36C25023Q0018.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105

POINT OF CONTACT*

Contracting Officer Kelly Poole kelly.poole@va.gov 734-222-6177

PLACE OF PERFORMANCE

Louis Stokes VA Medical Center

Logistics Department

10701 East Boulevard

Cleveland OH

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This Sources Sought/Market Survey Notice is being conducted by VA Ann Arbor Healthcare System, 2215 Fuller Road, Ann Arbor, MI 48105 to identify other sources that are capable of providing wall to wall inventory services for the Louis Stokes VA Medical Center, Cleveland, Ohio for the period of October 5, 2022 – December 31, 2022. Please see the below Statement of Work for further details.

If this is a service your business can provide respond to this Sources Sought by Friday, September 9, 2022, 5:00pm Eastern time. Responses should include: (1) Business Name and Address (2) Point of Contact Name, Phone Number, and E-mail Address (3) DUNS and NAICS code (4) Business Size SMALL or LARGE (5) Type of Business SERVICE DISABLED VETERAN OWNED, VETERAN OWNED, 8A, HUBZone, WOMEN-OWNED etc. (6) Applicable GSA/FSS Contract Number (if applies). All businesses eligible to provide this service are encouraged to reply as this information may be used to determine potential set-asides for the above noted service. E-mail responses to: Kelly Poole, at kelly.poole@va.gov. (Note: This is NOT A REQUEST FOR QUOTE or an announcement of a solicitation.)

General Information

The VA Northeast Ohio Healthcare System has approximately 52,000 equipment assets tagged and labeled, with other assets not on file. Inventory, tagging and locating all equipment assets has become a time sensitive issue. Equipment accountability must be established in order to keep track of all assets both here at main campus as well as the 20+ locations in the Northeast Ohio region. The Contractor shall provide wall-to-wall equipment inventory of all available assets and identify the assets not located in MAXIMO. Services are for the VA Northeast Ohio Healthcare System (541), 10701 East Boulevard, Cleveland, OH 44106.

· THIS IS A ONE-TIME CONTRACT

1. Scope of Work

· Contractor shall provide asset inventory for both tagged and non-tagged equipment according to the MAXIMO database. The VA Northeast Ohio Healthcare System has over 52,000 equipment assets tagged and labeled, with other assets unaccounted for within the last 13 months. The contractor will accomplish this by the steps below:

A. Inventory file of all Assets will be provided to the vendor prior to inventory.

B. Our IT team has created a program that allows us to scan the door tag and asset tag per location C. The vendor will clear room by room and floor by floor. Once the floor is completed, or daily, whichever is sooner, the vendor will transmit utilizing the format below. VA staff will convert the data back into Excel format in order to reload back into Maximo.

Required format: The Excel sheet should be room number (exactly how it is on the location label on the door jams) and then the info after scanning the equipment label on the assets must be exact to what is on that barcode as seen below.

Room number: SP5M657-1-EUL Asset Tag- EE or MX 114348

D. Once all data has been compiled by building and or CBOCs, we can provide a final output of all data inventoried and assets that were not inventoried.

E. After completion of inventory, the vendor will return to the site(s) and help reconcile any missing assets. A 3-day clearance will be provided for reconciliation purposes. This is when we can determine if items were missed or no longer on the asset file list that might not have been purged.

F. The contractor shall provide all resources necessary, such as compatible software that efficiently connects with the Windows 10 operating system.

G. The Contractor shall provide 9 qualified employees, divided into 3 teams, to include a designated Team Lead. Teams will always be escorted by a VA employee .

H. Due to scheduling and patient care, the vendor will work regular hours in addition to before/after hours as well as on weekends.

I. Assets to be inventoried will include, but are not limited to: all mobile devices, such as cell phones, laptops, thumb drives, mobile vans (all vehicle assets, including those with medical equipment regardless of location).

2. Specific Tasks

· The following locations outside of the Main Hospital will require scanning:

· Akron VA Outpatient Clinic:

55 West Waterloo Road, Akron, Ohio 44319-1116

(330) 724-7715

· Canton VA Outpatient Clinic:

733 Market Avenue South, Canton, Ohio 44702-1018

(330) 489-4600

· East Liverpool Outpatient Clinic:

15655 State Route 170, Suite A, Calcutta, Ohio 43920-9672

(330) 386-4303

· Lake County VA Outpatient Clinic:

35000 Kaiser Court, Willoughby, Ohio 44094-3382

(440) 269-4600

· Lorain County VA Outpatient Clinic:

5255 North Abbe Rd, Sheffield Village, Ohio 44035-1451

(440) 934-9158

· Mansfield VA Outpatient Clinic:

1025 South Trimble Rd, Mansfield, Ohio 44906-3427

(419) 529-4602

· McCafferty VA Outpatient Clinic:

4242 Lorain Avenue, Cleveland, Ohio 44113-3715

· New Philadelphia VA Outpatient Clinic:

1260 Monroe Avenue, Suite 1A, New Philadelphia, Ohio 44663-4147

(330) 602-0699

· Parma VA Outpatient Clinic:

8787 Brookpark Road, Parma, Ohio 44129-6809

(216) 739-7000

· Ravenna VA Outpatient Clinic:

6751 North Chestnut Street, Ravenna, Ohio 44266-3903

(330) 296-3641

· Sandusky VA Outpatient Clinic:

1912 Hayes Avenue, Sandusky, Ohio 44870-5557

(419) 609-1460

· Warren VA Outpatient Clinic:

1460 Tod Avenue, Northwest, Warren, Ohio 44485-2407

(330) 392-0311

· Youngstown VA Outpatient Clinic:

2031 Belmont Avenue, Youngstown, Ohio 44505-2401

(330) 740-9200

· Eastside Vet Center:

5310 Warrensville Center Rd, Maple Heights, Ohio 44137

(216) 707-7901

· Parma Vet Center:

6325 York Road, Parma Heights, Oh 44130

(440) 845-5023

· Stark County Vet Center:

601 Cleveland, Avenue, Northwest Suite C, Canton, Ohio 44702

(330) 454-3120

· Ohio Western Reserve National Cemetery:

10175 Rawiga Rd, Seville, Ohio 44273

(330) 335-3069

· Cleveland Regional Benefit Office:

1240 E. 9th St, Cleveland, Ohio 44199

(800) 827-1000

· Cleveland VA Midtown Hemodialysis:

7000 Euclid Avenue, Cleveland, Ohio 44106

(216) 391-0274/0264

· VA Outpatient Surgery Center:

8901 Superior Ave, Cleveland, Ohio 44106

(216) 421-3133

· Akron CRRC:

111 E. Voris St, Akron, Ohio 44319

(330) 761-7054

· Metro Hospital (Research Assets):

2500 Metro Health Drive, Cleveland, Ohio 44109

(216) 778-7800

· Greater Cleveland Fisher House:

10521 Lee Ave, Cleveland, Ohio 44106

(216) 707-4800

· Contracting, Rockside Road:

6150 Oak Tree Blvd, 3rd floor, Independence, Ohio 44131

(216) 447-8300

· Case Western Reserve (Research):

10900 Euclid Ave, Cleveland, Ohio 44106

(216) 368-2000

CBOC/Facilities Schedule

*All CBOCs and Offsite Facilities must be done during the week of inventory*

Zone 1-Day 1-Team 2:

Sandusky Lorain Parma McCafferty Parma Vet Center Regional Benefit Office

Zone 2-Day1-Team 1:

Lake County Warren Ravenna Youngstown East Liverpool East Side Vet Center

Zone 3-Day 2-Team 1:

Akron Akron CRRC Canton Mansfield New Philadelphia Ohio Western Reserve National Cemetery Stark County Vet Center

Zone 4-Day 3-Team 1:

Cleveland VA Midtown Dialysis Center VA Outpatient Surgery Center Case Western Reserve Metro Hospital Greater Cleveland Fisher House Contracting (Independence, Ohio)

3. Risk Factors:

The vendor does not need access to Maximo nor to our network. Vendor works with the VA employees who use Maximo and the VA network. Data must be submitted exactly as stated. Any deviation from required format poses potential errors and delay. Vendor must also be flexible in order to work around operation hours, inclement weather, transport times and possible interference with patient care.

Sources Sought Notice image1.png image2.png