36C25024Q0157_1.docx

36C25024Q0157

GENERAL INFORMATION

SET-ASIDE

Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105

POINT OF CONTACT*

Contract Specialist Jeanne Ortiz jeanne.ortiz@va.gov

NO PHONE CALLS ACCEPTED

PLACE OF PERFORMANCE

2215 Fuller Road

Ann Arbor, MI 48105

VENDORS ARE PROHIBITED FROM CONTACTING THE

FACILITY IN REGARD TO THIS RFQ.

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. The Government reserves the right to make no award from this solicitation.

Solicitation number 36C25024Q0157 is being issued as a Request for Quote (RFQ). The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-06, effective December 4, 2023.

The associated North American Industry Classification System (NAICS) code for this procurement is 811210 (size standard $34.0 million).

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office (NCO) 10 requires a contractor to provide Dräger Anesthesia Equipment Maintenance & Repair services at the Ann Arbor VA Medical Center, located in Ann Arbor, Michigan, for a period of performance of one year with four possible option years. Please reference the Statement of Work for specific information and requirements.

The anticipated contract period is January 5, 2024 – January 4, 2029, if all options are exercised.

Quotes shall be received on or before the date and time specified in Block 8 of the SF1449 Solicitation. Solicitation posting and closing dates are subject to change as necessary and amendments will be issued accordingly.

This solicitation requires registration with the System for Award Management (SAM) at time of offer, pursuant to applicable regulations and guidelines. Registration information is at www.sam.gov.

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offerors shall list exception(s) and rationale for the exception(s).

Offerors shall only submit quotes via email to Jeanne Ortiz, Contract Specialist, at jeanne.ortiz@va.gov. Only electronically submitted quotes will be accepted. Quotes shall be received on or before the date and time specified in Block 8 of the SF1449 Solicitation.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME b . TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE

SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a.

CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. _____________

______________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25024Q0157 12-15-2023 Jeannie Ortiz 734-222-7167 12-19-2023

10:00 AM

EST

36C250 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105 X 811210 $34 Million N/A X 36C250 Department of Veterans Affair VA Ann Arbor Healthcare System

WAREHOUSE

2215 Fuller Road Ann Arbor, MI 48105 Y Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 Fuller Road Ann Arbor, MI 48105

Department of Veterans Affairs Financial Management System PO Box 149971 Austin, TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page Offerors shall provide a quote for Dräger equipment services in accordance with the Statement of Work & Price Schedule.

Estimated period of performance is 01/05/2024- 01/04/2025 with four (4) one-year option periods anticipated.

See CONTINUATION Page 506-3640160-1527-825500-2543 0100555Y1 X X X

JENNIFER A.

JOHNSON

CONTRACTING OFFICER

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Company:

POC Name:

POC Email:

POC Phone:

b. GOVERNMENT:

Contract Specialist Jeannie Ortiz Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK

A. GENERAL:

Contractor shall provide all parts, materials, labor, supervision, test equipment, technical manuals and transportation necessary to perform preventive maintenance and unlimited emergency repairs on government owned Draeger equipment, located at the Ann Arbor VA Medical Center, 2215 Fuller Road, Ann Arbor, MI 48105.

B. SCOPE:

1. Contractor services shall include, but are not limited to:

a. Inspection and performance of necessary preventive maintenance work on the Draeger equipment 4 times per year, in accordance with equipment Protection service only. All other plan types shall be OEM specification frequency. Contractor shall arrange appropriate appointment dates upon request of the Contracting Officer’s Representative (COR).

b. Free replacement of wear parts and defective components.

c. All emergency callout visits and repairs, including repair parts.

d. A response time (2) hours by phone and 24 hours (next business day) on site in the case of emergency breakdown or issue.

2. Parts:

a. Only Draeger (Original Equipment Manufacturer (OEM)) parts shall be used for both repairs and preventative maintenance to maintain the original U.S. Food and Drug Administration (FDA) 510(k) pre-market approved configuration of this equipment.

b. All parts shall be OEM parts and shall be fully compatible with existing Draeger equipment listed under this contract. Contractor shall report OEM parts to the COR. Under no circumstances shall attempt to repair or remove parts that are not in conformance for current Draeger protocols for the equipment listed under this contract, and any attempt to do so is an automatic breach of this contract.

c. Hard drive sanitation will be performed either by hard drive destruction or the seven-pass wipe with Jetico BC wipe, and then returned to contractor.

3. Corrective and Preventative Maintenance:

a. Preventative maintenance procedures shall be in accordance with OEM’s published preventative maintenance manuals for the equipment listed in this contract.

b. Field Service Reports shall be emailed to the COR and Biomedical Engineering staff at vhaannvhaannbiomedservicereports@va.gov at completion of each preventive maintenance procedure.

c. Preventative maintenance procedures shall include but are not limited to:

I. Cleaning of equipment (not housekeeping).

II. Completing Original Equipment Manufacturer field service updates for operational and reliability engineering change notices.

III. Calibrating and lubricating the equipment.

IV. Performing remedial maintenance of non-emergent nature.

V. Testing and replacing faulty and worn parts.

VI. Inspecting/replacing electrical wiring and cables for wear and fraying.

VII. Inspecting all mechanical components including, but not limited to, cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, and motors for mechanical integrity, safety, and performance to Original Equipment Manufacturer specifications.

VIII. Returning the equipment to operating condition defined in Original Equipment Manufacturer specifications.

IX. Replacing any Original Equipment Manufacturer labels, decals, or warning tags that are not legible.

X. Providing documentation of services performed

d. The Contractor shall notify the COR of the existence or development of any defects in, or repairs to the equipment covered under this contract which the Contractor considers he/she is not responsible for under the terms of the contract (such as operator misuse).

e. Any exceptions or changes to the Preventative Maintenance Inspection schedule shall be arranged and approved in advance with the COR.

4. Emergency Repair Services:

a. Emergency repairs shall be covered under this contract during normal business hours Monday – Friday 8:00 am to 5:00 pm ET.

b. Services and repairs provided after normal working hours shall be billed on a separate invoice detailing date, time, detailed description of repair, including parts removed/replaced, and shall include the appropriate purchase order number.

c. Contractor's Field Service Engineer must respond to COR by phone within two (2) hours of being notified of any problems needing correction. Network support via virtual private network (VPN) is preferred for remote diagnostics. If problem, cannot be corrected by phone, Field Service Engineer shall be physically on-site and commence within twenty-four (24) hours of receiving notification and shall begin corrections/ repairs without undue delay.

5. Field Service Reports:

a. There shall be a paper copy of all service reports, and a PDF or Word document shall be emailed to COR and Biomedical Engineering at vhaannvhaannbiomedservicereports@va.gov, within 48 hours of service completion.

b. Contractor shall submit a field service report detailing:

I. When the issue was first reported.

II. Symptoms of the error.

III. OEM parts (including model, manufacturer details) used.

IV. Method used to troubleshoot.

V. Output of contractor’s diagnostic equipment.

VI. What actions were taken to correct the issue.

VII. The state of equipment after services were performed, and next actions needing performed on the equipment.

6. Field Service Engineering Experience & Training:

a. Contractor shall provide Draeger-trained field service engineers. Draeger Field Service Level 1 (or higher) training is required, and proof of training must be provided to the COR prior to contract performance.

b. Field Service Representatives must have successfully completed a formalized training program for the equipment covered under this contract. Contractor shall provide one (1) copy of their Draeger Infection Control three-day training certification.

c. Failure to remedy system errors within 4-8 hours will cause delays in instrument sterile processing and affect patient care. As such, the latest diagnostic technologies and certifications for all diagnostic equipment is required to ensure efficient troubleshooting and root cause analysis (RCA) and to minimize Sterile Processing Service (SPS) downtime, which is a highly critical and visible area of the VA Healthcare System.

C. EQUIPMENT UNDER CONTRACT:

D. HOURS OF OPERATION:

1. Hours of work for telephone support and emergency repairs are Monday-Friday from 8:00 a.m. to 5:00 p.m. ET, excluding federal holidays (or any day deemed as a federal holiday by the President of the United States), or as otherwise arranged with the COR.

2. Federal holidays are listed at: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/.

E. CONFORMANCE STANDARDS:

All services provided under this contract must be performed in conformance with the National Fire Protection Agency (NFPA), Occupational Safety and Health Administration (OSHA), and OEM (OEM) standards and specifications.

F. REPORTING REQUIREMENTS:

1. Contractor must report to Biomedical Engineering, room BB30 to sign in before work begins. On weekends, holidays, or outside of normal business hours, contractor shall report to VA Police, room BB78, to sign in and obtain a badge. Contractor shall submit any mobile media devices that would be used on the system for a virus scan.

2. Contractor staff must report to Biomedical Engineering to sign out and brief the COR and/or other Biomed staff and/or supervisor at completion of service. When services are completed, contractor shall document services rendered on a legible field service report which shall be submitted at the time of logging out.

G. TEST EQUIPMENT:

All equipment testing must conform with OEM standards. Having a diagnostic Electronic Control Unit is preferred for rapid diagnostic testing capability.

H. SAFETY REQUIREMENTS:

Contractor shall take such safety precautions as the COR may determine to be reasonably necessary to protect the lives and health of occupants of the building. COR shall notify contractor of any safety issues and the necessary actions to correct these issues. Notices from the COR shall be deemed sufficient for corrective actions to be taken. If contractor fails or refuses to comply promptly, COR may issue an order stopping all or part of the work and hold the Contractor in default.

I. PRIVACY INFORMATION REQUIREMENT:

1. The contractor and all sub-contractors shall complete annual privacy training by reading and signing Privacy Training, TMS# 20939.

2. Contractor shall provide training certificate copies for all required trainings, including Privacy Training, TMS# 20939, for each employee, within one (1) week of contract start date, and annually thereafter.

3. Failure to complete the mandatory annual training and sign the Privacy Training annually, within the timeframe required, will be considered a breach of contract and will be grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

4. Contractor is responsible for ensuring performance on the contract, even in the instance of staff having to be removed due to any training non-compliance.

B.3 PRICE/COST SCHEDULE

APOLLO TotalCare: ASPL-0040 (MX2624526) Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

APOLLO TotalCare: ASPL-0041 (MX2624525) Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

APOLLO TotalCare: ASPL-0042 (MX2624522) Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

APOLLO TotalCare: ASPL-0043 (MX2624521) Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

APOLLO TotalCare: ASPL-0044 (MX2624523) Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

APOLLO TotalCare: ASPL-0045 (MX2624524) Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

APOLLO TotalCare: ASJR-0065 (MX2792499) Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

APOLLO TotalCare: ASJR-0066 (MX2792498) Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

APOLLO TotalCare: ASJR-0067 (MX2792497) Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

APOLLO TotalCare: ASJR-0068 (MX2792496) Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0040 (MX2429788) Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0041 (MX2429789) Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0042 (MX2429787) Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0043 (MX2429786) Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0044 (MX2429790) Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0034-MX2208923 Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0056 MX2208921 Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0059 MX2208925 Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0088 MX2208927 Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0198 MX2208929 Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0210 MX2208930 Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

APOLLO TotalCare: ASHC-0216 (EE73086) Contract Period: Base POP Begin: 04-15-2024 POP End: 01-04-2025

FABIUS MRI TotalCare: ASKL-0017 (MX1661959) Contract Period: Base POP Begin: 04-15-2024 POP End: 01-04-2025

FABIUS TIRO w COSY 2.6 TotalCare: ASCD-0035 (EE55837) Contract Period: Base POP Begin: 04-15-2024 POP End: 01-04-2025

FABIUS TIRO w COSY 2.6 TotalCare: ASMA-0059 (MX1923971) Contract Period: Base POP Begin: 04-15-2024 POP End: 01-04-2025

FABIUS TIRO w COSY 2.6 TotalCare: ASMA-0060 (MX1923970) Contract Period: Base POP Begin: 04-15-2024 POP End: 01-04-2025

FABIUS TIRO w COSY 2.6 TotalCare: ASDL-0243 (EE61932) Contract Period: Base POP Begin: 04-15-2024 POP End: 01-04-2025

Zone A Travel for all scheduled service events for the base year of this contract.

Contract Period: Base POP Begin: 01-05-2024 POP End: 01-04-2025

Base Year Total:

Option Year 1 Period of Performance – 01/05/2025 through 01/04/2026:

APOLLO TotalCare: ASPL-0040 (MX2624526)

APOLLO TotalCare: ASPL-0041 (MX2624525)

APOLLO TotalCare: ASPL-0042 (MX2624522)

APOLLO TotalCare: ASPL-0043 (MX2624521)

APOLLO TotalCare: ASPL-0044 (MX2624523)

APOLLO TotalCare: ASPL-0045 (MX2624524)

APOLLO TotalCare: ASJR-0065 (MX2792499)

APOLLO TotalCare: ASJR-0066 (MX2792498)

APOLLO TotalCare: ASJR-0067 (MX2792497)

APOLLO TotalCare: ASJR-0068 (MX2792496)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0040 (MX2429788)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0041 (MX2429789)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0042 (MX2429787)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0043 (MX2429786)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0044 (MX2429790)

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0034 MX2208923

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0056 MX2208921

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0059 MX2208925

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0088 MX2208927

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0198 MX2208929

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0210 MX2208930

APOLLO TotalCare: ASHC-0216 (EE73086)

FABIUS MRI TotalCare: ASKL-0017 (MX1661959)

FABIUS TIRO w COSY 2.6 TotalCare: ASCD-0035 (EE55837)

FABIUS TIRO w COSY 2.6 TotalCare: ASMA-0059 (MX1923971)

FABIUS TIRO w COSY 2.6 TotalCare: ASMA-0060 (MX1923970)

FABIUS TIRO w COSY 2.6 TotalCare: ASDL-0243 (EE61932)

Zone A Travel for all scheduled service events for Option Year 1

Option Year 1 Total:

Option Year 2 Period of Performance – 01/05/2026 through 01/04/2027:

APOLLO TotalCare: ASPL-0040 (MX2624526)

APOLLO TotalCare: ASPL-0041 (MX2624525)

APOLLO TotalCare: ASPL-0042 (MX2624522)

APOLLO TotalCare: ASPL-0043 (MX2624521)

APOLLO TotalCare: ASPL-0044 (MX2624523)

APOLLO TotalCare: ASPL-0045 (MX2624524)

APOLLO TotalCare: ASJR-0065 (MX2792499)

APOLLO TotalCare: ASJR-0066 (MX2792498)

APOLLO TotalCare: ASJR-0067 (MX2792497)

APOLLO TotalCare: ASJR-0068 (MX2792496)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0040 (MX2429788)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0041 (MX2429789)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0042 (MX2429787)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0043 (MX2429786)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0044 (MX2429790)

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0034 MX2208923

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0056 MX2208921

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0059 MX2208925

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0088 MX2208927

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0198 MX2208929

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0210 MX2208930

APOLLO TotalCare: ASHC-0216 (EE73086)

FABIUS MRI TotalCare: ASKL-0017 (MX1661959)

FABIUS TIRO w COSY 2.6 TotalCare: ASCD-0035 (EE55837)

FABIUS TIRO w COSY 2.6 TotalCare: ASMA-0059 (MX1923971)

FABIUS TIRO w COSY 2.6 TotalCare: ASMA-0060 (MX1923970)

FABIUS TIRO w COSY 2.6 TotalCare: ASDL-0243 (EE61932)

Zone A Travel for all scheduled service events for Option Year 2

Option Year 2 Total:

Option Year 3 Period of Performance – 01/05/2027 through 01/04/2028

APOLLO TotalCare: ASPL-0040 (MX2624526)

APOLLO TotalCare: ASPL-0041 (MX2624525)

APOLLO TotalCare: ASPL-0042 (MX2624522)

APOLLO TotalCare: ASPL-0043 (MX2624521)

APOLLO TotalCare: ASPL-0044 (MX2624523)

APOLLO TotalCare: ASPL-0045 (MX2624524)

APOLLO TotalCare: ASJR-0065 (MX2792499)

APOLLO TotalCare: ASJR-0066 (MX2792498)

APOLLO TotalCare: ASJR-0067 (MX2792497)

APOLLO TotalCare: ASJR-0068 (MX2792496)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0040 (MX2429788)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0041 (MX2429789)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0042 (MX2429787)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0043 (MX2429786)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0044 (MX2429790)

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0034 MX2208923

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0056 MX2208921

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0059 MX2208925

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0088 MX2208927

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0198 MX2208929

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0210-MX2208930

APOLLO TotalCare: ASHC-0216 (EE73086)

FABIUS MRI TotalCare: ASKL-0017 (MX1661959)

FABIUS TIRO w COSY 2.6 TotalCare: ASCD-0035 (EE55837)

FABIUS TIRO w COSY 2.6 TotalCare: ASMA-0059 (MX1923971)

FABIUS TIRO w COSY 2.6 TotalCare: ASMA-0060 (MX1923970)

FABIUS TIRO w COSY 2.6 TotalCare: ASDL-0243 (EE61932)

Zone A Travel for all scheduled service events for Option Year 3

Option Year 3 Total:

Option Year 4 Period of Performance – 01/05/2028 through 01/04/2029

APOLLO TotalCare: ASPL-0040 (MX2624526)

APOLLO TotalCare: ASPL-0041 (MX2624525)

APOLLO TotalCare: ASPL-0042 (MX2624522)

APOLLO TotalCare: ASPL-0043 (MX2624521)

APOLLO TotalCare: ASPL-0044 (MX2624523)

APOLLO TotalCare: ASPL-0045 (MX2624524)

APOLLO TotalCare: ASJR-0065 (MX2792499)

APOLLO TotalCare: ASJR-0066 (MX2792498)

APOLLO TotalCare: ASJR-0067 (MX2792497)

APOLLO TotalCare: ASJR-0068 (MX2792496)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0040 (MX2429788)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0041 (MX2429789)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0042 (MX2429787)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0043 (MX2429786)

FABIUS TIRO w COSY 2.6 TotalCare: ASPA-0044 (MX2429790)

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0034 MX2208923

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0056 MX2208921

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0059 MX2208925

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0088 MX2208927

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0198 MX2208929

Evita Infinity V500 Preventive Care w/PM Parts: ASNF-0210 MX2208930

APOLLO TotalCare: ASHC-0216 (EE73086)

FABIUS MRI TotalCare: ASKL-0017 (MX1661959)

FABIUS TIRO w COSY 2.6 TotalCare: ASCD-0035 (EE55837)

FABIUS TIRO w COSY 2.6 TotalCare: ASMA-0059 (MX1923971)

FABIUS TIRO w COSY 2.6 TotalCare: ASMA-0060 (MX1923970)

FABIUS TIRO w COSY 2.6 TotalCare: ASDL-0243 (EE61932)

Zone A Travel for all scheduled service events for Option Year 4

Option Year 4 Total:

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/ (End of Clause)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers’ liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.5 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.9 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)

(a) In an effort to achieve socioeconomic small business goals, VA shall evaluate offerors based on their service-disabled veteran-owned or veteran-owned small business certification status and their proposed use of eligible certified service-disabled veteran-owned small businesses (SDVOSBs) and certified veteran-owned small businesses (VOSBs) as subcontractors.

(b) Eligible and certified service-disabled veteran-owned small businesses offerors will receive full credit, and offerors qualifying as veteran-owned small businesses will receive partial credit for the certified Service-Disabled Veteran-Owned and Veteran-Owned Small Business Status evaluation factor. To receive credit, an offeror must be listed at the time of submission of offers and at time of award, as a certified SDVOSB/VOSB in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov/ (see 13 CFR 128) and be otherwise eligible in accordance with SBA size standards for the acquisition and limitations on subcontracting requirements set forth in SBA regulations (see 13 CFR 121, 125 and 128.).

(c) Non-Veteran offerors proposing to use certified SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation factor. Offerors must state in their proposals the names of the certified SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be listed at the time of submission of offers and at time of award, as a certified SDVOSB/VOSB in the SBA certification database.

(d) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause)

C.10 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

(a) The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses (SDVOSBs) or veteran-owned small businesses (VOSBs) proposed as subcontractors in accordance with 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more SDVOSBs or VOSBs for subcontract work of the same or similar value.

(b) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause) (End of Addendum to 52.212-4)

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[X] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[] (4) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

[X] (5) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (6) [Reserved] [] (7) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (8) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (9) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

[X] (10) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

[] (11) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

[] (12) [Reserved] [] (13) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

[X] (14) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (15) [Reserved] [] (16)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (17)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[X] (18) 52.219-8, Utilization of Small Business Concerns (SEP 2023) (15 U.S.C. 637(d)(2) and (3)).

[] (19)(i) 52.219–9, Small Business Subcontracting Plan (SEP 2023) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JUN 2020) of 52.219–9.

[] (v) Alternate IV (SEP 2023) of 52.219–9.

[] (20)(i)…