JA_OVER_SAT.pdf

Attachment 7: Request for Sole Source Justification Format >SAT

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C248-23-AP-4887 2237#: 573-24-1-6566-0001

1. Contracting Activity: Department of Veterans Affairs (VA), Regional Procurement Office-East (RPO-E), Network Contracting Office-8 (NCO-8), Malcolm Randall VA Medical Center (MRVAMC), Gainesville, FL. Requesting Activity — Mental Health Service, Vianne Marchese, Chief, MHSL CRRS (352)384-3560 ext. 181012.

2. Nature and/or Description of the Action Being Processed: The contracting activity at NF/SG VAMC proposes to procure by other than full and open competition services for Veteran Housing.

Award will be a fixed-price contract consisting of a base year with four (4) - one (1) year options with a minimum of 26 beds daily. Option Years are in the best interest of the government to avert redundant processes. Veteran Housing is not IT related. We are not procuring IT equipment or services, therefore FITARA does not apply.

3. Description of Supplies/Services Required to Meet the Agency's Needs: The Veteran Housing Contract will require meals, room and board, laundry and pest control. Services required are provided to homeless Veterans in need of emergency housing. Facility must be located within 15-mile radius of the NF/SG VAMC. Care will include, but not be limited to, a supervised, alcohol and drug free environment, transportation assistance and case management services to begin addressing issues of homelessness and biopsychosocial needs (with a special emphasis on collaboration with VA program sources). It is further agreed that beneficiaries receiving care under this contract will receive basic health and personal hygiene maintenance, and any other service or supplies normally provided.

The requirement is for the availability of 26 beds nightly for 365 days. A total of 9,490 bed nights per year.

The estimated Price Schedule is as follows:

TOTAL BEDS UNIT PRICE TOTAL AMOUNT

BASE 9490 , $67.07 $636,494.30

OPTION YEAR 1 9490 $69.07 $655,474.30

OPTION YEAR 2 9490 $71.13 $675,023.70

OPTION YEAR 3 9490 $73.25 $695,142.50

OPTION YEAR 4 9490 $75.44 $715,925.60

TOTAL CONTRACT VALUE $3,378,060.40

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The estimated contract value including all options is $3,378,060.40. Anticipated award date is December 1, 2023 with contract performance (to include all options) through November 30, 2028.

4. Statutory Authority Permitting Other than Full and Open Competition: FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement.

Competition is restricted on this procurement for the reason below:

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR

6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Currently, there are no other sources in Alachua County, or within 30 miles of the NF/SG VAMC, that can provide these requirements in an emergency living environment. Alachua County Coalition for the Homeless and Hungry (Grace Marketplace) provides room, meals, laundry, case management and transportation assistance, along with the ability to provide complete and thorough assessments of the veteran's needs, teach life skills essential for independent living, provide the case management services and links to permanent housing resources. Length of stay at the facility will be initially authorized for up to 60 days.

Grace Marketplace should be selected to perform the work because of the following reasons:

The contractor has been the only agency who responded to past open market solicitations.

The contractor is prepared to implement services immediately and is the only agency of their kind serving within a multi-county area.

The contractor is currently performing the work under contract 36C24821P0011.

The contractor has the equipment and the staff to accomplish this work.

The contractor has personnel experienced in emergency housing for the homeless.

The contractor has the facility to house the type of patient.

The contractor has knowledge of VA reports, forms and regulations on the care homeless Veterans.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Market Research efforts through Vendor Information Pages (VIP), Contract Opportunities, CO and VA customer knowledge and prior contract experiences yielded zero (0) responses. A Sources Sought Notice (36C24823Q1725) was posted to Contract

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Opportunities (7/28/2023). Any interested vendors were tasked in providing their capability statement along with staff and services to fulfill the requirement. Grace Marketplace, the incumbent, is familiar with the service, is established and ready to provide continued services. Grace Marketplace was the only vendor who responded to our request.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The Contracting Officer will determine price fair and reasonable with techniques and procedures as set in FAR 13.106-3. Further, the anticipated estimated price of this long-term procurement is $3,378,060.40 for one 12-month Base Period, plus four 12-month option periods.

This includes all the services listed above. The previous contract was awarded to Alachua Countu Coalition for the Homeless and Hungry (Grace) as a Sole-Source Contract 36C24821P0011 on 10/1/2020, in the total amount of $1,841,516. Contract was increased due to added beds and shortened to keep the total amount equal. Price fair and reasonableness analysis will be conducted after the receipt of the vendor's quote, and prior to contract award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: As described in Section 6 above, market research, in accordance with FAR Part 10, was conducted of the proposed acquisition advising the industry of pending acquisition and solicitation to interested parties.

A search of the VIP website under NAICS 624221 —Temporary Shelter, yielded four (4) results. Of the four results, only one was in the state of Florida, but outside of the required 30-mile radius.

Based on previous MR from the last 2 contracts (VA248-15-P-3122 and 36C24821P0011) only responses received were from management companies looking to subcontract with hotels, which could not provide the level of care as described.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: The vendor providing service must be licensed on the type and level of care described above in section 3.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Grace Marketplace, a large — non-profit coalition, is the incumbent contractor currently providing services to MRVAMC. Grace Marketplace operates by providing rooms, meals, laundry, case management and transportation assistance, along with the ability to provide complete and thorough assessments of the veteran's needs, teach life skills essential for independent living, provide the case management services and links to permanent housing resources. Grace Marketplace has established internal policies and procedures regarding management and quality; as well as, a thorough understanding of scheduling and invoice procedures within the VA. Grace Marketplace's response to the sources sought synopsis affirms their ability to provide all services without delay beginning Oct 1, 2023.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: A non-competitive RFQ seeking a long-term, 5-year contract is being developed by NCO 8. An Option to Extend Services (-8) was issued for the period (10/1/23 — 11/30/23). The anticipated release date of the RFP is Oct 30, 2023. The projected start date of the new contract is December 1, 2023.

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12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

11 PaD-3 Vi Marchese Date Chief, MHSL CRRL & PSSR

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief

Todd Pappas Date Contracting Officer Contracting (NCO 8)

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Jorge Munoz Date Branch Chief, NF/SG Services Contracting, NCO-8

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $75 million) or approve ($750K to $75 million) for other than full and open competition.

Joseph P. Maletta Date VHA Head of Contracting Activity (HCA)

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