9775 N 811219 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 Lori Eastmead

VA797H17D0024 36C25219N0041

$2,054,358.47 10-01-2018

GENERAL ELECTRIC COMPANY

073838534

3000 N GRANDVIEW BLVD W-443

WAUKESHA

WI

53188 Lori.Eastmead@va.gov Government Email

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C252-18-AP-0845

1. Contracting Activity: Department of Veterans Affairs, VISN 12, Great Lakes Acquisition Center, 115 S. 84th Street, Suite 101, Milwaukee, WI 53214-1476. Purchase requests pertaining to this acquisition are, 695-19-1-133-0012/0013/0014/0015/0016/0017 and 0018.

2. Description of Action: This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 251 and 40 U.S.C. 501). The action is a new requirement for a one-year (12 month) firm-fixed price task order against a NAC contract for High Tech Medical Equipment (HTME).

Order against: |X| FSS Contract Number: V797H17D0024

3. Description of Supplies or Services:

The estimated value of the proposed action is $ 2,054,149.47.

Provide labor, materials, tools and equipment necessary to provide full service maintenance and emergency repairs of the GE imaging equipment located throughout VISN 12. The equipment shall be serviced for one year from 10/1/18 – 9/30/19. Service will require remote access through GE’s proprietary software. A listing of the equipment (Attachment A) is included in the procurement package.

(4) IDENTIFY THE AUTHORITY AND SUPPORTING RATIONALE (see 8.405-6(a)(1)(i)(A), (B), and (C) or 8.405-6(b)), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE.

|X| Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; The equipment is specialized High Tech Medical Equipment (HTME). Remote access is required with site to site VPN utilizing the vendor’s proprietary software to maintain 95% uptime availability. GE is the only vendor that can perform software diagnostics to ensure operation is in accordance with the manufacturer’s specifications.

(5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.404(d) TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION: The task order will be placed against a National Acquisition Center (NAC) contract, VA797H-17-D-0024, which has been determined to be fair and reasonable per FAR Part 8.404 (d). The Contracting Officer will request additional discounts from the vendor. Pricing was also compared to the IGCE ($2,053,701.00) and current task order VA69D-17-J-6287 due to expire on 9/30/18. Total amount is $1,118,551.56 for 44 pieces of equipment which included four major systems that were prorated due to warranty time. Task order VA69D-16-J-5503 (10/1/16 – 9/30/17) serviced 46 major systems for $1,527,089.42. Currently, 61 major systems shall be serviced for a total contract value of $2,054,149.47.

(6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED: Market research was not conducted amongst the schedule holders. General Electric utilizes proprietary software to conduct remote patches, upgrades and diagnostics needed for the equipment. No other vendor has the capability to access GE’s software. An intent to sole source notice (36C25218Q9775) was posted on FBO from 8/7/18 – 8/16/18, no responses were received. A review of historical documents, task order VA69D-17-J-6287 was awarded to GE as a sole source due to proprietary software and remote access for software diagnostics and repair.

(7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: GE already possesses the security documentation required to allow remote access immediately after award.

(8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE: This requirement consists of high tech medical equipment and will remain restricted due to proprietary software. The basic service requires remote access to the equipment and GE does not allow other manufacturers remote access.

(9) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

Biomedical Engineering Supervisor Oscar G. Johnson VAMC

(10) APPROVALS IN ACCORDANCE WITH THE VHAPM Part 806.3 OFOC SOP:

a. CONTRACTING OFFICER’S CERTIFICATION (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Lori Eastmead Date Contracting Officer Network Contracting Office 12

Contracting Officer/Services Branch Chief Network Contracting Office 12

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Director of Contracting NCO 12 Great Lakes Acquisition Center

HIGHER LEVEL APPROVAL (Required for orders over $700,000):

c. VHA SAO HCA REVIEW AND APPROVAL (over $700,000 to $68 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

Acting Executive Director, SAO Central SAO Central Head of Contracting Activity