36C24823Q0787 Combined Synopsis Solicitation.pdf

Attachment A 36C24823Q0787

(i) In accordance with FAR Part 13, this combined synopsis/solicitation for commercial items is prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued. The Department of Veterans Affairs, North Florida/South Georgia Veterans Health System has a Requirement to procure: Telehealth Desks.

(ii) The combined synopsis solicitation number is 36C24823Q0787. It’s issued as a Request for Quotation (RFQ). The North American Industry Classification System (NAICS) code is 337214.

(iii) This combined synopsis solicitation RFQ and the provisions and clauses incorporated are those in effect through Federal Acquisition Circular (FAC) 2023 (12-30-2022).

(iv) The combined synopsis solicitation is 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside. The NAICS code is 337214. Interested SDVOSB’s shall be listed and registered in veterans.certify.sba.gov to be considered for award.

(v) This combined synopsis solicitation is for the procurement of Telehealth Desks. All equipment provided shall be new and functioning properly. Responses shall be on an all or none bases, no partial submission. The Government reserves the right to make no award at all.

(vi) A description of the items to be acquired, shipped, delivered and/or installed in accordance with applicable Government need(s) as follows:

See Attachment B: Statement of Need

See Attachment C: Price & Delivery Schedule- (Return Filled Out)

See Attachment D: VA Limitations on Subcontracting - (Return Filled Out)

(vii) Provision 52.212-1, Instructions to Offerors – Commercial (NOV 2021), applies to this acquisition.

Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items: Offerors are to e-mail completed quotes to cesar.sanchezamaro@va.gov on/or before Monday, March 20, 2023, at 4:30 PM ET. All provisions and clauses applicable to this solicitation can be viewed in full text using the following web addresses: http://www.acquisition.gov/far/index.html

Note, unless exempt per Federal Acquisition Regulation [FAR] Part 4.11, all contractors must be registered and have an active registration in the System for Award Management (SAM) to be considered for an award against this solicitation. SAM combines data that was formerly contained in the Central Contractors Registration (CCR) and Online Representation and Certifications (ORCA) systems. For information, please review the SAM website at https://www.sam.gov. A Data Universal Numbering System (DUNS) number is utilized for registration. To register go to https://www.acquisition.gov.

(viii) Provision 52.212-2, Evaluation – Commercial Items (NOV 2021), applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price considered. Government will evaluate quotes and award to the offeror which represents best value based on Comparative Evaluations: Technical, Delivery and Price.

A comparative evaluation will be conducted in accordance with FAR Part 13.106- 2(b)(3) to determine the best value.

Offerors shall submit with their quote, a written Technical Response/Summary and specifications, that is concise, factual, and comprehensive that demonstrates offeror’s technical ability to meet all the salient characteristics and/or requirements specified in Attachment B.

Offerors shall submit Attachment C with their quote demonstrating their best pricing including any favored discounts and projected delivery schedule, in accordance with Attachment C.

Provide warranty information and/or certifications if applicable in accordance with the Attachment B.

Provide your filled out and signed Attachment D, VA Notice of Limitations on Subtracting.

Vendor must be an authorized distributor from the Manufacturer. Please provide proof of authorized distributor in Manufacturer’s letter head.

(End of Provision)

(ix) 52.212-3 Offeror Representations and Certifications – Commercial items (DEC 2022) applies to this acquisition. Offerors shall include a completed copy of the provision at 52.212-3 Offeror Representation and Certification – Commercial Items (DEC 2022) with their offer. Provision at 52.212-3 Offeror Representation and Certification can be accessed electronically at the following web address: http://www.acquisition.gov/far/index.html

(x) Clause 52.212-4, Contract Terms and Conditions (DEC 2022) - Commercial Products and Commercial Services, applies to this acquisition.

(xi) Clause 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items (DEC 2022) applies to this acquisition.

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015)(41 U.S.C. 3509).

[] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[x] (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

[] (5) [Reserved]

[] (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111- 117, section 743 of Div. C).

[] (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

[] (10) [Reserved]

[] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (MAR 2020) (15 U.S.C. 657a).

[] (ii) Alternate I (MAR 2020) of 52.219-3.

[] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (MAR 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (ii) Alternate I (MAR 2020) of 52.219-4.

[] (13) [Reserved]

[] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (MAR 2020) (15 U.S.C.

644).

[] (ii) Alternate I (MAR 2020).

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (MAR 2020) (15 U.S.C.

644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[] (16) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C.

637(d)(2) and (3).

[] (17)(i) 52.219-9, Small Business Subcontracting Plan (MAR 2020) (15 U.S.C.

637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (MAR 2020) of 52.219-9.

[] (18) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[x] (19) 52.219-14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 637(a)(14)).

[] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

[X] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set- Aside (OCT 2022) (15 U.S.C. 657f).

[X] (22) 52.219-28, Post Award Small Business Program Representation (OCT 2022) (15 U.S.C 632(a)(2)).

[] (23) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (MAR 2020) (15 U.S.C. 637(m)).

[] (24) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (MAR 2020) (15 U.S.C. 637(m)).

[X] (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[X] (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (DEC 2022) (E.O. 13126).

[X] (27) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (28) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

[] (29) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

[X] (30) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

[] (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

[] (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (33)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[] (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[] (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA- Designated Items (May 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[X] (36)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (OCT 2015) of 52.223-13.

[] (37)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-14.

[] (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007)(42 U.S.C. 8259b).

[] (39)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-16.

[X] (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

[X] (41) 52.225-1, Buy American—Supplies (OCT 2022) (41 U.S.C. chapter 83).

[] (42)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (MAY 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[] (ii) Alternate I (MAY 2014) of 52.225-3.

[] (iii) Alternate II (MAY 2014) of 52.225-3.

[] (iv) Alternate III (MAY 2014) of 52.225-3.

[] (43) 52.225-5, Trade Agreements (OCT 2019) (19 U.S.C. 2501, et seq., 19 U.S.C.

3301 note).

[X] (44) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[] (45) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

[] (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

[] (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area

(MAY 2014) (42 U.S.C. 5150).

[] (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[] (49) 52.232-30, Installment Payments for Commercial Items (JAN 2017) (41 U.S.C.

4505, 10 U.S.C. 2307(f)).

[X] (50) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) (31 U.S.C. 3332).

[X] (51) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

[] (52) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

[] (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

[] (54)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

[] (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495).

[] (2) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

[] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[] (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

[] (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

[] (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (MAY 2014) (41 U.S.C. chapter 67).

[] (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (MAY 2014) (41 U.S.C. chapter 67).

[] (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) (Executive Order 13658).

[] (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792).

[] (10) 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (DEC 2009).

[x] (11) 852.219-76, VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products. (NOV 2022)

[x] (12) 852.212-70, Provisions and Clauses Applicable to VA Acquisitions of Commercial Items (APR 2020)

(End of Clause)

(xii) Statement regarding any Additional Provisions and Clauses, or other terms and conditions important to the requirement/procurement process consistent with commercial practices:

Provisions in full text:

52.225-18 Place of Manufacture (AUG 2018).

(a) Definitions. As used in this clause— “Manufactured end product” means any end product in product and service codes (PSCs)

1000-9999, except—

(1) FPSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

(b) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly—

(1) [] In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United States); or

(2) [] Outside the United States.

852.212-71 Gray Market Items (APR 2020)

(a) No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA medical facilities.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of provision)

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998).

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of provision)

852.252-70 Solicitation provisions or clauses incorporated by reference (JAN 2008).

The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by

Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

(End of provision)

52.204-20 Predecessor of Offeror

Predecessor of Offeror (AUG 2020)

(a) Definitions. As used in this provision–

“Commercial and Government Entity (CAGE) code” means–

(1) An identifier assigned to entities located in the United States or its outlying areas by the

Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United

States and its outlying areas that the DLA Commercial and Government Entity (CAGE)

Branch records and maintains in the CAGE master file. This type of code is known as a

NATO CAGE (NCAGE) code.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

(b) The Offeror represents that it □ is or □ is not a successor to a predecessor that held a

Federal contract or grant within the last three years.

(c) If the Offeror has indicated “is” in paragraph (b) of this provision, enter the following information for all predecessors that held a Federal contract or grant within the last three years (if more than one predecessor, list in reverse chronological order):

Predecessor CAGE code: ________ (or mark “Unknown”)

Predecessor legal name: _________________________

(Do not use a “doing business as” name)

(End of provision)

Provisions incorporated by reference are:

- 52.203-11 Certification and Disclosure regarding payments to Influence certain Federal Transactions (SEP 2007).

- 52.204-7 System for award management (OCT 2018).

- 52.204-17 Ownership or Control of Offeror (AUG 2020).

- 52.211-6 Brand Name or Equal (AUG 1999).

- 52.212-1 Instructions to Offerors – Commercial Items (NOV 2021).

- 52.225-25 Prohibition on Contracting with entities engaging in certain activities or transactions relating to Iran – Representation and Certification (JUN 2020).

Clauses in Full Text:

52.252-2 Clauses Incorporated by Reference (FEB 1998).

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html

(End of clause)

Clauses Incorporated by Reference:

- 52.204-13 System for Award Management Maintenance (OCT 2018).

- 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020).

- 52.217-6 Option for Increased Quantity (MAR 1989).

- 52.222-20 Contracts for materials, supplies, articles, and equipment exceeding

$15,000.00 (JUN 2020).

- 52.232-1 Payments (APR 1984).

- 52.232-8 Discounts for prompt payment (FEB 2002).

- 52.243-1 Changes –Fixed Price (AUG 1987).

- 852.203-70 Commercial Advertising (MAY 2018).

- 852.246-71 Rejected Goods (OCT 2018).

- 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV

2021)

(xiii) DPAS is N/A

(xiv) RFQ quotes are due on/or before Monday, March 20, 2023 at 4:30 PM ET by e-mail only to: cesar.sanchezamaro@va.gov Offers received after the exact time specified in the solicitation are considered late and may only be considered if the action would not unduly delay the acquisition or are deemed to be in the best interest of the Government.

You are reminded no interested party shall contact any North Florida/South Georgia

Veterans Health System employee and/or staff to discuss this RFQ at any time. All questions and concerns regarding this RFQ shall be directed only to the Contracting

Officer, Victor Mercado

Vendor Questions: Questions shall be submitted in writing and sent via email to

Cesar.SanchezAmaro@va.gov no later than Friday, March 17, 2023, by 12:00 PM

ET. Answers to vendor question(s) will be posted via an amendment.

Contracting Office Address:

Network Contracting Office 8

300 East University Ave Suite 170 Gainesville, FL 32601

Contracting Officer: Victor Mercado

Direct Point of Contact(s): Contracting Specialist cesar.sanchezamaro@va.gov

Attachment B 36C24823Q0787

1.0 GENERAL SCOPE

The purpose of this Statement of Need (SON) is to set out the requirements necessary for a Contractor to provide updated furnishings for the Malcom Randall VA Medical Center, that meet the VHA specifications and high-quality threshold while integrating excellent environmental stewardship.

New furnishings include desks and all applicable accessories. This product will be delivered and installed at the Malcom Randall VAMC in Gainesville, FL at 1601 SW Archer Rd, Gainesville, FL 32608.

In carrying out this action, the Awardee shall furnish all labor, materials, equipment, and supervision necessary for, or incidental to, the performance of work set forth herein.

The Contracting Officer Representative (COR) is Jeffrey Solis.

Healthcare furnishings include:

1. (6) Dual Tier Special Desks: Dual Tier Cart has dual work surfaces that are independently height adjustable with a range from 28" - 47" plus an electronic digital readout indicating the height of the front tier above the ground, curved work surfaces have bumper molding edges, (3) 36" Pole Clamp Mounts each with (2) AFCZ666 Monitor Holders, LED task Light, Phone Arm, (2) CPU 13-25 CPU Holders, Metal Cup Holder, SS9000 Power Strip/Surge Suppressor, (2) WMF200 Wire Management, (2) 2" Grommet Holes, 5" Casters, (2) of which are locking

2.0 PERFORMANCE REQUIREMENTS

The Awardee shall provide and be responsible for the technical assistance, development, and generation for final specifications.

Duty hours will be 8:00am – 4:30pm. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The awardee shall:

a. Coordinate and provide project management of all products and services to manage, order, ship, deliver and install new furniture. Direct shipments to our facility will not be accepted. Furniture is to be installed at the Malcom Randall Gainesville VA Medical Center addressed 1601 SW Archer Road, Gainesville, FL 32608 under coordination with the Interior Designer until final acceptance by the Contracting Officer Representative (COR), Jeffrey Solis.

b. Awardee will contact Interior Designer prior to ordering product to confirm addresses, quantities, and room locations. If any damaged or broken product is found during shipment to job site, it shall be replaced free of charge to the VA within a 1–4-week time frame.

c. Awardee will need to assemble a team that will work directly with the VA Interior Designer and the Interior Design Assistant. In addition to the VA Interior Designer and

Interior Design Assistant, the team will need to be comprised of a lead team installer, and SDVOB dealership consultant.

d. Awardee is required to provide a punch list to Interior Designer and Interior Design Assistant within 3 business days post installation completion. The punch list shall contain details of and missing/damaged items, course of action on how each item will be reconciled, and estimated time frame each item will be completed.

e. Any pricing or furniture specification errors made by the Awardee will be corrected at no charge to the VA.

f. Awardee shall provide maintenance and assembly manuals for all products specified.

g. Warranty - All product specified needs to offer a lifetime warranty (including shipping, parts and labor for the repair or replacement of defective item). Product is to be free of defects in materials and workmanship

3.0 KICKOFF MEETING

The Awardee shall participate in a kickoff meeting within ten (10) business days of task order issuance. Time and date will be determined by VA Interior Designer. A follow up email and phone call are required as needed in advance of final procurement and through the install process.

4.0 SUBMISSION OF QUESTIONS

All questions submitted for this solicitation must be electronically sent to the Contracting Specialist. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer.

5.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. No drawings needed

b. Complete manufacturer’s product specifications

c. Bill of Materials tagged per CLIN/ floorplan department and room etc.

d. Product literature

e. Physical finish samples (of upholstery fabric, laminate, metal, and paint etc.)

f. Sustainability certification documents

g. Complete testing results / certificates

h. Warranty

i. Self-certifying statement confirming ability to meet project deadlines

Submissions can be sent in multiple emails to avoid computer system email size limitation, to designated Contracting Specialist. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will be evaluated per CO discretion. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

You are reminded no interested party shall contact any North Florida/South

Georgia Veterans Health System employee and/or staff to discuss this RFQ at any time. All questions and concerns regarding this RFQ shall be directed only to the Contracting Specialist: Cesar Sanchez-Amaro Cesar.SanchezAmaro@va.gov

Vendor Questions: Questions shall be submitted in writing and sent via email to Cesar.SanchezAmaro@va.gov no later than Friday, March 17, 2023, by 12:00 PM ET. Answers to vendor question(s) will be posted via an amendment.

6.0 PRODUCT

General

a. Basis of Design is the AFC Dual Tier Special desk with the attached drawing for more details on specifications.

b. All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

c. Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

d. Any furnishing specified that is comprised of porous wood surface material will not be accepted, as it does not meet our cleanability standards and poses risk of infection to our facilities.

See attachment for technical requirement of products. Basis of Design may be used, but are provided for technical purposes only and does not indicate a preferred manufacturer by the VA.

7.0 SERVICES

Design Contract Tasks/Requirements

a. The contractor shall allow for three (3) revisions per line item included in design services including updating Auto-Cad Drawings and PDFs as request by VA Interior Designer.

b. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer.

c. The product must not be placed into production without clearance from the VA COR.

d. The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email.

e. The contractor shall provide 30 days free storage.

The Government maintains the option to modify the normal work week, days, and hours, as necessary for the accomplishment of VHA mission.

Work Required by Others

All work required by other trades shall be identified under this section by the Quoter.

Attachment C 36C24823Q0787

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

6.00 EA __________________ __________________

Dual Tier Special Desk / Dual Tier Cart PRINCIPAL NAICS CODE: 337214 - Office Furniture (except Wood) Manufacturing PRODUCT/SERVICE CODE: 7110 - Office Furniture

0002 1.00 EA __________________ __________________

Installation PRINCIPAL NAICS CODE: 337214 - Office Furniture (except Wood) Manufacturing PRODUCT/SERVICE CODE: 7110 - Office Furniture

0003 1.00 EA __________________ __________________

SLA Fee 3% PRINCIPAL NAICS CODE: 337214 - Office Furniture (except Wood) Manufacturing PRODUCT/SERVICE CODE: 7110 - Office Furniture

GRAND TOTAL __________________

Attachment C 36C24823Q0787

B.4 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY DELIVERY DATE

0001 SHIP TO: DEPARTMENT OF VETERANS

AFFAIRS

MALCOM RANDALL VA

MEDICAL CENTER

1601 SW ARCHER ROAD

GAINESVILLE, FL 32608 1197

USA

6.00 __________________

0002 SHIP TO: DEPARTMENT OF VETERANS

AFFAIRS

MALCOM RANDALL VA

MEDICAL CENTER

1601 SW ARCHER ROAD

GAINESVILLE, FL 32608 1197

USA

1.00 __________________

0003 SHIP TO: DEPARTMENT OF VETERANS

AFFAIRS

MALCOM RANDALL VA

MEDICAL CENTER

1601 SW ARCHER ROAD

GAINESVILLE, FL 32608 1197

USA

1.00 __________________

VAAR 852.219-78 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF

COMPLIANCE FOR SUPPLIES AND PRODUCTS (SEP 2021) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see F(a)FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

[Offeror check the appropriate box]

(i) [ ] In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not

VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(ii) [ ] In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR

121.406(b)(5) is granted. The offeror understands that, as provided in 13 CFR 121.406(b)(7), such a waiver has no effect on requirements external to the Small Business Act, such as the Buy American Act or the Trade Agreements Act.

(2) Manufacturer or nonmanufacturer representation and certification. [Offeror fill-in—check each applicable box below. The offeror must select the applicable provision below, identifying itself as either a manufacturer or nonmanufacturer]:

(i) [ ] Manufacturer or producer. The offeror certifies that it is the manufacturer or producer of the end item being procured, and the end item is manufactured or produced in the United States, in accordance with paragraph (a)(1)(i).

(ii) [ ] Nonmanufacturer. The offeror certifies that it qualifies as a nonmanufacturer in accordance with the requirements of 13 CFR 121.406(b) and paragraph (a)(1)(ii). The offeror further certifies it meets each element below as required to qualify as a nonmanufacturer. [Offeror fill-in—check each box below.]

[ ] The offeror certifies that it does not exceed 500 employees (or 150 employees for the

Information Technology Value Added Reseller exception to NAICS code 541519, which is found at 13 CFR

121.201, footnote 18).

[ ] The offeror certifies that it is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied.

[ ] The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice.

Attachment D 36C24823Q0787

(iii) [ ] The offeror certifies that it will supply the end item of a small business manufacturer, processor, or producer made in the United States, unless a waiver as provided in 13 CFR 121.406(b)(5) has been issued by SBA. [Contracting Officer fill-in or removal (see 13 CFR 121.1205). This requirement must be included for a single end item. However, if SBA has issued an applicable waiver of the nonmanufacturer rule for the end item, this requirement must be removed in the final solicitation or contract.] or [Contracting Officer tailor clause to remove one or other block under subparagraph (iii).]

[ ] If this is a multiple item acquisition, the offeror certifies that at least 50% of the estimated contract value is composed of items that are manufactured by small business concerns. [Contracting

Officer fill-in or removal. See 13 CFR 121.406(d) for multiple end items. If SBA has issued an applicable nonmanufacturer rule waiver, this requirement must be removed in the final solicitation or contract.]

(3) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an

Agency of the United States. The offeror further acknowledges that this certification is subject to Title

18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(4) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract or to determine whether the offeror qualifies as a manufacturer or nonmanufacturer in compliance with the limitations on subcontracting requirement. Contracting Officer may, at their discretion, require the Contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the Contracting Officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed, and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification:

I hereby certify that if awarded the contract, [insert name of offeror] qualifies as a manufacturer or nonmanufacturer as stated herein and that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting requirement specified in the resultant contract, unless a waiver as described in 13 CFR 121.406(b)(5) is granted. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ________________________________________

Printed Title of Signee: _________________________________________

Signature: ___________________________________________________

Date: _____________________

Company Name and Address: ________________________________________

(End of Clause)

S02 Attachment D VA Limitations on Subcontracting