36C24820Q0146-009.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C24820Q0146 is issued as a Request for Quotation (RFQ). This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-01 effective 11-12-2019. This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127.

This solicitation is a 100 % Service Disable Veteran Owned Small Business Set-Aside.

The associated North American Industry Classification System (NAICS) Code for this acquisition is 561621, size standard $22 Million.

Description of Requirement: Brand Name or Equal - BEST Secure Emergency Door Alarm System and Axis Camera Equipment

All deliveries are to be performed and accepted at the Department of Veteran Affairs.

James A Haley VA Medical Center, 13000 Bruce B. Downs Blvd., Tampa, FL 33612.

FOB: Destination

The following Clauses applies to this acquisition:

FAR 52.211-6, BRAND NAME OR EQUAL (AUG 1999)

FAR 52.212-4, CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

No additional addenda to the clause included.

FAR 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (OCT 2019).

VAAR 852.203-70, COMMERCIAL ADVERTISING (MAY 2018)

VAAR 852.219-10, VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2019)

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

VAAR 852.246-71, REJECTED GOODS (OCT 2018)

VAAR 852.211.70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS (NOV 2018)

The following Provisions applies to this acquisition:

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

52.204-2, REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2019)

FAR 52.204-7, SYSTEM FOR AWARD MANAGEMENT (OCT 2016)

FAR 52.211-6, BRAND NAME OR EQUAL (AUG 1999)

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS. Offerors must submit their technical and management approach that addresses all requirements pertaining to the required.

Gray Market Prevention Language –

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

EVALUATION FACTORS: The Government will make a best value determination leading to award with the following price and non-price factors applicability.

Price. The Government shall evaluate for award purposes, the price of the supplies or services being acquired based upon the total price proposed for items identified for pricing which are applicable to the basic requirements. All offers with separately priced line items or subline items shall be analyzed to determine if the prices are fair and reasonable.

Technical. Each offeror’s quote shall be evaluated based on equipment and services specifications, to determine if the offeror provides a sound, compliant approach that meets the requirements of the Statement of Need and demonstrates a thorough knowledge and understanding of those requirements and their associated risks. The offer must submit for evaluation: (1) include descriptive literature such as illustrations, drawings, specific for the product being quoted with evidence of warranties, manuals or licenses for equipment, (2) specifications of brand name or equal brand products: products will be evaluated based on information furnished by the offeror or identified in the offer, (3) the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor.

Delivery Date. The purpose of the delivery factor is to assess the offeror’s shipment information and after receipt of order delivery days to meet the Government’s delivery timeframe of a minimum of 20 days after receipt of order.

Past Performance. The Government will perform an independent determination of relevancy of the data provided or obtained. The past performance evaluation factor assesses the degree of confidence the Government has in an offeror's ability to supply products and services that meet users' needs, based on a demonstrated record of performance. The Government will rely on internal documentation including the Contract Performance Assessment Reporting System (CPARS) for determining the Past Performance of the offeror.

ADDENDUM to the provision at 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The comparative evaluation will be performed in accordance with FAR 13.106-2(b)(3). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government.

Comparative Evaluation

The Government will award a Fixed Price purchase order to the responsible quoter using a comparative evaluation. The comparative evaluation will be performed in accordance with FAR 13.106-2(b)(3). The government reserves the right to select a quotation that provides benefit to the government that exceeds the minimum but is not required to do so. Quoters are advised that quotation may exceed the requirements but the government is not requesting or accepting alternate quotes; each response must respond to the solicitation requirement, stated in the RFQ.

The government will apply the following comparative evaluation process as the basis for award:

Assess the direct comparison of one quote with another using a uniform and fair approach to determine which quote provides the government what it needs, where and when in accordance with the Statement of Need and RFQ.

Once one quotation is found acceptable, it is compared to the remaining ones, and the “best” one is chosen for the best value to the government.

The Government may rely on internal documentation including the Federal Awardee Performance and Integrity Information System (FAPIIS) Past Performance Information Retrieval System (PPIRS) and contracting officer’s knowledge of and previous experience with supply or service being acquired for determining Past Performance. If no record of past performance is found the contract shall not receive a favorable or unfavorable rating, shall receive a rating of neutral.

Information not contained in a vendor’s quote will not be considered during the evaluation. The Government intends to make award selection without discussion, but may determine after evaluating submitted quotes that the elements stated in FAR 13.106-2(b) for evaluation procedures are necessary, and conduct them as appropriate. The Government reserves the right to make no award if no quotes meet the requirements of this solicitation.

52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (OCT 2018) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal.

All quoters categorized as Veteran concern must be certified as a Service-Disabled Veteran Owned Small Business (SDVOSB) in VetBiz/VIP: https://www.vip.vetbiz.gov/ prior to award. All quoters must have an active and complete registration in SAM: https://www.sam.gov/portal/SAM/ prior to award.

VAAR 852.273-74, AWARD WITHOUT EXCHANGES (JAN 2003)

VAAR 852.273-70, LATE OFFERS (JAN 2003)

The Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable.

Any questions concerning this solicitation shall be submitted to Frank Lloyd no later than November 21, 2019 via email to frank.lloyd@va.gov. All quotes shall be submitted to Frank Lloyd via email to frank.lloyd@va.gov not later than November 22, 3:00pm EST.