36C24923R0016.docx

04 October 2022

GENERAL INFORMATION

SET-ASIDE

Lamont and Veterans Way

Mt Home, Tennessee

COUNTRY

CONTACT INFORMATION

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

POINT OF CONTACT*

Contracting Officer Diana K. Grube diana.grube@va.gov 615-225-6510

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

THIS IS A PRESOLICITATION NOTICE – The Department of Veterans Affairs, Network Contracting Office 9 Central Region, 1639 Medical Center Parkway, Suite 400, Murfreesboro, TN, 37129, is issuing this pre-solicitation to request for Architect and Engineering (AE) Firm’s SF330’s for the following project:

Project # 621-23-100 for Engineering Design Services to AE Renovate Atrium Bldg 200 at the James H. Quillen Veterans Affairs (VA) Medical Center in Mountain Home, Tennessee.

SET-ASIDE: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)

CONSTRUCTION BUDGET DESIGN LIMITATIONS/PROJECT MAGNITUDE:

Construction Budget is $4,319,000.00

NAICS: 541330 – Engineering Services

SMALL BUSINESS SIZE STANDARD: $22.5 Million

PROJECT DESCRIPTION: Project 621-23-100, AE Renovate Atrium Bldg 200. See Attached Statement of Work (SOW)

THIS ANNOUNCEMENT IS NOT A REQUEST FOR AN AE FEE PROPOSAL; NO FEE PROPOSAL SHALL BE REQUESTED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF330 AND THE TOP-RATED FIRM SELECTED.

Interested firms should submit their current SF330 to Diana.grube@va.gov. The SF330s are due on Monday, December 12, 2022 at 1:00 PM CT. See Electronic Submission Requirements for instructions on submitting your SF330.

The selection of the most qualified contractor will follow the guidance provided in FAR 36.6 – Architect-Engineer Services, except as provided in FAR 36.602-5 – Short Selection Process for Contracts Not to Exceed the Simplified Acquisition threshold.

The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work.

Bid Deduct Alternates of at least 10% of the approved construction budget shall be developed, planned, and estimated as necessary to ensure award of contract within available funds. Bid Deduct Alternates shall be clearly identified on contract drawings.

All offerors are advised that in accordance with VAAR 836.606-73 the total cost of the architect or engineer services contracted for must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR Clause 52.236-2 (c) - Design Within Funding Limitation, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated AE firm selected to complete the design.

Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veteran Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership, and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs Center for Veterans Enterprises at the time of submission of proposal. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz at the time of proposal submission, time of interview, and at time of award will result in the offeror’s proposal being deemed non-responsive. All offerors are urged to contact the CVE and submit the required documents to obtain CVE verification of their SDVOSB status if they have not already done so.

Contract Award Procedure: Before a small business is proposed as a potential contractor, they must be registered in the System for Award Management (SAM) website located at https://sam.gov. Failure of a proposed SDVOSB to be VERIFIED by CVE and VISIBLE in VetBiz and registered in SAM at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor. The proposed services will be obtained by a Negotiated Firm-Fixed Price Contract.

The review/design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work shall be accomplished by architects or engineers registered in a State or possession of the United States, or in Puerto Rico or in the District of Columbia.

The project drawings/design shall follow applicable standards and codes described in VA Program Guides and design materials. Master Construction Specifications Index, VA Construction Standards Index, VA Standards Index, and Criteria are available in the Technical Information Library (TIL) on VA Website address: http://www.cfm.va.gov/til/.

The submitted SF330s will be evaluated in accordance with the following eight criteria from the Federal Acquisition Regulation Part 36.602-1 and Veteran Administration Acquisition Regulation Subpart 836.602. Then a minimum of three of the most highly qualified firms will be selected to hold discussions regarding concepts and relative utility of alternative methods of furnishing the required services. A fee proposal will be requested from the top-rated firm chosen.

SELECTION CRITERIA:

· Professional qualifications necessary for satisfactory performance of required services, General construction, demolition and repair of glass skylight roof system(s), glass curtain wall system(s), light framing and gypsum board walls, doors & frames, architectural finishes, ceilings, lighting, general electrical, general data, general plumbing and drinking fountains, and general HVAC.

Other specialized experience includes experience in critical path scheduling, fire protection, energy conservation, transition, and sustainable design practices. Include no more than six (6) Government and private experience projects similar in size, scope and complexity, and experience with the types of projects above. The evaluation will consider the management approach, coordination of disciplines and subcontractors, quality control procedures, prior experience of the prime firm and any key subcontractors working together on relevant projects and familiarity of VA Design Guides/Manuals, Master Specifications, and other applicable standards. The information provided in sections F and G of the SF330 will be used to evaluate this evaluation factor. Do not include this information in section H, unless it is pertinent to support the information listed in the other sections.

· Capacity to accomplish the work in the required time. Provide the available capacity of key disciplines to perform the work in the required time. Provide the available capacity of key disciplines by providing current project workload, inclusive of all projects awarded by the VA during the previous 12 months and the full potential value of any current indefinite delivery contracts. Offers shall clearly state their available capacity presenting workload percentages for the key disciplines and/or team members. Also, the offeror must provide the completion percentages and expected completion date for the VA projects awarded in the previous 12 months. The information for this factor shall be provided in section H of the SF330. Please ensure the capacity applies toward the team/personnel provided in the SF330.

· Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. The past performance will be evaluated for all projects provided in section F to include a review of Contractor Performance Assessment Rating System (CPARS). The following information is required for all projects noted in section F: contract/task order number, project title, prime firm, start date, and completion date.

Also, consider, as appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF330 must be completed by the office/branch/individual team member performing the work under this contract. The information for this factor shall be provided in Section H of the SF330.

If there is no CPARS data available, Past Performance Questionnaires (PPQs) will be accepted. Please utilize the attached PPQ document. Complete PPQs should be incorporated into the SF330 directly. The PPQs will be counted towards the page limitations for this submission.

· Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. This information should be provided in Section H of the SF330. Note that the intent of this factor is to showcase a firm’s understanding of the site and locality, and not where the firm is located and how they would travel to the site. Information related to the firm’s location, shall be provided in section H, under Secondary selection Criteria Factor 1.

The awarded A/E firm will prepare drawings and specifications in enough detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired work. The awarded A/E firm is responsible for ensuring that the specifications and drawings supplied fully represent all the work described in the Request for Proposal (RFP). The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the A/E to minimize impact of the construction. The SF330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, type in SF-330 in the “Find a Form” block and click on search.

In accordance with Federal Acquisition Regulation Part 36.209, no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.

ELECTRONIC SUBMISSION REQUIREMENTS:

Unless paper offers are specifically authorized in an individual solicitation, all responses to solicitations must be submitted electronically as described below. Responses submitted in a paper form are unacceptable and will be returned. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below.

In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail.

Acceptable Electronic Formats (Software) for Submission of Offers:

Files readable using the current Microsoft* Office version Products: Word, Excel, and PowerPoint. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF (purpose: contracting can open the PDF version and engineering can open AutoCAD files).

Files in Adobe* PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater, Other Electronic Format: If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer; and please note that we can no longer accept .zip files due to increasing security concerns.

E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers.

Subject Line: Include the solicitation number, name of company, and closing date of solicitation, Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. Only one email is permitted unless otherwise stated in this paragraph or in writing by a Contracting Officer, and

The offer will be date and time stamped by the Microsoft Email system and will be the official record of receipt for the submission.

SECURITY ISSUES, LATE BIDS, UNREADABLE OFFERS:

Late submission of offers is outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c) (3). Particular attention is warranted to the portion of the provision that relates to the timing of submission.

Please see FAR 15.207(c) for a description of the steps the Government shall take regarding unreadable offers.

To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus, or which are otherwise unreadable will be treated as “unreadable” pursuant to FAR Parts 14.406 and FAR 15.207(c).

The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable.

Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals.

VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses),

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran,

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and

(iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov).

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for:

(1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns,

(2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns,

(3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern’s employees or the employees of other eligible service-disabled veteran-owned small business concerns; or

(4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern’s employees or the employees of other eligible service-disabled veteran-owned small business concerns.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if—

(1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement,

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and

(3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation.

(4) The joint venture meets the requirements of 13 CFR 125.15(b).

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

Presolicitation Notice Presolicitation Notice

Presolicitation Notice

SCOPE OF WORK

Architect-Engineer Services for Project 621-23-100 “Renovate Atrium Bldg. 200” James H. Quillen VA Medical Center Mountain Home, Tennessee

PART I - GENERAL

1. A/E Design Services Scope: The Architect-Engineer (A/E) shall provide all Architectural and Engineering services necessary to design a construction project to renovate the atrium area(s) of Bldg. 200 at the James H. Quillen VA Medical Center. Bldg. 200 atrium area consists of indoor public spaces and corridors adjoining Bldg. 200 wings B, C, D, & E, Bldg. 77, Bldg. 204, Bldg. 205 and includes multi-stories and glass roofs/walls encompassing approximately 15,000 square feet of floor space.

Existing finishes consist of slate floor and base tiles, glass block floor through lights, brick & concrete walls, painted metal panel walls, painted gypsum board walls & ceilings, sheet wall protection, acoustical ceiling tile system(s), glass ceiling/roof system(s), glass curtain wall system(s), window & door assemblies, lighting, general electrical & data, general plumbing & drinking fountain(s), and general HVAC.

New work will include, but not limited to, general construction, demolition and repair of glass skylight roof system(s), glass curtain wall system(s), light framing and gypsum board walls, doors & frames, architectural finishes, ceilings, lighting, general electrical, general data, general plumbing, general HVAC, reception & waiting area(s), wheelchair storage area, casework, built-in display cases, signage, and wayfinding’s.

Renovation shall blend new finishes with existing to remain and extend finishes installed by previous “Halls & Walls” renovation projects. Do to the centrally located nature and the high use volume of this space the space(s) shall remain open (in part) at all times, therefore detailed and coordinated phasing demo and construction plans will be of the utmost importance. The approved construction budget for this project is $4,319,00.00.

a. The A/E work shall include but is not limited to:

1) Review and verification of existing drawings, as-built plans, building types and conditions of the existing space(s);

2) Provide design development plans, and final construction drawings;

3) Provide specifications, phasing plan and cost estimates;

4) Provide design narrative and engineering calculations; and

b. VA construction, maintenance, repair and renovation projects shall be designed in compliance with applicable standards and codes described in VA program guides, design materials and construction specifications available in the Technical Information Library (TIL) on VA Website address: (http://www.cfm.va.gov/til/), IAN NFPA 99 2021 edition and all other applicable codes and standards.

c. The design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work shall be accomplished by architects or engineers registered in a State or possession of the United States, or in Puerto Rico or in the District of Columbia.

d. The A/E shall, when requested, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits in connection with the performance of services. The A/E shall, without additional expense to the Government, be responsible for assuring that the work is in compliance with requirements of applicable codes, ordinances and regulations.

e. The A/E shall not divulge or release any information, oral or written (including electronic), developed or obtained in connection with performance of this contract of any possible construction based on the results thereof (including, but not limited to, reports, plan, specifications, location, time, estimated cost of construction or estimated Value Engineering savings) or except to authorized Government personnel or upon prior written approval of the Contracting Officer.

f. The VA shall evaluate the overall performance of the A/E by professional discipline after completion of design and construction in accordance with FAR (48 CFR) Subpart 42.1502 (f) by completion of DD Form 2631 or via CPAR system. The A/E shall be informed, in writing, by the Contracting Officer, of overall performance denoting strengths and weaknesses.

2. Approved Construction Budget: The project shall be developed within an estimated base construction cost of $4,319,000.00.

a. Bid Deduct Alternates of at least 10% of the approved construction budget shall be developed, planned and estimated as necessary to assure award of contract within available funds. Bid Deduct Alternates shall be fully developed and clearly identified on contract drawings.

3. Completion Time: Final Construction Drawings for Bid (Sealed by Architect/Engineer) including cost estimates, specifications, and calculations, shall be completed within 180 calendar days after award. The A/E schedule shall allow for VA review periods between 5 to 7 calendar days after VA receipt of each A/E document submission. (See Part II paragraph 2 below for more detail.)

4. Ownership of Original Documents: All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be the sole property of the Government and may be used on any other work without additional compensation to the A/E. With respect thereto, the Architect-Engineer agrees not to assert any rights and not to establish any claim under the design patent or copyright laws. The A/E, for a period of no less than 3 years after completion of the project, agrees to furnish and provide access to all retained materials (including electronic) upon request of the VA. Unless otherwise provided in this contract, the Architect-Engineer shall have the right to retain copies all such materials beyond such period.

PART II – DESIGN EXECUTION AND PROVISION OF CONSTRUCTION DOCUMENTS

1. Design Requirements: The A/E shall ascertain the requirements of the work and shall prepare, for approval by the VA, Construction Documents and other documents setting forth in detail the requirements for bidding and contracting for the construction of the project and as further described in A/E Design Submissions Requirements (PG-18-15) Volume C – Minor and NRM Projects (http://www.cfm.va.gov/contract/aeDesSubReq.asp).

The A/E shall be responsible for the professional quality and technical accuracy of all documents prepared. Design Services shall include the following documents as applicable to the project scope of work defined in Part I, Sect. 1.

a. Architectural Design Documents setting forth in detail the architectural construction requirements including complete floor and roof plans, elevations, sections, details, schedules, material and color selection, discipline coordination and fire safety systems and controls as may be necessary.

b. Mechanical Design Documents setting forth in detail the mechanical construction requirements including all mechanical plans, elevations, sections, details, and schedules for heating, ventilating, air conditioning, refrigeration, plumbing and sanitary engineering as may be necessary.

c. Cost Estimates setting forth in detail quantities of materials, labor, profit, overhead, insurance, taxes, etc. for each separate technical discipline within the project scope. The A/E shall develop detailed construction cost estimates on form similar to VA Form 08-6298. All categories of work involved including quantities and unit type cost shall be included.

d. Specifications for all sections of the work utilizing the VA Master Specifications (PG-18-1), available in the Technical Information Library (TIL) on VA Website address (http://www.cfm.va.gov/til/), setting forth in detail all requirements for the construction fully coordinated with the drawings and other Construction Documents.

e. CAD Standards: VA has adopted the U.S. National CAD Standard (NCS) (http://www.buildingsmartalliance.org/ncs/) available from National Institute of Building Sciences (NIBS). The U.S. National CAD Standard has been modified by VA as explained in the VA National CAD Standard Application Guide (http://www.cfm.va.gov/til/cad/VHAcadAppGuide.doc). CAD drawings shall be compatible with AutoCAD Version 2018 or newer, native format (.DWG). All files (base files, reference files, cell libraries) shall be compatible with the VA target system. Layering guidelines shall conform to applicable VA and AIA standards.

2. Review Submissions: Submit documents for VA review and comment to the Contracting Officer’s Representative (COR) as specified below. VA review of the A/E's work product shall not be construed by either party to relieve the A/E from its professional responsibility to execute drawings, specifications and other work submissions with due care and in accordance with acceptable professional standards.

a. Design Charrette Minutes and Preliminary Sketches: Shall be held no later than 7 calendar days after A/E award. Submit an electronic copy of the initial design charrette minutes in pdf format to the COR within 7 calendar days of charrette. A/E shall allow for VA review of 5 calendar days after receipt of charrette minutes.

b. Survey, Design Basis Report, and Schematic Plans (35% complete design): Site Survey shall commence within 30 calendar days of Award. A/E shall submit, No later than 45 calendar days after A/E receives VA review of previous submission; two (2) sets of half-size drawings, two (2) copies of preliminary cost estimates, two (2) copies of design basis narrative report/analysis included pre-liminary bid deduct alternates, two (2) copies of initial site survey and investigation report, two (2) schematic plans and two (2) compact discs containing electronic copies of all submitted items for this submission in pdf format to the COR. A/E shall allow for VA review of 5 calendar days in addition to A/E required submission period.

c. Design Development Plans Submission (65% complete design): No later than 45 calendar days after A/E receives VA review of previous submission. A/E shall submit: two (2) sets of half-size drawings, two (2) copies of current design cost estimates, two (2) copies of design narrative/analysis including refined bid deduct alternates, two (2) copies of design computations and sizing calculations, two (2) copies of bound and edited specifications and two (2) compact discs containing electronic copies of all submitted items for this submission to the COR and (1) set of half size drawings, one (1) copy of design narrative/analysis, one (1) copy of design computations and sizing calculations and two (2) compact disc containing electronic copies of drawings, design narrative/analysis, and calculations to the VA designated Third Party Life Safety (LS) and Fire Protection (FP) Engineer Review Firm. Coordinate with COR at time of submission. A/E shall allow for VA and LS & FP review of 7 calendar days in addition to A/E required submission period.

d. Construction Drawings Submission (95% complete design): No later than 14 calendar days after A/E receives VA review of previous submission. A/E shall submit: two (2) sets of half-size drawings, two (2) copies of bound and edited specifications, two (2) copies of final cost estimates including estimates for bid deduct alternates, two (2) copies of design narrative/analysis, two (2) copies of design computations and sizing calculations and two compact discs containing electronic copies of all submitted items for this submission to the COR and one (1) set of half size drawings, one (1) copy of bound and edited specifications, one (1) copy of final cost estimates including estimates for bid deduct alternates, one (1) copy of design narrative/analysis, one (1) copy of design computations and sizing calculations and two (2) compact disc containing electronic copies of all submitted items for this submission to the VISN 9 Contracting Officer. Coordinate with COR prior to submission. A/E shall allow for VA review of 7 calendar days in addition to A/E required submission period.

e. Construction Drawings (Not for Bid – Review Copy Only) Submission (100% complete design – not stamped or sealed): No later than 14 calendar days after A/E receives VA review from of previous submission. A/E shall submit two (2) sets of half-size drawings, two (2) copies of bound and edited specifications, two (2) copies of final cost estimates including estimates for bid deduct alternates, two (2) copies of design narrative/analysis, two (2) copies of design computations and sizing calculations and two (2) compact discs containing electronic copies of all submitted items for this submission to the COR. A/E shall allow for VA review of 7 calendar days in addition to A/E required submission period. (Up to and including this submission all PDF/Word document shall show changes and be clearly documented in submission narratives. Include track changes in specifications.)

f. Final Construction Drawings for Bid (Signed & Sealed by Architect and Engineer): No later than 7 calendar days after A/E receives VA review from of previous submission. A/E shall submit two (2) sets of half-size drawings, two (2) hard copies of bound and edited specifications, two (2) hard copies of final cost estimates including estimates for bid deduct alternates and two (2) compact discs containing electronic copies of all submitted items for this submission to the COR for forwarding to the Contracting Officer to issue for bid.

Submission Quick Reference Schedule

Copies

PDF/CD

Copies Duration (Days)

Design Kick-Off Meeting

Gov’t Review

A/E & VA Schematic Design Discussion and Corrections

Onsite Schematic Review and Field Investigation

5*

Gov’t Review

A/E & VA 35% Design Discussion and Corrections

Gov’t Review

A/E & VA 65% Design Discussion and Corrections

Gov’t Review

A/E & VA 95% Design Discussion and Corrections

Gov’t Review

A/E & VA 100% Design Discussion and Corrections

*Days shall be included within overall design development period.

**Days shall be included within the overall Gov’t review period.

g. Certification of A/E Seal: At the final review, the A/E will present the completed set of contract documents. Each Contract Drawing (Hardcopy & Electronic) shall bear the seal and signature of the registered professional architect or engineer responsible for its design. The seal and signature shall be affixed for the approved 100% Construction Documents. Before the final contract documents are issued for bidding, a principal of the A/E firm under contract to the VA will be required to provide a signed certification that all drawings and calculations have been properly signed and sealed by the appropriate individual for each discipline, in accordance with the rules and regulations of the local State licensing authority. This certification shall be forwarded to Contracting Officer upon the completion of the Contract Documents.

h. Electronic Files: At each stage of design development all electronic design documents generated at a result of this contract shall be included on all CD’s submitted to the Government. Thereafter this intellectual property becoming the property of the Government. This includes but is not limited to any BIM, 3D models, and cad files created or developed to complete these design requirements.

3. VA Standards: The A/E shall use VA Program Guides, Design Manuals and Master Specifications, available in the Technical Information Library (TIL) on VA Website address: (http://www.cfm.va.gov/til/), in preparing the Construction Documents for the project. However, should the A/E determine that deviation from such standards and specifications is necessary or beneficial to the Government, he shall promptly submit a request in writing to the Contracting Officer for permission to make the deviation. The request shall include an explanation of the specific reasons for the desired change and benefits expected.

4. Accuracy of Planning Information: The A/E shall visit the project site to investigate the information shown on the Government-Furnished drawings, record (as-built) drawings and other planning documents provided by VA. This information is the best available, but the Government does not guarantee its accuracy or completeness. The A/E's investigation of existing field conditions shall be performed and documented in an as-built set, prepared by the A/E, in a competent professional manner in accordance with the Architectural Design Manual PG18-10 (http://www.cfm.va.gov/til/dManual/dmIndex.pdf).

5. Discrepancies in Planning Information: The A/E shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The A/E shall make no adjustments to his work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his determination to the A/E. The A/E's failure to report any such discovered discrepancy or to wait for the Contracting Officer's determination shall be at his risk and expense.

- - - E N D - - -

See attached document: Drawings Atrium LOC-001 Project 621-23-100_.

See attached document: Drawings Atrium LOC-002 Project 621-23-100.

See attached document: Past Performance Questionnaire (PPQ).

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