-13772.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under $150K

VHAPM Part 813.106 Page 1 of 4 Original Date: 08/30/17

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($150K)

Acquisition Plan Action ID: VA69D-18-AP-2131

1. Contracting Activity:

Department of Veterans Affairs

VISN 12

Clement J. Zablocki VA Medical Center 695-18-2-969-0060 695-18-2-969-0061

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Clement J. Zablocki VA Medical Center (VAMC) located in Milwaukee, WI and the Green Bay Health Care Center located in Green Bay, WI has the requirement for GI Lab Image and Data Mining Software. This is a new requirement that will be pursued as a fixed firm price sole source purchase order on the open market to an Other Than Small Business Manufacturer, Olympus Americas, Inc.

695-18-2-969-0060 – Clement J. Zablocki VA Medical Center

Line Item

Item Number Description Qty Unit

0001 INTROKEDICOMRMM

INTRO KE DICOM AND RMM PACK

(SINGLE SITE). Includes:

CBL-00001 RS232 CABLE-20' (Qty 4)

IN-HW-00006 IN10A PROTOCOL

CONVERTER (Qty 1)

MAJ-2182(A) KE-BASE SYSTEM

SOFT VER.1 (Qty 1)

MAJ-2184(A) KE-DICOM LICENSE

DOCUMENT (Qty 1)

MAJ-2185(A) KE-RMM LICENSE

DOCUMENT (Qty 1)

1 EA

0002 KE-INSTL-BASE

KE-INSTL-BASE KE BASE SOFTWARE

INSTALL

2 EA

0003 IN-HW-00006

IN-HW-00006 IN10A PROTOCOL

CONVERTER

1 EA

0004 CBL-00001 CBL-00001 RS232 CABLE-20' 1 EA

https://www.acquisition.gov/?q=/browse/far/13

VHAPM Part 813.106 Page 2 of 4

0005 INTROKEDICOMRMM SMA

KE SMA with Remote Support Service Base Year

1 YR

695-18-2-969-0060 – Clement J. Zablocki VA Medical Center Service Maintenance Agreement (SMA) Option Year 1

Line Item

Item Number Description Qty Unit

INTROKEDICOMRMM

SMA

KE SMA with Remote Support Service Option Year 1

695-18-2-969-0060 – Clement J. Zablocki VA Medical Center Service Maintenance Agreement (SMA) Option Year 2

Item Number Description Qty Unit

INTROKEDICOMRMM

SMA

KE SMA with Remote Support Service Option Year 2

695-18-2-969-0061 – Green Bay Health Care Center

Item Number Description Qty Unit

0008 INTROKEDICOMRMM

INTRO KE DICOM AND RMM PACK (SINGLE SITE).

Includes:

CBL-00001 RS232 CABLE-20' (Qty 4)

IN-HW-00006 IN10A PROTOCOL CONVERTER

(Qty 1)

MAJ-2182(A) KE-BASE SYSTEM SOFT VER.1

(Qty 1)

MAJ-2184(A) KE-DICOM LICENSE DOCUMENT

(Qty 1)

MAJ-2185(A) KE-RMM LICENSE DOCUMENT

(Qty 1)

1 EA

0009 KE-INSTL-BASE KE-INSTL-BASE KE BASE SOFTWARE INSTALL 2 EA

INTROKEDICOMRMM

SMA

KE SMA with Remote Support Service Base Year 1 YR

695-18-2-969-0061 – Green Bay Health Care Center Service Maintenance Agreement (SMA) Option

Item Number Description Qty Unit

INTROKEDICOMRMM

SMA

KE SMA with Remote Support Service Option

695-18-2-969-0061 – Green Bay Health Care Center Service Maintenance Agreement (SMA) Option

VHAPM Part 813.106 Page 3 of 4

Item Number Description Qty Unit

INTROKEDICOMRMM

SMA

KE SMA with Remote Support Service Option

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The Clement J. Zablocki VA Medical Center (VAMC) located in Milwaukee, WI and the Green Bay Health Care Center located in Green Bay, WI has the requirement for GI Lab Image and Data Mining Software. This software supports the endoscopy and reprocessing equipment found in the GI Lab, where patients receive care for various gastrointestinal issues and ailments. It has the capability to archive, organize, and data mine endoscopy images take in the GI Lab. The software is also capable of interfacing with the reprocessing equipment to track and data mine statistical metrics related to the quality and efficacy of the VA's reprocessing services, which are directly relate to patient care and outcomes.

4. Description of market research conducted and results or statement why it was not conducted:

Market Research for Purchase Requests 695-18-2-969-0060 and 695-18-2-969-0061 showed Olympus Americas, Inc. software/equipment to be available from a Service-Disabled Veteran-Owned Small Business (SDVOSB). As such, a justification was prepared pursuant to 38 U.S.C. 8127(b) and in accordance with VAAR 813.106-70, which states, “a contracting officer may award a contract to a verified SDVOSB concern using procedures other than competitive procedures” provided that certain criteria are met, which this procurement does.

An Intent to Sole Source notification was posted IAW FAR 5.201, Synopses of Proposed Contract Actions, which stated that other offers will be considered by the Government if received within three days of the posting. A response was received from an Other Than Small Business offering an alternative product. Accordingly, the CO corresponded with the POC from the Other Than Small Business to determine if its products could meet the need of the facility, which it is determined that it may. The CO then inquired if it uses any VOSB or SDVOSB to distribute its products. The POC indicated that it uses at least one VOSB and one SDVOSB, both on the open market.

A Request for Quote was then issued to the Governmentwide Point of Entry, FBO.gov, with a 100% SDVOSB set-aside. The SDVOSB distributor for Olympus Americas, Inc. responded to the solicitation stating that the software in the requisition was not able to be provided by the SDVOSB, contrary to previous correspondence. The CO received a quote from a Vendor for a total of , which is above the IGCE. No other responses were received.

Due to the above response, lack of any other response to the RFQ, and market research, the CO elects to award a single source purchase order to Olympus Americas, Inc. for the requisite software.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466

VHAPM Part 813.106 Page 4 of 4

Name:

Contracting Officer