36C24820Q0105-001.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C24820Q0105 is issued as a Request for Quotation (RFQ). This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC Number: 2020-03, Effective Date: December 13, 2019.

The associated North American Industry Classification System (NAICS) Code for this acquisition is 334510, 1250 Employees This solicitation is a 100% for Service-Disabled Veteran-Owned Small Business.

BRAND NAME OR EQUAL: Siemens Biograph 6 system Manufacturer: Siemens

Price COST Schedule

POP: 01/06/2020 – 09/30/2020

Medical Coach with PET/CT instrument including phone support for the duration of the contract.

Brand name or Equal (Siemens Biograph 6 system)

Two full days of applications training

Mobile PET/SCAN trailer Installation: IAW Statement of Need

0004 1.00 JB $__________________ $__________________

Mobile PET/SCAN trailer Removal: IAW Statement of Need

DELIVERY SCHEDULE

ITEM NUMBER

DELIVERY DATE

Tampa, FL. 33612

45 DAYS ARO

FOB: Destination

Statement of Need

1. 0 INTRODUCTION:

The Government has a requirement for a firm fixed-price contract for the onsite rental of a Mobile PET/SCAN for the James A. Haley VA Hospital (JAHVAH) located at 13000 Bruce B Downs Blvd Tampa, Florida 33612

2.0 SCOPE OF WORK:

Contractor shall provide a provide (1) Mobile PET/SCAN unit, brand name or equal (Siemens Biograph 6 system) and all services in accordance with the specifications incorporated herein. The PET/SCAN system shall be housed in a trailer with patient incubation area, hot lab (with required instrumentation) and viewing workstation enabling access to imaging inside the mobile unit. The trailer shall be lockable with two sets of keys provided. The hot lab shall have secure, lockable storage for all radioactive sources. The Contractor shall be responsible for the set up and transportation of the provide Medical Coach to and from the James A. Haley VA Hospital (JAHVAH) located at 13000 Bruce B Downs Blvd Tampa, Florida 33612.

Price shall be all inclusive to include mobile medical coach with PET/SCAN unit shall include transportation, mobilization, training, full-service maintenance and repairs, replacement parts, and technical support from 7:00 am to 5:00 PM, Monday to Friday in accordance with the specifications incorporated herein.

2.1 KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of delivery order issuance, in person at James A. Haley VA’s Main campus, 13000 Bruce B. Downs Blvd Tampa, FL 33612. Time and date will be determined by VA Point of Contact.

2.2 GOVERNMENT RESPONSIBILITIES

· The JAHVAH will provide a concrete foundation, electrical, phone, and data lines for connectivity.

· OEM Engineer shall provide network and printer connectivity at each site in coordination with local IT staff

3.0 SERVICES:

During the term of the contract, the Contractor shall be required to provide the following services as specified below:

· Dedicated use of the Medical Coach 24 hours a day to include Saturday and Sunday as required by JAHVAH.

· Full service and maintenance on the complete MEDICAL COACH WITH PET/CT unit in accordance with manufacturing recommendation and as required by JAHVAH.

· System capable of transferring images and data to multiple modalities including the VA Medical centers Patient Care Services (VAMC PACs), VISTA Imaging, and printers.

Note: Verification of connectivity shall be made by Contractors, prior to the start of patient procedures by the JAHVAH staffs.

3.1 EQUIPMENT CONFIGURATIONS/FUNCTIONS:

The medical coach with pet/scan shall be required to meet or exceed the minimum requirements, specifications and/or functions as stated below.

Equipment Features and Configurations:

· ADA compliant access ramp, stairs, emergency exit, and Mobile Unit door level, using composite materials, safety railing, signs, placards, anti-skid strips.

· Simultaneous Four Slice Acquisition

· Full compatibility with hospital Patient Care Services (PAC)

· Patient intercom system

· Safety and Warning Systems Visual and Audible

· Alarms Smoke Detectors, Fire Extinguishers

· 70cm Gantry with +/- 30-degree tilt

· 60kW High Frequency Generator

· 5.3 MHU x-ray tube

· Syngo Multi-tasking User Interface

· Sub-second Reconstruction

· 3D Imaging

· CTA package

· Image Fusion Package

· DICOM (Digital Imaging and Communications)

· Throughput capability of 70 14x17 films per hour.

· Full System Service (Monday – Friday 7am to 5pm excluding Federal Holidays)

3.2 TRAILER REQUIREMENTS:

The medical coach should be a standard 48-60-foot trailer with all interfaces and supply lines compatible with VA infrastructure and compliant with federal regulations.

The medical coach Shall be equipped as specified below:

· Large entry door, removable entry stairs, and a patient platform powered lift for easy access to trailer. The patient lift capacity shall be at least 2,000 pounds, gated with safety guardrails and 75 to 90 inches wide.

· (2) Patient prep rooms with multiple area adjustable lighting, and storage cabinets.

· On board generator, heating, air conditioning and humidity control systems. Generator unit must be equipped with Air Pollution Control District in accordance with all local and state requirements.

· Telephone and data interface to connect with VA Medical Center telephone and IT/PACS Systems.

Compatible with the Tampa – VA’s Public Announcement and Fire Protection Systems.

Electrical Power source shall be 480V, 3-phase at 150 amps, 60Hz, WYE along with a 50-foot cable with a male connector.

FOOTPRINT: (Max Dimensions of Trailer are 12-foot-wide x 60 foot long).

3.3 LOCATION OF EQUIPMENT:

Contractor shall park the trailer equipped with the Medical Coach with PET/CT System at the designated parking area of the James A. Haley VA Hospital. Contractor shall contact the JAHVAH COR for parking assignment information prior to parking the mobile MEDICAL COACH WITH PET/CT trailer.

· Existing plug to connect the trailer to:

3.4 DELIVERY SCHEDULE:

Delivery and set up of the Medical Coach with PET/CT unit at the James A. Haley VA Hospital shall be completed within forty-five (45) calendar days from contract award to include all computers and network interfacing in full working order. Within seven (7) calendar days from the contract award, the awarded vendor will disclose all needs for: wind, weather, utility [including emergency power] and storage requirements. Delivery and set up schedules shall be coordinated with the Contracting Officer’s Representative (COR). The Contractor shall be responsible for the set up and transportation of the rental mobile MEDICAL COACH WITH PET/CT unit to and from JAHVAH. The Medical Coach with PET/CT unit shall always remain on JAHVAH premises during the contract period unless a request is made in writing to the Contractor to relocate and/or move the Medical Coach with PET/CT unit.

4.0 INSTALLATION STANDARDS:

Contractor shall be required to set up and install the Medical Coach with PET/CT unit including the system equipment and all wiring in a safe and reliable manner to meet manufacturer’s specification for operation and conformance with local, state and federal regulations.

4.1 SAFETY AND FIRE PREVENTION:

Contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the James A. Haley VA Hospital. The Contractor shall comply with all applicable Federal, State, and local safety and fire regulations and codes, which are in effect during the performance period of the contract. Contractor personnel shall follow applicable facility policies concerning fire/disaster programs.

When conducting any installation, maintenance or repairs, the Contractor shall display appropriate warning devices in all areas where operations may cause a traffic obstruction and/or personnel hazard. Fire and safety deficiencies which result by the Contractor’s equipment or personnel shall be immediately corrected.

5.0 TRAINING:

Contractor shall provide One Time Training consisting of two (2) full days of applications training to JAHVAH staff prior to the start of patient scanning. The training shall be conducted on-site with the opportunity for the VA Medical Center staff to confirm scanning processes and procedures and confirm connectivity.

5.1 INSTRUCTIONAL/OPERATORAL MANUALS:

Contractor shall provide a copy of the instructional/operator manuals and a copy of the service manuals.

5.2 ACCESS TO EQUIPMENT:

The Government shall permit Contractor representatives to enter the VA Medical facility to install, inspect, repair or prepare for the removal of equipment. All preventive maintenance and/or repairs shall be conducted during normal business hours unless otherwise coordinated with the Contracting Officer or the designated COR from the VA facility.

6.0 MAINTENANCE AND REPAIR:

Contractor shall provide a telephone number for technical and service support to include service calls, technical assistance, maintenance and repairs. These services shall be provided at no additional cost to the Government and shall be available from 7:00 am to 5:00 PM, Monday to Friday by telephone. The Contractor shall be required to begin on-site emergency service repairs within 8 hours and non-emergency service within a 24-hour window after receiving such notification from the Government. The Contractor shall notify the Contracting Officer or the designated COR, when an emergency request for service or repair shall not be completed or resolved to Government satisfaction within 24 hours of receiving such request or notice. Requests for telephone support, if due to technical problems, require a response time of two (2) hours from receipt of initial call. All parts and labor necessary to repair or replace any unsafe, worn, malfunction or defective equipment shall be furnished by the Contractor at no additional cost to the Government. Travel expenses incurred for maintenance and/or repairs shall not be reimbursed since the price quoted on the schedule shall be all inclusive.

6.1 CONTRACTOR POINT OF CONTACT:

The Contractor shall provide, in the space below, the name, location and telephone number of the office where service calls are to be placed:

Name:

Address:

Telephone No.

Fax Number:

At least one (1) English-speaking Contractor representative shall be required to come on site, if the VA staff requires any assistance with the Contractor equipment that cannot be handled by phone.

Contractor shall designate one (1) employee as the Point of Contact (POC) responsible for administrative matters in the performance of services under this contract. The POC shall have full authority to act for Contractor on all matters relating to the daily performance of this contract. The POC may be a contract personnel performing under this contract. An alternate may be designated, but the Contractor shall notify the Contracting Officer in writing those times when the alternate shall act as the POC.

The Contractor shall provide the name and telephone number of the person designated as Point of Contact and Alternate upon contract award.

Point of Contact, Name: _____________________________________

The POC shall be available by telephone Monday thru Friday, between 7:00 a.m. to 4:30 p.m. excluding national holidays.

The parties agree that the contractor’s personnel including POC and subcontractors performing under this contract shall not be considered VA employees for any purpose. They all shall be considered employees of the contractor.

6.2 COMPLAINTS:

The Contractor shall promptly and courteously respond to complaints, including complaints brought to the contractor’s attention by the Contracting Officer acting as the common agent, the Quality Assurance (QA) or COR.

6.3 MONITORING PROCEDURES:

The COR shall be responsible for monitoring the Contractor's performance. Performance deficiencies or poor performance identified during the term of the contract shall be reported to the Contractor. Upon notification of deficiencies or poor performance, the Contractor shall be given a reasonable time to take corrective action. If determined appropriate, the Contracting Officer, COR and/or other VA staff members shall meet with representatives of the Contractor to review performance and resolve issues. All deficiencies or poor performance shall be documented and MUST be corrected within the timeframe specified in the cure notice. The Contractor shall notify the Contracting Officer and the COR when correction(s) have been made. If the appropriate correction is not made within the timeframe specified in the cure notice, the Government shall have the right to terminate the contract in its entirety.

7.0 QUALITY ASSURANCE:

The Contractor shall be responsible for complying with all appropriate regulations and guidelines of the Joint Commission (JC), OSHA, and/or any other pertinent federal, state, and local policies relating to the herein mentioned work or rental service.

The equipment shall be maintained in optimum operating condition to meet manufacturer’s specification for operation and performance. The Contractor shall replace worn or defective parts as required to maintain all equipment in optimum operating condition.

All tasks accomplished by the Contractor personnel shall be performed to preclude damage or defacement of government-owned furnishings, fixtures, equipment and facilities. The Contractor shall report any damage observed or caused by the Contractor personnel to the COR. If determined to be at fault, the Contractor shall be responsible for repairs or replacement of government-owned items or facilities to previous condition.

7.1 CONTRACTING OFFICER REPRESENTATIVE (COR):

Delegation of Authority letters shall be forwarded to the using service and Contractor after agreement has been signed, identifying the individual(s) as the COR(s). Only the Contracting Officer has the authority to sign this contract or to change the terms and conditions of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer or his/her delegated representative(s) acting within the limits of his/her authority.

7.2 PARKING POLICY:

Parking information is available from the VA Police. It is the responsibility of Contractor personnel to park only in designated parking areas. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.

7.3 BADGES:

All Contractor personnel are required to wear VA identification (I.D.) badges during the entire time they are on the VA grounds. Temporary VA I.D. badges shall be obtained from the SPD located on the ground floor. VA I.D. badges shall be returned at the end of the day or on completion of the service.

7.4 SMOKING POLICY:

Smoking is not permitted within or around VA Medical facilities, except in designated areas.

The following Clauses applies to this acquisition:

The clause at 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016) The clause at 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and no additional addenda to the clause included The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

52.225-13 The clause at 52.216-18 ORDERING (OCT 1995) The clause at 52.216-19 ORDER LIMITATIONS (OCT 1995) The clause at VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018) The clause at VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION) The clause at VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) The clause at VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) The clause at VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) The clause at VAAR 852.273-70 LATE OFFERS (JAN 2003) The clause at VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018) The clause VAAR 852.246-71 REJECTED GOODS (OCT 2018) The following Provisions applies to this acquisition:

The provision at 52.204-7, SYSTEM FOR AWARD MANAGEMENT (Oct 2016) The provision at 52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995) The provision at VAAR 852.211-73 BRAND NAME OR EQUAL The provision at VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008)

BPA ORDER INTRODUCTORY LANGUAGE

The terms and conditions of the contractor's BPA (including any agreement modifications) apply to task or delivery orders issued under the Blanket Purchase Agreement (BPA), otherwise called the agreement, as a result of this RFQ. When a lower price has been established, or when the delivery terms, FOB terms, or ordering requirements have been modified by the task/delivery order, those modified terms will apply to all purchases made pursuant to it and take precedence over the Agreement. Any unique terms and conditions of an order issued under the agreement that are not already part of the agreement, will govern. In the event of an inconsistency between the terms and conditions of a BPA and task/delivery order terms, other than those identified above, the terms of the BPA will take precedence.

The provision at VAAR 852.233-71 ALTERNATIVE PROTEST PROCEDURE (JAN 1998) The provision VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018) The provision at 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

A. Site Visit

1. Offerors or quoters are urged and expected to attend the site where supplies and services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to attend the site constitute grounds for a claim after contract award.

2. Prospective contractor may attend site visit for site prep and installation clarifications on December 23th, 2019 2:00p.m. EST James A. Haley Veterans Hospital (JAHVH) 13000 Bruce B. Downs Blvd.

Tampa, Florida 33612

B. Questions and Answers Prospective contractors shall submit any questions regarding this requirement no later than 11:00 am EST, December 26, 2019 to Calixte.Saintil@va.gov and Leslie.Hawkins2@va.gov In the subject line notate the word Question, Business name and Solicitation number. Example: Question, Company A.

Questions, with the Government’s responses, will be posted to www.beta.sam.gov no later than December 31, 2019. Government reserves the right to transmit questions and responses of a common interest to all prospective contractors.

C. Solicitation Closing Date Quotes are due on or before 11:00 AM EST, January 03, 2020. Submission shall be via e- mail to Calixte.Saintil@va.gov and Leslie.Hawkins2@va.gov.

Interested parties are instructed to contact Calixte Saintil and Leslie Hawkins to confirm receipt of their respective quote package.

Gray Market Prevention Language

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

ADDENDUM to the provision at 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014) The Government will award a Fixed Price Single Award Blanket Purchase Agreement to the responsible quoter using a comparative evaluation. The comparative evaluation will be performed in accordance with FAR 13.106-2(b)(3). The government reserves the right to select a quotation that provides benefit to the government that exceeds the minimum but is not required to do so. Quoters are advised that quotation may exceed the requirements, but the government is not requesting or accepting alternate quotes; each response must respond to the solicitation requirement, stated in the RFQ.

The government will apply the following comparative evaluation process as the basis for award:

Assess the direct comparison of one quote with another in a uniform and fair manner to determine which quote provides the government what it needs, where and when in accordance with the Statement of Need (SON) and this Request for Quote. It is an assessment of which response is “best” as a whole.

Once one quotation is found acceptable, it is compared side-by-side to the remaining ones, and the “best” one is chosen for the best value to the government.

- Delivery Date: The purpose of the delivery factor is to assess the offeror’s shipment information and after receipt of order (ARO) delivery days to meet the Government’s delivery timeframe of 45 days ARO.

- Past Performance: The Government may rely on internal documentation including the Contract Performance Assessment Reporting System (CPARS) and contracting officer’s knowledge of and previous experience with supply or service being acquired for determining Past Performance. If no record of past performance is found in CPARS, the contract shall not receive a favorable or unfavorable rating Price shall be submitted using the enclosed Price Schedule or Contractor quote.

Information not contained in a vendor’s quote will not be considered during the evaluation. The Government intends to make award selection without clarification but may determine after evaluating submitted quotes that the elements stated in FAR 13.106-2(b)(3) for evaluation procedures are necessary and conduct them as appropriate. The Government reserves the right to make no award if no quotes meet the requirements of this solicitation.

The provision at 52.237-1 SITE VISIT (APR 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

The provision at VAAR 852.273-74 AWARD WITHOUT EXCHANGES (JAN 2003) The Government intends to evaluate proposals and award a contract without exchanges with offerors. Therefore, each initial offer should contain the offeror's best terms from a cost or price and technical standpoint. However, the Government reserves the right to conduct exchanges if later determined by the contracting officer to be necessary.

The provision at 52.212-3 Offeror Representations and Certifications-Commercial Items. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal. All quoters categorized as Veteran concern must be certified as a Service-Disabled Veteran Owned Small Business (SDVOSB) in VetBiz/VIP: https://www.vip.vetbiz.gov/ prior to award. All quoters must have an active and complete registration in SAM: https://www.sam.gov/portal/SAM/ prior to award.

The Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable.

The clause at 52.232-18 Availability of Funds (APR 1984)

Any questions concerning this solicitation shall be submitted to Calixte Saintil via email: Calixte.Saintil@va.gov, no later than December 26, 2019. All quotes shall be submitted to Calixte Saintil and Leslie Hawkins via email: Calixte.Saintil@va.gov and Leslie.Hawkins2@va.gov not later than January 03, 2020, 11:00 AM, EST.

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