36C25023Q0780 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 552-23-3-695-0487 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence

OH

44131 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence

OH

44131 To all Offerors/Bidders

36C25023Q0780 06-15-2023

X X

6/22/2023 0800 Eastern X Change in closing date, extended to 06/22/2023 at 8:00AM.

Please refer to the questions and answers attached.

Contracting Officer - Services Changed due date.

Questions:

1. What is the current engineer to machine assignment ratio for the primary hardware engineer supporting this location (e.g., 1:4, 1:7, etc.)? We are not completely sure what is being asked here. We have one tech supporting the one Varian machine. On the previous contract, we have no insight to the vendor’s engineering staffing ratios for support.

1. What is the current on-site response time guarantee? 2 hours for emergencies. On the previous contract, we defaulted to the OEM standard which was 24 hours as the latest response time. The vendor utilized a tiered severity system, which corresponded to the number of hours for a response.

1. What are the specific training modules being offered by Varian where the 30% discount is applicable? All Varian classroom trainings or training credits published in the Varian sales catalog and in any Varian training facility worldwide.

1. What is the current inventory of on-site spares and how does it align with the quantity provided at the point of sale? There are no spares. This is a service with critical need that if the up-time is not met, patients will have to repeat treatment plans that would have direct impact against the cancer treatment they’re receiving. Point of sale must refer to a commercial standard and we do not deal with this. The inventory was listed in the RFQ with the single equipment item we have.

1. What is the current cadence and delivery format (e.g., in person, Zoom, etc.) of service performance reviews? We are assuming you are referring to performance reports following a PM or repair. In that case, one is issued for every time the vendor comes out to perform service. Typically the technician or engineer will provide verbal as to what is accomplished that day to our staff and is followed up by a written report. In addition to the PMs, our last years tally was 33 work orders.

1. Is there currently a local parts infrastructure outside of on-site spares and engineer stock? None exist to our knowledge.

1. We offer training services at a level that meets or exceeds training provided by the OEM. Training is conducted at a facility which includes a 2020 Varian TrueBeam in a live beam vault, a Novalis Tx (i.e., Trilogy with an HD MLC) in a test / training bay, and an Elekta Synergy with Agility in a test / training bay. The program aligns with Regulatory guidance around an FSE's competency framework (only available in the industry, OEM included). Software and/or applications training is separate and is normally provided with an associated maintenance contract for the Aria/Eclipse systems. Is this level of training support acceptable, or does the VA have a specific requirement for training to be provided through Varian? A separate facility indicates needed travel for VA personnel. The training referenced above pertains to the entire Varian catalog and with respect to this machine, training would be in accordance with OEM standards and delivered onsite or via electronic means.