36C24720Q1154_2.docx

36C24720Q1154 Contract Opportunity Combined Synopsis/Solicitation Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice H199 619-21-1-5243-0010 Elevators (VA-20-00054166) 36109-3798 36C24720Q1154 09-16-2020

10AM

EASTERN TIME, NEW YORK, USA

N

SDVOSBC

333921 Department of Veterans Affairs Central Alabama Veterans Health Care 215 Perry Hill Road Montgomery AL 36109-3798 Earnest Ellison Contract Specialist Earnest.Ellison@va.gov 334-272-4670, x2041

Earnest.Ellison@va.gov Earnest.Ellison@va.gov 619-21-1-5243-0010 Elevators (VA-20-00054166)

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL

BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11.

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND

52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIO

NS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF

CONTRACTING OFFICER (TYPE OR PRINT)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

619-21-1-5243-0010 36C24720Q1154 08-26-2020 Earnest Ellison 09-16-2020

10AM

Department of Veterans Affairs Central Alabama Veterans Health Care 215 Perry Hill Road Montgomery AL 36109-3798 X X 333921 1000 Employees Net 30 N/A X See Delivery Schedule

Department of Veterans Affairs Central Alabama Health Care System East Campus 2400 Hospital Road Tuskegee AL 36083-5001

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Elevator Inspection for Central Alabama Veterans Health Care System, (CAVHCS), Montgomery AL Request for information (RFI) time period ends on 9-11-2020 3:00 pm est , all questions must be emailed to No phone calls are accpted during solicitation phase.

Please submit all requested documents or infomation with solicitation Base: October 1, 2020 to September 30, 2021 Option 1: October 1, 2021 to September 30, 2022 Option 2: October 1, 2022 to September 30, 2023 Option 3: October 1, 2023 to September 30, 2024 Option 4: O ctober 1, 2024 to September 30, 2025 Quote due 9-16-2020, 10:00 am est to Earnest.Ellison@va.gov SDVOSB set aside See CONTINUATION Page X X Earnest Ellison Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

INTENTIONALLY LEFT BLANK

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247 Department of Veterans Affairs Central Alabama Veterans Health Care

215 Perry Hill Road Montgomery AL 36109-3798

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Statement of Work

Elevator Inspection Contractor shall furnish all equipment, supervision, tools, travel, labor, and supplies to provide elevator and dumbwaiter inspection services twice a year at the following locations:

CAVHCS, Montgomery Campus 215 Perry Hill Road Montgomery Alabama 36109

Veterans Administrative Regional Office 345 Perry Hill Road Montgomery Alabama 36109

CAVHCS, Tuskegee Campus 2400 Hospital Road, Tuskegee, Alabama 36083

Period of Performance:

October 1, 2020 thru September 30, 2021 (Base) October 1, 2021 thru September 30, 2022 (Option 1) October 1, 2022 thru September 30, 2023 (Option 2) October 1, 2023 thru September 30, 2024 (Option 3) October 1, 2024 thru September 30, 2025 (Option 4)

In accordance with ASME A17.1, ASME A17.2, and ASME A17.3, the elevator inspection contractor shall provide a copy of their QE-1 certification with the RFQ.

Vendor shall schedule/coordinate inspection/testing of listed units with COR and Elevator Maintenance Contractor two weeks prior to inspection/testing procedures.

1. Elevator Maintenance Contractor shall conduct five-year load tests when applicable; semi-annual inspections and annual safety test of elevators and dumbwaiters; the annual tests of governor and safety devices, on said elevators and dumbwaiters during the period of October 1st through September 30th for the base year period and all renewals option periods listed in accordance with all the terms, conditions, provisions, specifications and schedules listed herein. The Inspection Contractor will witness and certify these inspections performed by the Elevator Maintenance Contractor. Inspections and documentation shall be in accordance with American Society of Mechanical Engineers A17.1, A17.2, A17.3, A17.4 most recent edition and addenda standard.

2. Pursuant to ASME A17.1, ASME A17.2, ASME A17.3 the Contractor must provide proof of QE-1 certification. A copy of this certificate must be provided with bid.

3. Semi-annual Elevator Inspections: The inspections shall be conducted twice a year six months apart and shall cover all items as specified in "Report of Test of Elevator Governor and Safety Device", VA Form 10-6167 (see Attachment) upon completion of the inspection. Inspection should cover any other parts and assemblies not listed hereunder in order to make a proper inspection. Parts shall be removed where necessary to determine their exact condition, which could not otherwise be determined, and the equipment shall be cleaned where necessary to make the proper inspection.

a. Furnishing and Installing Minor Parts: Parts removed as required in paragraph 2 of this specification and thus damaged by removal will be replaced by inspector at no cost. These parts include minor items costing less than $10.00 (exclusive of installation charge) such as retaining clips, insulators, wire connectors, fuse of fuse links, nylon wire ties, seals, (lead, plastic or aluminum), etc.

b. The inspection company is required to furnish the tools and labor to perform the semi-annual no-load tests. The elevator maintenance contractor will not be performing any services during the semi-annual inspection.

4. Annual Safety Test:

a. An annual safety test will be performed on elevators/dumbwaiters by the elevator maintenance contractor. Safeties shall be subjected to an annual running test as indicated in the Safety Test Instructions on VA Form 10-6167, "Report of Test of Elevator Governor and Safety Devices".

b. The slowest operating speed, at no load test required for annual test as indicated in the Safety test instructions on VA Form 10-6167, “Report of Test of Elevator Governor and Safety Devices”.

c. The elevator maintenance company is required to furnish the tools and labor to perform the annual no-load tests. The inspection contractor will witness and certify the inspection.

d. Phase I Lobby Key Switch and Phase II Service check should be accomplished during the annual safety check by the elevator maintenance contractor.

5. Inspections are to be made in accordance with the Safety Code for Elevators, ASME A17.1 latest edition. Elevators are to be run at slow speed.

6. FIVE YEAR SAFETY TEST: A five-year safety test will be performed on elevators and dumbwaiters listed when applicable by the elevator maintenance contractor. Safeties shall be subjected to the ASME testing standards for car and counterweights, governors and oil buffers as indicated in the Safety Test Instructions on VA Form 10-6167, “Report of Test of Elevator Governor and Safety Device” which is included in this contract. All work is to be performed in accordance with 5-year inspection test requirements, ASME A17.1 latest edition.

NOTE: During the performance of the five (5) year test requirements, adjacent elevators shall be removed from service in the interest of safety in accordance with ASME A17.2.1.

a. Test leveling zone and leveling speeds with contract load.

b. Test the door pressure and kinetic energy.

c. Test governor pull through tension.

d. Record the following: capacity, speed empty up and down, speed loaded up and down, safety jaw tripping speed, over-speed governor tripping speed, safety slide on the rails, governor pull through, governor plate speed, car level after test, buffer return time, complete firefighters service check as applicable, and safety rope pull out as applicable.

e. Perform all inspections and tests in strict accordance with ANSI/ASME A17.1 plus A17.2.

f. List code violations observed during tests.

g. A five-year load test is required based on DIV II - 210.2. Next due date is January 2023.

1.Testing requires 50 lb test weights. No fifty-five-gallon drums filled with water or 1000 lb weights will be accepted for use on load tests.

2.The elevator maintenance company is required to furnish weights, tools, and labor to perform the five-year full load test. The elevator inspection contractor will witness and certify the inspection.

7. Reports: The inspection contractor shall complete VA Form 10-6167, “Report of Test of Elevator Governor and Safety Device” upon completion of the inspection. For all items on such forms which are not applicable, the notation "NA" (not applicable) shall be made. On the reverse side of such forms, the contractor shall clearly indicate any adjustments, repairs, or replacements necessary to correct troubles encountered, shall definitively justify such recommendations, and shall furnish specifications sufficient to enable VA to purchase the materials required for such purposes (and cost estimate if available). Also, on the reverse side of the forms, the contractor shall advise whether the elevator parts have been kept clean and lubricated where necessary.

a. Reports will be prepared and submitted in original and three (3) copies, not later than 15 working days following the inspection to the VA Medical Center which was inspected - Attention: Engineering Service (138), COR as noted at time of award.

b. In order to become fully aware of the scope of work, offerors should thoroughly review the specifications prior to submitting their bid. Failure to understand the contract requirements shall not relieve the successful bidder from performing in accordance with the strict meaning and intent of the specifications.

8. SAFETY REQUIREMENTS: In the performance of this contract, the Inspection Contractor shall take such safety precautions as the Contracting Officer or his designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer or his designee will notify the Inspection Contractor of any noncompliance with the foregoing provisions and the action to be taken. The Inspection Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Inspection Contractor or his representative at the site of work, shall be deemed sufficient for the purpose aforesaid. If the Inspection Contractor fails or refuses to comply promptly, the Contacting Officer may issue an order, stopping all or any part of the work, and hold the Inspection Contractor in default in accordance with the Default clause in this contract.

9. Schedule of Inspections and Work Hours:

a. Semi-annual inspections and annual safety test will be made during the months indicated on the list of elevators/dumbwaiters for the Tuscaloosa VA Medical Center.

b. Work required in the performance of this contract shall be performed during the VA Medical Center's regular administrative working hours; which are 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding Federal holidays. The inspection contractor shall notify the COR or designee, at least 2 weeks in advance to coordinate the time and date of the inspection. The COR shall accompany the contractor as an observer during the entire time of each inspection.

c. Upon arrival to perform inspection all service contract personnel must check in and out before providing services. Location for checking in and out during normal business hours will be indicated at time of award. Service tickets must be signed and dated, indicating work complete or incomplete.

10 QUALIFICATIONS OF INSPECTORS. The inspectors shall meet the qualification requirements of ASME QEI-1. Inspectors shall be certified by an organization accredited by ASME in accordance with the requirements of ASME QEI-1. The inspector certification must be current and proof of certification must be submitted with the contractors bid. Certification must be kept current during the term of the project. When any updates to the certification are completed, a copy must be provided to the CO and COR within 10 calendar days of the update certification.

INVENTORY OF VERTICAL TRANSPORTATION

MONTGOMERY CAMPUS

VA REGIONAL OFFICE

TUSKEGEE CAMPUS

REPORT OF TEST OF ELEVATOR GOVERNOR AND

SAFETY DEVICE

DATE OF TEST

TO

Regional Medical Director Region No._________(138) Veterans Administration Central Office Washington, D.C. 20420

NAME AND LOCATION OF STATION

TEST (Check)

[ ] ANNUAL

[ ] FIVE YEARS (See contract specifications) [ ] THREE YEARS (HYDRAULIC) (See contract specifications)

BUILDING NAME AND NO.

ELEVATOR NUMBER AND TYPE

RATED CAPACITY

LBS: PERSONS:

MAUFACTURER SERIAL NO. AND YEAR INSTALLED

RATED SPEED (FPM)

ACTUAL SPEED (FPM-TACH.)

SAFETY (See rule 205.5 code A17/1-1971 and below) OTHER

[ ] TYPE A [ ] TYPE B [ ] TYPE C [ ] BROKEN ROPE [ ] (SPECIFY)

IS SAFETY VALVE PROPERLY SET?

[ ] YES [ ] NO

DISTANCE CAR SLIDES AFTER SAFETY IS APPLIED TO RAIL

FT IN.

MARK ON RAIL

LEFT RIGHT

[ ] RAIL [ ] RAIL FT IN

DISTANCE GOVERNOR ROPE SLIDES THROUGH JAWS.

FT IN

CONDITION OF GOVERNOR JAWS

[ ] GOOD [ ] FAIR [ ] POOR

ROPE FROM DRUM IN TEST

FT IN

NO. OF TURNS REMAINING ON DRUM

WAS PLATFORM OUT OF LEVEL AFTER TEST?

[ ] YES [ ] NO (If “Yes,” how much) WAS CAR FRAME SPRUNG AFTER TEST? (If “Yes,” specify whether left or right)

[ ] YES [ ]NO

DAMAGE RESULTING FROM TEST

DID DAMAGE OCCUR TO THE FOLLOWING?

CAR GUIDES ROPES RAILS CLAMPS BRACKETS SAFETY

[ ] YES [ ] NO [ ] YES [ ] NO [ ] YES [ ] NO [ ] YES [ ] NO [ ] YES [ ] NO [ ] YES [ ] NO

ANY LOSS OF BUFFER OIL IN TYPE C SAFETIES?

[ ] YES [ ] NO

WAS RELEASING CARRIER PROPERLY ADJUSTED?

[ ]YES [ ] NO

ARE GUIDES FIRMLY SECURED TO CAR FRAMES?

[ ] YES [ ] NO

DID SAFETY PARTS ON CAR FRAME SHOW FOREIGN OBSTRUCTION? NO

[ ] RUST [ ] LACK OF ATTENTION

[ ] CORROSION [ ] DAMPNESS [ ] OTHER (other please specify)

GOVERNOR

ALL PARTS FREE FROM—

PAINT? RUST? CORROSION?

[ ] YES [ ] NO [ ] YES [ ] NO [ ] YES [ ] NO

WAS GOVERNOR PROPERLY LUBRICATED?

[ ] YES [ ] NO

[ ] YES [ ] NO

DO BEARING OR GEARS SHOW EXCESSIVE WEAR?

[ ] YES [ ] NO

WAS TENSION IDLER FREE IN FRAME GUIDES AND IN ITS SHAFT?

[ ] YES [ ] NO

IS PROPER SIZE GOVERNOR ROPE BEING USED?

[ ] YES [ ] NO

IS THE PROPER TYPE OF ROPE USED?

[ ] YES [ ] NO

REMARKS

NOTE: SAFETIES SHALL BE SUBJECT TO AN ANNUAL RUNNING TES WITH NO LOAD IN THE CAR AS FOLLOWS:

APPLICABLE RULE OF ANSI.—CODE

TEST OF SAFETIES A17.1 1971

1. TUPE A, B, OR C GOVERNOR – OPERATED SAFETIES. 1001.4a1

2. WOOD GUIDE GOVERNOR – OPERATED SAFETIES 1001.4a1

3. TYPE A AND WOOD GUIDE SAFETIES WITHOUT GOVERNORS OPERATED ONLY AS A RRESULT OF THE BREAKING OR SLACKENING OF THE HOISTING ROPES 1001.4a3

CONTRACT NO.

NAME OF CONTRACTING COMPANY

SIGNATURE OF INSPECTING OFFICER

WE CERTIFY that the contractor has complied with all requirements of the contract and specifications

Use reverse for any Remarks and/or recommendations

VA FORM 10-6167 SUPERSEDES VA FORM 10-6167, NOV 1961

MAY 1972 WHICH WILL NOT BE USED

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

VENDOR TO PROVIDE ALL SEMI-ANNUAL AND ANNUAL SAFETY INSPECTIONS FOR THE ELEVATORS AND DUMBWAITERS AT 215 PERRY HILL ROAD, MONTGOMERY AL. SEE STATEMENT OF WORK FOR SPECIFICS Contract Period: Base POP Begin: 10-01-2020 POP End: 09-30-2021

VENDOR TO PROVIDE ALL SEMI-ANNUAL AND ANNUAL SAFETY INSPECTIONS FOR THE ELEVATORS AND DUMBWAITERS AT 345 PERRY HILL ROAD, MONTGOMERY AL. SEE STATEMENT OF WORK FOR SPECIFICS.

VENDOR TO PROVIDE ALL SEMI-ANNUAL AND ANNUAL SAFETY INSPECTIONS FOR THE ELEVATORS AND DUMBWAITERS AT 2400 HOSPITAL ROAD, TUSKEGEE, AL. SEE STATEMENT OF WORK FOR SPECIFICS.

VENDOR TO PROVIDE ALL SEMI-ANNUAL AND ANNUAL SAFETY INSPECTIONS FOR THE ELEVATORS AND DUMBWAITERS AT 215 PERRY HILL ROAD, MONTGOMERY AL. SEE STATEMENT OF WORK FOR SPECIFICS.

Contract Period: Option 1 POP Begin: 10-01-2021 POP End: 09-30-2022

VENDOR TO PROVIDE ALL SEMI-ANNUAL AND ANNUAL SAFETY INSPECTIONS FOR THE ELEVATORS AND DUMBWAITERS AT 345 PERRY HILL ROAD, MONTGOMERY AL. SEE STATEMENT OF WORK FOR SPECIFICS.

VENDOR TO PROVIDE ALL SEMI-ANNUAL AND ANNUAL SAFETY INSPECTIONS FOR THE ELEVATORS AND DUMBWAITERS AT 2400 HOSPITAL ROAD, TUSKEGEE, AL. SEE STATEMENT OF WORK FOR SPECIFICS.

VENDOR TO PROVIDE ALL SEMI-ANNUAL AND ANNUAL SAFETY INSPECTIONS FOR THE ELEVATORS AND DUMBWAITERS AT 215 PERRY HILL ROAD, MONTGOMERY AL. SEE STATEMENT OF WORK FOR SPECIFICS.

Contract Period: Option 2 POP Begin: 10-01-2022 POP End: 09-30-2023

VENDOR TO PROVIDE ALL SEMI-ANNUAL AND ANNUAL SAFETY INSPECTIONS FOR THE ELEVATORS AND DUMBWAITERS AT 345 PERRY HILL ROAD, MONTGOMERY AL. SEE STATEMENT OF WORK FOR SPECIFICS.

VENDOR TO PROVIDE ALL SEMI-ANNUAL AND ANNUAL SAFETY INSPECTIONS FOR THE ELEVATORS AND DUMBWAITERS AT 2400 HOSPITAL ROAD, TUSKEGEE, AL. SEE STATEMENT OF WORK FOR SPECIFICS.

VENDOR TO PROVIDE ALL SEMI-ANNUAL AND ANNUAL SAFETY INSPECTIONS FOR THE ELEVATORS AND DUMBWAITERS AT 215 PERRY HILL ROAD, MONTGOMERY AL. SEE STATEMENT OF WORK FOR SPECIFICS.

Contract Period: Option 3 POP Begin: 10-01-2023 POP End: 09-30-2024

VENDOR TO PROVIDE ALL SEMI-ANNUAL AND ANNUAL SAFETY INSPECTIONS FOR THE ELEVATORS AND DUMBWAITERS AT 345 PERRY HILL ROAD, MONTGOMERY AL. SEE STATEMENT OF WORK FOR SPECIFICS.

VENDOR TO PROVIDE ALL SEMI-ANNUAL AND ANNUAL SAFETY INSPECTIONS FOR THE ELEVATORS AND DUMBWAITERS AT 2400 HOSPITAL ROAD, TUSKEGEE, AL. SEE STATEMENT OF WORK FOR SPECIFICS.

VENDOR TO PROVIDE ALL SEMI-ANNUAL AND ANNUAL SAFETY INSPECTIONS FOR THE ELEVATORS AND DUMBWAITERS AT 215 PERRY HILL ROAD, MONTGOMERY AL. SEE STATEMENT OF WORK FOR SPECIFICS.

Contract Period: Option 4 POP Begin: 10-01-2024 POP End: 09-30-2025

VENDOR TO PROVIDE ALL SEMI-ANNUAL AND ANNUAL SAFETY INSPECTIONS FOR THE ELEVATORS AND DUMBWAITERS AT 345 PERRY HILL ROAD, MONTGOMERY AL. SEE STATEMENT OF WORK FOR SPECIFICS.

VENDOR TO PROVIDE ALL SEMI-ANNUAL AND ANNUAL SAFETY INSPECTIONS FOR THE ELEVATORS AND DUMBWAITERS AT 2400 HOSPITAL ROAD, TUSKEGEE, AL. SEE STATEMENT OF WORK FOR SPECIFICS.

B.3 DELIVERY SCHEDULE

1.00

1.00

1.00

1.00

1.00

1.00

1.00

1.00

1.00

1.00

1.00

1.00

1.00

1.00

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Page 1 of Page 1 of Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within .

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed .

(End of Clause)

C.4 52.237-3 CONTINUITY OF SERVICES (JAN 1991)

(a) The Contractor recognizes that the services under this contract are vital to the Government and must be continued without interruption and that, upon contract expiration, a successor, either the Government or another contractor, may continue them. The Contractor agrees to (1) furnish phase-in training and (2) exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor.

(b) The Contractor shall, upon the Contracting Officer's written notice, (1) furnish phase-in, phase-out services for up to 90 days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of phase-in, phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer's approval. The Contractor shall provide sufficient experienced personnel during the phase-in, phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

(c) The Contractor shall allow as many personnel as practicable to remain on the job to help the successor maintain the continuity and consistency of the services required by this contract. The Contractor also shall disclose necessary personnel records and allow the successor to conduct on-site interviews with these employees. If selected employees are agreeable to the change, the Contractor shall release them at a mutually agreeable date and negotiate transfer of their earned fringe benefits to the successor.

(d) The Contractor shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata portion of the fee (profit) under this contract.

(End of Clause)

C.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.6 52.246-20 WARRANTY OF SERVICES (MAY 2001)

(a) Definition. "Acceptance," as used in this clause, means the act of an authorized representative of the Government by which the Government assumes for itself, or as an agent of another, ownership of existing and identified supplies, or approves specific services, as partial or complete performance of the contract.

(b) Notwithstanding inspection and acceptance by the Government or any provision concerning the conclusiveness thereof, the Contractor warrants that all services performed under this contract will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this contract. The Contracting Officer shall give written notice of any defect or nonconformance to the Contractor . This notice shall state either (1) that the Contractor shall correct or reperform any defective or nonconforming services, or (2) that the Government does not require correction or reperformance.

(c) If the Contractor is required to correct or reperform, it shall be at no cost to the Government, and any services corrected or reperformed by the Contractor shall be subject to this clause to the same extent as work initially performed. If the Contractor fails or refuses to correct or reperform, the Contracting Officer may, by contract or otherwise, correct or replace with similar services and charge to the Contractor the cost occasioned to the Government thereby, or make an equitable adjustment in the contract price.

(d) If the Government does not require correction or reperformance, the Contracting Officer shall make an equitable adjustment in the contract price.

(End of Clause) C.7 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran owned small business concern or SDVOSB”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.101, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR part 74 and is so listed in the Vendor Information Pages (VIP) database (https://www.vip.vetbiz.va.gov); and

(v) The business will comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR part 121 and 125, including the nonmanufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406 and 125.6, provided that any reference therein to a service-disabled veteran-owned small business concern (SDVO SBC), is to be construed to apply to a VA verified and VIP-listed SDVOSB. The nonmanufacturer rule and the limitations on subcontracting apply to all SDVOSB and VOSB set-asides and sole source contracts.

(2) “Service-disabled Veteran” means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from eligible service-disabled veteran-owned small business concerns. Only VIP-listed service-disabled veteran-owned small business concerns (SDVOSBs) may submit offers in response to this solicitation. Offers received from concerns that are not VIP-listed service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a VIP-listed service-disabled veteran-owned small business concern that meets the size standard for the applicable NAICS code.

(c) Representation. By submitting an offer, the prospective contractor represents that it is an eligible SDVOSB as defined in this clause, 38 CFR part 74, and VAAR subpart 819.70. Pursuant to 38 U.S.C.