36C24818Q0566-001.pdf

Attachment 1: Combined Synopsis Solicitation 36C24818Q0566

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

(ii) This announcement constitutes only the solicitation; quotes are being requested and a written solicitation will not be issued.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97 dated 01/24/2018.

(iv) This requirement is Service Disabled Veteran Owned Small Business (SDVOSB) set-aside. The NAICS code for this requirement is NAICS Code 335314 – Relay and Industrial Control Manufacturing (750 Number of employees – SBA Size Standard).

(v) Description of requirements for the items to be acquired: This combined synopsis is for brand or equal Variable Frequency Drives (VFD). Equal brands must meet or exceed salient characteristics (see attachment 2).

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM VFD’s for the James A. Haley Veterans Hospital (JAHVH). No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed VFD’s and installation of VFD’s, verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to JAHVH upon discovery of such items.

(vii) All equipment/services to be delivered to the JAHVH Warehouse 13000 Bruce B. Downs Blvd Tampa, FL 33612.

(viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and offers must fill out price. Offerors must submit their technical and management approach that addresses all requirements pertaining to the required services.

(ix) The provision at 52.212-2, Evaluation -- Commercial Items, will not be used. The evaluation procedures will be used in accordance with FAR 13.106-2(b)(3).

The Government will award a Firm-Fixed Price Purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous and offers the best value to the Government.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P298_49781 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1552_216891 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1612_228754

The following comparative evaluation process as the basis for award will be performed in accordance with FAR 13.106-2(b)(3):

Assess the direct comparison of one quote with another using a uniform and fair approach to determine which quote provides the government what it needs, where and when in accordance with the SON and this combined synopsis.

Once one quotation is found acceptable, it is compared to the remaining ones, and the “best” one is chosen for the best value to the government.

Submit your quote on the attached Price Schedule (see attachment 3). FOB destination freight charges include in line item price. Net 30 days payment terms. The VA is requesting special price discounts.

Annotate any discounts on your quote.

Information not contained in a vendor’s quote will not be considered during the evaluation. The Government intends to make award selection without clarification, but may determine after evaluating submitted quotes that the elements stated in FAR 13.106-2(b) for evaluation procedures are necessary, and conduct them as appropriate. The Government reserves the right to make no award if no quotes meet the requirements of this solicitation.

(x) To be eligible for award offerors must be registered in System for Award Management (SAM) prior to award in accordance with the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and no additional addenda to the clause included.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. The following FAR clauses cited in the clause are applicable to the acquisition:

• 52.203-19 52.204-10 52.204-14 52.209-6 52.209-9 52.209-11

• 52.211-6 52.219-8 52.219-13 52.219-14 52.219-28 52.222-3

• 52.222-19 52.222-21 52.222-26 52.222-35 52.222-36 52.222-37

• 52.222-40 52.222-41 52.222-43 52.222-50 52.222-55 52.223-18

• 52.224-3 52.225-3 52.225-1 3 52.232-33 52.239-1

(xiii) The following additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices are as follows:

52.252-2 Clauses incorporated by Reference VAAR 852.203-70 Commercial Advertising VAAR 852.211-70 Service Data Manuals VAAR 852.211-73 Brand name or equal VAAR 852.219-10 VA Notice of Total Service Disabled Veteran Owned Small Business set-aside VAAR 852.233-70 Protest Content/Alternative Dispute Resolution VAAR 852.233-71 Alternative Protest Procedure VAAR 852.232-72 Electronic Submission of Payment Requests http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1626_230606 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2009_286971 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2209_327752

VAAR 852.237-70 Contractor Responsibilities VAAR 852-246-70 Guarantee VAAR 852-246-71 Inspection VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference VAAR 852.273-70 Late offers VAAR 852-273-74 Award without exchanges

Additional solicitation Provisions:

52.252-1 Solicitation Provisions Incorporated by Reference

(xiv) Defense Priorities and Allocations System (DPAS) and assigned rating, is not applicable to this acquisition.

(xv) Questions in response to this solicitation may be emailed no later than 8:00 AM eastern standard time (EST) on April 16, 2018. Quotes are due no later than 8:00 AM EST on April 24, 2018 via e-mail to camille.alderman@va.gov.

Information that must be submitted with your quote are:

i. Completed Price Schedule

ii. Provide Technical specification sheet of the drives and details that will help the VA determine if brand can integrate into existing Johnson Controls system at the hospital. Provide a separate cost sheet for training (hours/cost associated for employees to learn/train on operation of the drives), replacement parts (costs for spare parts i.e. electronic boards, contactors, relays, breakers or fuses, and inverters) and service call fee to repair a drive.

(xvi) The point of contact is Camille Alderman (813) 972-2000 ext. 3133.

mailto:camille.alderman@va.gov