36C24724Q0565.docx

36C24724Q0565

GENERAL INFORMATION

VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker GA 30084

POINT OF CONTACT*

Contracting Officer Quentin Deloney Quentin.Deloney@va.gov

PLACE OF PERFORMANCE

700 South 19th Street

Birmingham AL

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06/05-26-2022.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561710 with a small business size standard of $17.5M. The Network Contracting Office 7 is seeking Pest Control Services for the Birmingham Veterans Affairs (VA) Medical Center in Birmingham, AL.

All questions regarding this RFQ must be in writing and may be sent by e‐mail to Quentin.Deloney@va.gov. Questions must be received no later than April 18, 2024 at 12:00 PM ET. No further questions will be accepted after that date and time.

You are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer (CO).

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

521-24-3-5128-0041 36C24724Q0565 04-11-2024 Quentin Deloney

(404) 432-0403 05-01-2024

1:00PM

EDT

Department of Veterans Affairs VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker GA 30084 X X 561710 $17.5 Million N/A X Birmingham VAMC 700 South 19th Street Birmingham AL 25333 Department of Veterans Affairs VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker GA 30084

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page See SOW & Section B.2 for Items See CONTINUATION Page X X X Quentin Deloney Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247 Department of Veterans Affairs VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker GA 30084

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Statement of Work Integrated Pest Management Contract

The contractor shall provide all labors and materials necessary in the performance pest control service to exterior and interior portions of the Birmingham Veteran Medical Center, located at 700 South 10th Street, Birmingham, Alabama 35233.

Contractor to apply as indicated by frequency, appropriate chemical product(s) per manufacturer’s recommendation, to control pests such as roaches, spiders, ants, etc. Appropriate products and materials per manufacturer’s recommendation to be applied per schedule for control of rodents. These products are applied to the interior or/ and exterior of the building.

1. General: The contractors shall provide all supplies, materials, equipment, labor, supervision, management and transportation to perform all tasks as identified below. All work is to be performed in accordance with the guidelines established by federal, state, and local ordinance and with the Contractor’s Procedural Manual and Quality Manual.

2. Scheduling: CONTRACTOR CONDUCT:

a. The task and frequency of Integrated Pest Management (IPM) Plan tasks are shown below and the indicated time frames shall be in the minimum basis for the scheduling of pest management tasks.

b. Service will be based on contractor treating areas on attached schedule. Contractor will provide COR with contact person and a phone number of contract staff who facility would call in the event of an emergency or if emergency pest management treatment services is needed.

c. In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, and then the entire work shall be rescheduled to date and time satisfactory of the Contractor and the COR. Postponement will not reflect any penalties assessed to the Contractors, nor should there be any additional cost to the government.

3. Standards: All IPM tasks shall be accomplished to meet the guidelines as shown in the National Pest Control Association’s good practice statement.

4. Coverage: The Contractor shall provide complete IPM service for building and grounds as shown under Tasks and Frequency.

5. Tasks: Integrated Pest Management Service requires from the contractor the following:

a. Inspections to determine which pest management measures are appropriate and are required.

b. Selection and utilization of non-chemical control methods as approved which eliminate, exclude or repel pests (i.e., insects electrocution devices, traps, caulking, air screens, etc.).

c. Selection and use of the most environmentally sound pesticides) to effect control when chemical control methods are necessary.

d. Control of general structural pests, (i.e., ants, carpet beetle, spiders, carpet ants, roaches, carpet bees, carpet mites, etc.).

e. Control of all flying insects pests (i.e., houseflies, stable flies, and blowflies, etc.).

f. Control of all predatory pest (i.e., lice, bedbug, flies, mites, ticks, bees, wraps, mosquitoes, scorpions, etc.).

g. Control of all mice and rats (i.e., house mouse, field mouse, roof rat, Norway rat, etc.).

h. Removal of all dead or dying rodent s from the medical center.

i. Evaluation of control measures through follow-up inspections.

j. Investigation of pest sighting recorded in the Pest Control Complaint Log Book to determine the source and take positive actions to eliminate the problem.

k. Control of all aviarian (bird droppings) pests.

6. Special Provisions: The following provisions shall be adhered to by the Contractor personnel in performing pesticide applications of the area specified below:

a. Food Handling Areas: Treatment in these areas are limited to only times when food is not being held, processed, prepared, served, and while not occupied by facility employees.

b. Patient Occupied Areas: Contractor personnel shall utilize pesticide with as low volatility and as order free as possible in those areas.

c. Critical Areas: The Contractor shall submit a list of pesticides for intended use in all areas listed below for approval by the Contracting Officers Technical Representative (COR) prior to any application. The planned uses of pesticides in these areas require recognition of the attendant hazards to occupants, supplies, equipment and surfaces. No substitutions can be made at any time without the approval from the COR. Critical areas (as determined by local medical facility and GS-3, M-1, Part VII Guidelines): Pharmacy, Operating Room, Intensive Care units, Respiratory Care Areas, SPD and sub-Basement areas.

d. Space Treatment: When space treatment is required in these areas, the Ultra Low Volume (ULV0 method of pesticide application shall be utilized with approved equipment capable of delivering a particle size range of .5 to 15 microns.

e. Elevators: Contractor personnel shall not enter any facility elevator at any time when food equipment is present.

7. Interference to Normal function: Contractor personnel are required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility service, fire protection systems, and passage of facility patients, personnel, equipment and carts.

8. Disposal of Hazardous Water: The Contractor shall not dispose of any excess pesticide container or any other material contaminated by pesticides at any location on the medical center facility premises except as specified by the COR.

9. Storage of Pest Control Material: No pest control materials or equipment shall be stored or kept at Birmingham Veteran Affairs Medical Center when the operator is not working, without the express approval of the COTR.

10 Hours of Operation: Normal business hours are 8:00 am. to 4:30 pm., Monday through Friday, excluding federal holidays. All key area outlined in Exhibits 1 and 2 must be treated after normal business hours. These must be coordinated between the contractor and the COR ONLY!

11. Call back requirement:

a. Routine: The Contractor shall be subject to 24-hour call back service for all areas of the medical center.

b. Emergency: When an emergency condition exist (as determined by the COR), the contractor shall respond within 4 hours after receipt of a call from the service.

12. Required Contractor Reporting:

a. Contractor personnel will sign in at the beginning of their scheduled work shift and sign out at the end of their work shift. The sign log will be accomplished at an office designated by the COR. The Contractor representative will provide a tentative itinerary to the COR or designee upon signing in. Coordination of special pest control problems will be conducted between the operations COR and the Contractor representatives at this time. The Contractor representative will also review the Pest Control Complaint Log Book and provide remedial services to correct the complaints in addition to regularly scheduled services in those areas. The Contractor will sign out with one of Environmental Management Service Line’s foreman or page Housekeeping Aid Supervisor.

b. The Contractor is responsible for completing and submitting to the designated medical center representative, VA Foam 10-9020, Pest management Operations Records (daily), for each visit to the medical center. The medical center representative will provide blank forms.

c. The Contractor is responsible for maintaining locally produced foams relating to the treatment of the building listed under Task and Frequency.

13. Restrictions of Pest control Operation:

a. Any insecticide or rodenticide authorized by the Environmental protection Agency (EPA) for the specific application process being accomplished may be used by the Contractor.

b. The Contractor will provide the trade name, chemical name, complete product label, the use strength of the product as applied, and the antidote thereto to the COR prior to use.

c. No additional products will be used without prior approval of the COR. When the contractor desires to apply a different product, the requirement listed “B” above must be complied.

d. Product data, application data, MSDS and antidote are required by the Medical Service for emergency treatment in the event of ingestion of an/ or contact with the material by humans.

e. All rodents, aviacides, or traps shall be placed only at times and in area approved by the COR, and unused portions shall be recovered at the latest by a time set by the COTR. No pest control materials or traps shall be placed where they may recovered by patients.

f. The use of rodenticide shall be restricted to indoor locked accessible only to persons designated by the COR, or any other locations specifically provided by him. A record, in duplicate, shall be made of the location where each portion of any such rodenticide or traps are placed, one copy to be retained by the operator and one copy left for the designated medical representative.

g. Warfarin, Pival, Pivacin, Rozoi, Promar and other anticoagulants are effective only after repeated eating by the rodent; therefore, traps and bait should be left exposed as long as there is evidence that the animals are eating the bait (up to 6 weeks).

14. Grounds: Seasonally, and on an as needed basis, all trees, plants, and shrubbery will be treated for weeds, pest, and fungus. Herbicide and fungicide treatment will be required when grounds plant inspections reveal a need. The contractor is required to inspect weekly and insure all herbicide and fungicide treatment is accomplished. Seasonally, and on crickets, fire ants, etc., and grounds will be treated with herbicide treatment.

15. Scheduling of Treatment:

a. Pest management tasks are scheduled so as to be performed on definite appointed days and in no event shall the Contractor carry on work outside regular agreed upon working hours without prior approval of the COR. Postponement will not reflect any penalties assessed to the Contractor, nor there any additional coasts to the Government.

b. Contractor shall provide complete management services for the buildings and grounds as shown in Exhibit 2, attached.

16. Coverage: The Contractor shall provide IPM service for building and on grounds as shown on Exhibit 2.

17. Tasks, Integrated Pest Management Service required of the Contractor is as follows:

a. Inspections to determine which pest management measures are appropriate and required.

b. Recommending environmental sanitation practices that restrict or eliminate food, water or harborage for pest.

c. Selection and utilization of non-chemical control methods which eliminate exclude or repel pest (i.e., insect Control of flying insect pest (i.e., house flies, stable flies, blow flies, etc.).

d. Selection and use of the most environmentally sound pesticide(s) to affect control when chemical methods are necessary.

e. Control of general structural anthropoid pest (i.e., ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.).

18. Residual Treatment: During regularly schedule visits, the Contractor shall apply a residual treatment:

a. Control of predatory pest (i.e., lice, bedbugs, flies, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.).

b. Control of stored products pest (i.e., sawtooth grain beetles, red beetles, trogoderma beetles, train moths, etc.).

c. Control of mice and rats (i.e., house mice, field mice, roof rats, Norway rats, etc.).

d. Control of aviarian birds (i.e., pigeons, sparrows, blackbirds, etc.).

e. Control of other vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, etc.).

f. Control of lawn and turf pests; label showing the contents, the use of strength of the chemical as applies, the antidote thereto, and Material Safety Data Sheets. This information is required for emergency treatment in the event of ingestion, and shall be maintained in the office of the COR.

19. Visit: Inspection and treatment visits must be made at a time satisfactory to the COR. For the control of roaches using crack and crevice method at least once every month in the kitchen, dining room, etc. Approved residual pesticides will be used in other areas as required.

20. ULV Treatment: At the aforementioned time, the Contractor shall apply an EPA approved nonresidual pesticide to the Dietetic kitchen and Canteen food preparation areas using an Actisol ULV unit or equivalent.

21. Removal of Dead Rodents: All trapped rodents shall be recovered and disposed of by the contractor at the time of discovery.

Contractor’s Conduct: Contractor and their employees are subject to the rules and regulations of the Medical Center applicable to their conduct while performing services at the Birmingham VAMC.

Authority of Applicator (s): Certified applicators are required in the performance of the work under this contract. Each applicator or designated by the Contractor to perform work under the contract will furnish a copy of his/her state certification (showing categories) to the Contracting Officer or his/her designee prior to reporting to work. All applicators must have visible on their uniforms the individual’s name and the company name so they are easily recognizable at all times. In cases where the Contractor has two or more persons reporting to work under contract, one of these will be designated as a supervisor and must fully certified in all pest management categories in which work is to be performed. Non-certified employee may assist the supervisor in the performance of the work as long as they are in immediate contact with and visible to the supervisor. The supervisor will assume all responsibility for their work. On each visit, the applicator (s) shall report to the Chief, Environmental Management Service prior to performing any work. NOTE: Certification shall mean a current Certificate of Competency in pest management in any and all categories or subcategories as identified by the state in which work is being performed under contract.

Contractor Qualification: Contractor shall possess a pest control company license from the State of Alabama and Agriculture Department, a $2500 Bond in the State and a minimum of $1 million liability insurance.

There will be a requirement for at least one site visit prior to the contract being awarded.

EXHIBITS:

The following list of exhibits shall be used in the service of Integrated Pest Management at the Birmingham VAMC.

1. Exhibit 1- Listing of Building/Areas/Functions.

2. Exhibit 2- Frequency Chart (Interior and Exterior)

EXHIBIT 1 – KEY TO AREAS

LOCATION AREA FUNCTION

Ground Floor

Ground Floor

Ground Floor

Lab, Dialysis, Pharmacy Patient Care and administrative areas

Surg, Lab, Doctor’s qtrs.

Patient Care, administrative areas, and Doctor’s sleep quarters

OR, SICU,

CVICU

Patient Care, administrative offices, Operating room suites

Holding area, Admin offices Patient Care and administrative offices

Cath Lab, Safe Harbor Heart Station Specialized care, administrative offices, Patient care areas.

Admin offices Patient care and admin area

P.T.

Administrative Offices

Admin offices Administrative Offices

EXHIBIT 2 – FREQUENCY CHART

LOCATION WEEKLY WEEKLY MONTHLY MONTHLY

RX INSPECTION UVL INSPECTION

N&FS, Ground Floor 1 x Weekly

Canteen, Ground Floor 1 x

Operating Suites, 4th Floor 1 x

SPS, Ground Floor 1x

Outside Grounds 1 x weekly

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall provide all tools, materials, supplies, equipment, supervision, transportation and required licensed personnel to provide integrated pest management services to the Birmingham VA Medical Center. All work is to be performed in accordance with the guidelines established by federal, state and local ordinances with specifications and with the contractor's procedural manual and quality manual. Statement of work will be followed by the contractor with schedules for treatment contained in the scope of work. Contract Period: Base POP Begin: 06-02-2024 POP End: 06-01-2025 Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025

Emergency Calls (Invoiced when used) Contractor shall provide all tools, materials, supplies, equipment, supervision, transportation and required licensed personnel to provide integrated pest management services to the Birmingham VA Medical Center. All work is to be performed in accordance with the guidelines established by federal, state and local ordinances with specifications and with the contractor's procedural manual and quality manual. Statement of work will be followed by the contractor with schedules for treatment contained in the scope of work.

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025

Contractor shall provide all tools, materials, supplies, equipment, supervision, transportation and required licensed personnel to provide integrated pest management services to the Birmingham VA Medical Center. All work is to be performed in accordance with the guidelines established by federal, state and local ordinances with specifications and with the contractor's procedural manual and quality manual. Statement of work will be followed by the contractor with schedules for treatment contained in the scope of work. Contract Period: Base POP Begin: 06-02-2024 POP End: 06-01-2025 Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026

Emergency Calls (Invoiced when used) Contractor shall provide all tools, materials, supplies, equipment, supervision, transportation and required licensed personnel to provide integrated pest management services to the Birmingham VA Medical Center. All work is to be performed in accordance with the guidelines established by federal, state and local ordinances with specifications and with the contractor's procedural manual and quality manual. Statement of work will be followed by the contractor with schedules for treatment contained in the scope of work.

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026

Contractor shall provide all tools, materials, supplies, equipment, supervision, transportation and required licensed personnel to provide integrated pest management services to the Birmingham VA Medical Center. All work is to be performed in accordance with the guidelines established by federal, state and local ordinances with specifications and with the contractor's procedural manual and quality manual. Statement of work will be followed by the contractor with schedules for treatment contained in the scope of work. Contract Period: Base POP Begin: 06-02-2024 POP End: 06-01-2025 Contract Period: Option 2 POP Begin: 06-01-2026 POP End: 05-31-2027

Emergency Calls (Invoiced when used) Contractor shall provide all tools, materials, supplies, equipment, supervision, transportation and required licensed personnel to provide integrated pest management services to the Birmingham VA Medical Center. All work is to be performed in accordance with the guidelines established by federal, state and local ordinances with specifications and with the contractor's procedural manual and quality manual. Statement of work will be followed by the contractor with schedules for treatment contained in the scope of work.

Contract Period: Option 2 POP Begin: 06-01-2026 POP End: 05-31-2027

Contractor shall provide all tools, materials, supplies, equipment, supervision, transportation and required licensed personnel to provide integrated pest management services to the Birmingham VA Medical Center. All work is to be performed in accordance with the guidelines established by federal, state and local ordinances with specifications and with the contractor's procedural manual and quality manual. Statement of work will be followed by the contractor with schedules for treatment contained in the scope of work. Contract Period: Base POP Begin: 06-02-2024 POP End: 06-01-2025 Contract Period: Option 3 POP Begin: 06-01-2027 POP End: 05-31-2028

Emergency Calls (Invoiced when used) Contractor shall provide all tools, materials, supplies, equipment, supervision, transportation and required licensed personnel to provide integrated pest management services to the Birmingham VA Medical Center. All work is to be performed in accordance with the guidelines established by federal, state and local ordinances with specifications and with the contractor's procedural manual and quality manual. Statement of work will be followed by the contractor with schedules for treatment contained in the scope of work.

Contract Period: Option 3 POP Begin: 06-01-2027 POP End: 05-31-2028

Contractor shall provide all tools, materials, supplies, equipment, supervision, transportation and required licensed personnel to provide integrated pest management services to the Birmingham VA Medical Center. All work is to be performed in accordance with the guidelines established by federal, state and local ordinances with specifications and with the contractor's procedural manual and quality manual. Statement of work will be followed by the contractor with schedules for treatment contained in the scope of work. Contract Period: Base POP Begin: 06-02-2024 POP End: 06-01-2025 Contract Period: Option 4 POP Begin: 06-01-2028 POP End: 05-31-2029

Emergency Calls (Invoiced when used) Contractor shall provide all tools, materials, supplies, equipment, supervision, transportation and required licensed personnel to provide integrated pest management services to the Birmingham VA Medical Center. All work is to be performed in accordance with the guidelines established by federal, state and local ordinances with specifications and with the contractor's procedural manual and quality manual. Statement of work will be followed by the contractor with schedules for treatment contained in the scope of work.

Contract Period: Option 4 POP Begin: 06-01-2028 POP End: 05-31-2029

B.3 DELIVERY SCHEDULE

12.00

70.00

12.00

70.00

12.00

70.00

12.00

70.00

12.00

70.00

Page 1 of Page 1 of Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

(End of Addendum to 52.212-4)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause) C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small…