Upgrade Fire Alarm AE SOW rev 1.pdf

STATEMENT OF WORK

Department of Veterans Affairs

Upgrade Fire Alarm System Project # 626A4-23-203

I. GENERAL SCOPE OF WORK

The A/E shall provide all necessary architectural and engineering services as required to prepare complete contract drawings, specifications, technical reports, and cost estimates, including construction period services for "Upgrade Fire Alarm System” at the VA Tennessee Valley Healthcare System, Murfreesboro Campus, 3400 Lebanon Road, Murfreesboro, TN 37129. This project will design for and upgrade approximately 1 million square feet of existing, obsolete and non-compliant fire alarm system and components to meet current codes and standards and ensure compatibility campus wide. The upgrades will include panels, strobes, speakers, wiring upgrades to fiber, ancillary equipment/devices and software to make system fully addressable. Project will also perform code analysis on buildings where fire alarm systems are lacking - design systems as required across the Alvin C. York Campus, Murfreesboro Tennessee. Design work includes but not limited to professional design services of Architects and Mechanical & Electrical Engineers. Design work will be performed by a licensed professional design firm and includes, but not limited to the disciplines of architectural, mechanical, electrical, and fire alarm.

II. STATEMENT OF PROJECT OBJECTIVES

It is the intent of the Department of Veterans Affairs to have the A/E fully survey, investigate and document the existing space and utility systems in order to gain the knowledge and insight necessary to prepare quality, accurate construction documents in a professional and competent manner. The project objectives are as follows:

A. The fire alarm system must be installed where required by NFPA 101 and must be designed to meet the requirements contained in NFPA 72 and the VA Fire Protection design manual.

B. New system will be fully addressable utilizing speaker/strobe for notification.

C. Survey entire campus for current code deficiencies and add devices as needed to come up to current edition of NFPA 72 & 101.

D. Properly size and redesign underground and crawlspace raceways across campus to support the new fiber optic fire alarm loop.

E. Any recently added simplex panels if reused must be reprogrammed to address voice notification.

F. The fire alarm system operation must be coordinated with the facility fire plan.

III. JUSTIFICATION

A. The current system is obsolete and not in compliance with National Fire Protection Association (NFPA) 72 requirements.

B. Increased component failures, excessive service calls and the increasing difficulty to procure repair parts are driving unacceptable down times.

C. The existing system is partially addressable and needs upgrade to a fully addressable system.

D. The existing system is an old chime/light system and needs upgraded to a speaker/strobe system.

IV. STATEMENT OF A/E TASKS

A. The A/E shall furnish all services for a complete design development, construction documents and construction period services as specified in the contract.

1. Necessary site survey work such as verifying existing conditions, verifying record drawings and verifying and analyzing utility systems shall be accomplished in conjunction with preparation of Design Development.

2. The complete site survey work shall include a thorough investigation of existing conditions to accurately document and convey space dimensions for measured drawings, all utilities for affected areas and utilities that traverse through affected areas, typical construction type and variations and finishes. This information provides the necessary base drawings for the Schematic Development phase of Design Development.

B. The A/E shall provide cost estimation, project scheduling and phasing, bid period and construction period services as further described in the contract.

C. The A/E shall provide full commissioning services per VA master specification 019100 and 280800.

D. The A/E shall provide bid document preparation in quantities as specified in the contract.

E. The A/E will coordinate with leading industry equipment manufacturers/vendor(s) to ensure proper layout and support of equipment according to manufacturer’s requirements.

However, design drawings and specifications shall be generic to promote fair and open competition.

F. The A/E shall provide design and construction period services utilizing individuals of the various design disciplines including but not limited to architectural and engineering as required by the project. Changes in personnel from those who are proposed must be approved in writing by the Contracting Officer. The services of an industrial hygienist familiar with asbestos abatement will be utilized in the event that asbestos is found present and would impact the work. The registered individuals who will stamp the completed documents shall accomplish engineering design work.

V. BASIS FOR DESIGN

A. Department of Veterans Affairs standards may be obtained from the internet at http://www.cfm.va.gov/TIL/

B. Compliance to these standards, NFPA Codes, Uniform Building Codes and OSHA Standards http://www.cfm.va.gov/TIL/ will be reflected in the completed design and construction documents.

C. The awardee shall design within the construction budget provided at the time of contract award. The A/E design and estimate shall identify 20 percent of the total construction budget as viable deductive construction alternates by areas of work and/or phases. This will require individual estimates by clearly defined easily deductible areas or work.

D. Compliance with the Physical Security design manuals for VA Facilities.

http://www.cfm.va.gov/til/aeDesSubReq.asp

E. Comply with VA TIL, PG-18-15, A/E Design Submissions and Review.

F. Comply with VA TIL, PG-18-3, Design and Construction Procedures http://www.cfm.va.gov/TIL/cPro.asp

G. A/E shall design within funding limitations of a construction budget of $10,800,000. A/E shall coordinate cost control measures with COR to design within funding limits. Cost control alternatives shall be explored in Design Development.

H. Comply with current applicable state, local and federal building codes as well as codes from other recognized authoritative bodies; including but not limited to Associated Air Balance Council (AABC), American Concrete Institute (ACI), Acoustical and Insulating Materials Association (AIMA), American National Standards Institute (ANSI), American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRAE), American Society of Mechanical Engineers (ASME), American Society for Testing and Materials (ASTM), The Building Officials and Code Administrators International (BOCA), Gypsum Association (GA), International Building Code (IBC), NEC, NFPA, National Environmental Balancing Bureau (NEBB), National Standard Plumbing Code (NSPC), OSHA, Standard Building Code (SBC), Sheet Metal and Air Conditioning Contractors’ National Association (SMACNA), The Uniform Building Code (UBC), and Uniform Federal Accessibility Standard (UFAS), & American Disabilities Act (ADA), and other applicable codes.

VI. DETAILED SUBMISSION REQUIREMENTS

Program Guide PG-18-15, establishes the guidelines for the A/E submissions. Design shall be performed and submitted in accordance with VA A/E Submission Instructions for Minor and NRM Construction Program. Refer to http://www.cfm.va.gov/til/aeDesSubReq.asp, which may not be adequate for certain, types of design. In some instances in which critical decisions need to be made, sufficient and relevant information has to be provided timely in order for the design to progress to meet certain milestone dates. The level of applicability of the program guide depends upon the scope of work and the exclusions, which are herein specified. Questions in regards to the applicability of specific requirements shall be resolved with the COR prior to any submission deadline. Where “days” are stated, this refers to “calendar” not “work” days.

A. At each submission, all drawings and support material shall be dated and appropriately labeled above the title block:

http://www.cfm.va.gov/til/aeDesSubReq.asp http://www.cfm.va.gov/TIL/cPro.asp

Work Element Copies Duration

Design Kick-off Meeting 1 day

Schematics 2 45 days

Gov’t Review 5 days

Design Development 1 2 30 days

Gov’t Review 10 days

Design Development 2 2 30 days

Government Review 10 days

Construction Document 1 2 30 days

Government Review 10 days

Construction Document 2 2 30 days

Government Review 10 days

Final 100% Documents 2 10 days

Government Review 2 4 Days after receipt of 100%

Final Documents

Total Days 225 Days

B. For each submission review comments may be verbal, noted directly on review sets, or written list. The A/E shall be responsible for compiling and addressing review comments.

A/E shall produce and distribute meeting notes or minutes for VA review immediately after each submission review meeting.

C. For each submission, furnish electronic files in the latest version of Microsoft Office and Microsoft Word and/or AutoCAD 2013. PDF’s of the specifications will not be acceptable.

Submit 2 hardcopies of all drawings. The 100% construction document submission will include a full set of construction documents including all disciplines/packages and will be sealed and signed by the Architects and Engineers of Record.

D. The final construction documents submission package will incorporate all VA supplied comments from the earlier submission package reviews.

E. If the final construction documents submission package is not complete, the contractor must resubmit the package in its entirety.

F. Project specifications shall include specifications for all products, materials, equipment, methods and systems shown on the construction drawings in accordance with standard professional practice and the resulting contract. The specification submitted for review shall include: name of the manufacturer, product name, model number or other identification as appropriate to clearly identify the product that will be used in the construction of the project. A/E shall include a complete material submission log corresponding with the specifications.

G. Final bid documents shall be reproduced as part of the contract. Two 2 full sets and two 2 half sets of the Construction Bid Documents are to be delivered to the COR. Electronic files of the Construction Bid Documents will be provided to the COR and Contracting Officer.

H. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the contract requirements.

I. Total time to accomplish DDs and CDs through final reproduced bid documents shall be 225 days from the issuance of the Notice to Proceed. Each submission will require maximum ten 10 calendar days for VA review. A/E shall prepare a project schedule so that the timeframes in the above schedule are met.

VII. CONSTRUCTION PERIOD SERVICE REQUIREMENTS

A. Review of Submittals: A/E shall review all material submittals, shop drawings, test reports (as applicable), etc. Reviews shall be completed and submittals returned to the COR within 15 calendar days from the A/E's receipt of the submittal.

B. Review Analysis of Requests for Information, Change Orders and Costs: A/E shall provide prompt response when contacted by the Contracting Officer or COR to review and provide analysis of construction contractor requests for information or change orders.

C. Site Visits: A/E shall provide 30 site visit “units” during the construction period when requested by the Contracting Officer, in addition to two contractor pre-bid meetings, a final structural inspection and report and final inspection. A site visit “unit” is defined as a visit to the site by one individual for 3 hours. On this job, a site visit may require the use of multiple “units” when more than one individual or an extended period of time is needed to inspect an area of work. The COR has the prerogative to determine the professional discipline(s) required for each site visit. The A/E shall notify the COR of their presence on site before any work is performed in order to document the number of individuals who are making the site visit. The A/E shall observe the construction, advise the COR of any deviations or deficiencies and recommend appropriate corrective actions.

D. "Record Drawings" Requirement: A/E shall revise the solicitation documents if necessary and provide a complete set of all drawings showing actual, completed construction and reflecting any changes incorporated in the work on hard (bond) copy and on electronic media. Electronic media drawings shall be in AutoCAD 2013 and always electronically stamped. A/E shall load and demonstrate full AutoCAD compatibility at VA site.

Compatibility means that data can be accessed directly by target system without translation or processing of data files. Problems shall be corrected to satisfaction of VA. Final electronic media specifications shall be in Microsoft Word 2010 Format.

VIII. MATERIALS TO BE FURNISHED TO THE A/E BY THE VA

The following items will be furnished to the A/E when requested:

A. Prints and available electronic media of the station utility drawings, site plans and building floor plans (if station has on-file). The accuracy of drawings is not guaranteed and shall be used for general information only. Actual conditions shall be field verified by the A/E.

IX. GEOGRAPHICAL LOCALITY

The A/E shall be geographically located within 500 miles of the Murfreesboro VA Medical Center.

X. IT SECURITY REQUIREMENTS FOR CERTIFICATION AND ACCREDITATION (C&A) OF THE

CONTRACTOR SYSTEM

The C&A requirements do not apply. A Security Accreditation Package is not required.