36C25024Q0161.docx

SUBJECT*

Fire Sprinkler Inspection and Testing

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office (NCO) 10 3140 Governors Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contracting Officer Mary Jane Crim maryjane.crim@va.gov

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

Dayton VA Medical Center

4100 West Third Street

Dayton OH

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-06.

This solicitation is set-aside for small business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 238220, with a small business size standard of $19 Million.

The FSC/PSC is H312.

The Dayton VA Medical Center is seeking to purchase fire sprinkler system inspection and testing services.

The following Wage Determination applies to this procurement:

Wage Determination: 2015-4731 Revision No.: 21 Date of Revision: 6/30/2023 Available At: www.sam.gov

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

All interested companies shall provide quotations for the following:

PRICE/COST SCHEDULE

ITEM INFORMATION

Fire Pump Inspection Contract Period: Base POP Begin: 01-01-2024 POP End: 12-31-2024 Bldg 330, Dayton VA Medical Center

Wet Fire Sprinkler System(s) - Quarterly

POP Begin: 01-01-2024

One at Richmond CBOC, One at Springfield CBOC all others at Dayton VA Medical Center

Dry Fire Sprinkler System(s) - Triennially

POP Begin: 01-01-2024

Dry Fire Sprinkler System(s) - Annually

POP Begin: 01-01-2024

Dry Fire Sprinkler System(s) - Quarterly

POP Begin: 01-01-2024

Dry System/Deluge or Pre-action System Auxiliary Drain Maintenance - Annually

POP Begin: 01-01-2024

Bldg 305 Dayton VA Medical Center

Dry System/Deluge or Pre-action System Auxiliary Drain Maintenance - Quarterly

POP Begin: 01-01-2024

61.00

EA

Fire Hydrant Inspection(s) - Annual

POP Begin: 01-01-2024

Fire Pump Inspection Contract Period: Option 1 POP Begin: 01-01-2025 POP End: 12-31-2025

Wet Fire Sprinkler System(s) - Quarterly

POP Begin: 01-01-2025

Dry Fire Sprinkler System(s) - Annually

POP Begin: 01-01-2025

Dry Fire Sprinkler System(s) - Quarterly

POP Begin: 01-01-2025

Dry System/Deluge or Pre-action System Auxiliary Drain Maintenance - Annually

POP Begin: 01-01-2025

Dry System/Deluge or Pre-action System Auxiliary Drain Maintenance - Quarterly

POP Begin: 01-01-2025

Fire Hydrant Inspection(s) - Annual

POP Begin: 01-01-2025

1.00

YR

Fire Pump Inspection Contract Period: Option 2 POP Begin: 01-01-2026 POP End: 12-31-2026

Wet Fire Sprinkler System(s) - Quarterly

POP Begin: 01-01-2026

Dry Fire Sprinkler System(s) - Annually

POP Begin: 01-01-2026

Dry Fire Sprinkler System(s) - Quarterly

POP Begin: 01-01-2026

Dry System/Deluge or Pre-action System Auxiliary Drain Maintenance - Annually

POP Begin: 01-01-2026

Dry System/Deluge or Pre-action System Auxiliary Drain Maintenance - Quarterly

POP Begin: 01-01-2026

Fire Hydrant Inspection(s) - Annual

POP Begin: 01-01-2026

Fire Pump Inspection Contract Period: Option 3 POP Begin: 01-01-2027 POP End: 12-31-2027

25.00

Wet Fire Sprinkler System(s) - Quarterly

POP Begin: 01-01-2027

Dry Fire Sprinkler System(s) - Triennially

POP Begin: 01-01-2027

Dry Fire Sprinkler System(s) - Annually

POP Begin: 01-01-2027

Dry Fire Sprinkler System(s) - Quarterly

POP Begin: 01-01-2027

Dry System/Deluge or Pre-action System Auxiliary Drain Maintenance - Annually

POP Begin: 01-01-2027

Dry System/Deluge or Pre-action System Auxiliary Drain Maintenance - Quarterly

POP Begin: 01-01-2027

Fire Hydrant Inspection(s) - Annual

POP Begin: 01-01-2027

Fire Pump Inspection Contract Period: Option 4 POP Begin: 01-01-2028 POP End: 12-31-2028

25.00

Wet Fire Sprinkler System(s) - Quarterly

POP Begin: 01-01-2028

Dry Fire Sprinkler System(s) - Annually

POP Begin: 01-01-2028

Dry Fire Sprinkler System(s) - Quarterly

POP Begin: 01-01-2028

Dry System/Deluge or Pre-action System Auxiliary Drain Maintenance - Annually

POP Begin: 01-01-2028

Dry System/Deluge or Pre-action System Auxiliary Drain Maintenance - Quarterly

POP Begin: 01-01-2028

Fire Hydrant Inspection(s) - Annual

POP Begin: 01-01-2028

Standpipe Maintenance and Inspection - Quinquennial

POP Begin: 01-01-2028

STATEMENT OF WORK

1) Background:

Dayton VA Medical Center and CBOCs require inspection and testing of the fire sprinkler systems to be conducted quarterly, semi-annual, and yearly inspection.

2) Scope:

Contractor shall provide all parts, material, labor, and supervision related to fire sprinkler testing and required inspections for the Dayton VA Medical Center and the Springfield and Richmond CBOCs. All work shall be up to the standards of NFPA 25 (Inspection, Testing and Maintenance of Water-Based Fire Protection Systems) guidelines.

3) Specific Tasks:

a. Quarterly, semi-annual, annual, 3-year full trip test, 5-year standpipe inspection and testing of the fire sprinkler system (see schedule)

i. Inspections will be performed during normal hours of 08:00 to 15:30, EST

b. Inspect all pipe, fittings, heads and assorted components

c. Testing of all tamper switches, flow switch, annual fire pump, annual fire hydrants and main drains to include low points

i. Include low air alarms for dry systems and fire pump loss of power supervisory alarms and any other supervisory signals

ii. Prior to testing system alarms, contractor shall contact TBD in the safety office at 937-268-6511 xTBD

d. Check for any obstructions to system or sprinkler heads

e. Will meet Joint Commission requirements

f. Inspection report will include an inventory of tamper switches per building

4) Checking In Procedures:

Vendor shall report to TBD in the engineering department prior to and immediately after completion of inspection and testing. Vendor’s worker(s) shall wear identification badges provided by VA when working on the VA campus or VA leased property. Keys may be picked up in B-128, room 133A. Keys are to be returned to B-128, room 133A at the end of each day. All service reports shall be emailed to TBD.

5) Other Pertinent Information or Special Considerations:

Contractor shall comply with NFPA 25 guidelines for testing & inspecting sprinkler systems.

6) Place of Performance:

a. Dayton VA Medical Center | 4100 W. Third street | Dayton, OH 45428 Buildings

b. Springfield CBOC | 512 South Burnett Road | Springfield, OH 45506

c. Richmond CBOC | 1010 N. J Street | Richmond, IN 47374

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

52.212-1 INSTRUCTIONS TO QUOTERS—COMMERCIAL ITEMS

(a) North American Industry Classification System (NAICS) code and small business size standard are stated in the combined synopsis/solicitation.

(b) Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary, but primary description shall be in a narrative describing technical approach and methods to complete required tasks;

(5) Terms of any express warranty;

(6) Price and any discount terms to include a breakdown of labor and vendor provided supplies;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3( b ) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts (minimum of three and maximum of 5) for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. This includes completing the attached Certificate of Compliance – Limitation on Subcontracting.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.

(f) Late submissions

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of purchase order. Quotations should contain the quoter’s best technical and price terms. The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in FAR part 15.

(h) Multiple purchase orders. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(i) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding the Micro-Purchase Threshold (MPT), and quotations of MPT or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the quoter’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office.

(k) [Reserved].

(l) Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on purchase order(s) resulting from this solicitation from the contracting officer.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

· FAR 52.204-7, System for Award Management (OCT 2018)

· FAR 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020)

· FAR 52.237-1, Site Visit (APR 1984)

· VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JAN 2023) (DEVIATION)

2. FAR 52.212-2, “Evaluation-Commercial Items” (NOV 2021)

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (DEC 2022)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (NOV 2021)

· 52.204-13, System for Award Management Maintenance (OCT 2018)

· 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020)

· 52.217-8, Option to Extend Services (NOV 1999)

· 52.217-9, Option to Extend the Term of the Contract (MAR 2000)

· 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

· 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

· 852.203-70, Commercial Advertising

· 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JAN 2023) (DEVIATION)

· 852.215-71, Evaluation Factor Commitments (OCT 2019)

· 852.232-72, Electronic Submission of Payment Requests

· 852.242-71, Administrative Contracting Officer (OCT 2020)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (JULY 2021) DEVIATION

The following subparagraphs of FAR 52.212-5 are applicable:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E. Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kapersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78) (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

· 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note)

· 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) (31 U.S.C. 6101 note)

· 52.222-3, Convict Labor (JUN 2003) (E.O. 11755)

· 52.222-21, Prohibition of Segregated Facilities (APR 2015)

· 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246)

· 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793)

· 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627)

· 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513)

· 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018) (31 U.S.C. 3332)

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

· 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67)

· 52.222-55, Minimum Wages Under Executive Order 13658 (JAN 2022)

· 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706) All quoters shall submit the following: Items listed above in 52.212-1(b) Submission of Quotations

All quotes shall be sent to maryjane.crim@va.gov.

52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

Basis for Award:

Award will be based upon the best overall value to the Government considering the evaluation factors listed below utilizing Comparative Evaluation procedures.

The Government will evaluate quotations using the comparative evaluation process, where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation.

The Government may determine that a quote is unacceptable if the quoted prices are significantly unbalanced or not all required information is provided.

Preparation of Quotes: The Government shall not pay any costs incurred in preparation and submission of quotes.

The Items identified below detail the criteria that will be required to be included in the submission of a quote package for consideration for award. Quotes should ensure that there is enough information in addition to the required information below to adequately describe how the quoter expects to meet or exceed the requirements identified in the Statement of Work. Failure to meet any requirement established in this RFQ may result in rejection of the quote.

Only emailed quotes shall be accepted. Quoter shall ensure that the quote is received to the designated contracting person prior to the closing date and time at maryjane.crim@va.gov.

Failure to submit the necessary information may render the Quote unacceptable, in which case it will not be considered for award. Quotes will be evaluated in accordance with the criteria set forth below. Quoters are encouraged to submit quotes that represent the best terms and conditions of the Quoter.

Quoter shall provide:

· Narrative on how the vendor will meet all requirements in the Statement of Work in accordance with all required regulations.

· Completed pricing information in Price/Cost Schedule (located in Combined Synopsis) Price This is firm-fixed price award and the price evaluation shall be based on the overall price. Quoted prices shall include all labor, materials, maintenance, technical support, project management and supervision, travel and expenses, training, and support as defined in the SOW that are necessary for the Quoter to furnish the required services.

Technical It is the Quoters responsibility to ensure sufficient relevant information to this procurement is provided to allow the Government to determine technical acceptability. The Government will, based on the information provided, be the sole decision maker on if a package is technically acceptable.

Technical Ability to Meet All Requirements in SOW: The Government will evaluate the quoter’s ability to meet all requirements in the SOW. The quoter’s narrative will be compared to the SOW to ensure all requirements are included in the narrative and described in a manner that meets the SOW and all required regulations, as stated in the SOW.

Past Performance Past Performance evaluation will assess the relative risks associated with the quoters likelihood of success in fulfilling the solicitations requirements as indicated by the quoters record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the service(s) being acquired and/or Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

The Government will review the quality, relevancy, and recency of the Quoters past performance as it relates to the probability of successful accomplishment of the required effort.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

**Site Visit** A site visit will be held on December 11, 2023 at 10:00 AM. All parties interested in attending the site visit shall meet at the Engineering Building reception desk. This will be the only site visit held for this solicitation.

Submission of your response shall be received not later than December 15, 2023, at 4PM EST at maryjane.crim@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. All questions shall be submitted not later than December 12, 2023 @4PM. Any questions submitted after that date and time may not be considered.

Point of Contact Mary Jane Crim maryjane.crim@va.gov