36C25019Q1263-000.docx

FedBizOpps Special Notice

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GENERAL INFORMATION

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* = Required Field FedBizOpps Special Notice Rev. March 2010 N PACS Corrective Maintenance and PM Physical Access Control Systems VA Ann Arbor Healthcare System 48105 36C25019Q1263 N 561621 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105 Christopher Gundy www.annarbor.va.gov Ann Arbor VA Healthcare System christopher.gundy@va.gov Contracting Officer Department of Veterans Affairs (VA), VA Ann Arbor Healthcare System, is soliciting and intends to award a Contract for in support of the VA Ann Arbor Healthcare System, 2215 Fuller Road, Ann Arbor, MI 48105. NAICS Code 561621, size standard $22 Million. The Government intends, in accordance with FAR 6.302.1 (only one responsible source and no other supplies or services will satisfy agency requirements), to negotiate on a sole source basis with Security Corporation for this service to provide all labor, supervision, equipment necessary to perform preventive system maintenance for Hirsch physical access control system at the Ann Arbor VAMC. Contractor is an authorized Hirsch system provider and authorized to perform maintenance and upgrades. No solicitation package is available. A determination not to compete is solely within the discretion of the Government. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. Responses must be received NLT 2:00 PM EST on 9/13/2019. No telephonic inquiries shall be accepted. All responses must be e-mailed to the contracting officer.

STATEMENT OF WORK

I. SCOPE OF WORK:

Contractor must provide all labor, supervision, and materials to provides corrective maintenance and preventive maintenance for Hirsch physical access control system. Service must be provided between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, with all local and national holidays excluded. After-hours and weekend service is available upon request. Contractor must work in conjunction with the Ann Arbor VA Medical Center to resolve the issue pertaining to the proprietary equipment as quickly as possible. Dependent on the period that parts are unavailable, replacement of the defective device with another manufacturer’s product may be required. Equipment that becomes obsolete, non-repairable, or beyond economical repair (B.E.R.) must be replaced. Equipment that cannot be replaced will be removed from the service agreement. To be considered B.E.R., the repair cost would have to exceed 50% of the cost of a new unit. Travel to and from the location must be included in the terms of the agreement.

During a Preventive Maintenance inspection, the contractor must inspect, clean, adjust, lubricate and test for proper functional operation of all components of the physical access control system.

Access control equipment that is under service coverage must receive one (1) Preventive Maintenance inspection annually. Service must include functional testing and cleaning of all major components. Contractor must test all devices (card reader, door contact, door locking hardware, and exit devices) for proper operation. System power and standby batteries must be verified and tested. Software support must be available.

CCTV equipment under service coverage must receive one (1) Preventive Maintenance inspection annually. Service shall include functional testing and cleaning of all major components (cameras, monitors, switchers, VCR’s, DVRs, camera controllers) within the system. If AAVA Digital Video Recorder (DVR) is found defective and removed for repair, a switcher and VCR must be installed in its place. DVR loaner equipment shall be supplied for 48 hours at no charge.

The Ann Arbor VA Medical Center is seeking one (1) base year with two (2) option years for this service. This contract must include the Ann Arbor VA Medical Center, Packard Road Clinic, Green Road Clinic, Jackson CBOC, Flint CBOC, and the Toledo CBOC.

II. CONFORMANCE STANDARDS:

All services provided under this contract must be performed in conformance with the Federal regulations and AAVA policies and requirements.

III. PREVENTIVE MAINTENANCE:

All preventive maintenance must be done by the contractor through a product maintenance and service contract. Contractor must be authorized to provide system maintenance for Hirsch access control system.

IV. REPORTING REQUIREMENTS:

The Contractor shall be required to report to the Facilities Management Section at the Ann Arbor VA Medical Center to log in during normal working hours. This check in is mandatory. When the service is complete, the Contractor shall document services rendered on a legible field service report. The Contractor shall log out at Building 3 and submit the field service report to the Contracting Officer Technical Representative for a signature, during normal working hours. If the Contracting Officer Technical Representative is unavailable, a signed authorized copy of the field service report shall be sent to the Contractor after the work has been reviewed.

V. SAFETY REQUIREMENTS:

In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when served on the Contractor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work, and hold the Contractor in default.