36C24825Q0144.docx
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- Attached to
- 7B22--Vertex & DISCO Software Maintenance Sources Sought Intent to Sole Source Intent to option
- Solicitation number
- 36C24825Q0144
About this file
This document is a Sources Sought Notice from the Department of Veterans Affairs (VA) regarding a sole source award to provide RIMAGE hardware and software, service agreements, and extended post-maintenance warranty for the C.W. Bill Young VA Healthcare System.
The VA intends to award a sole source contract to Thundercat Technology LLC for a base year plus two option years to provide extended warranty, service, and support for RIMAGE hardware and software, including Vertex and DISCO software. The systems are located at the C.W. Bill Young Veterans Medical Center and Lee County VA Clinic and are used for the release of medical images and records. The OEM for the RIMAGE hardware is Rimage Corporation, and the software is provided by Vertex, Inc. and Data Distributing, LLC. Vendors interested in providing a quote must participate in a site visit to validate the condition of the systems. The contract will cover all labor, shipping, and remote testing costs to ensure the continued function of the equipment.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Vertex & DISCO Software Maintenance Sources Sought Intent to Sole Source Intent to option |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 33744 |
| SOLICITATION NUMBER* |
| 36C24825Q0144 |
| RESPONSE DATE/TIME/ZONE |
| 11-22-2024 14:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 10 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| 7B22 |
| NAICS CODE* |
| 541519 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 8 (NCO 8)
10,000 Bay Pines Blvd Bay Pines FL 33744
POINT OF CONTACT*
Contracting Officer Michael A Shook
PLACE OF PERFORMANCE
| ADDRESS |
| C.W. Bill Young Veterans Medical Center |
10000 Bay Pines BLVD.
Bay Pines FL
| POSTAL CODE |
| 33744 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| Department of Veterans Affairs |
| AGENCY CONTACT’S EMAIL ADDRESS |
| michael.shook@va.gov |
| EMAIL DESCRIPTION |
| Contract Specialist |
DESCRIPTION
NOTICE OF INTENT TO ISSUE SOLE SOURCE AWARD
NC08 contracting representing C.W. Bill Young Veterans Administration Medical Center intends to accept a quote from Thundercat Technology LLC. on a sole source basis under the authority of FAR Subpart 13.106-1(b) – Only one responsible source and no other supplies or services will satisfy agency requirements. This sole source requirement is to provide RIMAGE hardware and software, service agreements for a base plus two option years across the Bay Pines VA Healthcare System.
This notice of intent is not a solicitation. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. Any questions regarding this notice must be submitted in writing via email to michael.shook@va.gov. All responses to this notice of intent must be submitted so that they are received at michael.shook@va.gov no later than 11/21/2024 at 2:00 PM EDT.
a. RIMAGE Hardware and Software (Data Distributing LLC)
SN: 10046476 (8300N) - *EOSL: 9/30/2026
b. VERTEX Software (Data Distributing LLC, Vertex INC)
SN 1022015
c. DISCO Software (Data Distributing LLC)
SN: 104768-1
Base Year:
POST RAPIDEXCH+ WRNTY-RMGE
SN: 10046476 (8300N) - POP START DATE FROM PO DATE FOR 1YR
POST DISCO SFW WRNTY
SN: 104768-1 COVERED TO 12/10/2025
POST WRNTY VERTEX SOFTWARE
SN: 1022015 COVERED TO 12/6/2025
1. GENERAL: This Brand Name requirement is to procure extended warranty, service, and support for RIMAGE hardware and software. This equipment has been purchased, installed, and in use at C.W. Bill Young VAMC, Release of Information Section of the Business Office Service. Maintenance and support are required to ensure the equipment continues to function to support the release of images and medical records for C.W. Bill Young VA Healthcare System (VAHCS).These systems are located at the C.W. Bill Young Veterans Medical Center and the Lee County VA Clinic.
2. SCOPE: The Business Office Service, Release of Information (ROI) section focuses on providing medical records on CDs and DVDs to Veterans and external customers. The hardware Original Equipment Manufacturer (OEM) is Rimage Corporation; the software providers for the equipment are Vertex, INC. and Data Distributing, LLC. VAHCS requires an extended post-maintenance warranty necessary for performing recurring/preventive maintenance and repairs on the Rimage DVD/CD Burner printer machines and the following software: Post Rapid Exchange Warranty-Rimage Data Distributing, Vertex Post Warranty Vertex Software, and Data Distributing Post Warranty Disco Software.
The system post-warranty maintenance and repair includes all portions of the system and any attached accessories. Vendor shall have access to proprietary information needed to access service mode data, and codes. . Maintenance and support are required to ensure the equipment continues to function to support the release of images and medical records.
Pre-Inspection: Site Visit Any vendor(s) who want to participate and supply a quote for this requirement shall be required to participate in an on-site pre-inspection (site visit(s)) of each Rimage system to validate condition of the systems to ensure operability and expected service life.
The Contractor shall provide an extended post-maintenance warranty for hardware and software to cover all labor, and shipping costs, conducting remote tests to determine the source of any malfunctions to offset downtime, i.e. hardware, diagnostic software, and proprietary parts as recommended by the OEM for the Rimage DVD/CD Burner Duplicator 1E301-100, Model 8200N, [(1) SN 10040641, EE 114206, located at BPVAHCS and (2) and (2) SN 10040353, EE 114207 located at LCHCC] equipment and software listed below:
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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