36C24821Q0453_1.docx

ATTACHMENT C

Contract Opportunity Combined Synopsis/Solicitation Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice Extra Oral Vacuum Aspirator 33744 36C24821Q0453 02-03-2021 10:00am

EASTERN TIME, NEW YORK, USA

N

SDVOSBC

339112 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Room 315, Bldg. 2 10,000 Bay Pines Blvd Bay Pines FL 33744 Contracting Specialist William Penhallegon william.penhallegon@va.gov 727-399-3319 C.W. Bill Youn VA Healthcare System 10,000 Bay Pines Bay Pines

FL

33744

USA

https://www.va.gov/ Department of Veterans Affairs Brett Cook Contracting Officer Combined Synopsis/Solicitation

Action Code: Combined Synopsis Solicitation Document Type: RFQ

Contracting Office Address:

Network Contracting Office (NCO) 8 ATTN: William Penhallegon - Contract Specialist 10,000 Bay Pines Blvd Bay Pines FL 33744

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Department of Veterans Affairs, C.W. Bill Young VA Healthcare System, Contracting Office, Bay Pines, FL, 33744, has a need to purchase Extra Oral Vacuum Aspirators. The RFQ number is 36C24821Q0453.

The government anticipates making an award as a firm-fixed price contract resulting from this solicitation. This combined synopsis solicitation RFQ and the provisions and clauses incorporated are those in effect through Federal Acquisition Circular FSC 2021-01 (01-19-2021).

The North American Industrial Classification System (NAICS) code for this procurement is 339112, standard size is 1,000 employees. The combined synopsis solicitation is: for Service Disabled Veteran Owned Small Businesses (SDVOSB’s). If award cannot be made, the solicitation will be cancelled, and the requirement resolicited. Responses shall be on an all or none bases, no partial submissions will be accepted. New product(s) only. The Government reserves the right to make no award at all. Quotes must be valid for 60 days.

All quotes are due by February 03, 2021; NLT 10:00 AM Eastern Standard Time (EST) via e-mail to: william.penhallegon@va.gov and brett.cook@va.gov. Offers received after the exact time specified in the solicitation are considered late and, may at the discretion of the Contracting Officer, be considered if the action would not unduly delay the acquisition or are deemed to be in the best interest of the Government. All questions or inquires must be submitted no later than February 01, 2021; NLT 10:00 AM EST. Use RFQ 36C24821Q0453 in the subject line when emailing quotes and questions.

Contract shall provide delivery date which should be no later than 60 days after award.

ATTACHMENTS:

Attachment A: Salient Characteristics Attachment B: Schedule Attachment C: Clauses

PAX 2000X

PureAirXchange 2000X Brand Name or Equal Salient Characteristics:

Equal must meet all of these salient characteristics. Explanation of how Equal meets each salient characteristic must be included with quote.

Contractor shall provide supplies and equipment necessary to provide a fully functional Extra Oral Vacuum Aspirator to VISN 08 as defined by these salient characteristics.

REQUIREMENT: Extra Oral Vacuum Aspirator– BRAND NAME OR EQUAL SCOPE: Contractor shall provide extra oral vacuum aspirators, warranty, installation, and onsite training for the HTM staff at the listed VISN 8 medical centers.

PLACE OF PERFORMANCE:

· Twenty-seven (27) units at the Bruce W. Carter VA Medical Center, Miami, FL

· Seventeen (17) units at the West Palm Beach VA Medical Center, West Palm Beach, FL

· Thirty-five (35) units at the North Florida-South Georgia VA Healthcare System, Gainesville, FL

· Fifty-two (52) units at the Orlando VA Healthcare System at Lake Nona, Orlando, FL

· Twenty-six (26) units at the VA Caribbean Healthcare System, San Juan, PR

· Thirty-four (34) units at the James A Haley Healthcare System, Tampa, FL

· Twenty-five (25) units at the Bay Pines VA Healthcare System, Bay Pines, FL

SALIENT CHARACTERISTICS: Equipment must have the salient characteristics to enable the government to perform the capabilities:

0.1 Microns

Replace once every 12 months

WARRANTY OF EQUIPMENT: 1-year parts and labor warranty.

TRAINING: The Contractor shall provide onsite training for the HTM staff

DELIVERABLES:

Within 60 days of contract award or sooner, the Contractor shall deliver the units to specified places of performance.

DELIVERY LOCATIONS:

Orlando VA Medical Center at Lake Nona 13800 Veterans Way Orlando, FL 32827

VA Caribbean Healthcare System Jacksonville Port Consolidation Point C/O Interstate Warehouse 3700 Port J- Ville Parkway 10 Casia Street San Juan, PR 00921

James A. Haley Veterans Hospital 13000 Bruce B. Downs Blvd.

Tampa, Fl 33612

Bay Pines VA Healthcare System 10000 Bay Pines Blvd Bay Pines, FL 33744

ATTACHMENT A

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

PAX 2000X ExtraOral Vacuum Aspirator PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6520 - Dental Instruments, Equipment, and Supplies

PAX 2000X ExtraOral Vacuum Aspirator

PAX 2000X ExtraOral Vacuum Aspirator

PAX 2000X ExtraOral Vacuum Aspirator

PAX 2000X ExtraOral Vacuum Aspirator

PAX 2000X ExtraOral Vacuum Aspirator

PAX 2000X ExtraOral Vacuum Aspirator

B.2 DELIVERY SCHEDULE

1201 N.W. 16th St Miami, FL 33125

USA

7273986661 x3911 matthew.morrow@va.gov

7305 N. Military Trail West Palm Beach, FL 33410

USA

1601 SW Archer Rd.

Gainesville, FL 32608

USA

13800 Veterans Way Orlando, FL 32827

USA

Jacksonville Port Consolidation Point C/O Intersta 3700 Port J- Ville Parkway 10 Casia Street San Juan, PR 00921

USA

13000 Bruce B. Downs Blvd.

Tampa, FL 33612

USA

10,000 Bay Pines Blvd.

Bay Pines, FL 33744

USA

ATTACHMENT B

Page 1 of

Page 1 of Page 1 of

The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. Quoters shall complete the following regarding instruction for Offerors:

Quotes shall be submitted via email to the Contracting Specialist at William.penhallegon@va.gov. The size limitation is 10 Megabytes per e-mail. The subject line of the email shall read the solicitation number (36C24821Q0453) and the company name. For example: “36C24821Q0453-Company Name”. Each quote shall be submitted to the mailbox separately using the naming convention described above. AT NO TIME WILL ZIP FILES BE ACCEPTABLE.

Terms and content of your quote. Your quote must be based on the terms of this RFQ. We might reject any quote that is not based on these terms in every respect. Your quote must contain all of the information described below.

Quoters shall complete the Price and cost schedule in its entirety.

Quoters shall submit their technical and description of supplies that addresses all requirements, to include characteristics, pertaining to the required supplies and services.

Quoters shall have the capability to provide Brand name or equal supplies.

Quoter shall provide a statement that the product meets all requirements of the Salient Characteristics.

Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

A description of how proposed product meets each salient characteristic (found in Attachment B) must be provided as part of the quote.

Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies and verified by an authorization letter or other documents from the OEM.

The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery such items.

The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition (OCT 2014) (Tailored)

Offerors shall complete and return quotes electronically via email at or before the time specified in the solicitation.

QUESTIONS relating to this acquisition and RFQ shall be emailed to william.penhallegon@va.gov on or before 10:00 Eastern Time, on February 01, 2021. Use RFQ 36C24821Q0453 in the subject line when emailing quotes and questions To assure timely and equitable evaluation of quotes, vendors shall follow the instructions. The quote must stipulate that it is predicated on all the terms and conditions of this RFQ and signed by an official authorized to bind the organization. Offeror-imposed terms and conditions that deviate from the Government’s material terms and conditions established by the solicitation may render the Offeror’s quote unacceptable and, therefore, ineligible for award.

The quote shall indicate that the prices and delivery date are valid for a period of 60 days.

The Government will evaluate each quote in accordance with the evaluation criteria set forth in this solicitation. The use of hyperlinks in quotes is prohibited. Any quote that fails to comply with all solicitation instructions may be considered non-responsive and may not be considered for award.

This RFQ does not commit the Government to pay any of the costs associated with the preparation and submission of a quote.

The awarded quote shall become a part of a resulting order.

Any additional clauses required by public law, executive order, or acquisition regulations, in effect at the time of an accepted order will be included.

CONTENT REQUIREMENTS:

Technical - The quote shall contain sufficient documentation (e.g. brochures, pamphlets, product literature) to allow a thorough evaluation of any "equal" product offered. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Quotes must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

Price - The Offeror shall submit a complete Price/Cost schedule (All or None). Contractors must clearly identify the price. Discounts are encouraged for multiple items. If the item is at a No cost the prices should be entered as N/C.

(End of Provision)

In order for a quote to be considered responsive, it shall be prepared in compliance with the instructions given in this solicitation. Evaluation and award will be conducted in accordance with the requirements of FAR part 13.106-2.

The Government intends to evaluate quotes and make award without further communication. However, the Government reserves the right to request additional information. As such Offerors may be given the opportunity to explain certain aspects of the quote or to resolve minor clerical errors. In the event additional information is requested, the Government may not necessarily seek such information from all Offerors, but from only those Offerors whose submissions require it. Each Offeror is encouraged to provide the best prices in the response to this solicitation.

TECHNICAL - Technical acceptability will be based on the conformance to the requirements in this solicitation.

PRICE - Price will be evaluated for reasonableness. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay when consideration is given to prices in the market.

All proposals shall be subject to evaluation by a team of Government personnel.

Table A-1. Technical Acceptable/Unacceptable Ratings

(End of Provision)

The provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, applies to this acquisition. To be eligible for award offerors must be registered in System for Award Management (SAM) prior to award in accordance with the provision.

The following FAR clauses cited in the clause are applicable to the acquisition:

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and no additional addenda to the clause included.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

52.203-6, Restrictions on Subcontractor Sales to the Government (SEPT 2006 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) 52.209-7, Information Regarding Responsibility Matters (OCT 2018) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (JUL 2013) 52.216-1, Type of Contract (APR 1984) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) 52.219-8, Utilization of Small Business Concerns (Oct 2019) 52.219-9, Small Business Subcontracting Plan (JUN 2020) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) 52.219-14, Limitations on Subcontracting (MAR 2020) 52.219-16, Liquidated Damages – Subcontracting Plan (Jan 1999) 52.219-28, Post Award Small Business Program Representation (MAR 2020) 52.222222-3, Convict Labor (JUNE 2003) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (JAN 2018) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (SEP 2016) 52.222-35, Equal Opportunity for Veterans (JUN 2020) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-37, Employment Reports on Veterans (JUN 2020) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-50, Combating Trafficking in Persons (MAR 2015) 52.222-54, Employment Eligibility Verification (OCT 2015) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-5, Trade Agreements (OCT 2019) 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (JUL 2013) 52.233-2, Service of Protest (SEP 2006) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)

The clause at 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment The clause at 52.219-14, Limitations on Subcontracting, applies to this acquisition.

The following additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices are as follows:

VAAR 852.211-73, Brand name or equal VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2016)(Deviation) VAAR 852.219-75, Subcontracting Commitments Monitoring and Compliance VAAR 852.233-71, Alternative Protest Procedure (JAN 1998) VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2012) VAAR 852.237-70, Contractor Responsibilities (APR 1984) VAAR 852-246-71, Inspection VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

VAAR 852.212-70, Provision and Clauses Applicable to VA Acquisitions of commercial Items (APR 2020):

852.203-70, Commercial Advertising 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors 852.215-71, Evaluation Factor Commitments 852.219-9, VA Small Business Subcontracting Plan Minimum Requirements 852.232-72, Electronic Submission of Payment Requests 852.233-70, Protest Content/Alternative Dispute Resolution 852.233-71, Alternate Protest Procedure 852.246-71, Rejected Goods 852.246-73, Noncompliance with Packaging, Packing, and/or Marking Requirements 852.270-1, Representative of Contracting Officers

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

52.204-7, Systems for Award Management 52.204-16, Commercial and Government Entity Code Reporting 52.211-6, Brand Name or Equal

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights 52.204-4, Printed or Copied Double-sided on Post Consumer Frieber Content Paper 52.204-18, Commercial and Government Entity Code Maintenance 52.232-40, Providing Accelerated Payments to Small Business Contractors 52.211-6, Brand Name or Equal Defense Priorities and Allocations System (DPAS) and assigned rating, is not applicable to this acquisition.