36C24923R0111.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

Murfreesboro Campus

3400 Lebanon Road

Murfreesboro TN

CONTACT INFORMATION

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialist Vance Rosebush vance.rosebush@va.gov 615-225-5975

THIS IS A PRESOLICITATION NOTICE – The Department of Veterans Affairs, Network Contracting Office 9 Central Region, 1639 Medical Center Parkway, Suite 400, Murfreesboro, TN, 37129, is issuing this pre-solicitation to request Architectural and Engineering (A/E) Firms’ SF330s for the following project:

Project # 626A4-23-203 for A/E Design Services as required to prepare complete contract drawings, specifications, technical reports, and cost estimates, including construction period services for "Upgrade Fire Alarm System” at the VA Tennessee Valley Healthcare System, Murfreesboro Campus, 3400 Lebanon Road, Murfreesboro, TN 37129.

Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).

Construction Budget Design Limitations/Project Magnitude: Construction Budget is $10,800,000.00.

NAICS: 541310 – Architectural Services

Small Business Size Standard: $12.5 million

Project Description: See Attached Statement of Work (SOW)

THIS ANNOUNCEMENT IS NOT A REQUEST FOR AN A/E FEE PROPOSAL; NO FEE PROPOSAL SHALL BE REQUESTED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF330s AND THE TOP-RATED FIRM SELECTED.

Interested firms should submit their current SF330 to vance.rosebush@va.gov. The SF330s are due on Wednesday, May 3, 2023 at 2:00 PM Central Time (CT). See Electronic Submission Requirements for instructions on submitting your SF330.

The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work.

The design shall incorporate 10% and 20% deductive alternates. Bid Deduct Alternates of the approved construction budget shall be developed, planned, and estimated as necessary to ensure award of contract within available funds. Bid Deduct Alternates shall be clearly identified on contract drawings.

All offerors are advised that in accordance with VAAR 836.606-71, the total cost of the architect or engineer services contracted for must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR Clause 52.236-22(c) - Design Within Funding Limitation, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated A/E firm selected to complete the design.

Important Notice: Apparent successful offerors must be registered in the U.S. Small Business Administration (SBA) Veteran Small Business Certification (VetCert) site at the time of submission of proposal. Failure to be both VERIFIED by the SBA and VISIBLE on VetCert at the time of proposal submission, time of interview, and at time of award will result in the offeror’s proposal being deemed non-responsive. All offerors are urged to contact the SBA VetCert (https://veterans.certify.sba.gov/) and submit the required documents to obtain verification of their SDVOSB status if they have not already done so.

Contract Award Procedure: Before a small business is proposed as a potential contractor, they must be registered in the System for Award Management (SAM) website located at https://sam.gov. Failure of a proposed SDVOSB to be VERIFIED by SBA, VISIBLE in VetCert, and registered in SAM at the time the SF330 is submitted shall result in elimination from consideration as a proposed contractor. The proposed services will be obtained by a Negotiated Firm-Fixed Price Contract.

The review/design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work shall be accomplished by architects or engineers registered in a State or possession of the United States, or in Puerto Rico or in the District of Columbia.

The project drawings/design shall follow applicable standards and codes described in VA Program Guides and design materials. Master Construction Specifications Index, VA Construction Standards Index, VA Standards Index, and Criteria are available in the Technical Information Library (TIL) on VA Website address: http://www.cfm.va.gov/til/.

The submitted SF330s will be evaluated in accordance with the following eight criteria from the FAR Part 36.602-1 and Veteran Administration Acquisition Manual Subpart M836.602 Evaluation Boards. Then a minimum of three of the most highly qualified firms will be selected to hold discussions regarding concepts and relative utility of alternative methods of furnishing the required services. A fee proposal will be requested from the top-rated firm chosen.

Selection Criteria:

· Professional qualifications necessary for satisfactory performance of required services;

· Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials;

· Capacity to accomplish the work in the required time;

· Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules;

· Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project;

· Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness;

· Record of significant claims against the firm because of improper or incomplete architectural and engineering services; and

· Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team.

The awarded A/E firm will prepare drawings and specifications in enough detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired work. The awarded A/E firm is responsible for ensuring that the specifications and drawings supplied, fully represent all of the work described in the Request for Proposal (RFP). The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the A/E to minimize impact of the construction. The SF330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/top, type in SF330 in the “Find a Form” block and click on search.

In accordance with FAR Part 36.209, no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.

Electronic Submission Requirements:

All responses to solicitations must be submitted electronically as described below. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below.

In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail.

Acceptable Electronic Formats (Software) for Submission of Offers:

Files readable using the current Microsoft Office version products: Word, Excel, and PowerPoint. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe Portable Document Format (PDF) (purpose: contracting can open the PDF version and engineering can open AutoCAD files).

Files in Adobe PDF Files: When scanning documents, scanner resolution should be set to 200 dots per inch, or greater.

Other Electronic Format: If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer; and please note that we can no longer accept .zip files due to increasing security concerns.

E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers.

Subject Line: Include the solicitation number, name of company, and closing date of solicitation.

Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. Only one email is permitted unless otherwise stated in this paragraph or in writing by a Contracting Officer.

The offer will be date and time stamped by the Microsoft email system and will be the official record of receipt for the submission.

Security Issues, Late Bids, and Unreadable Offers:

Late submission of offers is outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission.

Please see FAR 15.207(c) for a description of the steps the Government shall take regarding unreadable offers.

To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus, or which are otherwise unreadable will be treated as “unreadable” pursuant to FAR Parts 14.406 and FAR 15.207(c).

The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable.

Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals.

VA NOTICE of TOTAL SET-ASIDE for VERIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern” or SDVOSB”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR802.101, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR part 74 and is listed in SBA VetCert database at https://veterans.certify.sba.gov/; and

(v) The business will comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR parts 121 and 125, provided that any reference therein to a service-disabled veteran-owned small business concern or SDVOSBC, is to be construed to apply to a SBBA verified and VetCert-listed SDVOSB, unless otherwise stated in this clause. (2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(2) The term “Service-disabled Veteran” means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term “small business concern” has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term “small business concern owned and controlled by Veterans with service-connected disabilities” has the meaning given the term “small business concern owned and controlled by service-disabled veterans” under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)), except that for a VA contract the firm must be listed in the VetCert database (see paragraph (a)(1)(iv) of this clause).

(b) General.

(1) Offers are solicited only from VetCert-listed SDVOSBs. Offers received from entities that are not VetCert-listed SDVOSBs at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a VetCert-listed SDVOSB who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only VetCert-listed SDVOSBs are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible SDVOSB as defined in this clause, 38 CFR part 74, and VAAR subpart 819.70.

(d) Agreement. When awarded a contract action, including orders under multiple-award contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406(b) and 13 CFR 125.6. Unless otherwise stated in this clause, a requirement in 13 CFR parts 121 and 125 that applies to an SDVOSBC, is to be construed to also apply to a VetCert-listed SDVOSB. For the purpose of limitations on subcontracting, only VetCert-listed SDVOSBs (including independent contractors) shall be considered eligible and/or “similarly situated” (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required certification requirements in this solicitation (see 852.219-75 or 852.219-76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not VetCert-listed SDVOSBs (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not VetCert-listed SDVOSBs. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CRF 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not VetCert-listed SDVOSBs.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not VetCert-listed SDVOSBs.

(5) Subcontracting. An SDVOSB must meet the NAICS size standard assigned by the prime contractor and be listed in VetCert to count as similarly situated. Any work that a first tier VetCert-listed SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

By the end of the base term of the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture is listed in VetCert and complies with the requirements in 13 CFR 125.18(b), provided that any requirement therein that applies to an SDVOSBC is to be construed to apply to a VetCert-listed SDVOSB. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Program for SDVOSBCs, and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company's SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406-2 Causes for Debarment).

STATEMENT OF WORK

Department of Veterans Affairs Upgrade Fire Alarm System Project # 626A4-23-203

I. GENERAL SCOPE OF WORK

The A/E shall provide all necessary architectural and engineering services as required to prepare complete contract drawings, specifications, technical reports, and cost estimates, including construction period services for "Upgrade Fire Alarm System” at the VA Tennessee Valley Healthcare System, Murfreesboro Campus, 3400 Lebanon Road, Murfreesboro, TN 37129. This project will design for and upgrade approximately 1 million square feet of existing, obsolete, and non-compliant fire alarm system and components to meet current codes and standards and ensure compatibility campus wide. The upgrades will include panels, strobes, speakers, wiring upgrades to fiber, ancillary equipment/devices, and software to make system fully addressable. Project will also perform code analysis on buildings where fire alarm systems are lacking - design systems as required across the Alvin C. York Campus, Murfreesboro Tennessee. Design work includes, but not limited to professional design services of Architects and Mechanical & Electrical Engineers. Design work will be performed by a licensed professional design firm and includes, but not limited to the disciplines of architectural, mechanical, electrical, and fire alarm.

II. STATEMENT OF PROJECT OBJECTIVES

It is the intent of the Department of Veterans Affairs to have the A/E fully survey, investigate and document the existing space and utility systems in order to gain the knowledge and insight necessary to prepare quality, accurate construction documents in a professional and competent manner. The project objectives are as follows:

A. The fire alarm system must be installed where required by NFPA 101 and must be designed to meet the requirements contained in NFPA 72 and the VA Fire Protection design manual.

B. New system will be fully addressable utilizing speaker/strobe for notification.

C. Survey entire campus for current code deficiencies and add devices as needed to come up to current edition of NFPA 72 & 101.

D. Properly size and redesign underground and crawlspace raceways across campus to support the new fiber optic fire alarm loop.

E. Any recently added simplex panels if reused must be reprogrammed to address voice notification.

F. The fire alarm system operation must be coordinated with the facility fire plan.

III. JUSTIFICATION

A. The current system is obsolete and not in compliance with National Fire Protection Association (NFPA) 72 requirements.

B. Increased component failures, excessive service calls and the increasing difficulty to procure repair parts are driving unacceptable down times.

C. The existing system is partially addressable and needs upgrade to a fully addressable system.

D. The existing system is an old chime/light system and needs upgraded to a speaker/strobe system.

IV. STATEMENT OF A/E TASKS

A. The A/E shall furnish all services for a complete design development, construction documents and construction period services as specified in the contract.

1. Necessary site survey work such as verifying existing conditions, verifying record drawings, and verifying and analyzing utility systems shall be accomplished in conjunction with preparation of Design Development.

2. The complete site survey work shall include a thorough investigation of existing conditions to accurately document and convey space dimensions for measured drawings, all utilities for affected areas and utilities that traverse through affected areas, typical construction type and variations and finishes. This information provides the necessary base drawings for the Schematic Development phase of Design Development.

B. The A/E shall provide cost estimation, project scheduling and phasing, bid period and construction period services as further described in the contract.

C. The A/E shall provide full commissioning services per VA master specification 019100 and 280800.

D. The A/E shall provide bid document preparation in quantities as specified in the contract.

E. The A/E will coordinate with leading industry equipment manufacturers/vendor(s) to ensure proper layout and support of equipment according to manufacturer’s requirements. However, design drawings and specifications shall be generic to promote fair and open competition.

F. The A/E shall provide design and construction period services utilizing individuals of the various design disciplines including but not limited to architectural and engineering as required by the project. Changes in personnel from those who are proposed must be approved in writing by the Contracting Officer. The services of an industrial hygienist familiar with asbestos abatement will be utilized in the event that asbestos is found present and would impact the work. The registered individuals who will stamp the completed documents shall accomplish engineering design work.

V. BASIS FOR DESIGN

A. Department of Veterans Affairs standards may be obtained from the internet at http://www.cfm.va.gov/TIL/

B. Compliance to these standards, NFPA Codes, Uniform Building Codes and OSHA Standards will be reflected in the completed design and construction documents.

C. The awardee shall design within the construction budget provided at the time of contract award. The A/E design and estimate shall identify 20 percent of the total construction budget as viable deductive construction alternates by areas of work and/or phases. This will require individual estimates by clearly defined easily deductible areas or work.

D. Compliance with the Physical Security design manuals for VA Facilities. http://www.cfm.va.gov/til/aeDesSubReq.asp

E. Comply with VA TIL, PG-18-15, A/E Design Submissions and Review. http://www.cfm.va.gov/til/aeDesSubReq.asp

F. Comply with VA TIL, PG-18-3, Design and Construction Procedures http://www.cfm.va.gov/TIL/cPro.asp G. A/E shall design within funding limitations of a construction budget of $10,800,000. A/E shall coordinate cost control measures with COR to design within funding limits. Cost control alternatives shall be explored in Design Development.

H. Comply with current applicable state, local and federal building codes as well as codes from other recognized authoritative bodies; including but not limited to Associated Air Balance Council (AABC), American Concrete Institute (ACI), Acoustical and Insulating Materials Association (AIMA), American National Standards Institute (ANSI), American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRAE), American Society of Mechanical Engineers (ASME), American Society for Testing and Materials (ASTM), The Building Officials and Code Administrators International (BOCA), Gypsum Association (GA), International Building Code (IBC), NEC, NFPA, National Environmental Balancing Bureau (NEBB), National Standard Plumbing Code (NSPC), OSHA, Standard Building Code (SBC), Sheet Metal and Air Conditioning Contractors’ National Association (SMACNA), The Uniform Building Code (UBC), and Uniform Federal Accessibility Standard (UFAS), & American Disabilities Act (ADA), and other applicable codes.

VI. DETAILED SUBMISSION REQUIREMENTS

Program Guide PG-18-15 establishes the guidelines for the A/E submissions. Design shall be performed and submitted in accordance with VA A/E Submission Instructions for Minor and NRM Construction Program. Refer to http://www.cfm.va.gov/til/aeDesSubReq.asp, which may not be adequate for certain, types of design. In some instances, in which critical decisions need to be made, sufficient and relevant information has to be provided timely in order for the design to progress to meet certain milestone dates. The level of applicability of the program guide depends upon the scope of work and the exclusions, which are herein specified. Questions regarding the applicability of specific requirements shall be resolved with the COR prior to any submission deadline. Where “days” are stated, this refers to “calendar” not “work” days.

A. At each submission, all drawings and support material shall be dated and appropriately labeled above the title block:

Design Kick-off Meeting

1 day

Gov’t Review

10 days

Government Review

10 days

Government Review

10 days

Government Review

10 days

Total Days

180 Days

B. For each submission review comments may be verbal, noted directly on review sets, or written list. The A/E shall be responsible for compiling and addressing review comments. A/E shall produce and distribute meeting notes or minutes for VA review immediately after each submission review meeting.

C. For each submission, furnish electronic files in the latest version of Microsoft Office and Microsoft Word and/or AutoCAD 2013. PDFs of the specifications will not be acceptable. Submit 2 hardcopies of all drawings. The 100% construction document submission will include a full set of construction documents including all disciplines/packages and will be sealed and signed by the Architects and Engineers of Record.

D. The final construction documents submission package will incorporate all VA supplied comments from the earlier submission package reviews.

E. If the final construction documents submission package is not complete, the contractor must resubmit the package in its entirety.

F. Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the resulting contract. The specification submitted for review shall include: name of the manufacturer, product name, model number or other identification as appropriate to clearly identify the product that will be used in the construction of the project. A/E shall include a complete material submission log corresponding with the specifications.

G. Final bid documents shall be reproduced as part of the contract. Two 2 full sets and two 2 half sets of the Construction Bid Documents are to be delivered to the COR. Electronic files of the Construction Bid Documents will be provided to the COR and Contracting Officer.

H. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the contract requirements.

I. Total time to accomplish DDs and CDs through final reproduced bid documents shall be 180 calendar days from the issuance of the Notice to Proceed. Each submission will require maximum ten 10 calendar days for VA review. A/E shall prepare a project schedule so that the timeframes in the above schedule are met.

VII. CONSTRUCTION PERIOD SERVICE REQUIREMENTS

A. Review of Submittals: A/E shall review all material submittals, shop drawings, test reports (as applicable), etc. Reviews shall be completed, and submittals returned to the COR within 15 calendar days from the A/E's receipt of the submittal.

B. Review Analysis of Requests for Information, Change Orders and Costs: A/E shall provide prompt response when contacted by the Contracting Officer or COR to review and provide analysis of construction contractor requests for information or change orders.

C. Site Visits: A/E shall provide 30 site visit “units” during the construction period when requested by the Contracting Officer, in addition to two contractor pre-bid meetings, a final structural inspection and report and final inspection. A site visit “unit” is defined as a visit to the site by one individual for 3 hours. On this job, a site visit may require the use of multiple “units” when more than one individual or an extended period of time is needed to inspect an area of work. The COR has the prerogative to determine the professional discipline(s) required for each site visit. The A/E shall notify the COR of their presence on site before any work is performed in order to document the number of individuals who are making the site visit. The A/E shall observe the construction, advise the COR of any deviations or deficiencies, and recommend appropriate corrective actions.

D. "Record Drawings" Requirement: A/E shall revise the solicitation documents if necessary and provide a complete set of all drawings showing actual, completed construction and reflecting any changes incorporated in the work on hard (bond) copy and on electronic media. Electronic media drawings shall be in AutoCAD 2013 and always electronically stamped. A/E shall load and demonstrate full AutoCAD compatibility at VA site. Compatibility means that data can be accessed directly by target system without translation or processing of data files. Problems shall be corrected to satisfaction of VA. Final electronic media specifications shall be in Microsoft Word 2010 Format.

VIII. MATERIALS TO BE FURNISHED TO THE A/E BY THE VA

The following items will be furnished to the A/E when requested: Prints and available electronic media of the station utility drawings, site plans and building floor plans (if station has on-file). The accuracy of drawings is not guaranteed and shall be used for general information only. Actual conditions shall be field verified by the A/E.

IX. GEOGRAPHICAL LOCALITY

The A/E shall be geographically located within 500 miles of the Murfreesboro VA Medical Center.

X. IT SECURITY REQUIREMENTS FOR CERTIFICATION AND ACCREDITATION (C&A) OF THE CONTRACTOR SYSTEM The C&A requirements do not apply. A Security Accreditation Package is not required.

Presolicitation Notice