36C24818R0879-002.docx

36C24818R0879

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

673-18-4-103-0010 675-18-4-2213-0028 36C24818R0879 36C24818R0879 08-14-2018 Cyrouse Himid Houshyani 813-631-2816 08-23-2018

12:00 PM EST

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Suite 525 Tampa FL 33637 X 621991 $30 Million X N/A X 36C248 Department of Veterans Affairs Tampa VAMC, Orlando VAMC 13000 Bruce B. Downs Tampa, FL 33612 13800 Veterans Way Orlando, FL 32827

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Tampa FL 33637

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 The contractor shall provide estimated onsite blood compatibility testing services

The contractor shall be a registered and licensed blood bank for Tampa and Orlando VAMCs.

The contract is for one (1) base year and four (4) – one (1) year options.

Reference page for Price Schedule and page for the performance work statement (PWS) x x X Yamil O. Rodriguez Contracting Officer

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

b. GOVERNMENT: Contracting Officer (CO): Yamil O. Rodriguez 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy, Suite 525 Tampa, FL 33637

Administrative Contracting Officer: Cyrouse Himid Houshyani 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy, Suite 525 Tampa, FL 33637

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 to the following email address.

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. REQUEST FOR PROPOSALS: Offerors must complete and return all information designated in FAR 52.215-1, Instructions to Offerors – Commercial Items, prior to the time specified in block 8 of SF1449 in order to be considered for award. Request for Proposals (RFP) offers for furnishing services identified within the schedule shall be submitted electronically to the Administrative Contracting Officer (ACO) at cyrouse.houshyani@va.gov.

1. CAUTION: LATE submissions, Modifications, and Withdrawals: See Provision 52.215-1. All offers are subject to all terms and conditions of this solicitation.

1. ATTENTION LARGE BUSINESS: Large Businesses are to submit a Subcontracting Plan, in accordance with Federal Acquisition Regulation (FAR) 52.219-8, Utilization of Small Business Concerns, FAR 52.219-9, Small Business Subcontracting Plan and Veterans Affairs Acquisition Regulation (VAAR) 852.219-9, Veteran Affairs (VA) Small Business Subcontracting Plan Minimum Requirement with their proposal. Refer to Attachment D.5, Subcontracting Plan Model. Goals are recommended and shall be expressed in terms of percentages of total planned dollars. Subcontracting plan is to include a description of the principal types of supplies and services to be subcontracted out and identification of the types planned for subcontracting in the area of Small, Small Disadvantaged, Woman-Owned, Hub-Zone, Service Disabled Veteran and Veteran-Owned Small Business concerns.

In accordance with the United States Department of Veterans Affairs Office of Small and Disadvantaged Business Utilization (OSDBU) Subcontracting Plan Model the following goals are required for each of the socioeconomic group: Small Business (including Alaska Native Corporations (ANC) and Indian Tribes) 17.0%, Service Disabled Veteran-Owned Small Business 5.0%, Veteran-Owned Small Business 7.0%, Small Disadvantaged Business (including ANC and Indian Tribes) 5.0%, Women-Owned Small Business 5.0%, and HUBzone Small Business 3.0%.

The offeror agrees, if awarded a contract, to use service-disabled veteran-owned small businesses or veteran-owned small businesses proposed as subcontractors in accordance with 852.215-70 included herein, eligible Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one (1) or more service-disabled veteran owned small businesses or veteran-owned small businesses for subcontract work of the same or similar value.

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes FAR 52.219-4 Notice of Price Evaluation Preference for HubZone Small Business Concerns. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.3 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.

B.4 SUBCONTRACTING PLAN--MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes FAR 52.219-9, Small Business Subcontracting Plan, and VAAR 852.219-9, VA Small Business Subcontracting Plan Minimum Requirement. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing the contractor's compliance with the plan, including reviewing the contractor's accomplishments in achieving the subcontracting goals in the plan. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting plan.

B.5 PRICE SCHEDULE

The Contractor shall furnish all personnel necessary to provide On-Site Blood Compatibility Testing services to eligible beneficiaries of the Orlando and the Tampa Veteran Affairs Medical Centers (VAMCs). All services shall be performed at each facility. The Contractor shall provide professional and technical services to include materials, supplies, equipment and qualified supervision specified herein.

CONTRACT TYPE: Fixed Price, IDIQ.

PLACE OF PERFORMANCE: Services shall be provided at the Tampa VAMC located at 13000 Bruce B. Downs Tampa, FL 33612 and Orlando VAMC located at 13800 Veterans Way Orlando, FL 32827 PERIOD OF PERFORMANCE: The Award Date for one (1) base year with four (4) year options.

PRICING INSTRUCTIONS: The offeror is instructed to include all price information supporting the proposed price as directed in Instructions to Offerors addendum to 52.215-1 and/or Section D- Contract Documents, Exhibits, or attachments, VA Directive 1663.

Offerors must fill out the cells in the following columns in the Price Schedule for each Contract Line Item Number (CLIN): Unit Price, Estimated Total Annual Price, the total for CLINS 0001 through 4004, the grand total for the base term, each option year and the grand total for base term and all option years for pricing and evaluation purposes. Throughout the life of the contract the VA will pay the awarded fixed rate. No CLINS should be left blank. In addition, the offeror shall complete any blanks regarding price.

TASK ORDER PROCEDURES: In lieu of issuing an individual task order whenever there is a need for service, one (1) task order will be issued to fund the base period and will be modified to increase or decrease funding as necessary. The task order will be obligated with a Not to Exceed (NTE) amount and the Contractor shall not exceed estimated quantities or dollar threshold without the expressed or written consent of the Contracting Officer. Adjustments made without approval will be considered an Unauthorized Commitment; violation under Federal Acquisition Regulation, FAR 1.602-3. Should the Government choose to exercise any option periods; an individual task order will be issued for each option period at the time of exercising the option. The task order will contain date of order, order number, contract line item number, description, estimated quantity, unit price, performance schedule, place of performance, accounting and appropriations data, and method of payment.

MINIMUM AND MAXIMUM GUARANTEED: This contract includes a guaranteed minimum of a 1,000 compatibly testing service for the duration of the contract. Moreover, the contract maximum will be 102,500 compatibly testing Services.

Estimated: The quantities listed in the Price Schedule, effective for the periods stated are estimates only, and are not purchased by this contract. Except as this contract may otherwise provide, if the VA's requirements do not result in orders in the quantities or dollar amount described, that fact shall not constitute the basis for an equitable price adjustment.

INVOICES: Invoices shall be submitted promptly to the authorizing facility by the 15th calendar day following the end of the month in which services were rendered.

PAYMENTS: Payments made by VA under this contract constitute the total cost of blood compatibility testing services.

POST AWARD CONFERENCE: The Contracting Officer (CO) will schedule a post award conference for contract orientation purposes.

PRICE SCHEDULE

BASE YEAR

CONTRACT LINE

ITEMS NUMBER

Contract Period: (Base Year) Estimated Blood Compatibility Testing Products and Services contract for the period of 12 months effective upon date of award. An estimated quantity of 14,000 procedures shall be performed per year.

Contract Period: (Base Year) Blood Compatibility Testing Products and Services contract for the period of 12 months effective upon date of award. An estimated quantity of 6,500 procedures shall be performed per year.

OPTION YEAR I

Contract Period: (Option Year I) Blood Compatibility Testing Products and Services contract for the period of 12 months effective upon date of award. An estimated quantity of 14,000 procedures shall be performed per year.

Contract Period: (Option Year I) Blood Compatibility Testing Products and Services contract for the period of 12 months effective upon date of award. An estimated quantity of 6,500 procedures shall be performed per year.

OPTION YEAR II

Contract Period: (Option Year II) Blood Compatibility Testing Products and Services contract for the period of 12 months effective upon date of award. An estimated quantity of 14,000 procedures shall be performed per year.

Contract Period: (Option Year II) Blood Compatibility Testing Products and Services contract for the period of 12 months effective upon date of award. An estimated quantity of 6,500 procedures shall be performed per year.

OPTION YEAR III

Contract Period: (Option Year III) Blood Compatibility Testing Products and Services contract for the period of 12 months effective upon date of award. An estimated quantity of 14,000 procedures shall be performed per year.

Contract Period: (Option Year III) Blood Compatibility Testing Products and Services contract for the period of 12 months effective upon date of award. An estimated quantity of 6,500 procedures shall be performed per year.

OPTION YEAR IV

Contract Period: (Option Year IV) Blood Compatibility Testing Products and Services contract for the period of 12 months effective upon date of award. An estimated quantity of 14,000 procedures shall be performed per year.

Contract Period: (Option Year IV) Blood Compatibility Testing Products and Services contract for the period of 12 months effective upon date of award. An estimated quantity of 6,500 procedures shall be performed per year.

ESTIMATED

GRAND TOTAL

B.6 PERFORMANCE WORK STATEMENT

1. GENERAL:

1.1. Services Provided: The James A. Haley Veterans Administration Medical Center (JAHVAMC) and Orlando Veterans Administration Medical Center (OVAMC) has an ongoing requirement for blood compatibility testing services. The services shall be provided on a 24 hour, 7 day a week basis (including holidays) by a registered and licensed blood bank entity accredited by The American Association of Blood Banks (AABB), The College of American Pathologists (CAP), and The Joint Commission (TJC). Contractor shall provide all blood transfusion and transfusion-related services, including without limitation, compatibility testing, licensed personnel, supplies and equipment. These services include the use of a contractor provided Pathologist as needed. Compatibility testing shall be defined to include all crossmatching, all type and screen, all antibody identifications, set up of all antibody elution’s, and all reference laboratory workups. Services shall include all Qualified Technical staff (including a medical director), reagents and supplies, proficiency materials, licensure and accreditation, set-up, and supervisory oversight. The contractor shall monitor blood and blood product inventories and maintain minimal levels. The contractor shall also process orders that are input into VBECS (Vista Blood Establishment Computer Software) by VA healthcare providers, to include orders from the Whole Blood Products contract.

1.2. Place of Performance - Contractor shall furnish services at the following locations.

James A. Haley Veterans’ Hospital, 13000 Bruce B. Downs Boulevard, Tampa, FL 33612.

Orlando VA Medical Center, 13800 Veterans Way, Orlando, FL 32827.

1.3. Authority: 38 USC 513 General Contracting Authority, FAR 12 in combination with FAR 15.

1.4. Policy/Handbooks - The contractor shall be subject to the following policies, including any subsequent updates during the period of performance:

1.5. VA Directive 1663: Health Care Resources Contracting - Buying http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=347

1.6. VHA Directive 2006-041 “Veterans’ Health Care Service Standards” (expired but still in effect pending revision) https://www1.va.gov/vhapublications/ViewPublication.asp?pub_ID=1443

1.7. VHA Directive 2010-018 “Facility Infrastructure”

www.va.gov/vhapublications/ViewPublication.asp?pub_ID=2227

1.8. VHA Directive 1192 “Seasonal Influenza Prevention Program” https://www.publichealth.va.gov/docs/flu/VHA_Directive_1192_Sep

1.9. VHA DIRECTIVE 1106 Pathology and Laboratory Medicine Service https://webcache.googleusercontent.com/search?q=cache:LsC6rYaa5o8J:https://www.va.gov/vhapublications/ViewPublication.asp%3Fpub_ID%3D3169+&cd=1&hl=en&ct=clnk&gl=us

1.10. VHA Handbook 1100.18 Reporting And Responding To State Licensing Boards - http://www1.va.gov/vhapublications/ViewPublication.asp?pub_ID=1364

1.11. VHA Handbook 1100.19 Credentialing and Privileging - http://www.va.gov/vhapublications/ViewPublication.asp?pub_ID=2910

1.12. VHA Handbook 1907.01 Health Information Management and Health Records: http://www1.va.gov/vhapublications/ViewPublication.asp?pub_ID=2791

1.13. Privacy Act of 1974 (5 U.S.C. 552a) as amended http://www.justice.gov/oip/foia_updates/Vol_XVII_4/page2.htm

1.14. Joint Commission - http://www.jointcommission.org/standards/

1.15. HHS OIG Website – http://oig.hhs.gov/exclusions/index.asp

1.16. American Journal for Infection Control - AJIC 1998; 26:289-354 http://www.cdc.gov/hicpac/pdf/InfectControl98.pdf

2. Definitions/Acronyms: Terms used in this contract shall be interpreted as follows unless the context expressly requires a different construction and/or interpretation. In case of a conflict in language between the Definitions and other sections of this contract, the language in this section shall govern.

2.1. CDC: Centers for Disease Control and Prevention

2.2. CDR: Contract Discrepancy Report

2.3. CEU: Certified Education Unit

2.4. CMP: Civil Monetary Penalty

2.5. CMS: Centers for Medicare and Medicaid Services

2.6. CO: Contracting Officer – The person executing this contract on behalf of the Government with the authority to enter into and administer contracts and make related determinations and findings.

2.7. COR: Contracting Officer’s Representative – A person appointed by the CO to take necessary action to ensure the Contractor performs in accordance with and adheres to the specifications contained in the contract and to protect the interest of the Government. The COR shall report to the CO promptly any indication of non-compliance in order that appropriate action can be taken.

2.8. COS: Chief of Staff

2.9. CPARS: Contractor Performance Assessment Reporting System

2.10. CPRS: Computerized Patient Recordkeeping System- electronic health record system used by the VA.

2.11. DEA: Drug Enforcement Agency

2.12. ED: Emergency Department

2.13. EMR: Electronic Medical Record

2.14. HHS: Department of Health and Human Services

2.15. HIPAA: Health Insurance Portability and Accountability Act

2.16. HR: Human Resources

2.17. IDIQ: Indefinite Delivery Indefinite Quantity

2.18. ISO: Information Security Officer

2.19. National Provider Identifier (NPI): NPI is a standard, unique 10-digit numeric identifier required by HIPAA. The Veterans Health Administration must use NPIs in all HIPAA-standard electronic transactions for individual (health care practitioners) and organizational entities (medical centers).

2.20. Non-Contract Provider - any person, organization, agency, or entity that is not directly or indirectly employed by the Contractor or any of its subcontractors.

2.21. OSHA: Occupational Safety and Health Administration

2.22. OIT: Office of Information and Technology

2.23. OPM: Office of Personnel Management

2.24. PA: Physician Assistant

2.25. PIV: Personal Identity Verification

2.26. POP: Period of Performance

2.27. PPD: Purified Protein Derivative

2.28. PWS: Performance Work Statement

2.29. QASP: Quality Assurance Surveillance Plan

2.30. RFP: Request for Proposal

2.31. VAMC: Veterans Affairs Medical Center

2.32. Veterans Health Administration (VHA): The central office for administration of the VA medical centers throughout the United States. The VHA is located in Washington, D.C.

2.33. Veterans Integrated Services Network (VISN): The regional oversight for the VA medical centers.

2.34. VISTA (Veterans Integrated Systems Technology Architecture): A PC based system that will capture and store clinical imagery, scanned documents and other non-textual data files and integrates them into patient’s medical record and with the hospital information system.

2.35. Veterans Affairs Medical Center (VAMC)

3. Qualifications:

3.1. JAHVAMC Staff/Facility – The contractor shall provide coverage 24 hours a day. The contractor shall provide the JAHVAMC with following minimum personnel:

3.1.1. One (1) Supervisory Medical Technologist

3.1.2. One (1) Quality Management (QM) and or Lead Medical Technologist

3.1.3. Three (3) Day Shift Medical Technologists

3.1.4. Two (2) Evening Shift Medical Technologists

3.1.5. Two (2) Night Shift Medical Technologists

3.2. OVAMC Staff/Facility – The contractor shall provide coverage 24 hours a day. The contractor shall provide the JAHVAMC with following minimum personnel:

3.2.1. One (1) Supervisory Medical Technologist

3.2.2. One (1) Quality Management (QM) and or Lead Medical Technologist

3.2.3. Two (2) Day Shift Medical Technologists

3.2.4. Two (2) Evening Shift Medical Technologists

3.2.5. Two (2) Night Shift Medical Technologists

3.2.6. All services provided shall be all-inclusive of reagents and supplies for blood typing, compatibility testing, antibody screens, antibody identification.

3.3. Certification

A. The contractor shall be responsible to ensure that contractor employees providing work on this contract are fully trained and completely competent to perform the required work.

B. The contractor is required to maintain records that document competence/performance level of contractor employees working on this contract in accordance with the performance work statement (PWS) listed herein.

C. The contractor is required to develop and maintain the following documents for each contractor employee working on the contract:

i. Credentials and qualifications for the job; a current competence assessment checklist (an assessment of knowledge, skills, abilities and behaviors required to perform a job correctly and skillfully;)

ii. Includes knowledge and skills required to provide care for age specific patient populations, as appropriate.;

iii. Proof of current licensure/certification, a current performance evaluation supporting ability of the contractor’s employee to successfully perform the work required in this solicitation; and listing of relevant continuing education for the last two years.

iv. The contractor shall provide current copies of these records at the time of contract award and annually to the COR, or upon request, for each contractor employee working on the contract.

D. Contractor personnel may be required to appear in court or other administrative proceedings to testify as to the nature and scope of care provided by contractor personnel to a veteran if the care provided is related to injuries caused by a third party or arising from a workers’ compensation claim for which the United States is seeking to recover the cost of medical care. Additional payments shall not be made to the contractor for this service.

4. Technical Proficiency - Contract personnel (s) shall be technically proficient in the skills necessary to fulfill the government’s requirements, including the ability to speak, understand, read and write English fluently. The contractor shall be responsible for abiding by the Facility's Medical Staff By-Laws, rules, and regulations (referenced herein) that govern medical staff behavior.

5. Training: Contractor shall meet all VA educational requirements and mandatory course requirements defined herein; all training must be completed by the contractor’s employees as required by the VA. Other training may become required. VA will communicate any changes to the training requirement to the contractor.

Finger Prints

VA Privacy & Information Security Awareness & Rules of Behavior

Fire and Safety Training

Emergency Preparedness / Disaster Policy and Procedures

Infection Control policy and Procedures

Initial competence assessment/employee competencies

6. Standard Personnel Testing (PPD, etc.): Contractor shall provide proof of the following tests f within five (5) calendar days after contract award and prior to the first duty shift to the COR. Tests shall be current within the past year.

6.1. TUBERCULOSIS TESTING: Contractor shall provide proof of a negative Tuberculosis Skin Test (TST) or interferon-gamma release assays (IGRA) for all contractor’s employees. A negative chest radiographic report for active tuberculosis shall be provided in cases of positive TST or IGRA results. The TST or IGRA testing shall be repeated annually.

6.2. MEASLES, MUMPS, & RUBELLA TESTING: Contractors shall provide proof of immunity for all contractor employees.

6.3. VARICELLA: Contractors shall provide proof of immunity for all contractor employees.

6.4. ACELLULAR PERTUSSIS: Contractors shall provide proof of 1 dose of Tdap vaccination for all contractor employees.

6.5. INFLUENZA: Contractors shall provide proof that all contractor employees have received the annual Influenza vaccine unless it is contraindicated. If the contractor employees has a medical contraindication to the vaccine they shall be required to wear a mask during the Influenza season.

6.6. OSHA REGULATION CONCERNING OCCUPATIONAL EXPOSURE TO BLOODBORNE PATHOGENS: Contractor shall provide evidence of completing and passing generic self-study blood-borne pathogen training for all contractor’s employees; provide their own Hepatitis B vaccination series and hepatitis B surface antigen test results following the hepatitis B vaccination series; maintain an exposure determination and control plan; maintain required records; and ensure that proper follow-up evaluation is provided following an exposure incident.

6.7. The VAMC shall notify the contractor of any significant communicable disease exposures as appropriate. Contractor shall adhere to current CDC/HICPAC Guideline for Infection Control in health care personnel ( as published in American Journal for Infection Control- AJIC 1998; 26:289-354 http://www.cdc.gov/hicpac/pdf/InfectControl98.pdf) for disease control. Contractor shall provide follow up documentation of clearance to return to the workplace prior to their return.

7. Conflict of Interest: The Contractor and all contract personnel are responsible for identifying and communicating to the COR conflicts of interest at the time of proposal and during the entirety of contract performance. At the time of proposal, the contractor shall provide a statement which describes, in a concise manner, all relevant facts concerning any past, present, or currently planned interest (financial, contractual, organizational, or otherwise) or actual or potential organizational conflicts of interest relating to the services to be provided. The contractor shall also provide statements containing the same information for any identified consultants or subcontractors who shall provide services. The contractor must also provide relevant facts that show how it’s organizational and/or management system or other actions would avoid or mitigate any actual or potential organizational conflicts of interest. These statements shall be in response to the VAAR provision 852.209-70 Organizational Conflicts of Interest (Jan 2008) and fully outlined in response to the subject attachment in Section D of the solicitation document.

7.1.1. Citizenship related Requirements:

7.1.1.1. The contractor certifies that the contractor shall comply with any and all legal provisions contained in the Immigration and Nationality Act of 1952, As Amended; its related laws and regulations that are enforced by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor as these may relate to non-immigrant foreign nationals working under contract or subcontract for the Contractor while providing services to Department of Veterans Affairs patient referrals;

7.1.1.2. While performing services for the Department of Veterans Affairs, the contractor shall not knowingly employ, contract or subcontract with an illegal alien; foreign national non-immigrant who is in violation their status, as a result of their failure to maintain or comply with the terms and conditions of their admission into the United States. Additionally, the Contractor is required to comply with all “E-Verify” requirements consistent with “Executive Order 12989” and any related pertinent Amendments, as well as applicable Federal Acquisition Regulations.

7.1.1.3. If the contractor fails to comply with any requirements outlined in the preceding paragraphs or its Agency regulations, the Department of Veterans Affairs may, at its discretion, require that the foreign national who failed to maintain their legal status in the United States or otherwise failed to comply with the requirements of the laws administered by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor, shall be prohibited from working at the Contractor’s place of business that services Department of Veterans Affairs patient referrals; or other place where the contractor provides services to veterans who have been referred by the Department of Veterans Affairs; and shall form the basis for termination of this contract for breach.

7.1.1.4. This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under 18 U.S.C. 1001.

7.1.1.5. The contractor agrees to obtain a similar certification from its subcontractors. The certification shall be made as part of the offerors response to the RFP using the subject attachment in Section D of the solicitation document.

7.1.2. Annual Office of Inspector General (OIG) Statement: In accordance with HIPAA and the Balanced Budget Act (BBA) of 1977, the Department of Health and Human Services (HHS) Office of Inspector General (OIG) has established a list of parties and entities excluded from Federal health care programs. Specifically, the listed parties and entities may not receive Federal Health Care program payments due to fraud and/or abuse of the Medicare and Medicaid programs.

7.1.2.1. Therefore, contractor shall review the HHS OIG List of Excluded Individuals/Entities on the HHS OIG web site referenced above to ensure that the proposed Contractor’s employees are not listed. contractor should note that any excluded individual or entity that submits a claim for reimbursement to a Federal health care program, or causes such a claim to be submitted, may be subject to a Civil Monetary Penalty (CMP) for each item or service furnished during a period that the person was excluded and may also be subject to treble damages for the amount claimed for each item or service. CMP’s may also be imposed against the contractor that employ or enter into contracts with excluded individuals to provide items or services to Federal program beneficiaries.

7.1.2.2. By submitting their proposal, the contractor certifies that the HHS OIG List of Excluded Individuals/Entities has been reviewed and that the contractors are and/or firm is not listed as of the date the offer/bid was signed.

7.2. Clinical/Professional Performance: The qualifications of contractor personnel are subject to review by VA Medical Center COS or his/her clinical designee and approval by the Medical Center Director as provided in VHA Handbook 1100.19. Clinical/Professional performance monitoring and review of all clinical personnel covered by this contract for quality purposes will be provided by the VAMC COS and/or the Chief of the Service or his designee. A clinical COR may be appointed, however, only the CO is authorized to consider any contract modification request and/or make changes to the contract during the administration of the resultant contract.

7.3. Non- Personal Healthcare Services: The parties agree that the contractor and all contract personnel (s) shall not be considered VA employees for any purpose.

7.4. Indemnification: The contractor shall be liable for, and shall indemnify and hold harmless the Government against, all actions or claims for loss of or damage to property or the injury or death of persons, arising out of or resulting from the fault, negligence, or act or omission of the Contractor, its agents, or employees.

7.5. Prohibition Against Self-Referral: Contractor’s employees are prohibited from referring VA patients to contractor’s or their own practice(s).

7.6. Inherent Government Functions: Contractor and contractor’s employees shall not perform inherently governmental functions. This includes, but is not limited to, determination of agency policy, determination of Federal program priorities for budget requests, direction and control of government employees (outside a clinical context), selection or non-selection of individuals for Federal Government employment including the interviewing of individuals for employment, approval of position descriptions and performance standards for Federal employees, approving any contractual documents, approval of Federal licensing actions and inspections, and/or determination of budget policy, guidance, and strategy.

7.7. No Employee status: The contractor shall be responsible for protecting contract personnel furnishing services. To carry out this responsibility, the contractor shall provide or certify that the following is provided for all their staff providing services under the resultant contract:

7.7.1. Workers’ compensation

7.7.2. Professional liability insurance

7.7.3. Health examinations to include:

Annual TB Skin Test and recent chest X-ray if there is a history of positive TB skin test Evidence of Hepatitis B immunity (hepatitis immune titer, if the individual has had the series of shots; if no immunity, evidence that the individual has started the Hepatitis B vaccination series Evidence of a Hepatitis C titer Varicella titer if contracted employee has not had chicken pox

7.8. Tort Liability: The Federal Tort Claims Act does not cover contractor or contract personnel (s). When a Contractor or contract personnel (s) has been identified as a provider in a tort claim, the contractor shall be responsible for notifying their legal counsel and/or insurance carrier. Any settlement or judgment arising from a contractor’s (or contract provider (s)) action or non-action shall be the responsibility of the contractor and/or insurance carrier.

7.9. Key Personnel:

7.9.1. The minimum number of contractor employees required to be on site on a daily basis shall be as follows:

JAHVAMC Staff/Facility – The contractor shall provide coverage 24 hours a day. The contractor shall provide the JAHVAMC with following minimum personnel with the ability to accomplish the required Compatibility Testing Services:

Medical Director Oversight Supervisory Medical Technologist Quality Management (QM) and or Lead Medical Technologist 24 hour a day Medical Technologists

OVAMC Staff/Facility – The contractor shall provide coverage 24 hours a day. The contractor shall provide the OVAMC with following minimum personnel with the ability to accomplish the required Compatibility Testing Services:

Medical Director Oversight Supervisory Oversight Medical Technologist 24 hour a day Medical Technologist coverage

7.9.2. The contractor’s employees shall be available as defined in paragraph Hours of Operation of this section.

7.9.3. The contractor shall be responsible for providing coverage to the VA during periods of vacancies of the contractor’s personnel due to sick leave, personal leave, vacations and additional coverage as required. In the event a scheduled contractor’s employee is unable to complete an assigned shift, the contractor shall provide replacement employee coverage within 2 hours and notify the COR at the perspective VAMC of shift covered immediately of the schedule change.

7.9.4. Contractor shall provide the names of the contracted employee(s) assigned to the performance:

JAHVAMC

Medical Technologists

Substitutes

OVAMC

Substitutes

7.9.5. Emergency Substitutions: During the first ninety (90) calendar days of performance, the Contractor shall make NO substitutions of key personnel unless the substitution is necessitated by illness, death or termination of employment. The Contractor shall notify the CO, in writing, within 15 calendar days after the occurrence of any of these events and provide the information required below. After 90 days, the contractor shall submit the information required below to the COR at least 15 calendar days prior to making any permanent substitutions.

7.9.6. The contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the CO. Proposed substitutes shall have comparable qualifications to those of the persons being replaced. The CO will notify the contractor within 15 calendar days after receipt of all required information of the decision on the proposed substitutes. The contract will be modified to reflect any approved changes of key personnel.

7.9.7. For temporary substitutions where the key person shall not be reporting to work for three (3) consecutive work days or more, the Contractor shall provide a qualified replacement for the key person. The substitute shall have comparable qualifications to the key person. Any period exceeding two weeks will require the procedure as stated above.

7.9.8. The Government reserves the right to refuse acceptance of any Contractor personnel at any time after performance begins, if personal or professional conduct jeopardizes patient care or interferes with the regular and ordinary operation of the facility. Breaches of conduct include intoxication or debilitation resulting from drug use, theft, patient abuse, dereliction or negligence in performing directed tasks, or other conduct resulting in formal complaints by patient or other staff members to designated Government representatives. Standards for conduct shall mirror those prescribed by current federal personnel regulations. Should the VA COS or designee show documented clinical problems or continual unprofessional behavior/actions with any contract personnel (s), s/he may request, without cause, immediate replacement of said contract personnel (s).

7.9.9. The CO and COR shall deal with issues raised concerning Contract personnel (s) conduct. The final arbiter on questions of acceptability is the CO.

8. Contingency Plan: Because continuity of care is an essential part of VAMC’s medical services, The Contractor shall have a contingency plan in place to be utilized if the contract personnel (s) leaves contractor’s employment or is unable to continue performance in accordance with the terms and conditions of the resulting contract.

Note: Evidence of completion of required licensure, credentials, required training, current competencies and background investigations must be validated for all contractor personnel referred to perform services under this contract prior to providing services. Contractor shall not have any personnel report to duty until written notification is received from the CO advising that the candidate (s) presented has met all requirements for contract performance.

9. Hours of Operation:

9.1.1. VA Business Hours: VA business hours/hours of operation are Monday through Friday 7:00AM EST. through 3:30PM EST.

9.1.2. Work Schedule: Regular work hours are Monday through Friday for eight (8) hours a day as follows for the contract listed herein:

10. CONTRACTOR RESPONSIBILITIES:

10.1. Clinical Personnel Required: The contractor shall provide contract…