P03. JA Sole Source.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 1

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C250-24 -AP-0219_

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Louis Stokes Cleveland VA Medical Center (VAMC), will enter into a contract that requires the procurement of A/E services which requires justification for other than full and open competition.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The existing K-Wing design IDIQ contract has no additional capacity to make modifications. This SSA is requesting design services to be provided by Perspectus Architecture to facilitate needed changes to the contract documents. These changes are for the Hemo-Dialysis Suite removal and Administrative Suite deign drawing and specification modifications. These design drawings amd specification modifications will supplement and replace current drawings and specifications contained in the Bid set. These modified drawings and specifications will be used for modification pricing and construction of the k-Wing project by the Contractor. The estimate for the design modifications are:

$92,488.00

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Perspectus Architecture is the current designer of record for the K-Wing project and therefore carries the professional liability for the project and its subcontracted design teams. If another design firm were to be engaged to perform drawing modifications for Perspectus Architecture’s current design, Perspectus Architecture would not carry the professional liability for the new design as well as any unforeseen ramifications pertaining to that change. The new design firm would not carry the professional liability for the K-Wing project as a whole and wouldn’t be responsible for how their change affects the remainder of the project, seen or unforeseen. This ambiguity as to who carries the professional liability is an extreme risk to the government and needs to be avoided. Having the designer of record for the K-Wing perform the drawing modification eliminates this high risk, and that firm would carry the professional liability for the entire project.

This is an out of scope modification to the current A/E contract for the Renovate K-Wing project (541-20-104). The A/E IDIQ contract for Perspectus Architecture has reached its maximum limit / maximum dollar value. As a result, a new follow-on A/E procurement action needs to be completed and awarded for this project.

4. Description of market research conducted and results or statement why it was not conducted:

Market Research was conducted under the original K-Wing A/E Design contract. The modification to the K-Wing design documents needs to be made by Perspectus Architecture.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Brian Kish Date Contracting Officer https://www.acquisition.gov/?q=/browse/far/13 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466

VHACOSKISHB1

Typewritten Text 03/21/2024