36C25023Q0307 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

NONE

Department of Veterans Affairs Network 10 Contract Office 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor

MI

48105 Y Department of Veterans Affairs Network 10 Contract Office 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor

MI

48105 To all Offerors/Bidders

36C25023Q0307 03-30-2023

X X X

See CONTINUATION Page 515-3630162-390-854100-3223 0100555X9 The purpose of this Amendment is to answer submitted questions regarding the referenced solicitation.

This amendment replaces the Price Schedule and Performance Work Statement in their entirety.

Kristina L. Peart Contracting Officer

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

The contractor shall clean the interior and exterior of all windows once (1) a year in support of the Facilities Management Service Department of Battle Creek VA Medical Center (VAMC) located at 5500 Armstrong Road Battle Creek, MI 49037 for the period of April 15, 2023 through April 14, 2024 with four (4) additional one (1) year option periods as specified in the Performance Work Statement.

Contract Period: Base POP Begin: 04-15-2023 POP End: 03-14-2024 PRINCIPAL NAICS CODE: 561720 - Janitorial Services PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial

The contractor shall clean the interior and exterior of all windows once (1) a year in support of the Facilities Management Service Department of Battle Creek VA Medical Center (VAMC) located at 5500 Armstrong Road Battle Creek, MI 49037 as specified in the Performance Work Statement.

Contract Period: Option 1 POP Begin: 04-15-2024 POP End: 04-14-2025

The contractor shall clean the interior and exterior of all windows once (1) a year in support of the Facilities Management Service Department of Battle Creek VA Medical Center (VAMC) located at 5500 Armstrong Road Battle Creek, MI 49037 as specified in the Performance Work Statement.

Contract Period: Option 2 POP Begin: 04-15-2025 POP End: 04-14-2026

The contractor shall clean the interior and exterior of all windows once (1) a year in support of the Facilities Management Service Department of Battle Creek VA Medical Center (VAMC) located at 5500 Armstrong Road Battle Creek, MI 49037 as specified in the Performance Work Statement.

Contract Period: Option 3 POP Begin: 04-15-2026 POP End: 04-14-2027

The contractor shall clean the interior and exterior of all windows once (1) a year in support of the Facilities Management Service Department of Battle Creek VA Medical Center (VAMC) located at 5500 Armstrong Road Battle Creek, MI 49037 as specified in the Performance Work Statement.

Contract Period: Option 4 POP Begin: 04-15-2027 POP End: 04-14-2028

PERFORMANCE WORK STATEMENT (PWS)

GENERAL: The contractor shall clean the interior and exterior of all windows for the Battle Creek Veterans Affairs Medical Center (BCVAMC) at 5500 Armstrong Road, Battle Creek, MI 49037 once a year as described herein.

1. TECHNICAL WORK REQUIREMENTS

A. The Contractor shall clean the interior and exterior of all windows one (1) time per year. Buildings and window quantities are as listed on Attachment 1.

B. Many windows have screens as listed on Attachment 1. Contractor to remove, clean, and reinstall screens after cleaning of windows. Some screens are removed from the inside of a building and some from the outside. There are basement level windows, 1st, and 2nd floor windows. Windows are of various sizes. Average window sizes are 45” x 79” with basement level windows averaging 36” x 36”.

C. Contractor shall be required to work around furniture to access windows. It will not be the responsibility of the Contractor to move office furniture or equipment. The contractor shall be responsible to contact the COR to make the necessary arrangements to have any furniture moved to successfully complete the work. If furniture or equipment is moved it will be put back to its original position by BCVAMC personnel.

D. Mineral deposits, tape, or other residues shall be removed by the Contractor from glass and framing surfaces at no additional cost to the government.

E. Chemicals used shall not cause damage to window frames, glazing, sealants, gaskets or surrounding materials including walls, carpet, tile, furniture, exterior building surfaces, etc. Any excess cleaner spilled shall be cleaned-up, the residue neutralized as required, and the surface washed and dried. Spilled clean water shall be cleaned up and the surfaces dried. Contractor shall furnish a listing of proposed chemicals, along with Material Safety Data Sheets, to be used for approval by the Government to the COR in accordance with federal regulations.

F. The Contractor shall perform window-cleaning services in such a manner that does not damage Government property. Many of the buildings are two story with exposed basement level windows. If the contractor uses large equipment to access the exterior windows, lawn and or ground protection shall be provided. Any damage to lawns or ground areas shall be repaired by the window cleaning contractor, including topsoil, and seeding if required. Protection should always be the first course of action. In the event damage occurs to Government property, or any adjacent property by reason of services performed under this contract, the Contractor shall replace or repair the same to the satisfaction of the COR at no cost to the Government.

G. Window cleaning services shall be provided Monday through Sunday during the hours of 7:00AM to 4:30PM Eastern Standard Time (EST), except Federal holidays to include the following:

· New Year’s Day

· Birthday of Martin Luther King, Jr.

· Washington’s Birthday

· Memorial Day

· Juneteenth National Independence Day

· Independence Day

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day

Weekend work shall be required for certain medical facilities where patient privacy is required, such as Primary Care Clinics and where normal business routines cannot be interrupted. These areas may require work outside of the normal working hours and shall be re-scheduled with the authorization of the COR, at no additional cost to the Government. The Contractor should expect that many of the areas in which work is to be performed will be occupied. Contractor shall be professional at all times and shall take all necessary precautions to maintain a safe environment for the patients. Additionally, Contractor shall minimize noise to the fullest extent possible. No radios, CD Players or the like will be allowed.

2. COMPLIANCE WITH GENERAL SAFETY REGULATIONS

A. All Contractors performing services for the Government are required and shall comply with all Occupational Safety and Health Administration (OSHA), State, County and Municipal Safety and Occupational Health Standards and any other applicable rules and regulations. Also, all Contractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.

B. All ladders, scaffolding, lifts, sky tracks, widow anchors, safety belts, etc. shall be OSHA approved for window/glass washing. Contractor shall use caution signs as required by OSHA Regulations. Caution signs shall be on site on commencement of Contract.

C. The Contractor shall purchase and issue all chemicals in their original containers. Materials that require precautionary warnings shall have affixed to all containers such labels or markings as are prescribed by law, regulatory agencies, or this contract. Any violation of OSHA may be subject to default action.

D. Contractor shall furnish to the COR two (2) copies of Material Data Sheets (MDS), for all products proposed for use, a minimum of seven days prior to beginning service, for approval. Contractor shall update copies of the MDS on an annual basis. In addition, each time a new chemical or cleaning product is proposed to be introduced into the facility, a copy of that product’s MDS shall be provided to the COR for approval, prior to the product being used at the facility.

3. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS

A. The Contractor’s employees shall wear visible contractor identification badge at all times while on the premises of the FHCC. The badges shall be obtained from the COR. All employees of the Contractor providing services to the Government shall wear a company uniform identified with the company name and/or logo. Uniforms shall be neat and clean at all times while working on the FHCC premises and shall be approved by the COR.

B. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Contact the COR for all information.

C. Any interior or exterior doors that need to be unlocked to gain access, shall be kept locked during the performance of work. Should any other devices need to be unlocked, those devices shall be locked immediately upon entry or exit. At no time shall the Contractor allow any person into a locked area or loan keys/access cards to another person. Contractor may be held in default for failure to comply with this requirement.

D. After hours work and any required use of keys will require the contractor personnel to sign in and out each day at the Boiler Plant, Building 300.

E. The BCVAMC is a smoke free campus. Smoking is prohibited.

4. SCHEDULING WORK AND REPORTING COMPLETED WORK

A. The Contractor shall be required to submit a schedule for approval by the COR within (10) ten days of contract award, detailing the specific building, floor, and work area. The contractor shall adhere to the approved window-washing schedule. Work shall be completed within one week of start date.

5. QUALIFICATIONS OF CONTRACT PERSONNEL

A. The contractor shall be fully staffed on the first day of work under the contract. All personnel shall receive close and continuing first-line supervision by the Contractor. Individuals who are performing the work shall be experienced, fully trained and a regular employee of the contractor.

B. Cleaners shall be regular employees of the Contractor; day laborers are not acceptable. Cleaners employed by the contractor shall be fully trained and skilled in safe and proper window washing practices and techniques.

C. Contractor shall have an established business, with sufficient full-time staff needed to complete all tasks outlined in the PWS. The staff includes a “Fully qualified” employees who have been professionally trained to perform the work. Fully qualified is based upon training and on experience in the field. For training, the employee has successfully completed a formalized training program, in providing window-washing services on the type of buildings and under similar conditions.

6. QUALITY CONTROL PROGRAM

A. The contractor shall establish a complete quality control program to assure the requirements of the Contract are met as specified. The Quality Control Plan (QCP) shall be submitted with the RFQ submission for review and any modifications must be made within ten calendar days after contract award. The QCP shall be a system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the COR or CO point out the deficiencies. This QCP is of paramount importance. The program shall include the following:

a. Creation of the checklist is the responsibility of the contractor. It shall be signed and dated to indicate the time inspection was completed. It is not permissible for the person who performs the work to inspect and accept that work. The Contractor and the supervisor(s) who will complete inspections shall be identified by title and type of inspection each is authorized to perform.

b. An on-site file of all inspections conducted by the Contractor and the corrective action taken. This documentation shall be made available to the Government, upon request, during the term of the Contract.

c. Contractor shall inspect the premises (as needed) and provide in writing, any noted discrepancies and planned follow-up action to correct discrepancies. The written report shall be sent to the COR.

The COR shall monitor the Contractor’s compliance with, and performance under, the terms and conditions of the contract.

7. DOCUMENTATION/REPORTS

The documentation shall include detailed descriptions of the services performed and the following:

a. Name of Contractor and Contract number

b. Name of employee(s) who performed services

c. Location, date and time, when services were performed The contractor shall design/develop a Service Report form that incorporates the above minimum criteria. The form shall be on standard 8 ½ x 11 paper and shall be approved by the CO or COR prior to use and implementation.

Additional reports/documentation required prior to commencement of services unless otherwise stated:

a. Certificate of Insurance

b. MDS/Labels

c. Inspection Checklists

d. Each building work completion report submitted in accordance with the Quality Control Program

8. REPORTING REQUIRED SERVICES BEYOND THE SCOPE OF THE CONTRACT

The contractor shall immediately, but no later than 24 consecutive hours after discovery, notify the CO and COR in writing of the existence or the development of any defects in, or repairs required, which the contractor considers he/she is not responsible for under the terms of the contract.

9. PRE-WORK ORIENTATION

A. Contractor’s employees shall attend a pre-work meeting at BCVAMC prior to the commencement of work on site. The BCVAMC will schedule this meeting and will include discussion of the following topics: Fire and Safety, Infection Control, Disaster procedures, Security, and other training deemed necessary.

B. The contractor shall be responsible to ensure that contractor’s employees coming to the work site have attended pre-work orientation for the information required above.

10. UNAUTHORIZED USE OF GOVERNMENT EQUIPMENT

The contractor shall not allow his/her employees, including subcontractors’ employees, to open desk drawers, cabinets, or to use office equipment, including the use of non-pay telephones for any purpose other than a local emergency call.

Page 1 of Page 1 of VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

Contractor shall immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities Attachment 1

Medical Center Map

Typical Buildings

Questions regarding the Battle Creek Window Washing Project

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