36C24824Q0841 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

05/15/2024

None

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

To all Offerors/Bidders

36C24824Q0841

05-09-2024

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 05/30/2024 AT 12:00 PM EST.

See CONTINUATION Page

X 1

The purpose of this amendment is to answer questions and extend the offer due date. As a result:

a. Section B.2 Price Cost Schedule period of performance date is updated see page two.

b. Section B.3 Statement of Work is updated, see page two.

b. VAAR Clause 852.212-71 Gray Market and Counterfeit Items is hereby added to the solicitation. See page four.

c. See page five for answers to participant questions.

d. Request for Information is now closed. Questions will no longer be entertained.

e. Offer due date is extended from 05/16/2024 16:00 PM EST to 05/30/2024 at 12:00 PM EST.

f. Send quotes to Jessica Kiser via email to jessica.kiser@va.gov no later than 05/30/2024.

B.2 PRICE/COST SCHEDULE/ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

6.00 MO __________________ __________________

Temporary Mobile MRI Unit Rental (INCLUDES: Mobile MRI Unit, Trailer(s), Image Scanner, full-service maintenance and repairs, replacement parts, and technical support) Reference Statement of Work to quote items.

Contract Period: Base POP Begin: 06-07-2024 POP End: 12-06-2024 PRINCIPAL NAICS CODE: 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and Supplies MANUFACTURER PART NUMBER (MPN): None

12.00 MO __________________ __________________

Mobile MRI Unit Lease (INCLUDES: Mobile MRI Unit, Trailer(s))

Contract Period: Option 1 POP Begin: 12-07-2024 POP End: 12-06-2025 PRINCIPAL NAICS CODE: 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment -

12.00 MO __________________ __________________

Mobile MRI Unit Rental (INCLUDES: Mobile MRI Unit, Trailer(s))

Contract Period: Option 2 POP Begin: 12-07-2025 POP End: 12-06-2026 PRINCIPAL NAICS CODE: 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment -

GRAND TOTAL __________________

B.3 STATEMENT OF WORK

Section 7 reads as:

7. Services: During the term of the contract, the contractor shall be required to provide the following services as specified below:

a. Contractor shall coordinate with the point of contact to deliver, set-up, connect and test unit on concrete pad by the OVAMC.

b. The Contractor shall provide adequate length electrical and data cables to reach VA connections on the outside of the building and shall be compatible with VA current power/data/phone connectors.

c. The Contractor shall be responsible for the set up and transportation of the Mobile MRI unit to and from the Orlando VAMC.

d. The Contractor shall furnish all labor, material and transportation for the verification of site suitability of planned locations.

e. The MRI unit shall be able to perform all procedures typically performed at the medical center, including specialized cardiac MRI.

f. The contractor shall provide the VA dedicated use of the MRI system twenty-four hours a day to include Saturday and Sunday.

g. The contractor shall provide full service and maintenance on the complete MRI unit in accordance with manufacturing recommendation and as required by OVAMC. This will include a complete and thorough inspection of the MRI quench pipe annually.

h. VPN/Remote Access: The vendor shall provide any and all equipment service programs, such as remote diagnostics, during the warranty period. The vendor shall provide post-warranty remote diagnostic service program as an “Add Option” with the offer. The system shall provide vendor remote diagnostics via VPN. The vendor shall either utilize the VA national site-to-site VPN or work with the Office of Cyber and Information Security and the VAMC Information Systems Security Officer to establish a client-based VPN.

i. Device compatible with Cerner Care Aware Multimedia (CAMM) Release 7.

j. System capable of transferring images and data to multiple modalities including the VA Medical Center Picture Archiving and Communication System (PACS), VistA imaging, and printers. Each location shall have different Internet Protocol address, subnet masks, Virtual Private Networks, etch. Original Equipment Manufacturer shall establish a network and printer connectivity at each site in coordination with local Healthcare Technology Management (HTM) and Office of Information Technology (OIT) Staff.

i. Note: Verification of connectivity shall be made by contractors prior to the start of patient procedures immediately following the award of this solicitation.

Section 7 is changed to read as the following:

7. Services: During the term of the contract, the contractor shall be required to provide the following services as specified below:

a. Contractor shall coordinate with the point of contact to deliver, set-up, connect and test unit on concrete pad by the OVAMC.

b. The Contractor shall provide adequate length electrical and data cables to reach VA connections on the outside of the building and shall be compatible with VA current power/data/phone connectors.

c. The Contractor shall be responsible for the set up and transportation of the Mobile MRI unit to and from the Orlando VAMC.

d. The MRI unit shall be able to perform all procedures typically performed at the medical center, including specialized cardiac MRI.

e. The contractor shall provide the VA dedicated use of the MRI system twenty-four hours a day to include Saturday and Sunday.

f. The contractor shall provide full service and maintenance on the complete MRI unit in accordance with manufacturing recommendation and as required by OVAMC. This will include a complete and thorough inspection of the MRI quench pipe annually.

g. VPN/Remote Access: The vendor shall provide any and all equipment service programs, such as remote diagnostics, during the warranty period. The vendor shall provide post-warranty remote diagnostic service program as an “Add Option” with the offer. The system shall provide vendor remote diagnostics via VPN. The vendor shall either utilize the VA national site-to-site VPN or work with the Office of Cyber and Information Security and the VAMC Information Systems Security Officer to establish a client-based VPN.

h. Device compatible with Cerner Care Aware Multimedia (CAMM) Release 7.

i. System capable of transferring images and data to multiple modalities including the VA Medical Center Picture Archiving and Communication System (PACS), VistA imaging, and printers. Each location shall have different Internet Protocol address, subnet masks, Virtual Private Networks, etch. Original Equipment Manufacturer shall establish a network and printer connectivity at each site in coordination with local Healthcare Technology Management (HTM) and Office of Information Technology (OIT) Staff.

ii. Note: Verification of connectivity shall be made by contractors prior to the start of patient procedures immediately following the award of this solicitation.

j. Minimum Warranty: The system and accessories shall be covered under the manufacturer’s warranty and shall include all parts and labor for one (1) year following acceptance by the VAMC. This warranty shall include PMs as required by the manufacturer. The manufacturer’s factory-trained field service representatives shall perform installation and maintenance during the warranty period.

k. Service and Operator Manuals: The vendor shall provide the following documentation for the proposed systems:

iii. Two (2) copies of operator instruction manuals: one (1) electronic and one (1) physical copy).

iv. Two (2) copies of a service manuals: one (1) electronic and one (1) physical copy.

SECTION C

C.13 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS is hereby added to page 37 of the solicitation.

C.13 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB

2023)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/ parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of Clause)

QUESTIONS AND ANSWERS

1. Is there a preferred OEM you are requesting with the MRI specifications?

Answer: Please see statement of work page 8, paragraph 6.

2. What system are you currently using and what MRI is being installed?

Answer: This system is standalone system not related to the construction project mentioned on page 7, paragraph 2 of the SOW.

3. The main question I would ask is for clarification on page 8 they state the scanner should be able to "perform all procedures typically performed at the medical center". The type of procedures are not specific and without knowing the type of scanner they are using in the medical center this is wide open for interpterion. Can you please clarify.

Answer: See page 8, paragraph 6 of the Statement of Work.

4. Page 9 section d has a number of specific items such as two Ferromagnetic detectors which have significant lead times to acquire. Will these be required at the start of the contract or can they be added when they are available?

Answer: Please refer to section B.2 Price/Cost Schedule.

5. We are not aware of any mobile MRI units that have Both points of entry into Zone 2. Can you provide and example of a trailer layout that meets your requirements?

Answer: Please refer to page 9 paragraph d. Trailer Requirements of SOW.

6. Is the goal for VA Orlando to perform a short-term rental while we install their already ordered (2) MRI systems?

Answer: Please refer to the Statement of Work on page 7, Number 2 Background.

7. Is the goal of providing an FMV lease with $1 buyout with one of our systems that would remain on location after the lease with this unit in a mobile container or moved to an interior building?

Answer: Please refer to the Statement of Work on page 7, Number 2 Background.

8. As it’s mentioned in QUOTE PREPARATION AND SUBMISSION INSTRUCTIONS, it’s mentioned in VOLUME 2 (TECHNICAL INFORMATION) that we need to provide within our quote an Authorization letter from manufacturer to distribute or resell equipment. We would like to know if the Prime contractor must have the Authorization letter, or we can use our subcontractor’s letter.

Answer: See page two of this amendment, reference clause VAAR 852.212-71 Gray Market and Counterfeit Items (FEB 2023).

9. Will the VA extend the RFQ due date by a week to allow time for responses?

Answer: Refer to SF30 Page 1 block 11 and block 14.

10. Will the VA be able to accept a 12 month Base POP with two Option Year POPS as a required time frame?

Answer: This requirement is for a base of six-months and two twelve month options.

11. The current delivery timeframe is 2 weeks post award, would the VA be open to amending this to reflect 6 months Leadtime?

Answer: The period of performance will begin from date of award to date of completion, with a base of six-months and two twelve month options.

12. Section 7, d) Request clarification on statement labor, material, and transportation for the verification of site suitability of planned locations

- Will this unit be moved to various locations?

- Specify what is meant by labor, material, and transportation.

Answer: See page three of this amendment regarding the statement of work section 7, d.

13. Section 7, h) Request clarification to VPN – will this be allowed for the sub-contractor.

Answer: The responsibilities shall fall under the contractor.

14. Section 8, f) Request clarification – will subcontractor be allowed to accept service calls or will all calls be routed through prime.

Answer: The responsibilities shall fall under the contractor.

15. Section 13, c) Request clarification that water is clean.

Answer: The water is clean.

16. Section 18 ) Please clarify that technologists are ARRT board certified in MRI technology

Answer: This requirement is only for an MRI lease not technologists.