36C24726Q0127.docx

36C24726Q0127

GENERAL INFORMATION

VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901

POINT OF CONTACT*

Contracting Officer LaTerrica Sewell LaTerrica.Sewell@va.gov 706-733-0188

PLACE OF PERFORMANCE

William Jennings Bryan Dorn VA Medical Center

6439 Garners Ferry Road

Columbia SC

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06, dated 10-01-2025.

This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business concerns. To be considered for award prospective offerors must be registered and active in the System for Award Management (www.SAM.gov) and SBA verified SDVOSB Veteran Small Business Certification Veteran Small Business Certification (VetCert) (https://veterans.certify.sba.gov/) concern verified at the date and time set for receipt of offers. An Offeror, who is not SAM registered, or SBA Vet Cert verified SDVOSB concern at the date and time set for receipt of offers will have their offer rejected as non-responsive and will not be considered for award.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561210-Facilities Support Services, with a small business size standard of $47.0 Million.

The FSC/PSC is J041.

The Department of Veterans Affairs (VA), Veterans Integrated Service Network (VISN) 07, William Jennings Bryan Dorn VA Medical Center, 6439 Garners Ferry Rd., Columbia, SC 29209 is seeking to purchase Boiler Preventative Maintenance Services.

All interested companies shall provide quotations for the following:

Supplies/Services

PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall provide annual boiler maintenance for seven (7) boilers. The Contractor shall furnish all labor, travel, equipment, supplies and materials required to perform preventative maintenance and repair services of seven (7) boilers, including one (1) annual and one (1) semi-annual testing in accordance with the Statement of Work (SOW).

Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2027

Contractor shall provide annual boiler maintenance for seven (7) boilers. The Contractor shall furnish all labor, travel, equipment, supplies and materials required to perform preventative maintenance and repair services of seven (7) boilers, including one (1) annual and one (1) semi-annual testing in accordance with the Statement of Work (SOW).

Contract Period: Option 1 POP Begin: 05-01-2027 POP End: 04-30-2028

Contractor shall provide annual boiler maintenance for seven (7) boilers. The Contractor shall furnish all labor, travel, equipment, supplies and materials required to perform preventative maintenance and repair services of seven (7) boilers, including one (1) annual and one (1) semi-annual testing in accordance with the Statement of Work (SOW).

Contract Period: Option 2 POP Begin: 05-01-2028 POP End: 04-30-2029

Contractor shall provide annual boiler maintenance for seven (7) boilers. The Contractor shall furnish all labor, travel, equipment, supplies and materials required to perform preventative maintenance and repair services of seven (7) boilers, including one (1) annual and one (1) semi-annual testing in accordance with the Statement of Work (SOW).

Contract Period: Option 3 POP Begin: 05-01-2029 POP End: 04-30-2030

Contractor shall provide annual boiler maintenance for seven (7) boilers. The Contractor shall furnish all labor, travel, equipment, supplies and materials required to perform preventative maintenance and repair services of seven (7) boilers, including one (1) annual and one (1) semi-annual testing in accordance with the Statement of Work (SOW).

Contract Period: Option 4 POP Begin: 05-01-2030 POP End: 04-30-2031

STATEMENT OF WORK

Boiler Preventative Maintenance Services

1. REQUIREMENT:

This requirement is for annual boiler plant control system maintenance on seven (7) boilers and associated systems, on behalf of the Columbia Healthcare System, WJB Dorn VA Medical Center, located in Columbia South Carolina.

Contract Type: Firm-Fixed Price

2. BACKGROUND:

The WJB Dorn VA Medical Center (VAMC) is a 216-bed facility, encompassing acute medical, surgical, psychiatric, and long-term care. The hospital is located in Columbia, South Carolina and provides primary, secondary, and some tertiary care. Satellite outpatient clinics are located in Anderson, Greenville, Florence, Orangeburg, Rock Hill, Sumter, and Spartanburg, South Carolina.

3. PERIOD OF PERFORMANCE:

This procurement is for a Base Year with the possibility of Four (4), One (1) Year Options.

Work shall be performed during the hours of 8:00 a.m. through 4:00 p.m. from Monday through Friday. Excluding weekends and all federally observed holidays. At this time, no overtime is authorized.

4. PLACE OF PERFORMANCE:

WJB Dorn VA Medical Center 6439 Garners Ferry Road Columbia, SC 29209

5. PERFORMANCE REQUIREMENTS:

A Contracting Officer Representative (COR) and/or Alternate Contracting Officer Representative (ACOR) shall be assigned to this procurement, and written notification will be provided to the Contractor after contract is awarded. Scheduling of work performance shall be arranged through the designated COR/ACOR assigned.

The Contractor shall provide annual boiler maintenance for seven (7) boilers. The Contractor shall furnish all labor, travel, equipment, supplies and materials required to perform preventative maintenance and repair services of seven (7) boilers.

If a subcontractor is utilized, the Contractor shall provide a Subcontract Plan within 10 days of Contract award, that will include:

a) Statement of Work.

b) List of personnel that have had training with fireye controls who will be working on the boilers.

c) Conveys fulfilling reporting requirements of all adjustments made to the controls to include previous settings to current settings signed off on by the technician

· Two semi-annual Testing and Maintenance services in accordance with VHA Directive 1810, current edition.

· Inspection and testing will be conducted and documented as defined in the latest VHA Boiler Plant Safety Device Testing Manual.

· All inspections and testing must be done by qualified individuals annually. At the conclusion of each inspection, the Customer will be provided with a written field service report detailing equipment condition and any recommendations for necessary repairs or enhancements to maintain system/equipment capacity, reliability, and efficiency.

· During the annual comprehensive inspection, an operational log will be completed and left with the Customer for their records. Any equipment deficiencies will be noted on the log and addressed outside the scope of this preventative maintenance agreement.

· Customer will be provided instructions to Customer’s personnel who are responsible for Equipment operation and familiarize them with normal operation.

The Boiler Plant Control System maintenance will consist of maintenance on four (4) Duel Fuel Boilers (#2 Fuel Oil/ Natural Gas), three (3) single fuel boilers, and all associated systems, covering the following areas:

A: Server and Software Maintenance:

1. Server Maintenance Excluding Parts

2. Windows Updates

3. Kepware Updates

4. Iconics Updates

5. HC900 Firmware Updates

6. Fireye Firmware Updates

7. Software Maintenance/ Assistance

8. System Software Modifications (Control, Alarms, Trending, Reports, Graphics, etc.)

9. Boiler Plant monitors B. Boiler Combustion Control Point Calibration and Combustion Testing for Each Boiler as Applicable

1. Plant Master Control PV

2. Boiler Master Control Loop (Drum Pressure)

3. Combustion Air Control Loop (VFD, CMD, & FB/ Drum Level)

4. Gas Control Loop (Gas Valve CMD & FB/ Gas Flow)

5. Oil Control Loop (Oil Valve CMD &FB/ Oil Flow)

6. Feed Water Control Loop (Feed Water Valve CMD & FB/ Drum Level)

7. Furnace Pressure Control Loop (Stack Damper CMD &FB/ Furnace)

8. O2 Trim Loop

9. Boiler Steam Flow

10. Feed Water Flow

11. Windbox Pressure

12. Furnace Pressure

13. Boiler Outlet Pressure

14. Economizer Outlet Pressure

15. Economizer Inlet and outlet Gas Temperature and Water Temperature

16. Pilot Gas Pressure

17. Oil Pressures

18. Feed Water Pressure

19. Atomizing Media Pressure C. Boiler Safety Switch Calibration and Testing for Each Boiler

1. High Steam Pressure

2. High Furnace Pressure

3. Low Combustion Air Pressure

4. Low Instrument Air Pressure

5. High Gas Pressure

6. Low Gas Pressure

7. Low Oil/Steam Differential Pressure

8. Low Atomizing Media Pressure

9. High Oil Pressure

10. Low Oil Pressure

11. High Pilot Gas Pressure

12. High Water Alarm Switch

13. Low Water Alarm Switch

14. Low Water Cutout Probe 1 (Main)

15. Low Water Cutout Probe 2 (Auxiliary) D. Boiler Plant Loop Tuning for Each System

1. Main Steam Pressure

2. Main Steam Heater 1 Pressure

3. Steam PRV-1

4. Steam PRV-2

5. Steam PRV-3

6. Condensate Tank 1 Level Control

7. D/A Tank 1 Level Control

8. D/A Tank 1 Pressure Control

9. Continuous Blowdown Tank Level

10. Bottom Blowdown Tank E. Common Plant I/O Control and Instrumentation Preventative Maintenance and Calibration

1. Fuel Oil Tank Level Indication

2. City Water Filter Inlet Pressure

3. City Water Filter Outlet Pressure

4. Condensate Pressure (DA Intake)

5. PRV- 1, PRV-2, PRV-3 Condensate Return Flow

6. Feedwater Header Pressure (Primary and Secondary)

7. Ambient Relative Humidity and Temperature Sensor F. Conduct annual checks on Lochinvar boilers to include service. As per Service manual.

1. Clean heat exchanger

2. Remove and clean burner

3. clean blower wheel

4. Inspect ignition and flame sense electrodes

5. Check ignition ground wiring

6. Check all boiler wiring

7. check control settings G. Gas Detection System Preventative Maintenance and Calibration

1. Bump Test Each Local Sensor Semi Annually

2. Verify Calibration / Calibrate Each Local Sensor Annually H. All routine Repairs will have a response time of less than 24 hours I. Provide Emergency Service and after-hours response, if needed, to maintain system stability to the facility.

1. All emergency repairs, (especially the Master Control Panel), will have a response time of less than two (2) hours.

2. Boiler repairs to meet N+1 requirements must have 2-hour response time.

3. Contractor will provide an emergency recall plan that will include:

a) 2-hour on site response time plan, to maintain VA requirements of N+1.

b) Conveys fulfilling reporting requirements of all adjustments made to the controls to include previous settings to current settings signed off on by the technician The Contractor shall ensure that the area is clearly blocked off when commencement of work occurs so that no traffic of personnel disrupts services. The COR shall ensure the front entrance is secured and a detour sign posted for entry into the building if required during installation.

EMERGENCY CALL IN REQUIREMENT:

The Contractor shall provide a telephonic method for the facility to call in emergency work orders for the system during any failures at any time, 24 hours a day, 7 days a week.

Upon notification of emergency failures, the Contractor shall have a qualified technician at the facility within two (2) hours to conduct necessary repairs.

REPORT REQUIREMENT:

The Contactor shall provide a report of service after each preventive maintenance occurs for each system. The report will be in accordance with (IAW) the current VHA Boiler and Associated Plant Safety Device Testing Manual and IAW VA Directive 1810. This report shall be submitted to the COR no later than ten (10) business days after each inspection occurs.

The report shall contain a minimum of the following items.

· Date of Inspection

· Unit #

· Manufacturer, Model and Serial Numbers

· Previous Settings

· Current Settings

· Any areas of concern on each System

· Name of Inspector

CHECK-IN REQUIREMENTS:

Contractor and all Contractor’s Service Personnel shall check in and out with Engineering in Building 20 prior to performing and upon completion of all required service. This information is required to contact mechanics in case of an emergency during regular hours.

SAFETY REQUIREMENTS:

Contractor shall ensure all tools and equipment are always secured.

· Tools and equipment must be removed from open areas or stored in secured location during breaks, lunch, and/or at the end of each workday.

· All debris must be removed from the facility upon completion of service each day.

The WJB Dorn VA Medical Center is a smoke free campus. Smoking is not permitted indoors or on campus (except at the Regional Office location), to include parking lots, at any time. All smoking shall be conducted at designated smoking areas.

TRAINING REQUIREMENTS:

· 10-Hour OSHA Training for all personnel involved with the required service

· Technicians must be fully trained on Fireye Controls A Site Visitation is required during the solicitation phase. Date and time will be coordinated through the COR, by the Contracting Officer (CO). All questions will be annotated during the site visit; however, answers will be provided to the CO only, who will in turn disseminate the information to the vendors.

Included in vendor proposals will be a past performance report including two (2) years showing satisfactory performance under the same scope of work included in this Statement of Work, No. 5, Performance Requirements.

6. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS:

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

The contract period of performance is a base year with the possibility of four (4), one (1) year options.

Place of Performance/Place of Delivery

6439 Garners Ferry Road Columbia, SC

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

3. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services [In accordance with FAR 12.301(c) when the use of evaluation factors is appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, subpart 14.2 or subpart 15.3, as an addendum (see 12.302(d)).]

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (NOV 2023)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (OCT 2025) (DEVIATION FEB 2025)

The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraph b: 52.203–6, 52.204–10, 52.204–27, 52.204–30, 52.209–6, 52.219-8, 52.219–27, 52.219-28, 52.222-3, 52.222–35, 52.222–36, 52.222–37, 52.222-40, 52.222-50, 52.225-13, 52.226-8, 52.229–12, 52.232-33, 52.240–1. Subparagraph c: 52.222-41, 52.222-42, 52.222-43, 52.222-55, 52.222-62

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause) VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[X] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or [] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause)

VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________ (End of Clause)

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

FAR Number

(End of Clause) Title

Date

All quoters shall submit the following:

1.The offeror shall submit their quote on company letterhead. The offeror’s quote shall include the name, address, and telephone number of the offeror, the offeror’s UEI# and ORCA document, in SAM at (https://sam.gov), and a completed copy of 52.212-3 offeror Representations and Certifications- Commercial Items. All fillable documents are required for submission. Submission of VAAR 852.219-75 certification completely filled out is required.

2. Acknowledgement or signed copy of all amendments posted to the solicitation and signed 1449.

3. An Offeror must be SDVOSB Verified (reference VAAR 852.219-73) at time of quote submission and at time of award. VAAR 852.219-75 certification are a submission requirement and shall be submitted electronically.

4. An offeror shall indicate in its quote whether it will (1) self-perform 100% of the requirement, or (2) subcontract any portion of the requirement. If the offeror intends to subcontract any portion of the requirement, the offeror shall provide a subcontracting plan that includes a percentage breakdown evidencing how the offeror will comply with the limitations on subcontracting in 13 CFR 125.6(a)(1). Failure to provide the required information may result in an offeror’s quote being rejected without further consideration. If the offeror plans on using subcontractors, you must provide a subcontracting plan to include:

a. Business Name

b. Business Size

c. Work they will be performing, to include % of work on contract

d. % of payment to be received of total contract amount

5. Technical: The offeror shall demonstrate in its quote in as much detail as possible how it will meet the William Jennings Bryan Dorn VA Medical Center, Columbia, SC- Boiler Preventative Maintenance Services requirement as described in the solicitation’s statement of work.

6. Past Performance: The offeror is required to provide a minimum of two (2) past performance reference for similar services within the last four (4) years, either Governmental or Commercial entity, in response to this solicitation, to include place, size, and years of service performed. If no past performance is available, you must address this in your offer.

7. Price: The offeror shall fill-in all unit prices and totals for each CLIN as well as the total amount of the price quote in the solicitation’s Price Schedule.

All quotes shall be sent to the LaTerrica Sewell, LaTerrica.Sewell@va.gov and shall be received not later than Monday, December 15, 2025, at 10:00AM EST. The subject line must have the solicitation the offeror is responding to listed. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award.

The following are the decision factors:

BASIS FOR AWARD: This Request for Quote (RFQ) is issued in accordance with FAR 12 and in conjunction with Simplified Acquisition Procedures FAR 13.5. Evaluation of price and other factors will be performed in accordance with procedures outlined in FAR 13.106-3. A single award will be made to the offeror who represents the “Best Value” utilizing comparative analysis, considering, technical, past performance, and price.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical: The technical evaluator will evaluate the offerors’ quote to fulfill this requirement. The offeror will show its understanding of the requirement and the viability of its quote by demonstrating its plan of action to provide this service, demonstration of knowledge of the service and ability to perform by providing a detailed plan of equipment and personnel required to fulfill the need and the procedures you will use while executing the requirement.

This description shall include:

1. Offeror must be in business for two or more years.

2. Offeror must provide capabilities statement specifying the ability to provide service directly related to Boiler Preventative Maintenance Services outlined in the Statement of Work (SOW).

Past Performance: The offeror is required to provide a minimum of two (2) past performance references for similar services within the last two (2) years, either Governmental or Commercial entity, in response to this solicitation, to include place, size, and years of service performed. If no past performance is available, you must address this in your offer.

Price. The Vendor is required to quote a fully burdened fixed price for the CLIN structure as shown in Section vi. Insert the quoted unit and extended prices in Contract Line-Item Number (CLIN) 0001 through 4001. All unit prices shall be represented in two decimal positions only. Example: $0.27, not $0.27458. The Government shall evaluate price to determine if it is considered fair and reasonable in accordance with FAR Part 13.106-3.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

1. The offeror shall submit their quote on company letterhead. The offeror’s quote shall include the name, address, and telephone number of the offeror, the offeror’s UEI# and ORCA document, in SAM at (https://sam.gov) , and a completed copy of 52.212-3 offeror Representations and Certifications- Commercial Items. All fillable documents are required for submission. Submission of VAAR 852.219-75 certification completely filled out is required.

2. Acknowledgement or signed copy of all amendments posted to the solicitation and signed 1449.

3. All Offerors must meet the small business size standard of $47M for NAICS code 561210 - Facilities Support Services at the time of submission of quote and at the time of award.

4. All offerors must be registered in Veteran Small Business Certification (VetCert) (https://veterans.certify.sba.gov/) and SAM at the time of quote submittal.

5. An Offeror must be SDVOSB Verified (reference VAAR 852.219-73) at time of quote submission and at time of award. VAAR 852.219-75 certification are a submission requirement and shall be submitted electronically.

6. An offeror shall indicate in its quote whether it will (1) self-perform 100% of the requirement, or (2) subcontract any portion of the requirement. If the offeror intends to subcontract any portion of the requirement, the offeror shall provide a subcontracting plan that includes a percentage breakdown evidencing how the offeror will comply with the limitations on subcontracting in 13 CFR 125.6(a)(1). Failure to provide the required information may result in an offeror’s quote being rejected without further consideration. If the offeror plans on using subcontractors, you must provide a subcontracting plan to include:

a. Business Name

b. Business Size

c. Work they will be performing, to include % of work on contract

d. % of payment to be received of total contract amount

7. Technical: The offeror shall demonstrate in its quote in as much detail as possible how it will meet the William Jennings Bryan Dorn VA Medical Center, Columbia, SC- Boiler Preventative Maintenance Services requirement as described in the solicitation’s statement of work.

8. Past Performance: The offeror is required to provide a minimum of two (2) past performance reference for similar services within the last four (4) years, either Governmental or Commercial entity, in response to this solicitation, to include place, size, and years of service performed. If no past performance is available, you must address this in your offer.

9. Price: The offeror shall fill-in all unit prices and totals for each CLIN as well as the total amount of the price quote in the…