36C24823Q1386.docx
DOCX document 170 KB Posted
- Solicitation number
- 36C24823Q1386
About this file
This is a solicitation for audiovisual systems support services issued by the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8. The solicitation requires removing existing AV equipment from multiple buildings, designing and installing new systems supporting Microsoft Teams and Cisco Webex, and providing ongoing maintenance. Requirements include 47 conference rooms at Lake Nona Medical Center, 7 separable conference rooms at the Lake Nona Conference Center, and additional spaces at buildings including a domiciliary, community living center, and chapel. Off-site requirements cover a medical center, campus, outpatient clinics, and community based outpatient clinics. The period of performance consists of a 7-month base period and four 12-month option periods for ongoing maintenance and support.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 36C24823Q1386 0003.docx | DOCX document | |
| ATTACHMENT A AUDIOVISUAL INVENTORY Rev 02 07-28-2023.xlsx | XLSX spreadsheet | |
| 36C24823Q1386 0002.docx | DOCX document | |
| ATTACHMENT A AUDIOVISUAL INVENTORY LIST Rev 01. 07-25-2023.xlsx | XLSX spreadsheet | |
| 36C24823Q1386 0001.docx | DOCX document | |
| CONFERENCE ROOM SCHEMATICS Part 1.pdf | ||
| CONFERENCE ROOM SCHEMATICS Part 5.pdf | ||
| CONFERENCE ROOM SCHEMATICS Part 2.pdf | ||
| CONFERENCE ROOM SCHEMATICS Part 3.pdf | ||
| CONFERENCE ROOM SCHEMATICS Part 8.pdf | ||
| CONFERENCE ROOM SCHEMATICS Part 4.pdf | ||
| CONFERENCE ROOM SCHEMATICS Part 6.pdf | ||
| CONFERENCE ROOM SCHEMATICS Part 7.pdf | ||
| CONFERENCE ROOM SCHEMATICS Part 9.pdf | ||
| CONFERENCE ROOM SCHEMATICS Part 10.pdf | ||
| ATTACHMENT A AUDIOVISUAL INVENTORY.xlsx | XLSX spreadsheet | |
| ATTACHMENT C PAST PERFORMANCE QUESTIONNAIRE.docx | DOCX document | |
| ATTACHMENT B CONTRACTOR QUESTIONS.docx | DOCX document |
Show all 18
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
36C24823Q1386
PAGE 1 OF
1. REQUISITION NO.
2. CONTRACT NO.
3. AWARD/EFFECTIVE DATE
4. ORDER NO.
5. SOLICITATION NUMBER
6. SOLICITATION ISSUE DATE
a. NAME
b. TELEPHONE NO. (No Collect Calls)
8. OFFER DUE
DATE/LOCAL
TIME
9. ISSUED BY
CODE
10. THIS ACQUISITION IS
UNRESTRICTED OR
SET ASIDE:
% FOR:
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
8(A)
NAICS:
SIZE STANDARD:
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13b. RATING
14. METHOD OF SOLICITATION
RFQ
IFB
RFP
15. DELIVER TO
CODE
16. ADMINISTERED BY
CODE
17a. CONTRACTOR/OFFEROR
CODE
FACILITY CODE
18a.
PAYMENT WILL BE MADE BY
CODE
TELEPHONE NO.
UEI:
EFT:
PHONE:
FAX:
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED
SEE
ADDENDUM
19.
20.
21.
22.
23.
24.
ITEM NO.
SCHEDULE OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA
26.
TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED.
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212
-4. FAR 52.212-5 IS ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________
29. AWARD OF CONTRACT: REF. ___________________________________ OFFER
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DATED ________________________________. YOUR OFFER ON SOLICITATION
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:
30a. SIGNAT
URE OF OFFEROR/CONTRACTOR
31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
(REV. NOV 2021)
PREVIOUS EDITION IS NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.212
7. FOR SOLICITATION
INFORMATION CALL:
STANDARD FORM 1449
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL
PRODUCTS AND COMMERCIAL SERVICES
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
675-23-4-2225-0113 36C24823Q1386 06-16-2023 Rohan McKenzie 407-631-8720 07-20-2023 14:00
EDT
36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827 X X 541512 $30 Million N/A X Department of Veterans Affairs Orlando VA Healthcare System Multiple Locations 13800 Veterans Way Orlando FL 32827 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827
Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971
(877) 353-9791
(512) 460-5429 See CONTINUATION Page
a. Remove, Design and Install Audiovisual Systems
b. Performance Period Base period: 09/01/2023 through 03/31/2024 Option Period 1: 04/01/2024 through 03/31/2025 Option Period 2: 04/01/2025 through 03/31/2026 Option Period 3: 04/01/2026 through 03/31/2027 Option Period 4: 04/01/2027 through 03/31/2028 Please read Section E.1 52.212-1 Instruction to Offeror- Commercial Products and Commercial Services (NOV 2021) and Section E.7 ADDENDUM to 52.212-2 Evaluation-Commercial Products and Commercial Services prior to submitting your quote.
$0.00 See CONTINUATION Page X X X Rohan McKenzie
VA-VHA-RPOE-2023-0083
Table of Contents
| SECTION A | 1 |
| A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES | 1 |
| SECTION B - CONTINUATION OF SF 1449 BLOCKS | 4 |
| B.1 CONTRACT ADMINISTRATION DATA | 4 |
| B.2 PRICE/COST SCHEDULE | 5 |
| ITEM INFORMATION | 5 |
| B.3 PERFORMANCE WORK STATEMENT (PWS) | 28 |
| SECTION C - CONTRACT CLAUSES | 45 |
| C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) | 45 |
| C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) | 45 |
| C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS | 45 |
| C.4 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022) | 46 |
| C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (NOV 2022) | 46 |
| C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022) | 49 |
| C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) | 50 |
| C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) | 52 |
| C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) | 52 |
| C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023) | 52 |
| SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS | 61 |
| D.1 WAGE DETERMINATION | 61 |
| D.2 ATTACHMENT A AUDIOVISUAL INVENTORY LIST | 62 |
| D.3 ATTACHMENT B CONTRACTOR QUESTIONS | 62 |
| D.4 ATTACHMENT C PAST PERFORMANCE QUESTIONNAIRE | 62 |
| SECTION E - SOLICITATION PROVISIONS | 63 |
| E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) | 63 |
| E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) | 68 |
| E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) | 71 |
| E.4 52.216-1 TYPE OF CONTRACT (APR 1984) | 72 |
| E.5 52.233-2 SERVICE OF PROTEST (SEP 2006) | 72 |
| E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018) | 73 |
| E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) | 73 |
| E.8 ADDENDUM to 52.212-2 EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES | 74 |
| E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) | 75 |
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
(Continuation from Standard Form 1449, Block 18A.)
1. Contract Administration: All contract administration matters will be handled by the following individuals:
1. CONTRACTOR:
Person administering contract for the Contractor
Address
City-State-Zip
Phone Number
Fax Number
Email Address
UEI #
Federal Tax I.D. #
1. GOVERNMENT: Contracting Officer, 36C248, Rohan McKenzie, Network Contracting Office 8 (NCO8). Contractor must email all correspondences to rohan.mckenzie@va.gov.
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
| [X] | 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or |
| [] | 52.232-36, Payment by Third Party |
3. INVOICES: Invoices shall be submitted in arrears:
1. Quarterly []
1. Semi-Annually []
1. Other [X] Monthly, in arrears and upon acceptance of services rendered
1. In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Corporation e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to Tungsten Network VA.Registration@tungsten-network.com or calling (877) 752-0900 option 2 for Enrollment.
1. For assistance when setting up e-invoicing, the below information is provided:
· Tungsten Network e-invoice Registration: VA.Registration@tungsten-network.com
· Tungsten Network Customer Service: (877) 489-6135
· VAFSC – for Invoice receipt or payment questions, call: (877) 353-9791 or
· VAFSC Email: vafsccshd@va.gov
1. FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF
SUBMISSION FOR PAYMENT REQUESTS
1. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
| AMENDMENT NO |
| DATE |
1. CONTRACT ADMINISTRATION: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.
B.2 PRICE/COST SCHEDULE
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
0.00
| __________________ |
| __________________ |
Orlando VA Medical Center at Lake Nona
Orlando, FL 32827 Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024 PRINCIPAL NAICS CODE: 541512 - Computer Systems Design Services PRODUCT/SERVICE CODE: N099 - Installation of Equipment - Miscellaneous
0001AA
| 1.00 |
| SV |
| __________________ |
| __________________ |
Building #2, Orlando VA Medical Center at Lake Nona - Contractor Shall Remove, Inventory and Package Audio Visual Equipment Listed on ATTACHMENT A. for Shipment.
Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0001AB
| 1.00 |
| SV |
| __________________ |
| __________________ |
Building #2, Lake Nona Conference Center - Contractor Shall Remove, Inventory and Package Audio Visual Equipment Listed on ATTACHMENT A. for Shipment.
POP Begin: 09-01-2023 POP End: 03-31-2024
0001AC
| 1.00 |
| SV |
| __________________ |
| __________________ |
Building #9, Lake Nona Domiciliary - Contractor Shall Remove, Inventory and Package Audio Visual Equipment Listed on ATTACHMENT A. for Shipment.
POP Begin: 09-01-2023 POP End: 03-31-2024
0001AD
| 1.00 |
| SV |
| __________________ |
| __________________ |
Building #11, Lake Nona Community Living Center - Contractor Shall Remove, Inventory and Package Audio Visual Equipment Listed on ATTACHMENT A. for Shipment.
POP Begin: 09-01-2023 POP End: 03-31-2024
0001AE
| 1.00 |
| SV |
| __________________ |
| __________________ |
Building #10, Lake Nona Chapel - Contractor Shall Remove, Inventory and Package Audio Visual Equipment Listed on ATTACHMENT A. for Shipment.
POP Begin: 09-01-2023 POP End: 03-31-2024
| 1.00 |
| SV |
| __________________ |
| __________________ |
Orlando VA Medical Center (Lake Baldwin), 5201 Raymond Street, Orlando, FL 32803 - Contractor Shall Remove, Inventory and Package Audio Visual Equipment Listed on ATTACHMENT A. for Shipment.
POP Begin: 09-01-2023 POP End: 03-31-2024
| 1.00 |
| SV |
| __________________ |
| __________________ |
Lakemont Campus, 2500 N. Lakemont Avenue, Orlando, FL 32814 - Contractor Shall Remove, Inventory and Package Audio Visual Equipment Listed on ATTACHMENT A. for Shipment.
POP Begin: 09-01-2023 POP End: 03-31-2024
0.00
| __________________ |
| __________________ |
Orlando VA Medical Center at Lake Nona
Orlando, FL 32827 Contract Period: Base POP Begin: 09-01-2023 POP End: 03-31-2024
0004AA
| 1.00 |
| SV |
| __________________ |
| __________________ |
Building #2, Orlando VA Medical Center at Lake Nona - Contractor shall design and Install Audio Visual Equipment IAW Objective Number 2 and the Contractor's submitted Performance Work Statement.
POP Begin: 09-01-2023 POP End: 03-31-2024
0004AB
| 1.00 |
| SV |
| __________________ |
| __________________ |
Building #2, Lake Nona Conference Center & Rooms - Contractor shall design and Install Audio Visual Equipment IAW Objective Number 4, Objective Number 6 and the Contractor's submitted Performance Work Statement.
POP Begin: 09-01-2023 POP End: 03-31-2024
0004AC
| 1.00 |
| SV |
| __________________ |
| __________________ |
Building #9, Lake Nona Domiciliary - Contractor shall design and Install Audio Visual Equipment IAW Objective Number 8 and the Contractor's submitted Performance Work Statement.
POP Begin: 09-01-2023 POP End: 03-31-2024
0004AD
| 1.00 |
| SV |
| __________________ |
| __________________ |
Building #11, Lake Nona Community Living Center - Contractor shall design and Install Audio Visual Equipment IAW Objective Number 10 and the Contractor's submitted Performance Work Statement.
POP Begin: 09-01-2023 POP End: 03-31-2024
0004AE
| 1.00 |
| SV |
| __________________ |
| __________________ |
Building #10, Lake Nona Chapel - Contractor shall design and Install Audio Visual Equipment IAW the Contractor's submitted Performance Work Statement.
POP Begin: 09-01-2023 POP End: 03-31-2024
| 1.00 |
| SV |
| __________________ |
| __________________ |
Orlando VA Medical Center (Lake Baldwin), 5201 Raymond Street, Orlando, FL 32803 - Contractor shall design and Install Audio Visual Equipment IAW Objective Number 14 and the Contractor's submitted Performance Work Statement.
POP Begin: 09-01-2023 POP End: 03-31-2024
| 1.00 |
| SV |
| __________________ |
| __________________ |
Lakemont Campus, 2500 N. Lakemont Avenue, Orlando, FL 32814 - Contractor shall design and Install Audio Visual Equipment IAW Objective Number 14 and the Contractor's submitted Performance Work Statement.
POP Begin: 09-01-2023 POP End: 03-31-2024
| 1.00 |
| SV |
| __________________ |
| __________________ |
Viera VA Healthcare Center, 2900 Veteran's Way, Viera, FL 32940 - Contractor shall design and Install Audio Visual Equipment IAW Objective Number 15 and the Contractor's submitted Performance Work Statement.
POP Begin: 09-01-2023 POP End: 03-31-2024
| 1.00 |
| SV |
| __________________ |
| __________________ |
Clermont VA Community Based Outpatient Clinic, 3200 Citrus Tower Boulevard, Clermont, FL 34711 - Contractor shall design and Install Audio Visual Equipment IAW Objective Number 17 and the Contractor's submitted Performance Work Statement.
POP Begin: 09-01-2023 POP End: 03-31-2024
| 1.00 |
| SV |
| __________________ |
| __________________ |
Deltona VA Community Based Outpatient Clinic, 1200 Deltona Boulevard, Deltona, FL 32725 - Contractor shall design and Install Audio Visual Equipment IAW Objective Number 18 and the Contractor's submitted Performance Work Statement.
POP Begin: 09-01-2023 POP End: 03-31-2024
| 1.00 |
| SV |
| __________________ |
| __________________ |
Kissimmee VA Community Based Outpatient Clinic, 701 Union Street, Kissimmee, FL 34741 - Contractor shall design and Install Audio Visual Equipment IAW Objective Number 19 and the Contractor's submitted Performance Work Statement.
POP Begin: 09-01-2023 POP End: 03-31-2024
| 1.00 |
| SV |
| __________________ |
| __________________ |
Tavares VA Community Based Outpatient Clinic, 1390 East Burleigh Boulevard, Tavares, FL 32778 - Contractor shall design and Install Audio Visual Equipment IAW Objective Number 20 and the Contractor's submitted Performance Work Statement.
POP Begin: 09-01-2023 POP End: 03-31-2024
| 1.00 |
| SV |
| __________________ |
| __________________ |
Palm Bay VA Community Based Outpatient Clinic, 5200 Babcock Street, Suite 101 Palm Bay, FL 32905 - Contractor shall design and Install Audio Visual Equipment IAW Objective Number 21 and the Contractor's submitted Performance Work Statement.
POP Begin: 09-01-2023 POP End: 03-31-2024
0.00
| __________________ |
| __________________ |
Orlando VA Medical Center at Lake Nona
Orlando, FL 32827 Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1001AA
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #2, Orlando VA Medical Center at Lake Nona - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
Contract Period: Option 1 POP Begin: 04-01-2024 POP End: 03-31-2025
1001AB
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #2, Lake Nona Conference Center & Rooms - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2024 POP End: 03-31-2025
1001AC
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #9, Lake Nona Domiciliary - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2024 POP End: 03-31-2025
1001AD
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #11, Lake Nona Community Living Center - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2024 POP End: 03-31-2025
1001AE
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #10, Lake Nona Chapel - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2024 POP End: 03-31-2025
| 12.00 |
| MO |
| __________________ |
| __________________ |
Orlando VA Medical Center (Lake Baldwin), 5201 Raymond Street, Orlando, FL 32803 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2024 POP End: 03-31-2025
| 12.00 |
| MO |
| __________________ |
| __________________ |
Lakemont Campus, 2500 N. Lakemont Avenue, Orlando, FL 32814 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2024 POP End: 03-31-2025
| 12.00 |
| MO |
| __________________ |
| __________________ |
Viera VA Healthcare Center, 2900 Veteran's Way, Viera, FL 32940 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2024 POP End: 03-31-2025
| 12.00 |
| MO |
| __________________ |
| __________________ |
Clermont VA Community Based Outpatient Clinic, 3200 Citrus Tower Boulevard, Clermont, FL 34711 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2024 POP End: 03-31-2025
| 12.00 |
| MO |
| __________________ |
| __________________ |
Deltona VA Community Based Outpatient Clinic, 1200 Deltona Boulevard, Deltona, FL 32725 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2024 POP End: 03-31-2025
| 12.00 |
| MO |
| __________________ |
| __________________ |
Kissimmee VA Community Based Outpatient Clinic, 701 Union Street, Kissimmee, FL 34741 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2024 POP End: 03-31-2025
| 12.00 |
| MO |
| __________________ |
| __________________ |
Tavares VA Community Based Outpatient Clinic, 1390 East Burleigh Boulevard, Tavares, FL 32778 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2024 POP End: 03-31-2025
| 12.00 |
| MO |
| __________________ |
| __________________ |
Palm Bay VA Community Based Outpatient Clinic, 5200 Babcock Street, Suite 101 Palm Bay, FL 32905 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2024 POP End: 03-31-2025
0.00
| __________________ |
| __________________ |
Orlando VA Medical Center at Lake Nona
Orlando, FL 32827 Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2001AA
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #2, Orlando VA Medical Center at Lake Nona - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
Contract Period: Option 2 POP Begin: 04-01-2025 POP End: 03-31-2026
2001AB
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #2, Lake Nona Conference Center & Rooms - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2025 POP End: 03-31-2026
2001AC
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #9, Lake Nona Domiciliary - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2025 POP End: 03-31-2026
2001AD
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #11, Lake Nona Community Living Center - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2025 POP End: 03-31-2026
2001AE
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #10, Lake Nona Chapel - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2025 POP End: 03-31-2026
| 12.00 |
| MO |
| __________________ |
| __________________ |
Orlando VA Medical Center (Lake Baldwin), 5201 Raymond Street, Orlando, FL 32803 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2025 POP End: 03-31-2026
| 12.00 |
| MO |
| __________________ |
| __________________ |
Lakemont Campus, 2500 N. Lakemont Avenue, Orlando, FL 32814 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2025 POP End: 03-31-2026
| 12.00 |
| MO |
| __________________ |
| __________________ |
Viera VA Healthcare Center, 2900 Veteran's Way, Viera, FL 32940 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2025 POP End: 03-31-2026
| 12.00 |
| MO |
| __________________ |
| __________________ |
Clermont VA Community Based Outpatient Clinic, 3200 Citrus Tower Boulevard, Clermont, FL 34711 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2025 POP End: 03-31-2026
| 12.00 |
| MO |
| __________________ |
| __________________ |
Deltona VA Community Based Outpatient Clinic, 1200 Deltona Boulevard, Deltona, FL 32725 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2025 POP End: 03-31-2026
| 12.00 |
| MO |
| __________________ |
| __________________ |
Kissimmee VA Community Based Outpatient Clinic, 701 Union Street, Kissimmee, FL 34741 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2025 POP End: 03-31-2026
| 12.00 |
| MO |
| __________________ |
| __________________ |
Tavares VA Community Based Outpatient Clinic, 1390 East Burleigh Boulevard, Tavares, FL 32778 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2025 POP End: 03-31-2026
| 12.00 |
| MO |
| __________________ |
| __________________ |
Palm Bay VA Community Based Outpatient Clinic, 5200 Babcock Street, Suite 101 Palm Bay, FL 32905 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2025 POP End: 03-31-2026
0.00
| __________________ |
| __________________ |
Orlando VA Medical Center at Lake Nona
Orlando, FL 32827 Contract Period: Option 3 POP Begin: 04-01-2026 POP End: 03-31-2027
3001AA
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #2, Orlando VA Medical Center at Lake Nona - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
Contract Period: Option 3 POP Begin: 04-01-2026 POP End: 03-31-2027
3001AB
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #2, Lake Nona Conference Center & Rooms - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2026 POP End: 03-31-2027
3001AC
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #9, Lake Nona Domiciliary - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2026 POP End: 03-31-2027
3001AD
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #11, Lake Nona Community Living Center - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2026 POP End: 03-31-2027
3001AE
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #10, Lake Nona Chapel - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2026 POP End: 03-31-2027
| 12.00 |
| MO |
| __________________ |
| __________________ |
Orlando VA Medical Center (Lake Baldwin), 5201 Raymond Street, Orlando, FL 32803 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2026 POP End: 03-31-2027
| 12.00 |
| MO |
| __________________ |
| __________________ |
Lakemont Campus, 2500 N. Lakemont Avenue, Orlando, FL 32814 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2026 POP End: 03-31-2027
| 12.00 |
| MO |
| __________________ |
| __________________ |
Viera VA Healthcare Center, 2900 Veteran's Way, Viera, FL 32940 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2026 POP End: 03-31-2027
| 12.00 |
| MO |
| __________________ |
| __________________ |
Clermont VA Community Based Outpatient Clinic, 3200 Citrus Tower Boulevard, Clermont, FL 34711 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2026 POP End: 03-31-2027
| 12.00 |
| MO |
| __________________ |
| __________________ |
Deltona VA Community Based Outpatient Clinic, 1200 Deltona Boulevard, Deltona, FL 32725 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2026 POP End: 03-31-2027
| 12.00 |
| MO |
| __________________ |
| __________________ |
Kissimmee VA Community Based Outpatient Clinic, 701 Union Street, Kissimmee, FL 34741 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2026 POP End: 03-31-2027
| 12.00 |
| MO |
| __________________ |
| __________________ |
Tavares VA Community Based Outpatient Clinic, 1390 East Burleigh Boulevard, Tavares, FL 32778 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2026 POP End: 03-31-2027
| 12.00 |
| MO |
| __________________ |
| __________________ |
Palm Bay VA Community Based Outpatient Clinic, 5200 Babcock Street, Suite 101 Palm Bay, FL 32905 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2026 POP End: 03-31-2027
0.00
| __________________ |
| __________________ |
Orlando VA Medical Center at Lake Nona
Orlando, FL 32827 Contract Period: Option 4 POP Begin: 04-01-2027 POP End: 03-31-2028
4001AA
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #2, Orlando VA Medical Center at Lake Nona - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
Contract Period: Option 4 POP Begin: 04-01-2027 POP End: 03-31-2028
4001AB
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #2, Lake Nona Conference Center & Rooms - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2027 POP End: 03-31-2028
4001AC
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #9, Lake Nona Domiciliary - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2027 POP End: 03-31-2028
4001AD
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #11, Lake Nona Community Living Center - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2027 POP End: 03-31-2028
4001AE
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building #10, Lake Nona Chapel - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2027 POP End: 03-31-2028
| 12.00 |
| MO |
| __________________ |
| __________________ |
Orlando VA Medical Center (Lake Baldwin), 5201 Raymond Street, Orlando, FL 32803 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2027 POP End: 03-31-2028
| 12.00 |
| MO |
| __________________ |
| __________________ |
Lakemont Campus, 2500 N. Lakemont Avenue, Orlando, FL 32814 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2027 POP End: 03-31-2028
| 12.00 |
| MO |
| __________________ |
| __________________ |
Viera VA Healthcare Center, 2900 Veteran's Way, Viera, FL 32940 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2027 POP End: 03-31-2028
| 12.00 |
| MO |
| __________________ |
| __________________ |
Clermont VA Community Based Outpatient Clinic, 3200 Citrus Tower Boulevard, Clermont, FL 34711 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2027 POP End: 03-31-2028
| 12.00 |
| MO |
| __________________ |
| __________________ |
Deltona VA Community Based Outpatient Clinic, 1200 Deltona Boulevard, Deltona, FL 32725 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2027 POP End: 03-31-2028
| 12.00 |
| MO |
| __________________ |
| __________________ |
Kissimmee VA Community Based Outpatient Clinic, 701 Union Street, Kissimmee, FL 34741 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2027 POP End: 03-31-2028
| 12.00 |
| MO |
| __________________ |
| __________________ |
Tavares VA Community Based Outpatient Clinic, 1390 East Burleigh Boulevard, Tavares, FL 32778 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2027 POP End: 03-31-2028
| 12.00 |
| MO |
| __________________ |
| __________________ |
Palm Bay VA Community Based Outpatient Clinic, 5200 Babcock Street, Suite 101 Palm Bay, FL 32905 - Contractor shall provide maintenance of Installed Audio Visual Equipment IAW the Performance Work Statement.
POP Begin: 04-01-2027 POP End: 03-31-2028
| GRAND TOTAL |
| __________________ |
B.3 PERFORMANCE WORK STATEMENT (PWS)
Removal, Design and Install Audiovisual Systems
I. Purpose
a. The purpose of this PWS is to achieve a faster and more efficient, more responsive, more friendly-user audiovisual systems for each conference rooms that will be compatible with Microsoft Teams and Cisco Webex. The Government shall not exercise any supervision or control over the contractor’s personnel providing the service. Contractor’s personnel shall be accountable solely to the Contractor, who in turn is responsible to the Government.
II. Background
b. The mission of the Orlando VA Healthcare Systems (OVAHCS) Medical Media office is to provide timely, dynamic multimedia services and products to OVAHCS and other supported medical facilities. Medical Media is in need of a multifaceted design for audiovisual (AV) technology conference rooms. The conference rooms AV systems are outdated and need to be replaced, upgraded and or refreshed with state-of-the-art AV conferencing equipment. This is a multifaceted AV technology conference rooms refresh that involves multiple physical locations that require simple and complex AV design, engineering and integration. There are seventy-one (71) automated conference rooms. Forty-seven (47) of these conference rooms are located throughout the Orlando VA Medical Center (OVAMC) at Lake Nona and additional facilities at its surrounding area which includes; The Community Living Center, Domiciliary, and Chapel. Off-site facilities includes; one (1) VA Medical Center.
III. Scope of Objective
a. The objective of the Contractor is to provide an uncomplicated user-friendly conferencing solutions and should proposed the Contractor’s best method of attainment. A monthly maintenance of the AV systems once it has been designed and installed is necessary to maintain each AV conference rooms. The Contractor could also provide additional item number descriptions or changes to the existing item numbers described in Section B, Price/Cost Schedule. The Government is expecting the Contractor to provide timelines for accomplishments. The Contractor shall reprogram the existing source code with the latest software.
b. Objective number 1, Lake Nona: Remove, inventory, package and palletize for shipping, automation technology, integrated rooms controllers and other peripheral audiovisual equipment from forty-seven (47) conference rooms listed on ATTACHMENT A AUDIOVISUAL INVENTORY LIST (LKN OVAMC AV EQUIP REMOVAL).
c. Objective number 2, Lake Nona: Design 47 conference rooms and install with new high definition monitors and Universal Serial Bus (USB) Input/Output (I/O) VA security compatible videoconferencing systems that support Microsoft Teams, and Cisco Webex. Our Crestron equipment is outdated, Contractor shall update all outdated Crestron Control Systems to the most current Crestron Control System. An update to Crestron IP based system is needed, our current system uses four (4) wire Crestnet communication, want the latest communication protocol that is ethernet IP based Crestron control system. The Government owns and have the uncompiled source codes. The current version of our source code, Firmware Version 1.010.0016, UI Version 1.0.5223.34619 and Core 3 UI Level 3.00. HDMI and Display Port are required. No wireless connectivity capability needed, but external speakers and connectivity will be required. See APPENDIX A for additional equipment install for these rooms. Provide maintenance support after installation.
d. Objective number 3, Lake Nona Conference Center: These rooms are Air-Wall separable/combinable auditoriums with automated controls integrated into one main control room. Remove, inventory, package and palletize for, nineteen (19) Cisco C40 Compression Decompression (CODECs) located on the conference center fourth (4th) floor. Contractor must be able to inspect and determine which equipment may be removed to achieve the objective. Equipment to be removed are listed on ATTACHMENT A AUDIOVISUAL INVENTORY LIST (LKN CONF CENTER EQUIP REMOVAL).
e. Objective number 4, Lake Nona Conference Center: Design seven (7) separable/combinable conference rooms and install with new high definition monitors and Universal Serial Bus (USB) Input/Output (I/O). See APPENDIX B for additional equipment install for these rooms. Provide maintenance support after installation.
f. Objective number 5, Lake Nona Domiciliary: Remove, inventory, package and palletize, automation technology, integrated rooms controllers and other peripheral AV equipment listed on ATTACHMENT A AUDIOVISUAL INVENTORY LIST (LKN DOMICILIARY AV EQUIP REMOVAL).
g. Objective number 6, Lake Nona Domiciliary: Design conference rooms and install with new high definition monitors and Universal Serial Bus (USB) Input/Output (I/O) VA security compatible videoconferencing systems that support Microsoft Teams, and Cisco Webex. Provide maintenance support after installation.
h. Objective number 7, Lake Nona Community Living Center (CLC): Remove, inventory, package and palletize for shipping, automation technology, integrated rooms controllers and other peripheral AV equipment listed on ATTACHMENT A AUDIOVISUAL INVENTORY LIST (LKN CLC AV EQUIP REMOVAL).
i. Objective number 8, Lake Nona CLC: Design conference room and install with new high definition monitors and Universal Serial Bus (USB) Input/Output (I/O) VA security compatible videoconferencing systems that support Microsoft Teams, and Cisco Webex. See APPENDIX C for additional equipment install for these rooms. Provide maintenance support after installation.
j. Objective number 9, Lake Nona Chapel: Re-use audiovisual equipment in this space as the Contractor deem necessary. Equipment that cannot be re-used, the Contractor must remove, inventory, package and palletize for shipping, automation technology, integrated rooms controllers and other peripheral AV equipment in this space.
k. Objective number 10, Lake Nona Chapel: Design conference room and install with new high definition projector and Universal Serial Bus (USB) Input/Output (I/O) VA security compatible videoconferencing systems that support Microsoft Teams, and Cisco Webex. Install projection system with LED wall monitor. Provide maintenance support after installation.
l. Objective number 11, Lake Baldwin: Remove, inventory, package and palletize for shipping, AV systems from auditorium A and B, board room, Chief Medical Officer conference room, Lawson rooms A and B, small multipurpose room and multipurpose room in the Specialty-Pain Clinic. See ATTACHMENT A AUDIOVISUAL INVENTORY LIST (LK BALDWIN AV EQUIP REMOVAL).
m. Objective number 12, Lake Baldwin: Design conference room and install with new high definition projector and Universal Serial Bus (USB) Input/Output (I/O) VA security compatible videoconferencing systems that support Microsoft Teams, and Cisco Webex for the Auditorium A and B, Board and Chief Medical Office conference rooms. Provide maintenance support after installation.
n. Objective number 13, Lakemont: These five (5) separable/combinable conference rooms are Air-Wall separable/combinable with automated controls integrated into one main control room. Remove, inventory, package and palletize for shipping, automation technology, integrated rooms controllers and other peripheral AV equipment listed on ATTACHMENT A AUDIOVISUAL INVENTORY LIST (LKMT CONFERENCE CENTER REMOVAL).
o. Objective number 14, Lakemont: Design 5 conference rooms and install with new high definition monitors and Universal Serial Bus (USB) Input/Output (I/O) VA security compatible videoconferencing systems that support Microsoft Teams, and Cisco Webex. Provide maintenance support after installation.
p. Objective number 15, Viera VA Medical Center: Design and install PC based videoconferencing System. Provide maintenance support after installation.
q. Objective number 16, Clermont VA Community Based Outpatient Clinic (CBOC). Design and install PC based videoconferencing System. Provide maintenance support after installation.
r. Objective number 17, Deltona VA CBOC. Design and install PC based videoconferencing System. Provide maintenance support after installation.
s. Objective number 18, Kissimmee CBOC. Design and install PC based videoconferencing System. Provide maintenance support after installation.
t. Objective number 19, Tavares VA CBOC. Design and install PC based videoconferencing System. Provide maintenance support after installation.
u. Objective number 20, Palm Bay VA CBOC. Design and install PC based videoconferencing System. Provide maintenance support after installation.
v. Current Computer Aided Design (CAD) Drawings of the Lake Nona conference center are provided for contractor’s use. After design and installation, the contractor shall provide new CAD drawings.
IV. Preventative Maintenance
a. If there are any preventative maintenance that must be provided, the Contractor must describe each preventative maintenance and the intervals (Monthly, Quarterly or Annually) for each. Upon receipt of the Contractor’s proposed maintenance schedule, the Government will determine which maintenance provides the best solution for the Government. The Contractor must provide initial preventative maintenance response time for the following (Refer to 52.212-1- Instruction to Offerors, VOLUME II.(5)):
b. Critical: Within __________ minutes, hours, business days for catastrophic inability to complete the Government duties.
i. Example: Microphone is not functioning; projector is not displaying image. (Contractor must include other examples that warrant critical responses)
c. High: Within ___________ minutes, hours, business days for loss of the inability to complete Government duties.
i. Example: Laptop connection in a conference room is not functioning.
(Contractor must include other examples that warrant high responses)
d. Medium: Within __________ business hours for issues solved, but the Government is still functional and has other options available.
i. Example: Projector image is discolored.
(Contractor must include other examples that warrant medium responses)
e. Normal: Within _____________ business hours, days for general request for AV setup if current set up is not working.
i. Example: The Government need a projector/monitor inspected for a conference setup for the next one to two business days.
(Contractor must include other examples that warrant normal responses)
V. Performance Objectives
a. The contractor shall perform within industry standards to design AV conferencing systems at the Orlando VA Healthcare System (OVAHCS) conferencing rooms. PWS must describe the Contractor’s milestones, procedures and logistics for removing, inventorying, packaging, labeling, crating/palletizing of uninstalled AV systems equipment for shipping.
b. The Contractor shall also describe the design, installation, training and maintenance milestones of the new installed AV equipment. The contractor shall explain personnel duties, equipment and supplies that will be on site to perform the scope of work. The Contractors must define exactly what will be performed and when it will be delivered.
c. The contractor shall uninstall/remove AV Systems from all conferences room locations listed above, provide an inventory of all the equipment in Excel Spread Sheet and palatizes equipment at each location.
VI. Type of Contract Contemplated
a. The Government is contemplating awarding a firm-fixed-price contract.
VII. Period of Performance
a. The period of performance of this contract consist of one 7 months base period and four 12 months option periods.
VIII. Place of Performance
a. The performance of work shall be performed entirely at the Government facility. Place of performance are listed below.
b. The Orlando VA Medical Center (OVAMC) at Lake Nona - 13800 Veterans Way, Orlando, FL 32827. Including Domiciliary Bldg. 9, Community Living Center Bldg. 11, and Chapel Bldg. 10.
c. Orlando VA Medical Center at Lake Baldwin - 5201 Raymond Ave., Orlando, FL 32803.
d. Lakemont Campus - 2500 Lakemont Ave., Orlando, FL 32814.
e. Viera VA Healthcare Center - 2900 Veteran’s Way Viera, FL 32940.
f. Clermont VA Community Based Outpatient Clinic - 3200 Citrus Tower Boulevard, Clermont, FL 34711.
g. Deltona VA Community Based Outpatient Clinic - 1200 Deltona Boulevard, Deltona, FL 32725.
h. Kissimmee VA Community Based Outpatient Clinic - 701 Union Street, Kissimmee, FL 34741.
i. Tavares VA Community Based Outpatient Clinic - 1390 East Burleigh Boulevard, Tavares, FL 32778.
j. Palm Bay VA Outpatient Clinic - 5200 Babcock Street, Suite 101 Palm Bay, FL 32905.
IX. Operating Constraints
a. The Government operating hours are 7:30AM to 4:00PM, Monday through Friday. Contractor’s proposed work outside of the Government’s operating hours will be reviewed and considered by the Contracting Officer Representative (COR).
X. Federal Holidays
a. The contractor may not perform services on federal holidays. The contractor will not perform services when the government facility closes due to local or national emergencies or similar government directed facility closings. Government shutdowns occur when the government refuses passage of key bills, resulting in the cession of some or all operations by the government. If Veterans Affairs (VA) is affected by a government shutdown during the period of performance, the contractor shall not provide services or submit claims against the government during and after the shutdown. The following Federal Holidays are observed by the government:
b. Table 1.
| Holiday |
| When Observed |
| New Year's Day |
| January 1st |
| Martin Luther King's Birthday |
| Third Monday in January |
| President's Day |
| Third Monday in February |
| Memorial Day |
| Last Monday in May |
| Juneteenth |
| June 17th |
| Independence Day |
| July 4th |
| Labor Day |
| First Monday in September |
| Columbus Day |
| Second Monday in October |
| Veterans Day |
| November 11th |
| Thanksgiving Day |
| Fourth Thursday in November |
| Christmas Day |
| December 25th |
XI. Government Information
a. Monitors: Display monitors should have the following characteristics: Commercial display with 4K image resolution with Display Port and HDMI inputs and internal speakers.
XII. Contractor Provided Quality Control Plan
a. The Contractor must submit a Quality Control Plan (QCP) as a stand-alone document which is used to surveillance the daily work performance. Include methods for identifying and preventing deficiencies and how the Contractor shall prevent the level of performance from becoming unacceptable. The QCP should described the Contractor’s effort for corrective actions that may arise. The plan must cover all contract services, specify work to be inspected on either a schedule or unscheduled basis, and describe how inspections are to be conducted. The QCP must be submitted with your quote as a stand-alone document.
XIII. Meetings
a. For all meetings, the contractor shall be responsible for providing meeting materials, and administrative support. Meetings will be conducted at either the Government facility or through an alternative method of communication (such as a teleconferencing), as approved by the Contracting Officer (CO) and COR.
XIV. Intermittent Project Status Reviews
a. At the sole discretion of the Government, intermittent work status reviews may be conducted on an informal basis by teleconference or in person at 13800 Veterans Way, Orlando, FL 32827. Intermittent project reviews may be on a quarterly basis or upon 5 days advance notice as approved by the COR or the Program Manager.
b. The COR or Program Manager will conduct monthly walkthroughs at all facilities referenced at paragraph VII, to review work progress, identify any risks, issues, or concerns, and provide feedback on the Contractor’s progress and performance. The Contractor shall provide written data and verbal presentations as to the work progress and milestones status of the removal & design of the AV systems and identify any risks, issues, or concerns including mitigation or its plans for their mitigation.
XV. Glossary of Abbreviation and Acronyms
a. Table 2.
| ASF |
| Advanced System Format |
| AVC |
| Audio Video Coding |
| C40 CODECS |
| Compression Decompression |
| FLAC |
| Free Lossless Audio Codec |
| HEVC |
| High Efficiency Video Coding |
| Jpeg |
| Joint Photographic Experts Group |
| LPCM |
| Linear Post Code Modulation |
| MPEG |
| Moving Picture Experts Group |
| MP4 |
| Media Player 4 |
| MOV |
| Movie |
| PC |
| Personal Computer |
| USB I/O |
| Universal Serial Bus Input/Output |
| WebM |
| Web Media |
| WMV |
| Window Media Video |
XVI. Other Addenda
a. All information and data related to this contract that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The CO will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this contract, must not be publicized without the written approval of the CO.
b. Contractor shall provide a written list to the COR of all persons performing services within 5 calendar days of the contract award. The written list shall contain the names of all on-site personnel, job assignment, and qualifications/licenses/certifications. The Contractor shall be responsible for continually updating the list of on-site Contractor personnel when substitutions are made, when employees are terminated (for reasons of illness, or any other cause), and new hires.
c. VA badges are required for Contractor’s personnel prior to performing work under this contract and to renew current personnel badges before expiration. Contractor personnel released from service by the Contractor shall have their badge collected by the Contractor and turned over to the COR. The Contractor’s on-site POC shall ensure that all Contractor personnel wear their badge during duty hours.
XVII. Safety/Security Requirement:
a. The Contractor shall take safety precautions necessary to protect the lives and health of all staff, patients and visitors. The Contractor shall continually exercise all reasonable and prudent efforts to ensure the security of the clinic contents.
b. The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the end of each workday/night, government facilities, equipment, and materials shall be secured.
c. The Contractor shall comply with applicable Federal, State, Local and facility safety and fire regulations and codes which are in effect at the beginning of the contract period. The Contractor shall keep abreast of and comply with changes in these regulations and codes applicable to the contract.
d. The Contractor shall immediately correct any fire and safety deficiencies caused by contractor personnel. If the Contractor fails or refuses to correct deficiencies promptly, the CO may issue an order stopping all or any part of the work and hold the Contractor in default of the contract.
e. The Contractor shall display appropriate warning signs in all areas where operations may cause traffic obstruction or personnel hazard.
f. The contractor shall comply with all VA security requirements. Neither the Contractor nor any of its employees shall disclose or disseminate any information concerning the operations of the activity which could result in or increase the likelihood of the possibility of a breach of the activity's security or interrupt the continuity of its operations. Disclosure of information relating to the services hereunder to-any person not entitled to receive it, or failure to safeguard any classified information that may come to the Contractor or any person under his control in connection with work under this contract, may subject the Contractor, his agents or employees to criminal liability under Federal Law. All inquiries, comments or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information will be directed to the CO.
XVIII. Post-Award Conference
a. Within five (5) business days of contract award or thereafter, the Government will conduct a post-award kickoff meeting on Microsoft Teams or other available method of communication (specific date and time to be mutually agreed-upon). The purpose of the post award conference is to aid both Government and Contractor personnel to (1) achieve a clear and mutual understanding of all contract requirements, (2) and identify and resolve potential problems.
This is the start of the file's text. The full file is on GovTribe.
File details come from the government source that posted it. Updated .