36C24923B0003 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 621-23-2-5621-0001 621-23-103 90C Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 To all Offerors/Bidders

36C24923B0003 02-02-2023

X x x 22 February 2023, 2PM CT

621-3630162-5621-854200-3220 23NR3JA15

x The purpose of this amendment is to provide the questions and answers for this project. Also, attached are updated drawings.

SECOND SITE VISIT: There will be another site visit on Wednesday, 8 February 2023, at 10AM CT at James H. Quillen VA Medical Center, Bldg 37 Conference Room. If you plan on bidding this project, you are highly encouraged to attend this site visit. Please have read all questions and answers prior to the visit. Intent is to allow contractors to perform detailed inspection and investigation of existing roofing system for bidding purposes. Contractors need to bring their own ladders, lifts, fall protection PPE. Existing single person tie off points are available on the roof for use. The COR, Craig Walters, is the point of contact (POC) for this site visit. Craig.walters1@va.gov or 423-926-1171 x7939

Craig Ziegemeier Contracting Officer

PAGE NO.

CONTRACT NO.

ORDER NO.

MODIFICATION NO.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (CONTINUED)

STANDARD FORM 30 (CONTINUATION)

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

CONTINUATION PAGE

Additional questions (RFIs) will be due by 13 February at 2PM CT to jeannette.morphew@va.gov and craig.ziegemeier@va.gov.

Bid opening is extended to Wednesday, 22 February 2023 at 2PM CT and will occur via Microsoft Teams meeting.

Please call 1-205-235-3524 Conf. No. 587 625 980# five minutes before the bid opening to be present for the bid opening.

Submission of bids need to be provided to: jeannette.morphew@va.gov, diana.grube@va.gov and craig.ziegemeier@va.gov prior to bid opening.

This is amendment 0002 for Replace Bldg 8 Slate Roof – Phase 2.

All questions (RFIs – request for information) and answers are posted, along with updated drawings.

A second site visit is scheduled for Wednesday, 8 February 2023 at 10am CT at James H. Quillen VA Medical Center, Bldg. 37 Conference Room. If you plan on bidding this project, you are highly encouraged to attend this site visit. Please have read all questions and answers prior to the visit. Intent is to allow contractors to perform detailed inspection and investigation of existing roofing system for bidding purposes. Contractors need to bring their own ladders, lifts, fall protection PPE. Existing single person tie off points are available on the roof of use. The COR, Craig Walters, is the point of contact for this site visit. Craig.walters1@va.gov or 423-926-1171 x 7939 Additional questions (RFIs) will be due by 13 February at 2PM CT to jeannette.morphew@va.gov, diana.grube@va.gov and craig.ziegemeier@va.gov.

Bid opening is extended to Wednesday, 22 February 2023 at 2PM CT and will occur via Microsoft Teams meeting. Please call 1-205-235-3524 Conf. No. 587 625 980# five minutes before the bid opening to be present for the bid opening.

RFI questions and Answers:

1. What issues are currently occurring warranting the roof replacement?

ANSWER: Leaks throughout roof.

2. If over 25% of slate is broken, will this be able to become a change order?

· With the slate being old and the difficulty in removing the slate. We believe anywhere from 40%-50% may be broken.

ANSWER: There are provisions of the contractor that cover Items 2 and 3 above. The Government will exercise those provisions in the best interest of the Government and as available budget will allow.

3. If over 25% of roof deck needs to be replaced, will the be able to become a change order?

ANSWER: There are provisions of the contractor that cover Items 2 and 3 above. The Government will exercise those provisions in the best interest of the Government and as available budget will allow.

4. The gutters, downspouts and other copper items may be damaged with in removal. To replace, will we be able to do a change order?

ANSWER: Scope of Work requires removal, repair and reinstallation. Downspouts from the gutters to the first collector included. Drawing sheet notes revised.

5. Will current projects surrounding building 8 be complete prior to this project?

ANSWER: NO

6. Will we be able to use yard as a staging area?

ANSWER: There is a contractor laydown yard on the north side of Building 8 that will be relocated prior to this project starting.

7. Can we work weekends? What is our daily time frame we are allowed to work? What are the requirements to requests extra work time?

ANSWER: Work will be allowed 7 days a week from 8am - 5pm.

8. Does replacement copper have to be patinaed? Will it be able to be new copper?

ANSWER: Yes. Patina new copper flashing elements to closely match existing.

9. What slate shingle have been approved already? What colors will we need?

ANSWER: No slate shingles have been approved for this building. Samples ranging from grey-green range to best match existing required for submission and VA approval.

10. Do you have any blueprints of the building that you can share with me? This will help us get a better idea of the building and the costs involved with the scope of the project.

ANSWER: CAD files are available for the design documents provided. Original blueprints of the building roof system do not reflect existing roof conditions and are provided hereinafter as reference only. Ref."Barrack Building" drawings 8-3, 8-4, 8-5 and 8-6 dated 9-3-31.

11. Do you have a preferred format for us to submit our proposal? If you have any examples of past bids in a format that you prefer and you're able to share, please send that over so we can put our bid together in a format that is easily digestible on your end.

ANSWER: There is no preferred format for bids, just make sure you comply with what is required in the solicitation. (complete contractor forms, pricing, etc. provide amendment acknowledgement and bid bonds, etc. - this is not all inclusive list, you will need to read through all docs)

12. There are notes on the drawings indicating to reference specification 02 82 11 & 02 82 13.21 for ACM inspection and testing. These specification sections are not currently included in the spec book. Can you provide these specifications?

ANSWER: Reference to specification section 08 82 11 has been removed. Specification section 08 82 13.21 added to requirement and attached hereinafter.

13. Is design required by the contractor for this project? (Page 13 – Statement of Work) ANSWER: Coordinated shop drawings for roof flashing details required to be developed by Contractor and provide to COR based on field investigation of existing conditions to ensure weather tight construction.

14. Can the government provide previous asbestos and lead testing results? (Page 13 – Statement of Work) ANSWER: There are none for the roofing system available. However, due to the age, condition and type of construction it is likely that ACM and LBP materials will exist. The Scope of Work requires the contractor to inspect and test existing roofing materials prior to demolition. Specification section for ACM and LBP are provided. Building materials that may include ACM include, but are not limited to, roof underlayment, flashing, sealants, adhesives, caulking, ect. The presents of LBP where roofing meets eaves and overhangs is likely. The contractor's proposal shall include a breakout of inspection, testing and abatement for both ACM and LBP as outlined in the Statement of Work.

15. Does the government know the quantity/location of abatement that needs to be done? If not, line items 1.3 and 1.4 cannot be priced until line item 1.2 has been completed. (Page 13 – Base bids) ANSWER: Refer to VA response for Question 5 above. Contract to estimate based on professional knowledge of similar roofing systems and expect the presents of ACM and LBP. Provide all estimates as if abatement of noted building system materials will be required over entire buildings existing slate roofing system.

16. Is a current Supplier Performance Risk System (SPRS) assessment required to be considered for award? (Page 6 – A.4 Important bidder information) ANSWER: No.

17. Please provide specification sections 02 28 11, 02 82 13.21, and 02 83 33.13 as mentioned in the general sheet notes. (DRWGs Combined Set) ANSWER: Reference to specification section 08 82 11 has been removed. Specification sections 08 82 13.21 and 02 83 33.13 added to requirement and attached hereinafter.

18. Are we to reuse the downspouts? (DRWGs Combined Set) ANSWER: Refer to revised drawings sheet notes. Revised drawings set provided hereinafter.

19. Will we have access to the roof during the site visit with permission to take pictures?

ANSWER: Yes, site visit occurred on 01-10-2023. A second site visit is scheduled for Wednesday, 8 February 2023 at 10AM CT.

20. Could you please post the sign-in sheet for this pre-bid this week, it would be an aid for bidding efforts?

ANSWER: Yes. Sent to CO on 01-18-2023. Posted in Amendment 0001 on 30 Jan 2023.

21. Can the government confirm whether new plywood decking is to be installed over the T&G decking? (DRWGs Combined Set) ANSWER: Yes

22.

Information Needed: Specs say to match existing slate. Can you please provide the dimension, Length x width of existing slate and thickness?

I did see that there is a slate project ongoing at the VAMC on another building. Is this same slate acceptable for this project? See attached picture.

Recommendation:

Reply:

Exact size of existing slate roof tiles unknown. Contractor had opportunity to verify during pre-bid site visit held 01-10-2023. The slate seen on site is for another project and should not be construed as acceptable for this project. The contractor shall provided roofing slate product data and samples for VA Review and Approval that meets the requirements of the specifications.

RFI questions for solicitation 36C24923B0003.

Page of

23.

Information Needed: There are copper decorative elements near flashing at dormers. See attached picture. Are these elements to be removed/reinstalled or just removed? If they become damaged in the removal process? They would be very hard to replicate.

Recommendation: Allow decorative elements to be removed.

Reply:

Decorative copper cladding elements of the existing architectural window dormers are to remain. Modification/alteration/removal may be necessary to properly install new flashing and roofing slate. Contractor shall take care not to damage these elements. Contractor developed and coordinated shop drawing details for new flashing elements required for VA approval to ensure weather tight construction and existing roofing elements are not damaged.

24.

Information Needed: Are you wanting snowguards 6” from roof edge throughout entire roof area or just where existing snowguards are now. For snowguards, do you want only one row 6” from the eave and do you want a snowguard on each slate?

Below is picture of existing snowguards.

Recommendation: 3 or 4 rows of snowguards spaced 24” O.C. alternating installed on entire roof area.

Reply:

3 rows spaced two roof tiles apart vertically is acceptable. All edges where gutters exist.

25.

Information Needed: The existing copper downspouts appear to be in poor condition and would be very tough to repair. Do the downspouts need to be figured as removed & reinstall or remove and replace? See attached picture.

The gutters appear to be in good condition and would work for the remove & reinstall.

Recommendation: Allow downspouts to be removed and replaced.

Reply:

Drawing sheet notes revised. Down spouts from the gutters to the first collector to be removed, repaired or replaced. Coordinate with COR upon condition assessment.

Collectors to remain.

26.

Information Needed: See attached picture. There are multiple areas where this occurs. Can you please provide a flashing detail for this area. It is unlikely that the copper could be removed & reinstalled.

Recommendation: All decorative vertical copper elements will need to be removed & reinstalled, lower part of copper flashing where meets slate roof will need to be cut. Slate removed/reinstalled and new copper flashing will need to be slid under existing and fastened.

Reply:

Removal and reinstallation of existing roofing elements may be necessary. Modification/alteration of existing roofing elements to remain shall not be allowed without prior coordination and approval by VA. Contractor developed and coordinated shop drawing details for new flashing elements required for VA approval to ensure weather tight construction and existing roofing elements are not damaged.

27.

Information Needed: See attached picture. There are multiple areas where this occurs. Can you please provide a flashing detail for this area.

Recommendation: Copper will need to be cut above nail line of slate. Slate removed/re-installed. New copper flashing slid under existing copper flashing and fastened to existing copper flashing.

Reply:

Removal and reinstallation of existing roofing elements may be necessary. Modification/alteration of existing roofing elements to remain shall not be allowed without prior coordination and approval by VA. Contractor developed and coordinated shop drawing details for new flashing elements required for VA approval to ensure weather tight construction and existing roofing elements are not damaged.

28.

Information Needed: Is the existing lightning protection to be removed/reinstalled or replaced? Does a certified lightning protection specialist need to do this work?

Recommendation: Appears there are no penetrations through slate with existing lightning protection. Would recommend existing lightning be removed/reinstalled by roofing contractor. Does not appear existing lightning protection would need to be disassembled when being moved to upper roof area.

Reply:

Removed and reinstalled.

See attached document: 621-23-2-5621-001_621-23-103_Combined Set_100FC_SET REVISION 01-26-2023.

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