36C25021Q0052 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 10-14-2020 None Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis

IN

46240 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis

IN

46240 To all Offerors/Bidders

36C25021Q0052 10-09-2020

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

10/16/2020 at 14:00 PM, Eastern Time X The purpose of this amendment is to provide answers to questions presented in relation to this solicitation.

For a list of questions and answers, see the continuation page(s).

Due to the late response of this amendment, the closing date and time is extended until 10/16/2020 at 14:00 Eastern Time.

Sally L Leitch Contracting Officer

A.1 AMENDMENT 1 – QUESTIONS AND ANSWERS

The following questions have been presented for this solicitation:

1. Will there be a Site Visit?

a. No, a site/floor plan is attached.

2. Is there an incumbent? If so, what is the company name, contract number, award date and amount?

a. Contract Purchase Order was awarded on 8/1/2020 to HamHed LLC in the amount of $116,814.00.

3. Are there any changes to the scope of work from the current contract?

a. Yes, the Contractor shall be responsible for providing all labor, equipment, all supplies, any PPE, management, transportation, and chemicals in order to provide complete janitorial services in accordance with the Performance Work Statement (PWS).

4. Is this a new requirement?

a. No.

5. Is there incumbent staff that are currently performing these tasks? If so, how many?

a. Yes, between 7 and 12.

6. It is understood that PPQs are required as part of our proposal. However, the fast turnaround time may put unnecessary strain on our past contracting officers, many of who are working remotely or with limited office time due to the Coronavirus. Would the VA consider using CPARS and Past Performance reference (including contact information) in leu of PPQs?

a. No, PPQs are required in addition to CPARS and any submitted references.

b. This is a FAR 13 solicitation.

7. Would the government consider issuing an extension to allow enough time for bidding?

a. No, due to time constraints, additional time is not allowed.

b. This is a FAR 13 solicitation.

8. Will recycling/trash receptacles be provided by the government? Do you have an estimated count of these containers?

a. Yes, the Government will provide the recycling/trash receptables. The estimated count is 820 (approximately 410 rooms with 1 regular waste and 1 recycle can in each)

9. How many toilet paper/paper towels and soap dispensers are covered under this contract? (estimated count)

a. Approximate restroom count is 40. Approximately 1 in each plus the additional hand sanitizing dispensers approximately 60.

10. Is there a fee for the VA COVID-19 training (section D.2)? If so, is the contractor responsible to pay the fee? How long does it take to complete? Is this an annual training? Is the training online or in person?

a. There is no fee

b. Training is approximately 37 minutes.

c. Can be completed online or in person, depending on the access to the VA network.

11. Is there onsite storage for use by the contractor?

a. Yes, Room C900.

12. Is contractor provided office space?

a. No

13. What is the restroom square footage?

a. Approximately 5,000 sq ft.

14. We did not see any timeframes listed in the Deliverables section of the PWS. Are the listed items due with the technical submission or upon award of the contract?

a. Contractor Quality Control Program – Due upon quote response.

b. Contractor Contingency Plan – Due upon quote response.

c. List of Key Personnel and Job Titles – Due upon award and at any time changes are made.

d. Cleaning Schedule with Duty Assignments and Times – Due Upon Award and each time the schedule is updated, or changes are made.

e. List of Make, Model and SN for all contractor owned equipment – Due Upon Award and at any time changes are made.

f. Copies of Annual Mandatory TMS trainings – Due no later than 5 business days of award, and annually thereafter, or as personnel changes are made.

g. Copy of completion of Safe Storage and Handling of Regulated Medical Waste – Due no later than 5 business days of award, and annually thereafter.

15. Regarding the COVID-19 cleaning requirements, we do not see any frequencies listed. If this is based on site volume, what is the estimated site volume?

a. With the COVID-19 screening that is required for all who come on-site, it is rare that COVID cleaning is required. However, approximately 3 – 5 times a week.

16. Under Work Hours section of the solicitation, it mentions that “Services may be required on weekends or holiday’s if SJCC determines it necessary to have hours on either weekend or holiday.” What is the anticipated weekend requirement? Will the contractor be provided additional compensation for labor and supplies if weekend services are requested? How much notification will be given to meet the additional requirements?

a. If weekend or holiday coverage becomes necessary, a modification to the contract will be completed prior to changes taking affect, and appropriate compensation will be allowed.

b. If this required, it would be scheduled on Saturdays, approximately 50 occurrences. Which would consist of one treatment room, and one administrative area.

c. A 30-day notice will be provided.

17. What is the contractors responsibility in regard to:

a. In Section D2 Cleaning Matrix

i. Clean and disinfect all high touch services between patients.

1. This will be required Daily and as needed to prevent exposure risks.

ii. Cleaning between patients is required during standard operating hours to minimize potential exposure.

1. This will be required Daily and as needed to prevent exposure risks.

iii. Is it a requirement of this contract to clean after each patient in exam rooms?

1. No, unless the patient is known to have COVID or some other communicable condition that would require sanitation prior to use by another person.

iv. Is it a requirement of this contract to clean after each patient after discharge?

1. No, unless the patient is known to have COVID or some other communicable condition that would require sanitation prior to use by another person.

18. What is the estimated square footage of the carpet and any VCT?

a. Approximately 18,000 sq ft of carpet. Assuming that VCT is vinyl, tile or non-carpeted material 54,000 sq ft.

19. What is the phase-in/onboarding timeframe?

a. Performance shall begin 11/1/2020.

See attached document: St Joseph County VA Clinic Site-Floor Plan.