36C25025C0017_1.docx
DOCX document 19 KB Posted
- Attached to
- J065--Nihon Kohden Polysmith Depot Services
- Solicitation number
- 36C25025C0017
About this file
This document is a Justification and Approval Notice for a single source award under Simplified Acquisition Procedures for the Department of Veterans Affairs to purchase Nihon Kohden Polysmith software maintenance and component replacement services.
The VA's Richard L. Roudebush Medical Center requires the services to maintain up-time for their Sleep Lab rooms. The proprietary Polysmith software and related hardware can only be provided by the original equipment manufacturer, Nihon Kohden America, LLC. Market research confirmed Nihon Kohden is the sole source able to meet the requirement. The total contract value is $82,885 for the base year plus 4 option years. The contract was awarded to Nihon Kohden, a large business, on 10/02/2024 for $14,919.30. The VA conducted the procurement as an open market, sole source award since there were no eligible Service-Disabled Veteran-Owned Small Businesses or Veteran-Owned Small Businesses identified.
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VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT
| SUBJECT* |
| Nihon Kohden Polysmith Depot Services |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 44131 |
SOLICITATION NUMBER*
| DELIVERY/TASK ORDER NUMBER |
| 36C25025C0017 |
BASE NOTICE TYPE
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300
Independence OH 44131
POINT OF CONTACT*
Contract Specialist Tiera Sims tiera.sims@va.gov 216-447-8300
AWARD INFORMATION
| STATUTORY AUTHORITY* |
| FAR 13.5 - Simplified Procedures for One Source |
| AWARD NUMBER* |
| 36C25025C0017 |
MODIFICATION NUMBER
| AWARD AMOUNT* |
| $14,919.30 |
LINE ITEM NUMBER
| AWARD DATE (MM-DD-YYYY)* |
| 10-02-2024 |
AWARDEE NAME*
CONTRACTOR’S UEI
NIHON KOHDEN AMERICA, LLC
EJLPACMPZUE5
AWARDEE ADDRESS LINE 1*
AWARDEE ADDRESS LINE 2*
| AWARDEE ADDRESS LINE 3* |
| 15353 BARRANCA PKWY |
AWARDEE ADDRESS LINE 4*
| AWARDEE CITY |
| IRVINE |
| AWARDEE STATE |
| CA |
| AWARDEE ZIP CODE |
| 92618 |
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| VA Homepage |
| AGENCY CONTACT’S EMAIL ADDRESS |
| tiera.sims@va.gov |
| EMAIL DESCRIPTION |
| Contract Specialist |
Justification and Approval Notice Justification and Approval Notice
DESCRIPTION
| *= Required Field |
| Justification and Approval Notice |
Justification and Approval Notice
DEPARTMENT OF VETERANS AFFAIRS
Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)
Acquisition Plan Action ID: 36C250-24-AP-4721
1. Contracting Activity: Department of Veterans Affairs, VISN 10, Richard L. Roudebush VA Medical Center, Sleep Lab, at 1481 W 10th Street, Indianapolis, IN 46202 has submitted VA Form 2237 number 583-25-1-169-0010 request for Polysmith software maintenance and component replacement, in the amount of $16,577.00 for the base and four (4) option years, $82,885.00 total contract value for this request.
2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:
The Polysmith Software requires remote support and component replacement in the event of failure. This support will allow the Sleep Lab to maintain a better up-time for all of their rooms. The site requires workstation depot repairs, remote support from the vendor, parts replacements, and loaner PC’s to allow our Sleep Lab to remain operational as much as possible.
3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:
Polysmith is a proprietary software that Nihon Kohden maintains. The hardware is also a component of the software and is required for functionality. Nihon Kohden is the only source that will offer the amplifiers and headboxes, as well as the PC’s capable of functioning with the software.
4. Description of market research conducted and results or statement why it was not conducted:
Market Research was conducted via GSA, VetCert, DSBS, SAM.gov & internet search. VetCert returned 313 results for certified SDVOSB/VOSBs using NAICS code 811210 (0 using business name Nihon Kohden). NAC and GSA returned 0 sources able to meet this requirement. DSBS returned 0 results using keyword “polysmith”. All results on FPDS and sam.gov using keyword “polysmith” returned Nihon Kohden as the only contractor. There are no SDVOSB’s/VOSB’s authorized to perform this maintenance, as it would void the current warranty of the equipment. Therefore, the VA rule of two will not be achieved for this procurement. Intend sole source award to OEM Nihon Kohden, a large business, via open market.
5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
| ____________________________ | ________________________ |
| Tiera T. Sims | Date |
Contracting Officer Last Updated: 02/01/22 Page 4 of 4
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