36C25218Q0204-00001001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 65

556-18-1-5001-0001

36C25218Q0204 11-20-2017

GREENFIELD,NAQIKAH 224-610-3283 11-29-2017

10:00AM CST

36C252

Department of Veterans Affairs

3001 Green Bay Road Building 1, Room 326

North Chicago, IL 60064-3048

X 100

X

561720

$18 Million

X

N/A

X

36C252

Department of Veterans Affairs

Captain James A. Lovell

Federal Health Care Center (FHCC)

3001 Green Bay Road

North Chicago IL 60064-3048

36C252

Department of Veterans Affairs

GLAC-NORTH CHICAGO IL

3001 Green Bay Road

Building 1, Room 326

North Chicago IL 60064-3048

Department of Veterans Affairs

Financial Services Center

PO Box 149971

Austin TX 78714-9971

877-353-9791 512-460-5540

See CONTINUATION Page

KITCHEN EXHAUST AND GREASE TRAP SYSTEMS CLEANING SERVICES

AT THE CAPTAIN JAMES A. LOVELL FEDERAL HEALTH CARE CENTER

(FHCC) IN NORTH CHICAGO, IL IN ACCORDANCE WITH THE

PERFORMANCE WORK STATEMENT.

SERVICE CONTRACT LABOR STANDARDS APPLY

DOL WD 15-4935 (REV 4), DATED 7/25/2017

100% SMALL BUSINESS SET-ASIDE

See CONTINUATION Page

556-3680169-5001-756400-2542 070056100

X X

X 1

PAUL SEIVERT

CONTRACTING OFFICER

36C25218Q0204

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN

2011)

B.3 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN

2011)

B.4 PRICE/COST SCHEDULE

B.5 PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN

2017)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.4 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (DEC 2013)

C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2012)

C.7 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2017)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 DOL WAGE DETERMINATION

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JAN 2017)

E.2 FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

E.3 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) .. 45

E.4 52.212-2 EVALUATION--COMMERCIAL ITEMS

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (JAN 2017)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: __________________________________ (Contractor’s Name)

__________________________________ (Address)

__________________________________ (City-State-Zip)

__________________________________ (Point of Contact/Title)

PHONE NUMBER: __________________________________

FAX NUMBER: __________________________________

E-MAIL ADDRESS __________________________________

DUNS NUMBER NO. __________________________________

FSS CONTRACT NO. __________________________________

b. GOVERNMENT: Paul Seivert, Contracting Officer

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)-North Chicago IL

3001 Green Bay Road

Building 1

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul. 2013)

3. INVOICES: Invoices shall be submitted in arrears upon inspection and acceptance of services in accordance with:

a. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

b. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.ob10.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

c. The invoice sent to Tungsten Network shall reference the vendor name and address, customer name, task order number, appropriate obligation/funding order number, description of services provided, unit price, the extended price, and the total invoice cost. Invoices shall also include any payment discount terms.

d. For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov. Payments shall be made in arrears upon inspection and acceptance of services and upon receipt of a properly prepared invoice.

4. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the solicitation numbered and dated as follows:

https://portal.ob10.com/Login.aspx mailto:vafsccshd@va.gov

AMENDMENT DATE

______00001___________________ __11/21/2017_

Offers shall be submitted via e-mail to Naqikah.Greenfield@va.gov. A signed and dated 1449 must be included along with all other information requested herein by the due date and time. Offers must be received by the date and time specified in Block 8. CAUTION – Late submissions, Modifications and

Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation.

AUTHORITY:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of

Commercial Items and FAR Part 13 Simplified Acquisition Procedures. FAR Part 15 will not be used.

The procedures in Part 12 used in conjunction with Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process.

TYPE OF CONTRACT:

VA anticipates award of a negotiated Firm Fixed Price contract based on the contents of this solicitation.

This contract is subject to availability of VA funds. The successful contractor shall be responsible for requirements in accordance with the terms, conditions, provision and specifications of this contract for the period specified in the schedule.

SPECIAL NOTE:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any questions must be submitted in written form via e-mail to Naqikah.Greenfield@va.gov to the

Administrating Contracting Specialist no later than FRIDAY, NOVEMBER 24, 2017 AT 3:00 PM CST.

Contracting will issue a consolidated response via solicitation amendment to www.fbo.gov within 1 business day to all parties.

SITE VISIT:

It is strongly suggested that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award. Participation in the site visit is not required to submit an offer. SITE VISIT IS SCHEDULED FOR FRIDAY, NOVEMBER 24, 2017 AT

9:30 AM CST, RSVP VIA EMAIL TO THE CONTRACT SPECIALIST BY 5:00PM CST ON

WEDNESDAY, NOVEMBER 22, 2017. THE SITE VISIT WILL BE HELD AT THE FOLLOWING

ADDRESS:

Captain James A. Lovell Federal Health Care Center (FHCC)

3001 Green Bay Road, Building 1 Lobby

North Chicago, Illinois 60064

Point of Contact: Naqikah Greenfield, Contract Specialist (224) 610-3283

BASIS OF AWARD:

The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is the LOWEST PRICE, TECHNICALLY ACCEPTABLE pursuant to FAR 13.106. CONTRACTORS SHALL SUBMIT ADDITIONAL INFORMATION AS

REQUIRED IN ADDENDUM TO FAR 52.212-1 PAGES 44-45 INTRUCTIONS TO OFFERORS—

COMMERCIAL ITEMS AND GENERAL INSTRUCTIONS TO OFFERORS AT PAGES 40-45 IN

ORDER TO BE GIVEN FULL CONSIDERATION FOR AWARD.

mailto:Naqikah.Greenfield@va.gov mailto:Naqikah.Greenfield@va.gov http://www.fbo.gov/

CONTRACT ADMINISTRATION:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this order. The Contractor shall communicate with the Contracting Officer on all matters pertaining to task order administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this order. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the order price to cover any increase in cost incurred thereof.

SECURITY & PRIVACY CONTROL:

The Certification & Accreditation (C&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required.

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy

Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE

(JUN 2011)

This solicitation includes FAR 52.219-6 Notice of Total Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information

Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the

CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR

2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.3 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE

(JUN 2011)

This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned

Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments.

Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.

B.4 PRICE/COST SCHEDULE

BASE YEAR: December 01, 2017 through November 30, 2018

Item

No.

Description Qty Unit Unit Price Total Price

Building 6, Patient Kitchen

Clean the Main Kitchen/Room 112 has Four (4)

Hoods which tie into One (1) Duct to Roof with

2 Roof Exhaust Units Local Identifier: HE (Hood

Exhaust) #1 - #2

Semi-Annually (Every 6 months)

2 EA $__________ $__________

Building 6, Patient Kitchen

Clean the Serving Line/Room 107 Grill Hood to

Duct to Roof to Exhaust Unit. Local Identifier:

HE-7

Tri-Annually (Every 4 months)

3 EA $__________ $__________

Building 6, Patient Kitchen

Clean the Two (2) Make-Up Air Units with

Local Identifiers being #MA1 & #MA4

Semi-Annually (Every 6 months)

2 EA $__________ $__________

Building 133CA, Canteen

Clean the Main Kitchen/Room 1D250D has (2)

Hoods that tie into (1) Duct to Roof to Exhaust

Unit Local Identifier: EF (Exhaust Fan)-8

Semi-Annually (Every 6 months)

2 EA $__________ $__________

Building 133CA, Canteen

Clean the Serving Line/Room 1D250 Grill Hood to Ducting to Roof to Exhaust Unit. Local

Identifier: EF-11

Tri-Annually (Every 4 months)

EA

Building 133CA, Room Service Kitchen

Clean the Kitchen has (2) opposing Hoods with dedicated Wall Mounted Exhaust Fans directly outside. No Identifiers

Semi-Annually (Every 6 months)

Building 134, Room 1B105A

Clean the Electric Range Residential Stove with a dedicated Wall Mounted Exhaust outside

Annually (Every 12 months)

Building 134, Room 2B2015A

Clean the Electric Range Residential Stove with

BASE YEAR TOTAL $_________________

OPTION YEAR 1: December 01, 2018 through November 30, 2019

Item

No.

Description Qty Unit Unit Price Total Price

Building 6, Patient Kitchen

Clean the Main Kitchen/Room 112 has Four (4)

Hoods which tie into One (1) Duct to Roof with

2 Roof Exhaust Units Local Identifier: HE (Hood

Exhaust) #1 - #2

2 EA

Building 6, Patient Kitchen

Clean the Serving Line/Room 107 Grill Hood to

Duct to Roof to Exhaust Unit. Local Identifier:

HE-7

3 EA

Building 6, Patient Kitchen

Clean the Two (2) Make-Up Air Units with

Local Identifiers being #MA1 & #MA4

Building 133CA, Canteen

Clean the Main Kitchen/Room 1D250D has (2)

Hoods that tie into (1) Duct to Roof to Exhaust

Unit Local Identifier: EF (Exhaust Fan)-8

Building 133CA, Canteen

Clean the Serving Line/Room 1D250 Grill Hood to Ducting to Roof to Exhaust Unit. Local

Clean the Kitchen has (2) opposing Hoods with dedicated Wall Mounted Exhaust Fans directly

Clean the Electric Range Residential Stove with

Clean the Electric Range Residential Stove with

OPTION YEAR 1 TOTAL $ _____________

OPTION YEAR 2: December 01, 2019 through November 30, 2020

Item

No.

Description Qty Unit Unit Price Total Price

Building 6, Patient Kitchen

Clean the Main Kitchen/Room 112 has Four (4)

Hoods which tie into One (1) Duct to Roof with

2 Roof Exhaust Units Local Identifier: HE (Hood

Exhaust) #1 - #2

Semi-Annually (Every 6 months)

2 EA $__________ $__________

Building 6, Patient Kitchen

Clean the Serving Line/Room 107 Grill Hood to

Duct to Roof to Exhaust Unit. Local Identifier:

HE-7

Tri-Annually (Every 4 months)

3 EA $__________ $__________

Building 6, Patient Kitchen

Clean the Two (2) Make-Up Air Units with

Local Identifiers being #MA1 & #MA4

Semi-Annually (Every 6 months)

2 EA $__________ $__________

Building 133CA, Canteen

Clean the Main Kitchen/Room 1D250D has (2)

Hoods that tie into (1) Duct to Roof to Exhaust

Unit Local Identifier: EF (Exhaust Fan)-8

Semi-Annually (Every 6 months)

2 EA $__________ $__________

Building 133CA, Canteen

Clean the Serving Line/Room 1D250 Grill Hood to Ducting to Roof to Exhaust Unit. Local

Clean the Kitchen has (2) opposing Hoods with dedicated Wall Mounted Exhaust Fans directly

Clean the Electric Range Residential Stove with

Clean the Electric Range Residential Stove with

OPTION YEAR 2 TOTAL $______________

OPTION YEAR 3: December 01, 2020 through November 30, 2021

Item

No.

Description

Qty Unit Unit Price Total Price

Building 6, Patient Kitchen

Clean the Main Kitchen/Room 112 has Four (4)

Hoods which tie into One (1) Duct to Roof with

2 Roof Exhaust Units Local Identifier: HE (Hood

Exhaust) #1 - #2

Semi-Annually (Every 6 months)

2 EA $__________ $__________

Building 6, Patient Kitchen

Clean the Serving Line/Room 107 Grill Hood to

Duct to Roof to Exhaust Unit. Local Identifier:

HE-7

Tri-Annually (Every 4 months)

3 EA $__________ $__________

Building 6, Patient Kitchen

Clean the Two (2) Make-Up Air Units with

Local Identifiers being #MA1 & #MA4

Semi-Annually (Every 6 months)

2 EA $__________ $__________

Building 133CA, Canteen

Clean the Main Kitchen/Room 1D250D has (2)

Hoods that tie into (1) Duct to Roof to Exhaust

Unit Local Identifier: EF (Exhaust Fan)-8

Semi-Annually (Every 6 months)

2 EA $__________ $__________

Building 133CA, Canteen

Clean the Serving Line/Room 1D250 Grill Hood to Ducting to Roof to Exhaust Unit. Local

Clean the Kitchen has (2) opposing Hoods with dedicated Wall Mounted Exhaust Fans directly

Clean the Electric Range Residential Stove with

Clean the Electric Range Residential Stove with

OPTION YEAR 3 TOTAL $______________

OPTION YEAR 4: December 01, 2021 through November 30, 2022

Item

No.

Description

Qty Unit Unit Price Total Price

Building 6, Patient Kitchen

Clean the Main Kitchen/Room 112 has Four (4)

Hoods which tie into One (1) Duct to Roof with

2 Roof Exhaust Units Local Identifier: HE (Hood

Exhaust) #1 - #2

Semi-Annually (Every 6 months)

2 EA $__________ $__________

Building 6, Patient Kitchen

Clean the Serving Line/Room 107 Grill Hood to

Duct to Roof to Exhaust Unit. Local Identifier:

HE-7

Tri-Annually (Every 4 months)

3 EA $__________ $__________

Building 6, Patient Kitchen

Clean the Two (2) Make-Up Air Units with

Local Identifiers being #MA1 & #MA4

Semi-Annually (Every 6 months)

2 EA $__________ $__________

Building 133CA, Canteen

Clean the Main Kitchen/Room 1D250D has (2)

Hoods that tie into (1) Duct to Roof to Exhaust

Unit Local Identifier: EF (Exhaust Fan)-8

Semi-Annually (Every 6 months)

2 EA $__________ $__________

Building 133CA, Canteen

Clean the Serving Line/Room 1D250 Grill Hood to Ducting to Roof to Exhaust Unit. Local

Clean the Kitchen has (2) opposing Hoods with dedicated Wall Mounted Exhaust Fans directly

Clean the Electric Range Residential Stove with

Clean the Electric Range Residential Stove with

OPTION YEAR 4 TOTAL $_____________

BASE AND ALL OPTION YEARS TOTAL $___________________

B.5 PERFORMANCE WORK STATEMENT

KITCHEN EXHAUST SYSTEMS AND GREASE TRAP SYSTEMS CLEANING SERVICES

1.0 DESCRIPTION OF SERVICES: The contractor shall provide all labor, travel, qualified supervision, apparatus, materials, equipment and supplies necessary to clean the kitchen exhaust systems and grease trap systems to bare metal at various kitchen locations and frequencies at the Captain James A.

Lovell Federal Health Care Center (FHCC) located in North Chicago, IL to ensure reliability and proper functionality of these utilities.

2.0 SCOPE OF WORK:

The contractor must be a certified Exhaust Cleaning Company or a company that employs Certified

Exhaust Cleaners that possess Plumbing Licenses. Acceptable certifications include Phil Ackland

Certification, International Kitchen Exhaust Cleaning Association (IKECA), or a Kitchen Exhaust

Cleaners Training and Certification Program created in compliance with ISO 9001. The Contractor shall have a crew Leader/Supervisor onsite for the duration of the cleaning operation that has either certifications in IKECA, CECS or CKEC in compliance with ISO9001. The Contractor shall be knowledgeable of National Fire Protection Association (NFPA) 96-Standard for Ventilation Control and

Fire Protection of Commercial Cooking Operations and Occupational Safety and Health Administration

(OSHA) Standards. At least one individual per team shall be able to read & write, understand and speak

English.

Specific Tasks/Deliverables

Grease Hoods/Ducting Survey & Frequencies:

Bldg 6 Patient Kitchen

1) Main Kitchen/Room 112 has Four (4) Hoods which tie into One (1) Duct to Roof with 2 Roof

Exhaust Units Local Identifier: HE (Hood Exhaust) #1 - #2

Semi-Annually (Every 6 months)

2) Serving Line/Room 107 Grill Hood to Duct to Roof to Exhaust Unit. Local Identifier: HE-7

Tri-Annually (Every 4 months)

3) Two (2) Make-Up Air Units with Local Identifiers being #MA1 & #MA4

Bldg 133CA Canteen

4) Main Kitchen/Room 1D250D has (2) Hoods that tie into (1) Duct to Roof to Exhaust Unit Local

Identifier: EF (Exhaust Fan)-8

Semi-Annually (Every 6 months)

5) Serving Line/Room 1D250 Grill Hood to Ducting to Roof to Exhaust Unit. Local Identifier: EF-

Bldg 133CA Room Service Kitchen

6) Kitchen has (2) opposing Hoods with dedicated Wall Mounted Exhaust Fans directly outside. No

Identifiers

Bldg 134 Room 1B105A

7) Electric Range Residential Stove with a dedicated Wall Mounted Exhaust outside

Bldg 134 Room 2B2015A

8) Electric Range Residential Stove with a dedicated Wall Mounted Exhaust outside

Services: The following services shall be performed to comply with the NFPA 96 Standards.

Cleaning Standards: The contractor shall clean all grease exhaust systems, i.e. duct hoods, fans, fan housings and ductwork by removing all foreign material such as dirt and grease. Hoods, all ductwork and exhaust will be considered clean if there are no visible accumulations of dirt and grease. Cleaning will be done in accordance with NFPA 96 Standards.

Grease Exhaust Duct Systems: Will comprise the duct system proper from the filters up and throughout its entirety including the exhaust fan, housing and fan wheel. It shall include all surfaces on which dirt and grease can be deposited in normal operations. The contractor will remove accumulations of all foreign matter, such as dirt and grease from the exhaust ducts beginning at the hood connection and extending to and including the exit stack. Ducts will be cleaned to bare metal.

Exhaust Fans: Will comprise the complete fan assembly including the structural frame assemblies, housing, fan blades, braces, louvers and all other parts in the direct path of the grease‐laden air, except for the motor interior. The contractor will remove accumulations of all foreign matter, such as dirt and grease. Fans will be reassembled and reinstalled in a satisfactory working condition.

Personnel Qualifications: The contractor shall employ only qualified, experienced and well trained workers who are skilled in performing the requirements of this service contract. They shall be physically able to perform the assigned work.

De‐energizing/Energizing Equipment: The contractor shall be responsible for turning off and on all electrical units that pertain to the task of cleaning, using Lock-Out/Tag-Out procedures as outlined by

OSHA 29 CFR 1910.147 and VA Requirements.

Environmental Health & Safety Requirements: Maintenance cleaning vendors that must come into a kitchen to clean and maintain kitchen exhaust hood and filter units MUST:

1.Wear head cover (a hat or hairnet).

2. Must not track into any food prep areas, outside soil or shoes or boots that are heavily‐laden with mud.

3. All food contact surface kitchen equipment must be protected, covered or shielded from extraneous dirt, dust, soil, or any accumulated substances (contaminants) that can be generated into airborne suspended particulates or sprays that can wind up being deposited later onto food prep surfaces over time.

4. When using the rest room facilities to perform biologic functions by nature, contractors must wash/sanitize/dry their hands afterwards.

5. If any contractor experiences flu‐like symptoms of fever, joint‐aches, chronic coughs, chronic sneezes, diarrhea, etc., must not work in kitchen.

6. When maintaining and cleaning kitchen exhaust units, outside contractors MUST NOT

LEAVE AN OBVIOUS MESS BEHIND FOR KITCHEN EMPLOYEES TO CLEAN UP

AFTERWARDS. At times, a little collateral debris can be expected, but still, maintenance contractors are EXPECTED to clean up after their work. This includes environmental surfaces like kitchen walls, floors, ceiling, air exhaust vents.

7. Contractor's tools, once soiled, or contaminated, must not be washed or cleaned by solvents in any of the hand‐wash sinks, produce sinks, or three‐tub sinks used by our kitchen personal to prepare food. Dispose of generated dry trash appropriately.

8. Contractors are not allowed, or given permission, to use the kitchen facilities to personally prepare, reheat, or cook any outside foods, or keep personal foods hot or cold, while they are working on their jobs.

9. All foods, pre‐packaged beverages, pre‐packaged foods, or any food item must be either removed to a protected area or be adequately covered to ensure against contamination as a consequence of exhaust cleaning & maintenance.

10. The contractor shall always ensure and activate SAFETY PROTECTION PROTOCOLS for unexpected fires, falls, trip hazards, cuts, abrasions, burns, electric shock, and setting up ladders for climbing inside the kitchen environment.

11. The contractor shall provide a written report/document within 24 hours after the cleaning of each system verifying the cleaning was performed in accordance with NFPA 96. The report shall include any areas where cleaning could not be accomplished and why the cleaning was not accomplished. The report shall also include any system components that were found deficient during cleaning.

12. The contractor shall provide scheduling to the COR at least one (1) week before services are performed.

13. When cleaning procedures are completed, the contractor shall post a certificate/sticker on the

Hood indicating the date of cleaning, date of next service, name of company and contact information.

3.0 HOURS OF OPERATION: Normal hours of coverage for FHCC are Monday through Friday from

8:00 am to 4:30 pm CST, excluding holidays. All services will be performed after normal hours of coverage.

Holidays include:

New Years' Day Labor Day

Martin Luther King Day Columbus Day

Presidents' Day Veterans' Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

4.0 PLACE OF PERFORMANCE:

Captain James A. Lovell

Federal Health Care Center (FHCC)

3001 Green Bay Road

(various kitchen locations throughout the campus)

5.0 PERIOD OF PERFORMANCE:

Base Year: Date of Award through November 30, 2018

Option Year 1: December 1, 2018 through November 30, 2019

Option Year 2: December 1, 2019 through November 30, 2020

Option Year 3: December 1, 2020 through November 30, 2021

Option Year 4: December 1, 2021 through November 30, 2022

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN

2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any

Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the

Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR

52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds

Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other

Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act

(31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the

Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the

Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the

Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in

32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31

U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts;

18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety

Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) System for Award Management (SAM).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data.

To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)(i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in

FAR subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to (A) change the name in the SAM database; (B) comply with the requirements of subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract.

(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see Subpart

32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract.

(4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through https://www.acquisition.gov.

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-

Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the

EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the

Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

https://www.acquisition.gov/

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (DEC 2013)

(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

(b) The acceleration of payments under this clause does not provide any new rights under the Prompt

Payment Act.

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items.

(End of Clause)

C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product,…